Presentation Essentials for HIMSS Faculty

October 19, 2010 11:00 AM CTOctober 21, 2010 1:00 PM CT

© 2010 Healthcare Information and Management Systems

Agenda• Welcoming Comments for Faculty• Learning Objectives• HIMSS11 Housekeeping Items• HIMSS10 Attendee Feedback of Speakers• Continuing Education Requirements• Speaker Guidelines• Facilitator Guidelines for Roundtables• Audiovisual Guidelines• Speaker Registration and Housing Guidelines

Welcoming Comments for FacultyThank you for your interest in speaking at HIMSS11!

• Our goal for today is:– To help position you for a succession presentation– To provide a forum for you to gain additional knowledge on

presentation skills– To help you understand HIMSS’ expectations

• Timelines• Guidelines• Speaker Management

– Guidelines presented apply to all speakers: General Education, Pre-Conference, Roundtable, and eSessions (multi-media only; accessible the duration of the conference in specialty kiosk areas)

Learning Objectives• Describe speaker guidelines for an effective

presentation• Recognize attributes and deficiencies in HIMSS10

presentations through attendee feedback• Review the components of continuing education

requirements• Review selected slides of a HIMSS10 session as an

example of an effective presentation• Describe audiovisual guidelines for an effective

presentation

Positioning Yourself for SuccessAttendee Feedback from HIMSS10: The Good

• “Nice presentation.”• “Good session with good takeaways.”• “Excellent presentation of practical and useful

information.”• “Great research, focus.”• “Wow! Excellent! Unbelievable content and delivery.

She gets it and knows how to communicate the challenges at hand.”

Positioning Yourself for SuccessAttendee Feedback from HIMSS10: The Not so Good

• “More details, less overview.”• “Presenter read slides almost exclusively.”• “Presentation info should not be ‘stolen’ from others. Should

just document your source and then use it.”• “[Please use] Recent stats: not 2003, 2004 – seriously out of

date”• “1st speaker was too fast and shaky, difficult to keep up with

her.”• “The speaker was right when at the end he said, ‘Sitting

through this session was really painful’.”

HIMSS11 Housekeeping ItemsSlide Due DatesDecember 20, 2010 First draft of .PPT due to review and HIMSSDecember 20, 2010 – January 3, 2011 Internal review of slides; comments sent back to presentersJanuary 3-17, 2011 Presenter revisions of slides (if necessary)January 17, 2011 Final speaker slides dueFebruary 20-24, 2011 HIMSS11 Annual Conference & Exhibition, Orlando, FL

• Engage peer review of your content prior to submission• Only critical slide changes will be permitted once slides have been reviewed and

approved by HIMSS (January 17, 2011 deadline)• Session slides will be reviewed for continuing education guidelines• HIMSS11 General Education sessions will be recorded• Continuing Education sought for the following: ACCME, ANCC, ACPE, AMA, FDA,

CPHIMS, and PDUs

www.himssconference.org

A typical HIMSS Education Session• One hour session, with a maximum of two speakers, in the form

of general education or roundtable• Use of PowerPoint slides to facilitate discussion• Assigned Moderator– Welcomes attendees and provides scripted update– Works with speakers prior the event– Reviews slides prior to session and may also serve as a Session

Coach• Typical amount of speaking time = 45 minutes• Typical amount of time for questions = 10 minutes

Continuing Education RequirementsKristi Bergman, MAProgram ManagerPostgraduate Institute for Medicine

Continuing Education Requirements• This educational activity must follow the standards for continuing education established

by the ACCME, ANCC, ACPE, AMA, and FDA. Accordingly, please adhere to the following guidelines:

– CME activities are conducted for the education of the audience and, by extension, the benefit of their patients; it must not be designed to promote commercial interests or products.

– CME activities must be objective and balanced, including presentation of legitimate differences and contrasting views.

– Use of generic names when referring to drugs or products is strongly encouraged. If trade names are used, those of several companies must be included.

– Discussion of off-label and investigational usage of products is permissible but must be disclosed as such.

– The educational content must address the learning objectives for this activity.

Continuing Education Requirements (cont.)• As a faculty member, you are required to disclose any significant personal financial

interest or relationship that you may have with any commercial supports or the manufacturers of any commercial product that is discussed in the activity.

If you or your organization has the potential to benefit financially from the discussion of an product presented during the educational activity, then that is a potential conflict of interest and must be disclosed as such.

• In addition, should it be determined that a conflict of interest (CPO) exists as a result of a financial relationship you may have, this will need to be resolved prior to the activity.

Questions about CE Requirements• If you are unclear as to whether you may have

a conflict of interest, please send me an email – I am happy to help with this.

• Contact information:Kristi Bergman, MAProgram ManagerPostgraduate Institute for Medicine720-895-5322 (Office)kbergman@pimed.com

Speaker Guidelines

Speaker Guidelines: Actions to Avoid

• Reading slides or notes• Any nervous habits• Pacing back and forth on the speaker riser• Poor eye contact

Speaker Guidelines: Engaging the Audience

• Share a situation• Provide statistics• Reference a current event• Taking an audience poll

Speaker Guidelines: Tips and Techniques• Ensure a smooth transition between speakers• Enunciate words clearly• Practice any words that are difficult to pronounce• Be aware of your moderator's directions• Allow time for questions• End the presentation on time

Speaker Guidelines: Tips and Techniques (continued)

• Repeat any questions asked for all to hear• Avoid a sales pitch• Demonstrate passion about the topic• Inspire your audience• Realize that session rooms are large: 300-650 seats

Speaker Guidelines: Top Eight Rules for Using PowerPoint

1. Remember that you are the presenter, not PowerPoint2. Keep text to a minimum3. Make sure your presentation is visually appealing4. Never include anything that prompts you to announce, “I

don’t know if everyone can read this, but …”5. Leave out the sound effects and background music unless its

related to the content you’re presenting6. Stick with simple animations if you use them at all7. Proofread, proofread, proofread,8. Practice, practice, practice.

Source: http://www.asaecenter.org/PublicationsResources/EnewsletterArticleDetail.cfm?ItemNumber=112278

Facilitator Guidelines: Roundtable Sessions• Introduce the topic with a limited number of slides

(possibly 10 or less)• Encourage discussion from the audience• Be aware of those wanting to dominate discussion

and manage them appropriately• Repeat questions asked for all to hear• Maintain discussion within allotted time limits

Audiovisual Guidelines

HIMSS11 PowerPoint Templates: Three Choices

Audiovisual Guidelines• All speakers (pre-conference and general education) may

access the Speaker Ready Room– Please register when you first arrive (regardless of the

day/time of your session)• Avoid acronyms• Keep your approach super simple• Avoid capitalization• Use entire URL reference and check for functionality:

http://www.himssconference.org• Plan to use your own personal wireless slide advancer, if

desired

Audiovisual Guidelines (continued)• Use a maximum of 5-7 bullet items per page• Use variety in your presentation– Diagrams, tables, graphs, photos, etc.

• Use color– Shows association or differentiation– Creates interest and identity– Sets the mood– Avoid the use of red or green

Audiovisual Guidelines (continued)• Suggested font headings– 44 Pt. for headings– 32 Pt. for sub-headings

• Suggested Typefaces– Calibri– Times New Roman

– Arial– Verdana

Audiovisual Guidelines (continued)• Spell check your presentation• Use the PowerPoint Master Slide template for

consistency• Organizational logos may only appear on the

opening and closing slides• Practice the delivery of your presentation

using the slides• Create notes to accompany slides

Audiovisual Guidelines: Tips and TechniquesTransforming Paragraphs into Bullets

CME activities are conducted for the education of the audience, and, by extension, the benefit of their patients; it must not be designed to promote commercial interests or products

– CME activities are conducted for:• The education of the audience• The benefit of speakers’ and attendees’ patients• And must not promote commercial interests or products

Formats for Conflict of Interest Disclosures

Slide 2 (If no Conflict of Interest) of HIMSS11 Slide Deck

Conflict of Interest Disclosure <First Name> <Last Name>, <Degree>

Has no real or apparent conflicts of interest to report.

Slide 2 (If there is a conflict) of HIMSS11 Slide Deck ExampleConflict of Interest Disclosure

<First Name> <Last Name>, <Degree>Salary:Royalty:Receipt of Intellectual Property Rights/Patent Holder:Consulting Fees (e.g., advisory boards):Fees for Non-CME Services Received Directly from a Commercial Interest or their Agents (e.g., speakers’ bureau):Contracted Research:Ownership Interest (stocks, stock options or other ownership interest excluding diversified mutual funds):Other:

Note: Any bullet that does not apply for a presenter can be deleted instead of putting "None".

Speaker Registration and Housing Guidelines• Information on registration for the conference will be

forthcoming• Benefit of speaking is a complementary, full-conference, non-

transferrable registration• HIMSS owns the copyright to session content and session

recordings• Speaker cancellations and potential replacements are handled at

the discretion of HIMSS staff• Just a reminder: Faculty are strongly encouraged to make hotel

reservations and airfare as soon as possible (Faculty absorbs this expense)

• We strongly ask that all faculty please adhere to all deadlines

Summary• Reviewed speaker and audiovisual guidelines

for effective presentations• Highlighted attendee comments from

HIMSS10: the good and the not so good• Reviewed continuing education requirements• Reviewed speaker management and housing

HIMSS11 Points of ContactDeborah Clough

Manager, Education, HIMSSdclough@himss.org; 312-915-9559

Marilyn GearyDirector, Professional Development, HIMSS

mgeary@himss.org; 312-915-9212

Kristi Bergman, MAProgram Manager, Postgraduate Institute for Medicine

kbergman@pimed.com; 720-895-5322

JoAnn W. Klinedinst, CPHIMS, PMP, FHIMSSVice President, Professional Development, HIMSS

jklinedinst@himss.org; 312-915-9515

Thank you for your participation!