Presentation Anand

8/6/2019 Presentation Anand

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Presentation

SAP - HR

Presented by :

Anand Singh


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What is ERP ?What is ERP ?

EE -- EnterpriseEnterprise -- Enterprise means group of peopleEnterprise means group of people

RR ResourceResource -- In Management there are Ms i.e. Money,In Management there are Ms i.e. Money,Machine, Manpower, Method and Material that means five type ofMachine, Manpower, Method and Material that means five type of

resources.resources.

PP PlanningPlanning -- To PlanTo PlanThe ideology of ERP is to plan the above resources to getThe ideology of ERP is to plan the above resources to get

the best results to the Enterprise.the best results to the Enterprise.

Hence ERP is a software package to integrate all theHence ERP is a software package to integrate all the

business process in a single system.business process in a single system.


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S. A. P.S. A. P.SAP stands for System, Application andSAP stands for System, Application andProducts in Data ProcessingProducts in Data ProcessingSAP is founded in 1972 by five people.SAP is founded in 1972 by five people.

WellenreutherWellenreutherHoppHopp

HectorHectorPlattnerPlattner

TchiraTchira

These employees presented their idea to IBMThese employees presented their idea to IBMwho in turn refuse to research & develop theirwho in turn refuse to research & develop theirproduct.product.


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S.A.P.S.A.P.R/2 is a SAP AG mainframe solution andR/2 is a SAP AG mainframe solution andwas first compact software package for thewas first compact software package for the

whole spectrum of business applications.whole spectrum of business applications.

In R/2 we have got two layer conceptIn R/2 we have got two layer concept

1st Layer

2nd Layer

PRESENTATION LAYER

APPLICATION LAYER

DATABASE LAYER

** R : Stand for Real Time


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R/2 : Real time Two TierR/2 : Real time Two Tier ArchitectureArchitecture


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S.A.P.S.A.P.

R/3 is SAP integrated software solution forR/3 is SAP integrated software solution forclient/server and distributed open systems.client/server and distributed open systems.

R/3 meets the needs of a customer from theR/3 meets the needs of a customer from the

small companies to multismall companies to multi--billion dollarbillion dollarcompanies.companies.

In R/3 we have got three layer ConceptIn R/3 we have got three layer Concept

1st Layer

2nd Layer APPLICATION LAYER

DATABASE LAYER3rd Layer

PRESENTATION LAYER


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R/3 Real Time Three Tier ArchitectureR/3 Real Time Three Tier Architecture


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SAP R/3 works in Three ServersSAP R/3 works in Three Servers

1. Development Server : For1. Development Server : Fordevelopment of SAP packagedevelopment of SAP package

2. Quality Server (Testing) : For Testing2. Quality Server (Testing) : For TestingPurposePurpose

3. Production Server : Live Server where3. Production Server : Live Server wherethe company will run their business afterthe company will run their business afterGoGo--Live.Live.

The data and setting transferred from oneThe data and setting transferred from oneserver to other through TRANSPORTserver to other through TRANSPORT

REQUEST.REQUEST.


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IntroductionIntroduction

toto

HumanHuman

ResourceResource

ManagementManagement


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INTRODUCTIONINTRODUCTION

HUMANHUMAN RESOURCESRESOURCES MANAGEMENTMANAGEMENT ISIS ALLALLABOUT,ABOUT,

GETTINGGETTING THETHE PEOPLEPEOPLE

PREPARINGPREPARING THEMTHEM

ACTIVATINGACTIVATING THEMTHEM

KEEPINGKEEPING THEMTHEM

SAPSAP HRHR MODULEMODULE COMPONENTSCOMPONENTS TAKESTAKES CARECARE OFOFTHESETHESE HRHR PROCESSESPROCESSES TOTO EFFICIENTLYEFFICIENTLY MANAGEMANAGEALLALL THETHE NEEDSNEEDS OFOF AA COMPANYSCOMPANYS HUMANHUMANRESOURCERESOURCE AREAAREA..


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Structures in HRStructures in HR


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The separate divisions within a companyThe separate divisions within a companycode, are referred to as a Personnel Area.code, are referred to as a Personnel Area.


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Personnel StructurePersonnel Structure


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Employees are assigned to the followingEmployees are assigned to the following

organizational units within the personnelorganizational units within the personnelstructure: an Employee Group, anstructure: an Employee Group, an

employee subgroup, and a Payrollemployee subgroup, and a Payrollarea.area.


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Employee group is further subEmployee group is further sub--divideddividedinto Employee subgroups.into Employee subgroups.

The two character code for eachThe two character code for eachEmployee subgroup can, for example,Employee subgroup can, for example,be used to determine the type of wagebe used to determine the type of wage

calculation to be applied.calculation to be applied.


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The employees that are paid at the sameThe employees that are paid at the sametime are grouped into a payroll areas.time are grouped into a payroll areas.


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The Organizational Key can beThe Organizational Key can becompiled from different parts of thecompiled from different parts of thecompany and personnel structure.company and personnel structure.


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OrganizationalOrganizational StructureStructure


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Organizational StructureOrganizational StructureStructure


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di C C ddi C C d


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Edit Company Code DataEdit Company Code Data

Click Copybutton (2nd)

3This screen

appears

Enter Companycode (New

company code

Enter Companycode (existingfrom system)

4

5

6

7

10

8 9


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Edit Company Code DataEdit Company Code Data

Click Positionto find out thenewly created

CO Code

Amend thecompanys name

and details

11

14 15

Click theCompany

12

13


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Personnel AreaPersonnel Area

1

Doubleclick

Enter PersonnelArea2

3

54


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Personnel SubPersonnel Sub--areaarea

1

2

Enter yourPersonnel Area

Create PersonnelSub Areas3

4

5 6

E l GE l G


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Employee GroupEmployee Group

1

Click NewEntries and

createEmployee

Group

3 4

2


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Employee SubEmployee Sub--GroupGroup

1

2

Click NewEntries and

createEmployeeSub Group

3

4 5

6 7


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Assign Company code to CompanyAssign Company code to Company

1

Enter yourCompany code

3

2

Select

AssignCompany

4

5

6 7

A ig P l A t C C dA ig P l A t C C d


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Assign Personnel Area to Company CodeAssign Personnel Area to Company Code

1

Enter yourCompany code

3

2

Select

4

A i E l b E l GA i E l b E l G


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Assign Employee subgroup to Employee GroupAssign Employee subgroup to Employee Group

Enter CountryGrouping

5

6 7

1

5 6


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Assign Employee subgroup to Employee GroupAssign Employee subgroup to Employee Group

Enter EE Group, EE

Subgroup2

Click in front of yourcountrys name

4

5 6

3


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OrganizationalOrganizationalManagementManagement


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ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT


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ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT

We can maintain Organizational PlanWe can maintain Organizational Planin Organizational Management usingin Organizational Management usingseveral differentseveral differentUser InterfacesUser Interfaces ::

1.1. Organization & StaffingOrganization & Staffing2.2. General StructureGeneral Structure3.3. Expert ModeExpert Mode4.4. Simple MaintenanceSimple Maintenance5.5. MatrixMatrix6.6. Managers DesktopManagers Desktop

7.7. Manager SelfManager Self -- ServiceService


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Organizational ManagementOrganizational Management isis

based on Object oriented design,based on Object oriented design,that is, each element in anthat is, each element in anorganization represents aorganization represents astandalone object with individualstandalone object with individualcharacteristics. Thesecharacteristics. These objectsobjects areare

created and maintained individually.created and maintained individually.They are then linked together usingThey are then linked together usingRelationshipsRelationships..


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We can create additional ObjectWe can create additional ObjectCharacteristics. This providesCharacteristics. This providesadditional information for otheradditional information for other

components, evaluation, and so on.components, evaluation, and so on.All Object CharacteristicsAll Object Characteristics

(existence / relationships /(existence / relationships /

characteristics) are maintained incharacteristics) are maintained inINFOTYPESINFOTYPES..


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Before we create anBefore we create an

Organizational PlanOrganizational Plan, we, wemust understand how themust understand how the

Organizational ManagementOrganizational ManagementObjects and relationships willObjects and relationships will

best represent the structurebest represent the structureof the Organization.of the Organization.


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O g i ti l PlO g i ti l Pl


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Organizational PlanOrganizational Plan

1.1.Organizational StructureOrganizational StructureOO OO

22.. Reporting StructureReporting Structure

Evaluation PathEvaluation Path

OO O, OO, O S, SS, S C, SC, S PP

33.. Staff AssignmentsStaff Assignments

OO SS PP

Planning inPlanning in


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Planning inPlanning inOrganizational ManagementOrganizational Management

Plan VersionsPlan Versions ::

Plan versions allow to depictPlan versions allow to depictalternative plans in the system.alternative plans in the system.

However, only one plan versionHowever, only one plan versioncan be integrated.can be integrated.


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OMOM -- INTEGRATIONINTEGRATION

PERSONNEL ADMINSTRATIONPERSONNEL ADMINSTRATION

TIME MANAGEMENTTIME MANAGEMENT PAYROLL ACCOUNTINGPAYROLL ACCOUNTING PERSONNEL DEVELOPMENTPERSONNEL DEVELOPMENT

RECRUITMENTRECRUITMENT TRAINING & EVENT MANAGEMENTTRAINING & EVENT MANAGEMENT

Integration between OM and PAIntegration between OM and PA


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Integration between OM and PAIntegration between OM and PA


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Model StructureModel Structure


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Model StructureModel Structure


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Reporting StructureReporting Structure


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Reporting StructureReporting Structure


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Organization ManagementOrganization Management

Simple MaintenanceSimple Maintenance


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Organizational ManagementOrganizational Management


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Create Organizational units(different department) under

root organization

3

2

4Select theOrganizational unit

1

Select the OrganizationalUnit to create sub

departments under it.

6

5

CreateOrganizational UnitsSub-de artments

7

9

10



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12

Enter Abbr andname of Job

Enter Abbr and nameof Position

5

3

4

6

Double click thePosition

7

Job is displayed which shos therelationship between Job and

Position

8

Example :Job :

Manager

Position :HR Manager



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1

2

To search thename already in

the system

Select the name fromthe list

Person has beenassigned to position

7

3

4

6

5

Personnel Administration (PA30)Personnel Administration (PA30)


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1

2

3

To assign the person to

position , we can hireThe person to fill up thePosition already created

In the OrganizationalManagement



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Enter Reason ofAction. E.g. :

New Hire

Enter Position (which already

created in the OM), PA, PSA,EG, ESG (created in Enterprise

Structure)

Enter PerSub Area

Enter PayrollArea

Check the details ofposition

3

7

2

1

4

6

5



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The entry in this field will run DynamicAction. The system will automatically display

the family member IT21 for filling the details

Enter the Personaldetails of family

member (Spouse)

Enter Personaldetails of Employee3

5

1

2

4



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Enter the Address ofEmploee

2

Check theInfotype which

are newlycreated for the

employee.(Ticked one)

31



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To see the entry of newly hiredemployee, go to PPOM_old.

See in the Staff Assignment, thename has been assigned as a

holder of post underneath of thePosition

To assign the Task to the Jobor Position, Select the Job or

Position

Find out the Task

7

Taskassigned

Select thedesired task

1

4

2

6

8

3



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g gg g

1

3

2

4

5

Reporting Structure within the

Same Organization Unit (whichIs visible in the same screen)


Reporting Structure to different Organization


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Select theSubordinate

7

Select Main Menu

Edit Elevate General

Select theposition from

differntdepartment

1

2

6

Reporting Structure to different Organization

Different OrganizationUnits means differentDepartments within the

Root Organization



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Select thesubordinates

It shows the name ofpositions subordinate

to the Chief

4

3

5



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2Select the

Organization Unit(Root Organization)

3

4

Enter the CostCentre

6

1

5


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Pay StructurePay Structure


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Pay Scale StructurePay Scale Structure

The Pay Scale structure is defined by theThe Pay Scale structure is defined by thefollowing elements :following elements :--

Pay scale typePay scale type

Pay scale areaPay scale area

Employee subgroup grouping forEmployee subgroup grouping forcollective agreementcollective agreement

Pay scale groupPay scale group

Pay scale levelPay scale level


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PersonnelPersonnel AdministrationAdministration


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The recording and management ofThe recording and management ofpersonnel data is central to R/3 HR andpersonnel data is central to R/3 HR andwithin that to the Personnelwithin that to the Personnel

Administration systemAdministration system PA.PA.


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Within SAP, these information units areWithin SAP, these information units arecalled Infotypes.called Infotypes.


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The system uses a great many InfotypesThe system uses a great many Infotypesto store all the necessary data, eachto store all the necessary data, eachreferenced by a unique number andreferenced by a unique number and

name.name.


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P l D t i f tP l D t i f t


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Addresses (Infotype 0006)Addresses (Infotype 0006)

Bank Details (Infotype 0009)Bank Details (Infotype 0009)

Challenge (Infotype 0004)Challenge (Infotype 0004)

Personal Data (Infotype 0002)Personal Data (Infotype 0002)

Family/Related Person (Infotype 0021)Family/Related Person (Infotype 0021)

Personal Data infotypesPersonal Data infotypes


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When it comes to data, we canWhen it comes to data, we can


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,,do it to do the following :do it to do the following :

1> create data ( in sap hr we do this by1> create data ( in sap hr we do this bycreating new records )creating new records )

2> view data ( by viewing the records2> view data ( by viewing the recordscreated)created)

3> maintain data ( by changing/deleting3> maintain data ( by changing/deletingrecords)records)

Overview - Personnel Processes


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SAP AG 1999

Employee

Leaving Rehiring

Increase inpayments (1)Hiring(1)Hiring

(3)

Deviations from the

work schedule

(3)

Deviations from the

work schedule

(2)

Organizational

reassignment

(2)

Organizational

reassignment


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Within any valid period, Time ConstraintWithin any valid period, Time Constraintare used to determine when and howare used to determine when and howoften a data record for a given Infotypeoften a data record for a given Infotypemay exist.may exist.


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This is determined by which of the threeThis is determined by which of the threepossible Time Constraints is allocatedpossible Time Constraints is allocatedto the data.to the data.


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Time Constraint 2 specifies that no more thanTime Constraint 2 specifies that no more than

one data record may be present at any timeone data record may be present at any timefor the given Infotype. There may be gapsfor the given Infotype. There may be gapsbetween periods of validity (when no databetween periods of validity (when no dataexists) but the records must not overlap.exists) but the records must not overlap.


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Time Constraint 3 stipulates that anyTime Constraint 3 stipulates that anynumber of records may be valid at anynumber of records may be valid at anygiven time. There may also be gapsgiven time. There may also be gapsbetween periods of validity. Thesebetween periods of validity. These

records do no affect one another.records do no affect one another.

Personnel Actions : PA40Personnel Actions : PA40


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However, some tasks are more complexHowever, some tasks are more complex

and involve a number of different steps.and involve a number of different steps.For example, when an individual is beingFor example, when an individual is beinghired or is retiring. For such cases, thehired or is retiring. For such cases, theR/3 System provides Personnel Actions.R/3 System provides Personnel Actions.


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The Event based technique is designedThe Event based technique is designedto ensure that you only process relevantto ensure that you only process relevantInfotypes and that none of the essentialInfotypes and that none of the essentialInfotypes are forgotten.Infotypes are forgotten.

Hiring ActionHiring Action-- A sample of offer letterA sample of offer letter


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"We are delighted to offer you the position"We are delighted to offer you the position (IT(IT0001)0001) of ______. You will belong to ______of ______. You will belong to ______departmentdepartment(IT 0001).(IT 0001).Your joining date will beYour joining date will be

____________(IT 0000)(IT 0000) and you will be paid a salary ofand you will be paid a salary of______ (IT 0008). You will be paid monthly______ (IT 0008). You will be paid monthlyallowances ______allowances ______ (IT 0008(IT 0008 oror IT 0014)IT 0014) and weand we

are also offering you a joining bonus of ______are also offering you a joining bonus of ______(IT 0015)(IT 0015). You will be eligible for annual leave of. You will be eligible for annual leave of

______ days______ days (IT 2006)(IT 2006) and sick leave of ______and sick leave of ______(IT 2006)(IT 2006). You will be on a probation for six. You will be on a probation for sixmonths from the date of joining (probation datemonths from the date of joining (probation date

& confirmation date in& confirmation date in IT 0016IT 0016). Your working). Your workinghours will be from ____ hrs to ____ hrshours will be from ____ hrs to ____ hrsbeginning Monday to Friday (IT 0007) and webeginning Monday to Friday (IT 0007) and welook forward to your presence on datelook forward to your presence on date

____________(IT 0016)(IT 0016)............


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The important infotypes forThe important infotypes forti hi i titi hi i ti


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executing a hiring actionexecuting a hiring action

00000000-- ActionsActions 00010001-- Organizational AssignmentOrganizational Assignment 00020002-- Personal DataPersonal Data 00030003-- Payroll Status (this is automatically maintained byPayroll Status (this is automatically maintained by

the sap system and not required to be maintained in thethe sap system and not required to be maintained in theinfo group for hiring)info group for hiring) 00060006--AddressAddress 00070007--Planned Working Time (This should always bePlanned Working Time (This should always be

maintained before infotype 0008 Basic Pay)maintained before infotype 0008 Basic Pay)

00080008-- Basic PayBasic Pay 00090009-- Bank DetailsBank Details 00160016--Contract ElementsContract Elements 00410041-- Date SpecificationsDate Specifications 20062006-- (For annual leave & sick leave)(For annual leave & sick leave)

Dynamic ActionDynamic Action


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Fast EntryFast Entry


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Personnel FilePersonnel File


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Example of FeatureExample of Feature


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Example of FeatureExample of Feature

Work Schedule Rule SCHKZWork Schedule Rule SCHKZ-- IT0007IT0007 Pay Scale Data TARIFPay Scale Data TARIF--IT0008IT0008

Wage Type Model LGMSTWage Type Model LGMST--IT0008IT0008Administrator groups PINCHAdministrator groups PINCH--IT0001IT0001 Number Range Intervals NUMKRNumber Range Intervals NUMKR

ABKRS is the feature that defaults payrollABKRS is the feature that defaults payrollarea.area.


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RECRUITMENTRECRUITMENT


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RECRUITMENTRECRUITMENT

PROCESS FLOWPROCESS FLOW

CREATING VACANCYCREATING VACANCY ADVERTISEMENTADVERTISEMENT

SCREEN APPLICANTSSCREEN APPLICANTS

PERFORM APPLICANT ACTIVITYPERFORM APPLICANT ACTIVITY

CORRESPOND WITH APPLICANTSCORRESPOND WITH APPLICANTS

HIRE APPLICANTSHIRE APPLICANTS


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Time ManagementTime Management


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The Time Management component within theThe Time Management component within the

HR module of SAP R/3, enables you to recordHR module of SAP R/3, enables you to recordand evaluate all information relating to yourand evaluate all information relating to youremployees absences and attendances.employees absences and attendances.


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Because all components of HR are fullyBecause all components of HR are fullyintegrated, the data recorded for Timeintegrated, the data recorded for TimeManagement can be used within other HRManagement can be used within other HRapplications for example, for payrollapplications for example, for payrollpurposes without the need for repurposes without the need for re--entering.entering.


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There are two common methods ofThere are two common methods ofrecording an employees time datarecording an employees time data

recording of deviations from an agreedrecording of deviations from an agreedschedule, or recording deviations andschedule, or recording deviations andadditionally recording all times actuallyadditionally recording all times actuallyspent at work.spent at work.


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How ever the time data is recorded itHow ever the time data is recorded it

must then be validated. This is done, bymust then be validated. This is done, bythe System, against a work schedule,the System, against a work schedule,usually a monthly work schedule.usually a monthly work schedule.


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When an automatic system is used, theWhen an automatic system is used, theemployee uses their card in the machineemployee uses their card in the machineand their actual clockingand their actual clocking--in andin and out timesout timesare registered.are registered.


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The SAP System can also process timeThe SAP System can also process timedata which is entered manually. In thisdata which is entered manually. In thiscase Infotype 2002case Infotype 2002 Attendances is used.Attendances is used.


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You can use Infotypes to enter attendanceYou can use Infotypes to enter attendanceand absence data for individualand absence data for individualemployees.employees.


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The Fast entry option can speed up yourThe Fast entry option can speed up youreveryday asks by presenting you with aeveryday asks by presenting you with asingle screen where you can entersingle screen where you can enterattendance and absence types forattendance and absence types fordifferent employees.different employees.


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Once the time data for an employee hasOnce the time data for an employee hasbeen recorded it is evaluated against thebeen recorded it is evaluated against theplanned schedule.planned schedule.


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O v e r t im eL e a v e

R e f. ( 3 ) D e v ia t io n s f r o m t h e W o r k S c h e d u le


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The deviation from the work schedule can be due toThe deviation from the work schedule can be due toleave, overtime, illness, substitutions. To ensure thatleave, overtime, illness, substitutions. To ensure thatthe correct amount of time are available, it isthe correct amount of time are available, it isimportant that they are entered in the system at theimportant that they are entered in the system at theright time.right time.

S A P A G 1 9 9 9

I l l n e s s

S u b s t i t u t i o n s

A v a i l a b i l i t y

fo r d u t y

FLOW: CREATING WORK SCHEDULEFLOW: CREATING WORK SCHEDULE


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..HOLIDAY CALENDERHOLIDAY CALENDER

CHECKING GROUPSCHECKING GROUPS

DEFINEDEFINE BREAKBREAK

DEFINE RULE FORDEFINE RULE FORVARIANTVARIANT

DEFINE DAILY WORKDEFINE DAILY WORKSCHEDULESCHEDULE

DEFINE PERIOD WORKDEFINE PERIOD WORKSCHEDULESCHEDULE

WORK SCHEDULEWORK SCHEDULERULERULE

CHECK PUBLICCHECK PUBLICHOLIDAYHOLIDAYCALENDERCALENDER

GENERATE WORKGENERATE WORKSCHEDULESCHEDULE

ASSIGN WORKASSIGN WORKSCHEDULESCHEDULE


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The evaluation program then processes the dataThe evaluation program then processes the dataso that the time wage types can be passed toso that the time wage types can be passed to

the payroll. The time balances can now bethe payroll. The time balances can now beupdated on a daily or periodic basis. The rulesupdated on a daily or periodic basis. The rulesand parameters for time evaluation are set whenand parameters for time evaluation are set whenthe system is customized.the system is customized.


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A benefit of the integrated nature of SAPA benefit of the integrated nature of SAPis that this data transfer is seamless to allis that this data transfer is seamless to allusers.users.


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PayrollPayroll -- IndiaIndia

R/3 India Payroll ProcessR/3 India Payroll Process


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Employee DataEmployee Data Benefits/PayTables

Benefits/PayTables

Time ManagementTime Management

Calculate PayrollCalculate Payroll

PayslipPayslip

Payroll ResultsPayroll Results

Payroll ReportsPayroll Reports

Release/Start PayrollRelease/Start PayrollPayrollPayroll SimulationSimulation


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Process flow in India PayrollProcess flow in India Payroll

I PUT CALC RESULTS OUTPUT


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Master data

Time Data

Past Data

Cumulations

Gross et

Earnings

Perks

Income Tax

Prof Tax PF

Recoveries

Cluster

RT

CRT

Statutory Reporting

Monthly

Half yearly

Annual

Interfaces FI/CO posting

Bank transfer

Payment of taxes

Statutory payments

Third party

payments

M s t r tM s t r t

P a y r l l


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Broadly speaking, payroll is used toBroadly speaking, payroll is used tocalculate remuneration for workcalculate remuneration for workperformed by individual employees.performed by individual employees.

S A P A G

P t i tA t i

C

C E

P r l le m u n e r t i n

t t e m e n t

P m e n t t r i u s

p a y e e s

ii tt


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O v e rv ie w - P a y ro l l O rg a n i z a t io n

A i d t

M o n t

l y o r

w e e k l y ?

A d d it io n a l

d a t e t y p e s

W

i c h p a y ro ll y e a r ,

s t a r t , e n d o f p e r io d s


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We must make some basic settings inWe must make some basic settings inCustomizing to be able to run payroll inCustomizing to be able to run payroll inthe SAP System.the SAP System.

S A P A G

c o n t ro l re c o rdc o n t ro l re c o rd

A re a s s i g n e d to

t e p a y ro l l a re a

F o r e v e ry

p a y ro l l a re a t e re

e x i s t s a

P e r io dP e r io d

p a ra m e t e rsp a ra m e t e rs

D a t eD a t e

m o d i f i e rm o d i f i e ra n d

F o r e v e ry c o m b i n a t io n

o f p e r io d p a ra m e t e rs

d a t e

m o d i f i e r

P a y ro l lP a y ro l l

p e r io d sp e r io d s

a n d

C a l e n d a r fo rC a l e n d a r fo r

c u m u l a t io n sc u m u l a t io n s

C u m u l a t io n o f w a g e

t y p e s fo r re p o r t p u rp o s e sC o n t ro ls t h e in d i v i d u a l

s t a g e s o f p a y ro ll

O v e r v ie w - P a y r o l l P r o c e s s

R e l e a s e p a y r o l l

S t a r t p a y r o l l

R e l e a s e f o r p a y r o l lF u n c t i o n s in m e n u

C o n t ro l r e c o r d s t a t u s

L e g e n d :


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During the payroll run, master data and timeDuring the payroll run, master data and timedata changes that affect the payroll past anddata changes that affect the payroll past andpayroll present are not permitted.payroll present are not permitted.

S A P A G 1 9 9 9

R u n p a y r o l l o k ?

S t a r t p a y r o l l

C o r r e c t i o n s

O

C h a n g e m a s t e r d a t a

E x i t P a y r o l l

S u b s e q u e n t a c t i v i t i e s i n

p a y r o l l

Y E S

R e l e a s e f o r c o r r e c t io n

R e l e a s e f o r p a y r o l l

E n d o f p a y r o l l

PAYROLLPAYROLL -- PROCESS FLOWPROCESS FLOW


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..DATA FROMDATA FROM

FILESFILESIMPORTS TO INPUTIMPORTS TO INPUT

TABLETABLEDATA FROM OLD RESULTDATA FROM OLD RESULT

TABLE OF PREVIOUS MONTHTABLE OF PREVIOUS MONTH

SYSTEM PROCESSESSYSTEM PROCESSES

GENERATES PAYROLLGENERATES PAYROLL

PAYROLL ACCOUNTINGPAYROLL ACCOUNTING

PAYROLL AREAPAYROLL AREA


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PAYROLL AREAPAYROLL AREAA GROUP OF EMPLOYEES FOR WHOM PAY ROLLA GROUP OF EMPLOYEES FOR WHOM PAY ROLLSHOULD RUN TOGETHERSHOULD RUN TOGETHER

PAYROLL PERIODPAYROLL PERIODEXACT PERIOD IN WHICH THE REGULAR PAY ROLLEXACT PERIOD IN WHICH THE REGULAR PAY ROLL

IS CARRIED OUTIS CARRIED OUT

PAYROLL DRIVERPAYROLL DRIVERThe Payroll driver is an executable program that needs aThe Payroll driver is an executable program that needs a

schema to run the payrollschema to run the payroll

PAYROLL ACCOUNTINGPAYROLL ACCOUNTING

FILES:FILES: PAYROLL FILES CONTAIN DATA FOR PAYROLLPAYROLL FILES CONTAIN DATA FOR PAYROLLAND PAYROLL RESULTSAND PAYROLL RESULTS


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TABLES:TABLES: INPUTINPUT TABLESTABLES (IT)(IT)

CONTAINS DATA THAT CAN BE EDITED. THECONTAINS DATA THAT CAN BE EDITED. THETABLE EXISTSTABLE EXISTS ONLY DURING PROCESSINGONLY DURING PROCESSING

OUTPUTOUTPUT TABLETABLE (OT):(OT): CONTAINS RESULTS OF AN ACTIVITY.THESECONTAINS RESULTS OF AN ACTIVITY.THESE

RESULTS ARERESULTS ARE

WRITTEN TO INPUT TABLE FOR FURTHERWRITTEN TO INPUT TABLE FOR FURTHERPROCESSINGPROCESSING

RESULTRESULT TABLETABLE (RT):(RT):

CONTAINS RESULT OF THE PERIOD FORCONTAINS RESULT OF THE PERIOD FORWHICH PAYROLLWHICH PAYROLL

HAS BEEN RUNHAS BEEN RUN

Indian Payroll SchemaIndian Payroll Schema

To run the payroll program, you require theTo run the payroll program, you require the


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Indian payroll driver HINCALC0 and the IndianIndian payroll driver HINCALC0 and the Indianpayroll accounting schema IN00.payroll accounting schema IN00.

The Payroll driver is an executable program thatThe Payroll driver is an executable program thatneeds a schema to run the payrollneeds a schema to run the payroll

The payroll schema IN00 defines the sequenceThe payroll schema IN00 defines the sequenceof functions carried out by the payroll driver,of functions carried out by the payroll driver,and ensures that the program gathers all theand ensures that the program gathers all thedata required to run payroll for an employee indata required to run payroll for an employee inthe specified payroll period.the specified payroll period.

T.Code PE01 is used to edit the SchemaT.Code PE01 is used to edit the Schema

To run the payroll, we require aTo run the payroll, we require a


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payroll driverpayroll driver and aand a payroll schemapayroll schema..The payroll schema defines theThe payroll schema defines the

processes carried out by the payrollprocesses carried out by the payrolldriver and ensures that thedriver and ensures that theprogram gathers all the dataprogram gathers all the data

required to run the payroll for anrequired to run the payroll for anemployee in a specified period.employee in a specified period.

R e t ro a c t iv e A c c o u n t in g

C

C E

P a y ro l l fo r

p e r io d 0 6

i s c o m p l e t eP a y ro l l p a s t


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If there are changes in HR master data in aIf there are changes in HR master data in aperiod for which the payroll has already beenperiod for which the payroll has already beenrun, the payroll must be run once again for thisrun, the payroll must be run once again for thisperiod using the current values.period using the current values. This is known asThis is known asretroactive accountingretroactive accounting..

S A P A G

C h a n g e s

to

H R m a s t e r d a t a

R e t ro a c t i v e a c c o u n t i n g fo r p re v io u s p e r io d s , t h e n t h e

c u r re n t p e r io d

P e r io d 0 4 P e r io d 0 5 P e r io d 0 6 P e r io d 0 7P e r io d 0

O v e r v ie w - P r o c e s s M o d e l a n d P r o c e s s

R e le a s e p a y r o l l

R u np a y r o l l

R u np a y r o l l

C d i t i l

C o n d i t i o n a l

S t o p i f s o m e o f th e

S t a r t p r o c e s s


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TheThe process modelprocess model is used to control theis used to control thepayroll process and the subsequentpayroll process and the subsequentevaluation programs. The programs areevaluation programs. The programs areprocessed in a specific sequence.processed in a specific sequence.

S A P A G 1 9 9 9

P r in t re m u n e r a t io ns t a t e m e n t

P r in t r e m u n e r a t io ns t a t e m e n t

T r a n s f e r T r a n s f e r C h e c kC h e c k


b r e a k p o i n t


b r e a k p o i n t


b r e a k p o i n t


b r e a k p o i n t

S t o p i f p a y r o ll

s t a t u s is n o t

e n d e d

S t o p i f s o m e o f th e

p e r s o n n e l n u m b e r s

c o n t a in e r r o r s

E x e c u t ep o s t i n g r u n

E x e c u t ep o s t i n g r u n

D is p l a y th ed o c u m e n t s

D is p la y t h ed o c u m e n t s

P r e . p r o g r a mD M E

P r e . p r o g r a mD M E

S i m u l a tep o s t i n g r u n

S i m u l a tep o s t in g r u n


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M a t c h c o d e W

C o n t r o l r e c o r d

P e r s o n n e l n u m b e r s w i th


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Matchcode W provides a list of all personnelMatchcode W provides a list of all personnelnumbers in the selected payroll area that havenumbers in the selected payroll area that havebeen rejected by the payroll run because ofbeen rejected by the payroll run because ofincorrect data.incorrect data.

S A P A G 1 9 9 9

P a y r o l l C o r r e c t i o n

M a t c h c o d e W i s s e t fo r

P e r s o n n e l n u m be r

0 0 0 3 0 0 0

0 0 0 3 0 0 2

P e r s o n n e l n u m b e r s w i th

e r r o r s

P a y r o l l S t a t u s ( I n f o t y p e 0 0 0 3 )

P ayro l l cor rec t ion

R e p e a t in g a P rocess

Sta r t

(R un 1 )

Sta r tS ta r t

(R un 1 )(R un 1 )

1 2 3!

Repet i t ion

(R un 2 )

Repet i t ionRepet i t ion

(R un 2 )(R un 2 )

!


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Only correctly processed personnel numbersOnly correctly processed personnel numbersare transferred from one step to another.are transferred from one step to another.

A process can be repeated at any time.A process can be repeated at any time.

S A P A G 1 9 9 9

P roc e s sSte p 1

P roc e s sP roc e s sSte p 1Ste p 1

1 2 3

3

P roc e s sSte p 2


P roc e s sSte p 3


1 2

1 2

3!

P roc e s sSte p 3


3!

3!

P roc e s sSte p 1


P roc e s sSte p 2


" Incorrect"

e m ploy e e s fr om

the pr e v ious

r un(s )

" Incorrect"

e m ploy e e s f rom

the pr e v ious

r un(s )!

A d v a n c e

A d v a n c e

O f f -C y c l e P a y r o l l P r o c e s s

O f f -C y c l e P a y r o l lO f f - C y c l e P a y r o l l

A b s e n c e

p a y m e n t

A b s e n c e

p a y m e n t

A b s e n c eA b s e n c e

E n t e r

a b s e n c e

P a y r o l l p e r i o dP a y r o l l p e r i o d


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Payment of offPayment of off--cycle such as bonus, advancecycle such as bonus, advancepayment, which are not covered in the regularpayment, which are not covered in the regularpayroll are processed in Offpayroll are processed in Off--cycle Payroll.cycle Payroll.

S A P A G 1 9 9 9

O t h e r

p a y m e n t s

O t h e r

p a y m e n t s

A d v a n c e

p a y m e n t s w ith

s p e c ia l

p a y m e n t s

A d v a n c e

p a y m e n t s w i th

s p e c ia l

p a y m e n t s

A d v a n c e

p a y m e n t sw it h r e g u la r

p a y m e n t s

A d v a n c e

p a y m e n t sw it h r e g u la r

p a y m e n t s

E n t e r t h e r e a s o n a n d t h e d a t e fo r w h i c h

y o u w a n t to r u n p a y r o l l.

0 0 0 1R e a s o n

D a t e

H o l i d a y b o n u s

0 6 . 1 2 . 2 0 0 1

P a y r o l l p e r i o dP a y r o l l p e r i o d

S e le c t

p e rio d

S p e c i a lS p e c i a l p a y m e n t sp a y m e n t s

E n t e r

w a g e t y p e

P a y m e n t m e t h o dP a y m e n t m e t h o d

C h a n g e

p a y m e n t

m e t h o d

R u n

p a y r o l l

R u nR u n

p a y r o l lp a y r o l l

R u n P a y r o l l

P a y r o l l

C a lc u la t io n o f w a g e s a n d s a la rie s t o b e p a id to e m p lo y e e s

C a lc u la t io n o f d e d u c t io n s a n d a m o u n t to b e t ra n s f e rr e d to a n e m p lo y e e

H RH R

O v e r v ie w - P o s t in g t o A c c o u n t i n g


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Posting payroll results to Accounting is one ofPosting payroll results to Accounting is one ofthe subsequent activities performed after athe subsequent activities performed after asuccessful payroll run.successful payroll run.

S A P A G 1 9 9 9

C a lc u la t io n o f d e d u c t io n s a n d a m o u n t to b e t r a n s f e rr e d to a n e m p lo y e e

E x t e rn a l a c c o u n t in g

C o n s id e r a t io n o f p e rs o n n e l e p e n s e s

C o n s id e r a t io n o f p a y a b le s a n d r e s u lt in g p a y m e n ts

F IF I

In t e r n a l a c c o u n t in g

C o n s id e r a t io n o f p e rs o n n e l c o s t s to c o s t o b je c t s o r a so v e r h e a d c o s ts

C OC O

E x p e n s e s a c c o u n t s P a y a b l e s a c c o u n t s B a n k a c c o u n t s

2 9 5 0

W a g e s & S a la r i e s S a l a r ie s p a y a b l e

2 6 0 0

B a n k c l e a r in g

121 2 6 0 0 2 6 0 0 2

P o s t in g in F i n a n c i a l A c c o u n t i n g


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Within Payroll, expenses are generated, whichWithin Payroll, expenses are generated, whichhave corresponding payables. These expenseshave corresponding payables. These expensesand payables are posted within Financialand payables are posted within Financial

Accounting.Accounting.

S A P A G 1 9 9 9

2 .9 5 0 ,-

T a x e s p a y a b l e

2 .6 0 0 ,-

3 5 0 ,-

12

3

( 1 ) P o s t in g t o a c c o u n t in g

( 2 ) P a y m e n t s t o e m p l o y e e

( 3 ) P o s t in g t a x p a y m e n t s

( ) . . .

1

1

2 . 6 0 0 , - 2 . 6 0 0 , -

3 5 0 , -

3 5 0 , -

2

3


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ReportingReporting


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A d H o c Q u e ry

O r g . A s s ig n m e n t


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The Ad Hoc Query is a simple and powerful aidThe Ad Hoc Query is a simple and powerful aid

for evaluating data from Human Resourcesfor evaluating data from Human ResourcesManagement.Management.

The Ad Hoc Query can be used for bothThe Ad Hoc Query can be used for bothmaster data and recruitment.master data and recruitment.

S A P A G 1 9 9 9

F i e l d s e l e c t i o n

O u t p u t

L i s t

S e l e c t i o n r e s u l t

S a v e

B i r th

cer t i f i cate


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