PRESENT - Lester B. Pearson School Board Minutes/2015... · 2016. 1. 12. · 2015, be received....

Minutes of the Regular Meeting of the Council of Commissioners of the Lester B. Pearson School Board held Monday, September 28, 2015 at 1925 Brookdale Avenue, Dorval, QC. Notice was given at the Regular Meeting of May 25, 2015 by By-law 1(2015) and sent out on September 25, 2015 in accordance with the procedures of the Lester B. Pearson School Board, and with Section 162 of the Education Act. This meeting was "Live Web cast".

PRESENT: Commissioners:

Parent Commissioners: Student Commissioners: Administration:

Recording Secretary: ABSENT: ALSO PRESENT:

Presentation:

Chair S. Stein Day, Vice Chair N. Burke, J. Arless, N. Beaton, E. Bender, C. Berger, W. Clifford, L. Derry, F. di Bello, D. Olivenstein, D. Pavone, M. Sherman. S. Bhargava, S. Buckingham, F. Clarke, M. Nalecz. None M. Chechile, Director General; S. Balleine, Assistant Director General; C. Heffernan, Assistant Director General; F. Hamel, Director of Corporate Affairs & Legal Services; G. Dugre, Secretary General, J. Hendry, Coordinator of Communications & Marketing. S. Kaley, Exec. Secretary Commissioner M. Davis Unions and Associations: B. Brown (CPC), R. Gilmartin (lASS), A. Nenadovich (lASS), M. Rutherford (PEP). Public: C. Eustace, B. Sellitto, Citizens; R. Frank, Reporter.

Nil

The meeting was called to order at 7:34p.m.

1. APPROVAL OF THE AGENDA IT WAS MOVED BY ChairS. Stein Day AND UNANIMOUSLY RESOLVED: THAT the agenda be approved.

Vote: 12 in favor None opposed No abstentions

2. APPROVAL OF THE MINUTES

2.1 Regular Meeting held on August 31, 2015 IT WAS MOVED BY Chair S. Stein Day: THAT the minutes of the regular meeting held on August 31, 2015 be approved. CARRIED

2.2 Business Arising from the Minutes of August 31, 2015: Nil

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3. PRIORITIES

3.1 Chair's Report IT WAS MOVED BY Chair S. Stein Day: THAT the Chair's written report, as contained in Vol. XVIII No. 2/Draft (September 2015) of The Pearson News, be received. CARRIED

3.2 Director General's Report IT WAS MOVED BY Chair S. Stein Day: THAT the Director General's written report, as contained in Vol. XVIII No. 2/Draft (September 20 15) of The Pearson News, be received. CARRIED

3.3 Administrative Staffing- Head Office- Director of Finance

Vote:

Resolution number 2015-09-#01

WHEREAS the position of Director of Finance has been vacant since August 23,2015;and

WHEREAS said position was posted and a selection process completed:

WHEREFORE IT WAS MOVED BY Commissioner C. Berger AND UNANIMOUSLY RESOLVED:

THAT France D'Aoust be appointed as Director of Finance, effective October 20,2015.

12 in favor None opposed No abstentions

3.4 Administrative Staffing- Assistant Director of Student Services


WHEREAS the position of Assistant Director of Student Services is vacant; and

WHEREAS said position was posted and a selection process completed:

WHEREFORE IT WAS MOVED BY Commissioner N. Burke AND UNANIMOUSLY RESOLVED:

THAT Marie-Eve Claude be appointed as interim Assistant Director of Student Services, effective September 29,2015.

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4. UNIONS AND EMPLOYEE ASSOCIATIONS

A. Nenadovich; President (lASS). Questioned the reduced hours of the documentation technicians positions in the elementary schools.

Responses by: S. Stein Day, Chair; C. Heffernan, Assistant Director General.

5. QUESTIONS FROM THE PUBLIC: Nil

6. INTERNAL COMMUNICATIONS

6.1 Chair S. Stein Day announced an upcoming workshop, sponsored by Concordia University and the School Board, entitled Embracing Imperfection, to be held on October 17 and October 18 at the Pearson Electrotechnology Centre.

7. EDUCATION

7.1 Education Committee Report IT WAS MOVED BY Commissioner D. Olivenstein: THAT the written report, on the Education Committee meeting held on September 8, 2015, be received. CARRIED

7.2 Special Needs Advisory Committee (SNAC) Report IT WAS MOVED BY CommissionerS. Buckingham: THAT the written report, on the SNAC meeting held on September 17, 2015, be received. CARRIED

8. HUMAN RESOURCES

8.1 Human Resources Committee Report IT WAS MOVED BY Commissioner F. di Bello: THAT the written report, on the Human Resources committee meeting held on September 21, 2015, be received. CARRIED

9. EXECUTIVE

9.1 Executive Committee Report IT WAS MOVED BY Commissioner M. Sherman: THAT the written report, on the Executive Committee meeting held on September 21,

15

2015, be received. CARRIED

9.2 Enrolment Criteria 2016-2017


WHEREAS according to section 4 of the Education Act, "Every student, or the student's parents if the student is not of full age, shall have the right to choose, every year, the school that best reflects their preferences from among the schools of the School Board whose jurisdiction the student comes under that provide services to which the student is entitled"; and

WHEREAS the exercise of this right, should the school's capacity be exceeded, is subject to the student Enrolment criteria established by the School Board; and

WHEREAS the School Board administration has studied this matter and has recommended no change to the existing Enrolment Criteria document; and

WHEREAS section 193 (6) of the Education Act states that the Parents' Committee shall be consulted on the criteria for the Enrolment of students in schools; and

WHEREAS section 244 of the Education Act states that the functions and powers provided for in section 239 are exercised after consultation with the teachers; and

WHEREAS at its September 21, 2015 meeting, the Executive Committee reviewed the current Enrolment Criteria document and recommended no change to the existing criteria:

WHEREFORE IT WAS MOVED BY Commissioner D. Pavone AND UNANIMOUSLY RESOLVED:

THAT the Enrolment Criteria document, which underwent no changes from the previous version, be distributed for consultation to the consultative partners of the Lester B. Pearson School Board during the week of September 28, 2015 with responses to be returned to the Secretary General no later than November 27,2015, for consideration of the responses; and

THAT the final draft of the Enrolment Criteria document be submitted for adoption at the Regular Meeting of the Council of Commissioners to be held on December 14, 2015.

Vote: 12 in favor None opposed No abstentions (This document is appended to and forms an integral part of the minutes.)

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9.3 National School Boards Association's (NSBA) 2016 Annual Conference

WHEREAS, at its September 21, 2015 meeting, the Executive Committee authorized the complete reimbursement of expenses for one (1) member of the Council of Commissioners to attend the National School Boards Association's 2016 Annual Conference to be held in Boston, MA, from April 9 to 11, 2016; and

WHEREAS the Executive Committee asked the Council of Commissioners to name the participant who will attend:

WHEREFORE IT WAS MOVED BY Commissioner M. Sherman:

THAT funds be made available to cover complete reimbursement of expenses for one (1) Commissioner to participate in the National School Boards Association's 2016 Annual Conference to be held in Boston, MA, from April 9 to 11, 2016; and

THAT expenses be reimbursed in accordance with the School Board's Policy governing Commissioners' Local Travel, Conference and Other Expenses; and

THAT following the Conference, a written report be submitted to the Council of Commissioners at their next meeting; and

THAT Chair Suanne Stein Day represent the School Board at the 2016 NSBA conference.

AMENDMENT IT WAS MOVED BY Parent Commissioner F. Clarke AND RESOLVED: THAT two (2) Commissioners be authorized to attend the conference and have their expenses reimbursed.

Vote: 8 in favor 4 opposed (Commissioners E. Bender, W. Clifford, L. Derry, D. Pavone) No abstentions Amendment CARRIED

AMENDMENT IT WAS MOVED BY Vice-Chair Noel Burke AND UNANIMOUSLY RESOLVED: THAT a friendly amendment be made to add that, following the Conference, a briefing session be given to the Council of Commissioners at their next meeting and that a professional development activity take place shortly after.

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WHEREAS, at its September 21, 2015 meeting, the Executive Committee authorized the complete reimbursement of expenses for one (1) member of the Council of Commissioners to attend the National School Boards Association's 2016 Annual Conference to be held in Boston, MA, from April 9 to 11, 2016; and

WHEREAS the Executive Committee asked the Council of Commissioners to name the participant who will attend; and

WHEREAS, at its September 28, 2015 meeting, the Council of Commissioners authorized the complete reimbursement of said expenses for two (2) members of the Council of Commissioners to attend the conference:

WHEREFORE IT WAS MOVED BY Commissioner M. Sherman AND RESOLVED:

THAT funds be made available to cover complete reimbursement of expenses for two (2) Commissioners to participate in the National School Boards Association's 2016 Annual Conference to be held in Boston, MA, from April 9 to 11, 2016; and

THAT expenses be reimbursed in accordance with the School Board's Policy governing Commissioners' Local Travel, Conference and Other Expenses; and

THAT following the Conference, a written report be submitted and a briefing session be given to the Council of Commissioners at their next meeting; and

THAT following the Conference, a professional development activity take place shortly after; and

THAT Chair Suanne Stein Day and Commissioner Joshua Arless represent the School Board at the 2016 NSBA conference.

Vote: 9 in favor 3 opposed (Commissioners W. Clifford, L. Derry, D. Pavone) No abstentions CARRIED as amended

9.4 QESBA Professional Development Session and Annual General Meeting 2016


WHEREAS, at its September 21, 2015 meeting, the Executive Committee authorized the complete reimbursement of expenses for up to seventeen (17) Commissioners to participate in the QESBA Fall Professional Development

18

Session and Annual General Meeting to be held in Sherbrooke, Quebec on October 16 and 17, 2015:

WHEREFORE IT WAS MOVED BY Commissioner F. di Bello AND UNANIMOUSLY RESOLVED:

THAT funds be made available to cover the reimbursement of expenses for up to sevent~en (17) Commissioners to participate in the QESBA Fall Professional Development Session and Annual General Meeting to be held in Sherbrooke, Quebec on October 16 and 17, 2015; and

THAT travel expenses for mileage be fixed at a maximum of $85.00 and that Commissioners share accommodations and travel arrangements when possible; and

THAT expenses be reimbursed in accordance with the School Board's Policy governing Commissioners' Local Travel, Conference and Other Expenses.


10. AUDIT

10.1 Audit Committee Report: Nil

11. GOVERNANCE AND ETHICS

11.1 Governance and Ethics Committee Report: Nil

12. FACILITIES AND SECURITY

12.1 Facilities and Security Report IT WAS MOVED BY Commissioner C. Berger: THAT the verbal report, on the Facilities and Security Committee meeting held on September 16, 2015, be received.

12.2 Architectural services for 2015- 2016


WHEREAS architectural services are required on a regular basis by the Lester B. Pearson School Board to realize projects under the capital budget; and

WHEREAS by Resolutions 2013-10-#05 and 2014-11-#13, six (6) architectural

19

Vote:

firms were qualified until the end of the 2015-2016 school year; and

WHEREAS according to the Reglement sur les contrats de services des organismes publics, a public notice of qualification must be published again at least once a year, in order to allow the qualification of other service providers; and

WHEREAS a selection committee was formed as per the Reglement sur les contrats de services des organismes publics; and

WHEREAS the proposals were evaluated and ranked by the selection committee according to their quality and the pre-established guidelines as per the Reglement sur les contrats de services des organismes publics; and

WHEREAS the professionals will be paid standard fees as prescribed in the applicable by-laws entitled Tarif d'honoraires pour services professionnels fournis au gouvernement par des architectes and the Tarif d'honoraires pour services professionnels fournis au gouvernement par des ingenieurs; and

WHEREAS at its September 16, 2015 meeting, the Facilities and Security Committee recommended that a seventh firm, FSA Architecture inc., be qualified:

WHEREFORE IT WAS MOVED BY Commissioner J. Arless AND UNANIMOUSLY RESOLVED:

THAT the following be added to the Lester B. Pearson School Board list of qualified architectural firms, until the end of the 2015-2016 school year:

• FSA Architecture inc.

11 in favor None opposed No abstentions (Commissioner F. di Bello was absent for the vote).

12.3 Engineering services- Water Meter- Many buildings


WHEREAS the Lester B. Pearson School Board has to install water meters in its buildings on the island of Montreal to respect the regulation RCG 07-031of the Montreal Agglomeration Council; and

WHEREAS public notice was given, calling for the tendering of bids for

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(

Vote:

engineering services, and six (6) bids have been opened and recorded; and

WHEREAS a selection committee was formed, in accordance to the Reglement sur les contrats de services des organismes publics; and

WHEREAS the engineers will be paid standard fees, as prescribed in the bylaw entitled Tarif d'honoraires pour services professionnels fournis au gouvernement par des ingenieurs; and

WHEREAS the proposal of Bouthillette Parizeau inc. was awarded the highest final score for quality by the selection committee, as per the Reglement sur les contrats de services des organismes publics; and

WHEREAS at its September 16, 2015 meeting, the Facilities and Security Committee recommended that the contract be awarded:

WHEREFORE IT WAS MOVED BY Commissioner L. Derry AND RESOLVED:

THAT the engineering services contract for the water meter project (Project #1436), in accordance with the tender documents, be awarded to Bouthillette Parizeau inc.; and

THAT the Chair and Director General of the School Board be authorized to sign said contract for, and on behalf of, the Lester B. Pearson School Board.

7 in favor 5 opposed (Commissioners J. Arless, E. Bender, N. Burke, W. Clifford, ChairS. Stein Day) No abstentions

12.4 Professionals for Capital Projects for 2016-2017


WHEREAS the Facilities and Security Committee has identified projects as priorities for the 2016-2017 school year; and

WHEREAS it is to the School Board's advantage that professionals be mandated now to prepare plans and specifications for these projects so they can potentially be done during the year 2016; and

WHEREAS the School Board may be able to obtain better pricing for its capital projects through an early tender process; and

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WHEREAS by Resolution 2013-10-#05, 2014-11-#13 & 2015-09-#06 the Lester B.

Pearson School Board approved seven (7) architecture firms to provide

architectural and other professional services on selected projects for a period

of three (3) years; and

WHEREAS the professionals will be paid standard fees as prescribed in the by-laws entitled Tarif d'honoraires pour services professionnels fournis au gouvernement par des architectes and Tarif d'honoraires pour services professionnels fournis au gouvernement par des ingenieurs; and

WHEREAS, at its September 16,2015 meeting, the Facilities and Security Committee recommended that the following professionals be mandated:

WHEREFORE IT WAS MOVED BY Commissioner W. Clifford AND UNANIMOUSLY RESOLVED:

THAT the Lester B. Pearson School Board hire the professionals for the following projects:.

SCHOOL PROJECT ESTIMATE PROFESSIONALS

Beacon Hill

Dorset

Mount Pleasant

St-Paul

Edgewater

Westwood Sr. HS

Beechwood

Building envelope improvements

Renovation of the washrooms

Building envelope improvements

Fire safety improvements

Renovation of the washrooms

Building envelope improvements & replacement of 6 exterior doors

Backyard drainage improvement

$250,000

$300,000

$250,000

$175,000

$400,000

$625,000

$100,000

Horizon Oil tank removal & windows replacement $655,000

Evergreen Conversion of the oil heating system to $500,000 electrical & pavement of the parking & the bus drop-off

ILC- Pavilion John Replacement of windows & exterior doors $700,000 Killingbeck

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Langlois Architectes inc.

Ruccolo+Faubert Architectes inc.

Heloise Thibodeau Architecte inc.

Heloise Thibodeau Architecte inc.

Leclerc Associes Architecte inc.

BBBL Architectes inc.

Les Services exp inc.

ANA Architecture inc.

Axor Experts-Conseils inc.

Leclerc Associes Architectes inc.

Place Cartier Roofing & windows replacement $550,000 Langlois Architectes inc.

Terry Fox

LCCHS

Fire safety upgrade & building envelope $655,000

Building envelope & fire safety upgrade $485,000

FSA Architecture inc.

BBBL Architectes inc.;

and

THAT the Chair and Director General of the School Board be authorized to sign professional service contracts for, and on behalf of, the Lester B. Pearson School Board.


12.5 Group Purchasing (CCSR) -Natural Gas (Supply)

Vote:


WHEREAS the Centre collegial des services regroupes (CCSR) is a non-profit organization which organizes group purchasing for educational institutions in order to benefit from volume discounts; and

WHEREAS the CCSR issued a public tender for the supply of natural gas in March 2015; and

WHEREAS the CCSR has awarded the contract to Active Energy Inc.; and

WHEREAS the contract will begin on November 1, 2015 for 24 months with the option of renewing for an additional12 months:

WHEREFORE IT WAS MOVED BY Commissioner E. Bender AND UNANIMOUSLY RESOLVED:

THAT approval be given for the Lester B. Pearson School Board to purchase natural gas from Active Energy Inc. as per the call for tender by the Centre collegial des services regroupes (CCSR); and

THAT the Chair and Director General of the School Board be authorized to sign any document required to give full effect to this resolution, for, and on behalf of, the Lester B. Pearson School Board.

12 in favor None opposed No abstentions

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13. COMMUNICATIONS

13.1 Communications & Innovations Committee Report: Nil

14. OTHERREPORTS

14.1 Central Parents' Committee Report IT WAS MOVED BY Commissioner S. Bhargava: THAT the verbal report, on the current activities of the Central Parents' Committee, be received. CARRIED

14.2 Central Students' Committee Report IT WAS MOVED BY Commissioner F. di Bello: THAT the verbal report, on the current activities of the Central Students' Committee, be received. CARRIED

14.3 School Tax Management Committee IT WAS MOVED BY Commissioner F. di Bello: THAT the written report, on the School Tax Management Committee meetings held on September 17, 2015, be received. CARRIED

14.4 Quebec English School Boards Association Report: IT WAS MOVED BY Commissioner F. di Bello: THAT the written report, on the Quebec English School Boards Association meeting held on September 11, 2015, be received. CARRIED

14.5 Intercultural Advisory Committee Report: Nil

14.6 Pearson Education Foundation Report IT WAS MOVED BY Commissioner N. Beaton: THAT the written report, highlighting the Pearson Educational Foundation September 2015 Newsletter, be received. CARRIED

14.7 Transportation Advisory Committee Report: Nil

14.8 International Committee Report IT WAS MOVED BY Commissioner F. di Bello: THAT the verbal report, on the current activities of the International Committee, be received. CARRIED

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15. CORPORATE BUSINESS

15 .1 Correspondence

1. Volunteer West Island's Quoi de NeufNewsletter #93, English & French.

• In collaboration with volunteers and staff at CHSLD Denis-Benjamin Viger, members of the Montreal-Lakeshore Rotary Chapter organized an ice cream day for residents at CHSLD Denis-Benjamin Viger.

• In collaboration with Volunteer West Island, L'Oreal Canada held their first Community Partnership Day, dividing their efforts among Moisson Montreal, Welcome Hall Mission and Heritage Laurentien 's Pare des Rap ides.

IT WAS MOVED BY Chair S. Stein Day: THAT the items of correspondence be received. CARRIED

15.2 Designation by the Director General of an Assistant Director General to exercise functions and powers


WHEREAS section 203 of the Education Act provides for the designation of a particular Assistant Director General to exercise the functions and powers of the Director General if he is absent or unable to act:

WHEREFORE IT WAS MOVED BY Commissioner N. Burke AND UNANIMOUSLY RESOLVED:

THAT Assistant Director General Steve Balleine be designated to exercise the functions and powers of the Director General, if the Director General is absent or unable to act, from January 1, 2016 to December 31, 2016; and

THAT Assistant Director General Carol Heffernan be designated to exercise the functions and powers of the Director General if he is absent or unable to act, from January 1, 2017 to December 31, 2017.


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15.3 QESBA- Vice-President Nomination


WHEREAS the Quebec English School Boards Association (QESBA) is holding its Annual General Meeting (AGM) on October 16 and 17, 2015; and

WHEREAS the position of Vice-President is up for election at this year's AGM; and

WHEREAS the QESBA constitution requires nominations for executive positions to be filed no later than three (3) weeks before the AGM; and

WHEREAS, the Lester B. Pearson School Board Council of Commissioners wishes to submit the name of a candidate for the position of Vice-President of the association for the two-year term 2015- 2017:

WHEREFORE IT WAS MOVED BY Commissioner C. Berger AND UNANIMOUSLY RESOLVED:

THAT the Lester B. Pearson School Board Council of Commissioners nominate Chair Suanne Stein Day for the position of Vice-President of the Quebec English School Boards Association for the two-year term 2015- 2017; and

THAT a copy of this resolution be forwarded to the Executive Director of QESBA and each of its member school boards.


16. OTHER BUSINESS Chair S. Stein Day encouraged everyone to participate in the Indigo Adopt a School program.

17. UNIONS AND EMPLOYEE ASSOCIATIONS: Nil

18. FURTHER QUESTIONS FROM THE PUBLIC

Blog question from L. Home, Citizen. Commented on the Commissioners involvement in the schools.

Response by: Suanne Stein Day, Chair.

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19. ADJOURNMENT: IT WAS MOVED BY Commissioner F. di Bello: THAT, there being no further business to discuss, the meeting adjourn at 9:32p.m. CARRIED

Attachments aisted by/with Agenda Item number): Agenda item: 9. 2 Enrolment Criteria document

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Commission scolaire Lester- B. -Pearson

REGISTER OF POLICIES, PROCEDURES AND BY-LAWS

ENROLME CRITERIA

Code:

Date of Coming into Force:

Number of Pages:

Origin:

Category:

Operator and Storage Site:

History:

Policy 2.1

VERSION Council 2016-2017 Sept , 2015

7

Community Services

A

Legal Services

Adopted by Resolution 2015-12-#_

Commission ~colaire lester-B.-Pearson

TABLE OF CONTENTS

Enrolment Criteria

Enrolment Criteria ....................................................................................... 3

Registration of Elementary Pupils in Schools .............................................. 4

Registration of Secondary Pupils in Schools ............................................... 6

Addendum A ................................................................................................ i

Addendum B ............................................................................................... iii

Commission scolaire Lester-B.-Pearson

3 of 6

Enrolment Criteria

Enrolment Criteria

The Lester B. Pearson School Board will register students according to the following criteria in keeping with the parents' right to choose by virtue of Section 4 of the Education Act:

"Every student, or the student's parents if the student is not of full age, shall have the right to choose, every year, the school that best reflects their preferences from among the schools of the school board whose jurisdiction the student comes under that provide services to which the student is entitled. The exercise of the right to choose a school is subordinate to the enrolment criteria established pursuant to section 239* of the Education Act where the number of applications for enrolment in a school exceeds the school's capacity ... The exercise of the right does not entail the right to require transportation services where the transportation services required for the student concerned exceed the limits established by the school board."

At the elementary level, the territory of the Lester B. Pearson School Board is divided into a number of small geographical catchment areas known as Attendance Zones (i). Students are given the choice of enrolling in a school that provides an Early Immersion, a Fran9ais Plus or a Bilingual program, where available.

At the secondary level, the Lester B. Pearson School Board has embraced an open boundary concept. The students have the choice of enrolling in any secondary school in the system.

*See Addendum B

Commission scolaire lester-B.-Pearson

Enrolment Criteria

Registration of Elementary Pupils in Schools

Students shall be registered in an elementary school during the formal registration period in February in the following order of priority, according to the capacity of the school, the space available at each grade level and the services available:

1. Students currently attending from within the school's attendance zone(s).

2. Siblings of students attending Kindergarten to Grade 6, at the time of registration, from within the school's attendance zone(s).

3. Students residing within the designated walking distance of the school (1600m) and within the school's attendance zone(s).

4. Students residing inside the school's attendance zone(s).

5. Students currently attending from outside of the school's attendance zone(s).

6. Siblings of students attending Kindergarten to Grade 6 at the time of registration, from outside of the school's attendance zone(s).

7. Students residing outside of the school's attendance zone(s).

8. Students currently attending from outside of the territory of the Board.

9. Siblings of students attending Kindergarten to Grade 6 at the time of registration, from outside of the territory of the Board.

10. Students residing outside of the territory of the Board.

N.B.: a. During the formal registration period, which is determined annually, proximity

of the student's residence to the school, as determined by the School Board's "Geobus" software, the route optimization software used by the Board, will be the overriding factor in admitting students from categories 4-10. For example, Category 1: Students currently attending from within the school's attendance zone( s) are accepted first. Category 2 and 3 students would be accepted next. Category 4: Students residing inside the school's attendance zone(s) would be accepted after Category 3 students. In the event that the school becomes full and cannot accept all Category 4 students, those who live closest to the school will be accepted before students who live further from the school. The proximity rule will be used to accept students in the remaining categories when needed.

b. Students registering after the formal registration period, who are not currently attending from within the school's attendance zone(s) will be accepted on a first-come, first-served basis according to the above categories.

Commission scolaire lester-B.-Pearson

Enrolment Criteria

c. In a school where a magnet program is in place, students will be admitted to this program according to the entrance requirements established by the school to a maximum enrolment as determined annually by the School Board. The maximum enrolment in a magnet program is set to ensure that any student who lives within the walking distance and wishes to enrol in the regular program in that school can be accommodated.

d. For the purpose of registration paired Junior/Senior schools are considered as one school.

e. Exceptions to the Enrolment Criteria document may be necessary for schools affected by the Board's Major School Change Policy.

Commission scolaire les.terwB.-Pears.on

Enrolment Criteria

Registration of Secondary Pupils in Schools

Students shall be registered during the formal registration period in February in a secondary school in the following order of priority, according to the capacity (ii) of the school, the space available at each grade level and the services available:

1. Students currently attending the school from within the territory of the Board (iii).

2. Students residing within the designated walking distance from the school (IV) (2400m).

3. Siblings of students attending Grades 7 - 11, at the time of registration, from within the territory of the Board.

4. Students residing inside the territory of the Board.

5. Students currently attending from outside of the territory of the Board.

6. Siblings of students attending Grades 7 - 11, at the time of registration, from outside the territory of the Board.

7. Students residing outside of the territory of the Board.

N.B.: a. During the formal registration period, which is determined annually, proximity

of the student's residence to the school, as determined by the School Board's "Geobus ", the route optimization software used by the Board, will be the overriding factor in admitting students from categories 2-7. For example, Category 1: Students currently attending the school from within the territory of the Board are accepted first. Category 2: Students residing within the designated walking distance of the school (2400m) will be accepted second. In the event that the school becomes full and cannot accept all Category 2 students, those who live closest to the school will be accepted before students who live further from the school. The proximity rule will be used to accept students in the remaining categories when needed.

b. Students registering after the formal registration period, who are not currently attending the school from within the territory of the Board, will be accepted on a first-come, first-served basis according to the above categories.

c. In a school where a magnet program (vJ is in place, students will be admitted to this program according to the entrance requirements established by the school to a maximum enrolment as determined annually by the School Board. The maximum enrolment in a magnet program is set to ensure that any student who lives within the walking distance and wishes to enrol in the regular programs in that school can be accommodated.

d. Students will be admitted to Horizon High School according to the current referral process.

e. For the purpose of registration paired Junior/Senior schools are considered as one school.

f. Exceptions to the Enrolment Criteria document may be necessary for schools affected by the Board's Major School Change Policy.

Commission scolaire le!>ter-B.-Pearson

Enrolment Criteria

Addendum A

Definitions

(i) Attendance Zones: The territory of the Lester B. Pearson School Board is divided into a number of small geographical catchment areas known as Attendance Zones. At the elementary level, students are given the choice of enrolling in a school that provides an Early Immersion, a Fran9ais Plus or a Bilingual program, where available.

(ii) Capacity: The capacity of a school is considered to be the maximum number of students that a school can reasonably accommodate. This capacity is determined by the number of homerooms and specialty rooms required, varying student/teacher ratios and the dimensions and/or the physical setup of the rooms. A school's capacity, or available space, can change as a result of the course selection of students, the size of the cohorts at each grade level, program requirements and the weighting factor for students with special needs (weighted students count as more than one student).

Capping: • A school may be "capped" when its student population exceeds its

capacity or when it is necessary to redirect students to other schools as a result of a change of program, Major School Change, etc.

• A program or grade level in a school may be "capped" when classes have reached their maximum class size according to provincial norms or when it is necessary to limit the intake of Kindergarten or Secondary 1 students in order to accommodate a cohort of students throughout its course of study at the school.

• Following the Board's formal registration period which takes place in February each year, a student may be asked to register in another school, even if he or she is within the designated walking distance, once the school's enrolment cap is exceeded or the school's total capacity is exceeded.

It is the responsibility of the Board's Administration, after consultation with the school's principal, to determine when classes, programs and/or schools require capping.

(iii) Territory of the Board: The Board's territory includes five Boroughs of the City of Montreal (Verdun, LaSalle, Lachine, Pierrefonds-Roxboro, TleBizard-Sainte-Genevieve) and the municipalities of Dorval, Pointe-Claire, Dollard des Ormeaux, Ste-Anne-De-Bellevue, Senneville, Kirkland, Beaconsfield and Baie-d'Urfe. In addition, the territory also includes twenty-three municipalities to the west of the island of Montreal, between the Ottawa and St. Lawrence Rivers west to the Ontario border.

(i)

Commission scolaire lester~B ~Pearson

Enrolment Criteria

These are: the entire island of ile-Perrot which includes ile-Perrot, NotreDame de 1'11e-Perr6t, Pincourt and Terrace-Vaudreuil ; the municipalities of Tres-Saint-Redempteur, Sainte-Marthe, Sainte-Justine-de-Newton, SaintCiet, Coteau-du-Lac, Les-Coteaux, Saint-Polycarpe, Saint-Zotique, Riviere-Beaudette, Saint-Telesphore, Les Cedres, Pointe-des-Cascades, ile-Cadieux, Vaudreuil-sur-le-lac, Vaudreuii-Dorion, Hudson, Saint-Lazare, Rigaud and Pointe-Fortune.

(iv) Designated Walking Distances from a school: Elementary students: 1600m* Secondary School students: 2400m* *These distances correspond to the distances cited in the Transportation Policy.

(v) Magnet Program: A magnet program is a special project (Article 239 of the Education Act) that is offered in addition to the regular program in a school. Magnet programs normally have entrance examinations or some other form of selection process, e.g.; the International Baccalaureate Program (lBO), Sport Etudes, enrichment programs, Third Language of Instruction, etc.. In keeping with Article 239, a student registered during the formal registration period who lives within the designated walking distance of the school will not be refused entry into the regular programs in that school because he or she does not meet the criteria for a magnet program.

According to Article 240, a school board may establish a school for the purposes of a specific project and the entrance requirements for that program may be different than the enrolment criteria for the other schools in the Board's jurisdiction. In the Lester B. Pearson School Board, Children's World Academy is the only school that is permitted to refuse students who wish to register at that school and who do not meet the entrance criteria of their International Program.

(ii)

Commission scolaire Lester~B-Pearson

Enrolment Criteria

Addendum B

Articles from the Education Act

Enrolment

239. Each year, every school board shall enrol students in its schools in keeping with the choice of each student's parents or the choice of the student, if of full age. However, if the number of applications for enrolment in a school exceeds the capacity of the school, enrolment shall be effected according to the criteria established by the school board after consultation with the parents' committee.

Criteria

The enrolment criteria must give priority to students coming under the jurisdiction of the school board and, as far as possible, to students whose place of residence is nearest to the school premises. They must be adopted, put into force and sent to each governing board at least 15 days before the beginning of the student enrolment period.

Special project

The conditions or criteria for participation in a special project may not serve as criteria for enrolment in a school; nor may they operate to exclude a student from the school of the student's choice if the student has a right to enrol in that school pursuant to the criteria referred to in the first paragraph.

1988, c.84,s.239; 1997, c.96, s. 75.

Specific project School

240. By way of exception, at the request of a group of parents and after consulting with the parents' committee, a school board may, with the Minister's approval, establish a school for the purposes of a specific project other than a religious project, subject to the conditions and for the period determined by the Minister.

Enrolment criteria

The school board may determine the criteria for the enrolment of the students in that school.

1988,c.84,s. 240; 1997, c.96, s. 76;2000,c.24,s.32.

(iii)

PRESENT - Lester B. Pearson School Board Minutes/2015... · 2016. 1. 12. · 2015, be received....

Documents

Transcript of PRESENT - Lester B. Pearson School Board Minutes/2015... · 2016. 1. 12. · 2015, be received....