Presen Tech

8/3/2019 Presen Tech

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PRESENTATION

TECHNIQUE

Practical Hints to SuccessfulPresentation


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CONTENTSCONTENTS

1. General Concepts

2. Preparation

3. On the Stage

4. Finishing the Presentation

5. Evaluation


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I. TimingConsider:

1. The time limit

2. The amount of information available, and how

much of it you can cover

3. How much detail you can include

4. Dividing the material into sections, with subjectheading

5. The most effective way to present your

information PPT, transparency, video or others

PREPARATIONPREPARATION


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II. Material Preparation

Choosing Your SubjectsStructure of Presentation

1. Introduction

What your topic is An outline of the main points Any necessary history or definition of terms2. Body

Emphasize important information3. Conclusion

Summary of the main points made in the body Future works


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Some Rules to Prepare PPT, Slides,etc.Rule 1. Be concise and simple.

1. One topic for one transparency

2. 15-20 words ( max of 7 words by 7 lines) per transparency

3. 2-5 minutes per transparency ( 12-30 transp. for an hour)

Rule 2. Avoid premature optimization. Get the contents

right first, and then make your slides look pretty.

1. Print neatly, do not use cursive writing.

2. Choose fonts that are easy to read.3. Check spelling and grammar.

4. Choose diagrams, charts or pictures with neat layout. Useone image per page.

5. Use colors effectively.


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Rule 3. Use a big letter size or else point 28

1. Make visual aids big enough to see. 24 point

2. To test the size of your visual aids, check 1 inch to 10

foot rule: For every 10 foot away the audience is from

the screen, letters or symbols should be 1 inch high

on the screen.

Rule 4. Your slides should be visually appealing.

1. A picture is almost always better than text.

2. Colors can be very appealing but must be used with

care. Over-use of color can however be distracting.


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Handout

1. Handout should be kept to a reasonable

length

no more than one side of A4 and two sides

maximum.

2. The purpose of handout is to convey items

you might want to refer to.

3. You can also use a handout to reinforce thestructure of your talk.


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III. Behavior Preparation

Preparing for Your Talk

1. Practice for effective presentation

The more you practice the more comfortable

you feel in front of the audience.2. Timing of your presentation is very important.

3. Arrange your presentation in a logical sequence.

Knowing the Audience1. What is the level of audiences knowledge of the

subject?

2. What is the size of the audience?


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Supplemental Hints

1. Professional appearance is important.

2. Arrive at the site a few min before your

presentation.

3. Once you are comfortable with your

presentation, get motivated and show some

enthusiasm.

4. If you are a nervous speaker, practice,

practice, practice!

5. Get some sleep the night before your talk.


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Material ConveyingAt the beginning of your presentation express thanks to

chairman, state your name, institution and title of your

presentation. Three elements of presentation include:introduction, explanation of methods and closure.

Introduction

1. Focus the attention of audience on the subject.

2. Create an organizing framework for the information

that follows : overview, study area, research

methodology, results and conclusions.

3. Stimulate interest and involvement of audience in the

presentation.

ON THE STAGEON THE STAGE


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Explanation

1. Cover the state-of-art/market trends/latest

development in products in 1- 2 slides.

2. Mention the main stream technology in the area in 1

slide.

3. Present your idea/method/algorithm/discoveries inabout 5 slides.

4. Compare your results with existing ones in 1-2

slides.

5. Present your personal conclusion/opinions futureworks in 1-2 slides.

Closure

This is the end of my presentation. Thank you.


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Behavior in Conveying

Attitude andbody language play quite a big part in thesuccess-fulness of a presentation. Some hints to perfectyour day at the stage are as follows:

Gaining the Audiences Interest

Attract interest and direct the groups attention to your topic.

Interacting with the Audience

Rule 1.Look at the audience and seek eye contact with them.

Rule 2.Make sure the audience can always see the screen.

Rule 3.Make it look like you are having a good time.

Rule 4.Do not try too hard to be funny.


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An important aspect of giving a talk is dealing

with questions.

1. Questions are a good thing.

2. Allow the person who is asking a question tofinish his sentence.

3. It is acceptable to say that you do not know

the answer.

FINISHINGFINISHING

THETHEPRESENTATIONPRESENTATION


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1. Repeat or paraphrase the question so that

you are sure you understand it.

2. If it is a long question, try breaking it upinto sections, and answer them one by one.

3. Be brief and to the point avoid introducing

new information.4. Conclude with a clear finish and thank your

audience for their attention.

Useful Suggestion in Answering

Questions:


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After each talk, evaluation sheets are distributed

on which everyone will be asked to evaluate the

presentation. From such sheet you could then

summarize the audience evaluations, comments,

and provide a summary to the speaker. The

evaluations are expected to be frank and

constructive.These evaluations will allow you to get feedback

on how the audience reacts to and perceives

your presentation.

EVALUATIONEVALUATION


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THE ENDTHE END

Thank you verymuch for your

attention.

Presen Tech

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