11

Setting the Transportation Asset Setting the Transportation Asset Management Research AgendaManagement Research Agenda

presented at thepresented at the

44thth National Transportation Asset Management Workshop National Transportation Asset Management Workshop

presented bypresented by

Michael J. Markow, P.E., and Lance A. NeumannMichael J. Markow, P.E., and Lance A. NeumannCambridge Systematics, Inc.Cambridge Systematics, Inc.

September 23, 2001September 23, 2001

22

OutlineOutline

Research Agenda OverviewResearch Agenda Overview

High and Medium Priority Asset Management Research High and Medium Priority Asset Management Research RecommendationsRecommendations

• Area 1: Policy and InstitutionalArea 1: Policy and Institutional

• Area 2: Information, Analysis, and TechnologyArea 2: Information, Analysis, and Technology

• Area 3: Planning, Program Development and DeliveryArea 3: Planning, Program Development and Delivery

• Area 4: Training and Information SharingArea 4: Training and Information Sharing

• Area 5: Academic Programs and MaterialArea 5: Academic Programs and Material

ConclusionConclusion

33

Research Program OverviewResearch Program Overview

Developed through NCHRP Project 20-24(11) – Asset Developed through NCHRP Project 20-24(11) – Asset Management Guidance for Transportation AgenciesManagement Guidance for Transportation Agencies

Objective - recommend a prioritized program of research to help Objective - recommend a prioritized program of research to help agencies move from current practice to improved practiceagencies move from current practice to improved practice

Sources of informationSources of information

• AASHTO’s Strategic Plan for Asset ManagementAASHTO’s Strategic Plan for Asset Management

• 20-24(11) Transportation Asset Management Framework 20-24(11) Transportation Asset Management Framework

• Interviews with DOT line managers and research staffInterviews with DOT line managers and research staff

• CEO Workshop on Managing Change in State DOTsCEO Workshop on Managing Change in State DOTs

• Research programs of other transportation organizations Research programs of other transportation organizations (NCHRP, TRB, FHWA, CERF, PAIR, and NSTC)(NCHRP, TRB, FHWA, CERF, PAIR, and NSTC)

44

Research Program Overview (continued)Research Program Overview (continued)

Thirty-one topics totaling almost $27.5 million over the next ten Thirty-one topics totaling almost $27.5 million over the next ten yearsyears

A topic may extend several years and comprise multiple A topic may extend several years and comprise multiple projectsprojects

Typical research topic characteristicsTypical research topic characteristics

• Supports strategic, cross-cutting asset management themesSupports strategic, cross-cutting asset management themes

• Applies broadly to DOTs and other transportation agenciesApplies broadly to DOTs and other transportation agencies

• Fills a gap in asset management practice, meets a current Fills a gap in asset management practice, meets a current need, or represents a logical sequence of developmentneed, or represents a logical sequence of development

• Unlikely to be funded by research programs in the absence Unlikely to be funded by research programs in the absence of a strong and broad-based asset management focusof a strong and broad-based asset management focus

55

Area 1: Policy and InstitutionalArea 1: Policy and Institutional

Effectiveness of asset management implementation Effectiveness of asset management implementation ($350K)($350K)

• Develop benchmarks, metrics, and a database or software Develop benchmarks, metrics, and a database or software tool to help gauge progresstool to help gauge progress

Build strong legislative support for strategic transportation Build strong legislative support for strategic transportation agendas agendas ($150K)($150K)

• Synthesis of DOT approaches, outcomes, and keys to Synthesis of DOT approaches, outcomes, and keys to successsuccess

Linking strategic planning to resource and implementation Linking strategic planning to resource and implementation decisions decisions ($190K)($190K)

• Develop case studies and a set of guidelinesDevelop case studies and a set of guidelines

• Challenges include building in flexibility for plans to change Challenges include building in flexibility for plans to change as needs evolve, and incorporating customer feedback into as needs evolve, and incorporating customer feedback into decisionsdecisions

66

Area 1 (continued)Area 1 (continued) Intergovernmental roles in asset management and coordination Intergovernmental roles in asset management and coordination

among state, county, and local agencies among state, county, and local agencies ($400K)($400K)

• Coordinating statewide, regional, and local goals and Coordinating statewide, regional, and local goals and objectives in local planning and programming processes objectives in local planning and programming processes

• Consistency of analytic models and data between state and Consistency of analytic models and data between state and local agencieslocal agencies

Asset management implementation in different organizational Asset management implementation in different organizational and institutional settings and institutional settings ($200K)($200K)

• Centralized vs. decentralized agency structureCentralized vs. decentralized agency structure

• Relationship to executive and legislative governing bodiesRelationship to executive and legislative governing bodies

• Funding situationFunding situation

• Program structure, etc.Program structure, etc.

77

Area 1 (continued)Area 1 (continued)

Improve horizontal and vertical communication within DOTs Improve horizontal and vertical communication within DOTs ($400K)($400K)

• Enable managed business processes to better integrate Enable managed business processes to better integrate information and decisions across functions and modesinformation and decisions across functions and modes

• Improve support by legislatures and senior managers for the Improve support by legislatures and senior managers for the tactical perspectives that drive work at the operations leveltactical perspectives that drive work at the operations level

Policy implications of GASB Statement 34 reporting Policy implications of GASB Statement 34 reporting ($300K)($300K)

• Follow up studies withFollow up studies with agencies that have employed the agencies that have employed the modified approach to investigate:modified approach to investigate:- Policies used to establish condition and cost targets Policies used to establish condition and cost targets - Use of management systems to support projections Use of management systems to support projections - Degree of confidence in meeting projected targets Degree of confidence in meeting projected targets - Actions taken if targets are not met over timeActions taken if targets are not met over time

88

Area 2: Information, Analysis, and TechnologyArea 2: Information, Analysis, and Technology Evaluate and promote use of innovative technologies that Evaluate and promote use of innovative technologies that

enhance asset management enhance asset management ($800K)($800K)

• Analysis of equipment, materials, and operating systemsAnalysis of equipment, materials, and operating systems

Incorporation of field sensing and real-time information within Incorporation of field sensing and real-time information within asset management asset management ($250K)($250K)

• Issues include monitoring system performance and Issues include monitoring system performance and application of data to resource allocation decisionsapplication of data to resource allocation decisions

Information quality assurance program Information quality assurance program ($400K)($400K)

• Develop a quality assurance framework and workshopDevelop a quality assurance framework and workshop

Impacts of changed mission on technology and information Impacts of changed mission on technology and information needsneeds ($70K) ($70K)

• Develop case studies identifying successful approachesDevelop case studies identifying successful approaches

99

Area 2 (continued)Area 2 (continued)

Management system enhancements for asset management Management system enhancements for asset management ($3.6M)($3.6M)

• Integration of management systemsIntegration of management systems

• Incorporation of existing systems into asset managementIncorporation of existing systems into asset management

• Development of new systemsDevelopment of new systems

• Guidance for executive-level reportingGuidance for executive-level reporting

Databases and information management Databases and information management ($3.0M)($3.0M)

• Identify common DOT data management needs and develop Identify common DOT data management needs and develop and market software package to address themand market software package to address them

Engineering/economic analysis methods and toolsEngineering/economic analysis methods and tools ($5.0M) ($5.0M)

• Develop tools for benefit/cost, life cycle cost, risk analysis, Develop tools for benefit/cost, life cycle cost, risk analysis, etc.etc.

1010

Area 3: Planning, Program Development and Area 3: Planning, Program Development and DeliveryDelivery

Transportation performance measures for asset management Transportation performance measures for asset management ($150K)($150K)

• Review applicability of existing system performance Review applicability of existing system performance measures to asset management (e.g., tradeoff analysis)measures to asset management (e.g., tradeoff analysis)

Methods to establish transportation performance targets Methods to establish transportation performance targets ($300K)($300K)

• Develop a framework to establish targets for key Develop a framework to establish targets for key performance measures and identify useful approachesperformance measures and identify useful approaches

Models to analyze multi-modal tradeoffs Models to analyze multi-modal tradeoffs ($300K)($300K)

• Implement the framework developed in NCHRP Project 8-Implement the framework developed in NCHRP Project 8-36(A) within36(A) within an assetan asset management contextmanagement context

1111

Area 3 (continued)Area 3 (continued)

Impacts of GASB 34 standards on asset management and Impacts of GASB 34 standards on asset management and valuation methods valuation methods ($350K)($350K)

• Develop a practical methodology for the economic Develop a practical methodology for the economic evaluation of a transportation system evaluation of a transportation system

Cross-jurisdictional sharing of services between transportation Cross-jurisdictional sharing of services between transportation providers providers (($100K)$100K)

• Develop a synthesis and objective evaluation of current Develop a synthesis and objective evaluation of current practicespractices

1212

Area 4: Training and Information SharingArea 4: Training and Information Sharing

Maintain the AASHTO Asset Management Guide Maintain the AASHTO Asset Management Guide ($800K)($800K)

• Periodic maintenance and updating of the Guide Periodic maintenance and updating of the Guide

Develop and administer a “laboratory” state model Develop and administer a “laboratory” state model ($2.15M) ($2.15M)

• Experimental implementation of frameworks and Experimental implementation of frameworks and methodologies and the evaluation of their effectivenessmethodologies and the evaluation of their effectiveness

Develop and administer a lead state/host state model Develop and administer a lead state/host state model ($500K)($500K)

• ““Pilot test” asset management strategies in “lead states”Pilot test” asset management strategies in “lead states”

Explore additional training opportunitiesExplore additional training opportunities (($520K)$520K)

• Develop and maintain an asset management training Develop and maintain an asset management training programprogram

1313

Area 5: Academic Programs and MaterialsArea 5: Academic Programs and Materials

Promote relationship with academia to develop courses and Promote relationship with academia to develop courses and degree programs degree programs ($50K)($50K)

• Identify needs for specific courses, degree programs, and Identify needs for specific courses, degree programs, and work/study programswork/study programs

• Coordinate with interested academic institutionsCoordinate with interested academic institutions

Support the development of asset management curricula and Support the development of asset management curricula and stipends stipends ($6.0M)($6.0M)

• Identify appropriate methods to fund asset management Identify appropriate methods to fund asset management initiatives at academic institutionsinitiatives at academic institutions

• Develop undergraduate and graduate courses that build on Develop undergraduate and graduate courses that build on existing course offerings to introduce asset managementexisting course offerings to introduce asset management

• Develop an interdisciplinary, graduate-level program in Develop an interdisciplinary, graduate-level program in asset managementasset management

1414

ConclusionConclusion

A comprehensive agenda of priority research topics has been A comprehensive agenda of priority research topics has been developed in transportation asset managementdeveloped in transportation asset management

Research program complements and reinforces the AASHTO Research program complements and reinforces the AASHTO Task Force’s Strategic Plan and other management initiativesTask Force’s Strategic Plan and other management initiatives

Concurrent research efforts across several topic areas should Concurrent research efforts across several topic areas should inform and reinforce one anotherinform and reinforce one another

Periodic review of the AASHTO Task Force’s Strategic Plan can Periodic review of the AASHTO Task Force’s Strategic Plan can also address research progress and program updatesalso address research progress and program updates

Changes in the landscape (e.g., reauthorization, new policies Changes in the landscape (e.g., reauthorization, new policies and priorities, new procedures and technology, organizational and priorities, new procedures and technology, organizational trends, research findings) should be considered in updatestrends, research findings) should be considered in updates