PREQUALIFICATION DOCUMENT - Punjab

PREQUALIFICATION DOCUMENT

FOR

PROCUREMENT OF OFFSET PRINTING

PAPER CREAM WOVE (60/63/68/80GSM)

(SHALL NOT BE RECYCLED)

(from 4000 tons to 150 tons)

PREQUALIFICATION PERIOD:

02-10-2020 TO 31-12-2021

PUNJAB CURRICULUM &TEXTBOOK BOARD Address: 21/E-II, Gulberg-III, Lahore

Phone: 042-9930672-76

Website: https://pctb.punjab.gov.pk/

Price Rs.2,000/-

Issuing Authority: Deputy Director (Paper): ____________________

(Signature & Stamp) (Date)

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PREFACE

1. Punjab Curriculum and Textbook Board, herein after referred to as “PCTB” is an Autonomous Body set up

by Government of the Punjab under “The Punjab Curriculum and Textbook Board Act, 2015”. The primary

role of PCTB is to provide textbooks, practical notebooks, teacher guides & supplementary reading material

for class I-XII for the whole province of the Punjab.

2. PCTB intends to prequalify eligible manufacturers / sole distributers for procurement of offset printing paper

cream wove (60/63/68/80 GSM) (not recycled) for prequalification period from 02-10-2020 to 31-12-2021.

3. Applicants would be prequalified according to the criteria given in this document. Only prequalified

applicants shall be considered eligible to participate in further procurement process.

4. PCTB shall not be responsible for any of the costs and expenses incurred in preparation or delivery of

prequalification documents. Applicants submitting applications in response to this document shall be deemed

to have fully understood and be in full agreement with all of the terms and conditions stated in this document.

Such applications shall be construed on the understanding that the applicant has made a complete and careful

examination of this document and has independently verified all the information received from PCTB. The

details/documents provided/submitted by the applicant should be unambiguous and unconditional.

5. The applicant shall not be eligible to participate in bidding process unless it he has scored minimum marks

as per eligibility criteria mentioned in this document. PCTB reserves the right to amend this prequalification

document before the last date of submission of applications after informing all the applicants in any

appropriate manner and in such an event PCTB shall not be liable to reimburse or compensate any of the

applicants for any costs, taxes, expenses or damages incurred by the applicant.

6. After evaluation of application in response to this document, all the applicants shall be informed whether or

not they have been prequalified. The competent authority reserves the right to reject or accept any or all

documents or part thereof before prequalification according to PPRA Rules, 2014. Documents received after

last date of submission shall not be entertained. Documents received through any other mode / addressed to

any other person other than that stated in this document shall not be entertained. The applicant shall be

declared ineligible for prequalification, if at any stage of the process, found to provide false/misleading

information or practice to involve in cartel or deprive the PCTB of free, fair and open competition.

7. Prequalification document is available on payment of Rs. 2,000/-

8. The documents should be submitted in sealed envelope clearly mentioning “PROCUREMENT OF

OFFSET PRINTING PAPER CREAM WOVE (60/63/68/80GSM) (SHALL NOT BE RECYCLED)

PREQUALIFICATION PERIOD FROM 02-10-2020 TO 31-12-2021”.

9. For further clarification, please contact Director (Production) / Deputy Director (Paper) / Deputy Director

(Procurement), PCTB on the address given below:-

DIRECTOR (PRODUCTION)

Punjab Curriculum and Textbook Board

21/E-II, Gulberg-III, Lahore

Ph # +92-42-99230698, Fax # +92-42-99230679

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TABLE OF CONTENTS

1) ACRONYMS & ABBREVIATIONS ................................................................................................... 2

2) INTRODUCTION TO SECTIONS OF THIS DOCUMENT .............................................................. 3

2.1) Section I- Instructions to Applicants (ITA) ....................................................................................... 3

2.2) Section II- Prequalification Data Sheet (PDS) .................................................................................. 3

2.3) Section III- Qualification Criteria and Requirements ........................................................................ 3

2.4) Section IV- Application Forms .......................................................................................................... 3

2.5) Section V- Checklist .......................................................................................................................... 3

3) SECTION I ........................................................................................................................................... 4

INSTRUCTIONS TO APPLICANTS (ITA) ................................................................................................ 4

3.1) Scope of Applications ........................................................................................................................ 4

3.2) Source of Funds ................................................................................................................................. 4

3.3) PCTB (The Procuring Agency) and its address ................................................................................. 4

3.4) Fraud and Corruption ......................................................................................................................... 4

3.5) Eligible Applicants ............................................................................................................................ 5

3.6) Applicant ............................................................................................................................................ 5

3.7) Retention Guarantee .......................................................................................................................... 5

3.8) Clarification of Prequalification Documents ..................................................................................... 6

3.9) Amendments in this document .......................................................................................................... 6

3.10) Cost of Applications ........................................................................................................................ 6

3.11) Language of Applications ................................................................................................................ 6

3.12) Alternative Applications .................................................................................................................. 6

3.13) Documents establishing the Qualification of Applicants ................................................................ 6

3.14) Application Submission Form ......................................................................................................... 7

3.15) Format and Signing of Prequalification Application ....................................................................... 7

3.16) Sealing and Marking of Application ................................................................................................ 7

3.17) Deadline for Submission of Applications ........................................................................................ 7

3.18) Late Submission of Applications ..................................................................................................... 7

3.19) Opening of Prequalification Applications ....................................................................................... 8

3.20) Confidentiality of Information ......................................................................................................... 8

3.21) Clarification of the Application by Procuring Agency/ PCTB ........................................................ 8

3.22) Evaluation of Applications .............................................................................................................. 8

3.23) Procurement Agency’s right to accept any application, and to reject any or all of the applications

................................................................................................................................................................... 9

3.24) Notification and Period of Prequalification ..................................................................................... 9

3.25) Prequalification does not guarantee award of contract .................................................................... 9

3.26) Redressal of Grievances and Settlement of Disputes ...................................................................... 9

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3.27) Arbitration ........................................................................................................................................ 9

3.28) Invitation for Financial Bid ........................................................................................................... 10

3.29) Integrity Pact .................................................................................................................................. 10

3.30) Scope of Work ............................................................................................................................... 10

3.31) Additional/ Subsequent Procurement ............................................................................................ 10

4) SECTION II ........................................................................................................................................... 11

PREQUALIFICATION DATA SHEET (PDS) .......................................................................................... 11

A. General ............................................................................................................................................... 11

B. Contents of the Prequalification Document ....................................................................................... 11

C. Preparation of Applications ................................................................................................................ 11

D. Submission of Applications ............................................................................................................... 11

5) SECTION III........................................................................................................................................... 12

QAULFICATION CRITERIA AND REQUIREMENTS .......................................................................... 12

5.1) QUALIFICATION EVALUATION CRITERIA ............................................................................ 12

5.2) LIST OF COMPULSORY DOCUMENTS / COMPULSORY PARAMETERS ........................... 13

5.3) TECHNICAL SCORE CARD ......................................................................................................... 14

6) SECTION- IV ..................................................................................................................................... 18

APPLICATION FORMS ............................................................................................................................ 18

7) SECTION-V ........................................................................................................................................ 23

CHECKLIST OF DOCUMENTS ............................................................................................................... 23

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1) ACRONYMS & ABBREVIATIONS

GOP Government of the Punjab

PPRA Punjab Procurement Regulatory Authority

PCTB Punjab Curriculum and Textbook Board

SBD Standard Bidding Document

PQD Prequalification Document

TSC Technical Score Card

ITA Instructions to Applicants

AIS Application Information Sheet

MR Mandatory Requirements

PDS Prequalification Data Sheet

AOP Association of Persons

JV Joint Venture

LOA Letter of Acceptance

ACGJ AOP, Consortium, Group & JV

CDS Compulsory Documents Sheet

MDS Mandatory Documents Sheet

NA Not Applicable

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2) INTRODUCTION TO SECTIONS OF THIS DOCUMENT

2.1) Section I- Instructions to Applicants (ITA) This section provides information to help the applicants in preparing and submitting

their applications for prequalification. Information is also provided regarding

opening and evaluation of Applications. Section I contains provisions that are to be

used without modification.

2.2) Section II- Prequalification Data Sheet (PDS) This section includes provisions that are specific to the prequalification and

supplements Section I “Instructions to Applicants”.

2.3) Section III- Qualification Criteria and Requirements This section specifies the methods, criteria, and requirements to be used to determine

how the applicants shall be prequalified and subsequently invited to bid. This section

is sub divided into following two parts:

1. Compulsory Documents Sheet (CDS)

2. Technical Score Card (TSC)

2.4) Section IV- Application Forms This section includes various forms required to be submitted with the Application.

2.5) Section V- Checklist This section confirms the documents required along with this Prequalification

Document (PQD) with indexing and paging.

Note: All documents should be arranged, numbered, indexed and bound.

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3) SECTION I

INSTRUCTIONS TO APPLICANTS (ITA)

3.1) Scope of Applications

1) In connection with invitations for prequalification indicated in Section II,

Prequalification Data Sheet (PDS), PCTB (the procuring agency) issues this

Prequalification Document (PQD) to the applicants desirous of being

prequalified for the work according to the work/service requirements that has

been mentioned in Standard Bidding Documents (SBD).

2) Title of pre-qualification applications would be “APPLICATION FOR

PROCUREMENT OF OFFSET PRINTING PAPER CREAM WOVE

(60/63/68/80GSM) (SHALL NOT BE RECYCLED) PREQUALIFICATION

PERIOD 02-10-2020 to 31-12-2021.

3.2) Source of Funds

1) Funds of PCTB, Government of the Punjab

3.3) PCTB (The Procuring Agency) and its address

The Procuring Agency/PCTB is the Punjab Curriculum and Textbook Board

(PCTB) having the following mailing address:-

Director (Production)



Ph # +92-42-99230698

Fax # +92-42-99230679

3.4) Fraud and Corruption

1) It is the Government of the Punjab’s policy to require that applicants and their

authorize agents observe the highest standard of propriety during the

prequalification process. For this purpose of the meaning of “corrupt practice”

has been defined in the PPRA Act, 2014 and the meaning of “corrupt and

fraudulent practices” has been defined in the PPRA Rules, 2014.

2) The Procuring Agency / PCTB shall reject an application if it determines that

the applicant has, directly or through an agent, engaged in corrupt, fraudulent,

collusive, coercive or obstructive practices as referred above.

3) The Procuring Agency / PCTB will sanction any applicant including declaring

ineligible or blacklisting if, at any time, it determines that the applicant has

directly or through an agent, been engaged in corrupt, fraudulent, collusive,

coercive or obstructive practices in competing for this prequalification. In

such case, Procuring Agency / PCTB can forfeit the “Retention Guarantee”.

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4) If any financial loss sustained by the PCTB due to the corrupt, fraudulent,

collusive, coercive or obstructive practices activity exceeding the amount of

“Retention Guarantee”, it shall be borne by the bidder. The amount of loss

shall be calculated by the special committee constituted by the Authority for

the said purpose. However, an opportunity of defense shall be provided to the

applicant.

3.5) Eligible Applicants

1) All manufacturers / sole distributers having minimum one year production /

supply experience, or one year experience of supply of Printing Paper, who

fulfill the criteria as per the Pre-qualification will stand eligible for the pre-

qualification. However, failure to furnish copies of Income Tax and Sales Tax

returns for the previous one year shall render the firm ineligible.

2) The applicant should not have been blacklisted by any government, semi-

government organization.

3) A Government or Semi-Government or Autonomous Body intending to

participate in prequalification should have “NOC” from their Competent

Authority.

4) Sole distributer means exclusive distributor permitted by the manufacturer to

distribute its products within a specific location. Sole distributors typically

sell goods or services that are high quality and have premium prices.

3.6) Applicant

1) The Applicant may be a manufacturer and sole distributor of manufacturer.

2) Identifies the authorized representative by the bidder

3) PQD must be purchased by the applicant.

3.7) Retention Guarantee

1) The applicant shall submit a “Retention Guarantee” of Rs. 200,000/- in favor

of Director (Production), PCTB in form of pay order, demand draft or CDR

along with the application for prequalification.

2) The guarantee of unsuccessful / unqualified applicants shall be refunded after

the announcement of evaluation results of the prequalification.

3) In case of any false or misleading information or any fraudulent activity at the

part of the applicant the retention guarantee shall be forfeited.

4) The “Retention Guarantee” shall be released after the completion of the

prequalification period.

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3.8) Clarification of Prequalification Documents

1) An applicant requiring any clarification regarding this document shall contact

to the Director (Production) / Deputy Director (Paper) / Deputy Director

(Procurement), PCTB in writing at the Procuring Agency / PCTB’s address

indicated in this document. The Procuring Agency/PCTB will respond in

writing to any request for clarification, provided that such request is received

prior to the deadline fixed for the submission of application.

2) If the Procuring Agency/PCTB deems it necessary to amend this document as

a result of such clarification, it shall proceed as per the procedure described in

3.9 below “Amendments in this document”.

3.9) Amendments in this document

1) At any time prior to the deadline fixed for submission of applications, the

Procuring Agency/PCTB may amend this document by issuing addenda.

2) Any addendum issued shall be part of prequalification document and shall be

communicated in writing to all who have obtained the prequalification

document directly from the Procuring Agency/PCTB.

3) To give applicants reasonable time to take an addendum into account while

preparing their applications, the Procuring Agency/PCTB may, at its

discretion, extend the deadline for the submission of applications.

3.10) Cost of Applications

1) The applicant shall bear all costs associated with the preparation and

submission of its application. The Procuring Agency/PCTB will in no case be

responsible or liable for those costs, regardless of the conduct or outcome of

the prequalification process.

3.11) Language of Applications

1) The application as well as all correspondence and documents relating to the

prequalification exchanged by the applicant and the Procuring Agency/PCTB,

shall be written in English or Urdu or both in the PDS. Supporting documents

and printed literature that are part of the application may be in another

language specified in the PDS, provided they are accompanied by an accurate

translation of the relevant passages in the language specified in the PDS, in

which case, for purposes of interpretation of the application, the translation

shall govern.

3.12) Alternative Applications

1) Alternative applications shall not be entertained in any form or kind.

3.13) Documents establishing the Qualification of Applicants

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1) To establish its qualification to perform the work, the applicant shall submit

all evidences indicated in section III “Qualification Criteria and

Requirements”.

3.14) Application Submission Form

1) The applicant shall prepare an application submission form in Section IV,

“Application Forms”. The form must be completed without any alteration to

its format and should be on stamp paper where relevant.

3.15) Format and Signing of Prequalification Application

1) The applicant shall prepare original document comprising the application and

clearly mark it “ORIGINAL” on the relevant Proforma given in the

Prequalification Document (PQD).

2) The original application shall be typed or written in indelible ink and shall be

signed by a person duly authorized to sign on behalf of the Applicant.

3.16) Sealing and Marking of Application

1) Applicants may submit their applications by hand only to the authorized

official nominated by PCTB or the Tender Box.

2) The inner and outer envelopes shall

a. bear the name and address of the applicant

b. bear the address of the Procuring Agency/PCTB

c. be sealed properly by adhesive paper/tape and each paper signed with

stamp

3.17) Deadline for Submission of Applications

1) Application must reach at the address of the Procuring Agency/PCTB

(Committee Room) not later than September 25, 2020 by 11:00 AM.

2) As per the PPRA Rules, 2014, the Procuring Agency/PCTB may, at its

discretion, in unavoidable circumstances extend the deadline for the

submission of the prequalification applications by amending this document in

accordance with procedure laid down in 3.9 above, in which case all rights

and obligations of the Procuring Agency/PCTB and the applicants previously

subject to the original deadline shall thereafter be subject to the extended

deadline.

3.18) Late Submission of Applications

1) The Procuring Agency/PCTB shall not consider any application that arrives,

by any means, after the deadline for submission of applications. Any

application received by the Procuring Agency/PCTB after the deadline for

submission of applications shall be declared late and returned unopened to the

Applicant(s).

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3.19) Opening of Prequalification Applications

1) The Prequalification applications will be received upto September 25, 2020

by 11:00 AM in the office of Director (Production), PCTB. The

prequalification applications shall be opened on the same date 11:30 AM in

the presence of applicants or their authorize representatives who make

themselves available on the date and time in the Committee Room of PCTB,

21/E-II, Gulberg-III, Lahore.

3.20) Confidentiality of Information

1) Information relating to the examination, evaluation, comparison of

applications shall not be disclosed to the applicants or any other person not

officially concerned with the process until information on the result/outcome

of the prequalification is officially communicated to all applicants.

3.21) Clarification of the Application by Procuring Agency/ PCTB

1) Under the PPRA Rules, 2014, to assist the examination, evaluation,

comparison and pre-qualification of the applications, the Procuring

Agency/PCTB may, at its discretion, ask any applicant for a clarification of

its application. Any clarification submitted by the applicant with respect to its

application and that is not in response to a request by the Procuring

Agency/PCTB shall not be considered.

2) The request of Procuring Agency/PCTB for any clarification and the response

thereto shall be in writing.

3) No change in the substance of the application shall be sought, offered, or

permitted, except to confirm the correction of discrepancies/errors discovered

by the Procuring Agency/PCTB during evaluation of the application.

3.22) Evaluation of Applications

1) The Procuring Agency/PCTB shall examine the application to confirm that all

terms and conditions specified in the PQD have been accepted by the applicant

without any material deviation, condition or reservation.

2) The Procuring Agency/PCTB shall evaluate technical aspects through

physical inspection or examination of the documents produced by the

applicant or both.

3) The Procuring Agency/PCTB shall use the factors, methods, criteria, and

requirements defined in Section III “Qualification Criteria and Requirements”

to evaluate the applicants.

4) If, after the technical evaluation, the Procuring Agency/PCTB determines that

the application is not substantially responsive it shall reject the application.

5) A substantially responsive application is one that conforms to all the terms,

conditions, and specifications of the Prequalification Document without

material deviation, reservation or omission.

6) The Applicant will be declared either qualified or unqualified as per

evaluation criteria.

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3.23) Procurement Agency’s right to accept any application, and to reject

any or all of the applications

1) The Procuring Agency/PCTB reserves the right to annul the prequalification

process and reject all applications at any time prior to notification of the result

of prequalification according to the PPRA Rules, 2014 without thereby

incurring any liability for the Procuring Agency/PCTB.

3.24) Notification and Period of Prequalification

1) Once the Procuring Agency/PCTB has completed the evaluation of

applications it shall notify all applicants in writing indicating their status as to

qualified or unqualified.

2) Prequalification shall remain valid for the period from 02-10-2020 to 31-12-

2021.

3.25) Prequalification does not guarantee award of contract

1) Prequalification does never constitute an offer to enter into any contract or

agreement. It is not binding on the Procuring Agency/PCTB to enter into any

contract/ agreement with prequalified applicants or to start bidding process.

2) The Procuring Agency/ PCTB shall not be liable or responsible for any

obligation, responsibility, commitment or liability towards any applicant

arising from this document or applications submitted in its response.

3.26) Redressal of Grievances and Settlement of Disputes

1) The Procuring Agency/PCTB shall constitute a committee comprising of odd

number of persons, with proper powers and authorizations, to address the

complaints of applicants that may occur prior to the entry into force of the

procurement contract.

2) Any applicant feeling aggrieved by any act of the Procuring Agency/PCTB

after the submission of his application may lodge a written complaint

concerning his grievances not later than ten days after the announcement of

the prequalification results.

3) The committee shall investigate and decide upon the complaint within fifteen

days of the receipt of the complaint.

4) Mere fact of lodging of a complaint shall not warrant suspension of the

prequalification process.

3.27) Arbitration

1) If the matter after award of work order is not resolved, the dispute between

the Procuring Agency/PCTB shall be settled through mediation or arbitration

under provisions of the relevant law/rules, read with the PPRA Rules,

2014.The Chairman of the Board of Governors, PCTB is Arbitrator. The

decision of arbitrator will be final.

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3.28) Invitation for Financial Bid

1) After the notification of results of prequalification only prequalified

applicants would be eligible to participate in the subsequent procurement

proceedings in accordance with the PPRA Rules, 2014.

3.29) Integrity Pact

1) In case the value of the procurement exceeds specified limit mentioned in the

PPRA Rules, 2014; the integrity pact shall be signed between the Procuring

Agency/PCTB and the bidder/prequalified firm.

3.30) Scope of Work

1) The scope of work of the PQD may be extended on the same terms and

conditions mentioned in the instant PQD.

3.31) Additional/ Subsequent Procurement

1) The Procuring Agency/PCTB may engage prequalified applicants on similar

nature of procurement(s) beyond the said work upto 15% repeat order as per

the Rules ibid

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4) SECTION II

PREQUALIFICATION DATA SHEET (PDS)

A. General

ITA 3 Name of Procuring Agency/PCTB: -Punjab Curriculum and Textbook Board

(PCTB)

ITA 1

PQD name and number are: - Procurement of Offset Printing Paper Cream Wove

(60/63/68/80 GSM)(Shall Not Be Recycled) Prequalification Period: 02-10-2020 To

31-12-2021.

ITA 3 Address for all sorts of official communication:

Director (Production)



Ph # +92-42-99230698

Fax # +92-42-99230679

ITA 17 The deadline for the submission of applications is: Date: 25-09-2020

Time: 11:00 AM

The Prequalification applications shall be opened at:-

Address: Committee Room of Punjab Curriculum and Textbook Board (PCTB),


City: Lahore

Country: Pakistan

Date: 25-09-2020

Time: 11:30 AM

B. Contents of the Prequalification Document

ITA 3 For clarification purposes, the Procuring Agency/PCTB's address is: same as above

C. Preparation of Applications

ITA 11 The language of the application as well as of all correspondence is: “English or

Urdu or both.”

D. Submission of Applications

ITA 3 Applicants will submit prequalification documents personally by hand duly

completed in all respects.

For application submission purposes only, the Procuring Agency/PCTB's address is:

“Procuring Agency/PCTB’s address is the same as that indicated above

ITA 18 Late Applications

Late applications shall not be entertained.

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5) SECTION III

QAULFICATION CRITERIA AND REQUIREMENTS

5.1) QUALIFICATION EVALUATION CRITERIA

1) The Procuring Agency/PCTB shall use the Technical Score Card System

shown below to determine the capacity of the applicant. The applicant shall

be evaluated in number of areas as mentioned in the score card and will have

to meet the minimum threshold to qualify.

2) Technical score consists of following

Sr

#

Benchmark Total marks Weightage Maximum

marks

1 Evaluation

Criteria 100 100% 100

3) Total marks as per weightage are 100 and qualifying marks are 70%.

4) The applicant will either be declared as “Qualified” or “Unqualified” by the

Procuring Agency/PCTB and the result shall be promptly communicated to

the applicant.

5) As per the Rule 17(4) of the Rules ibid, the Procuring Agency/PCTB shall

communicate reasons to applicant(s), as such prequalified, if it is requested by

the applicant.

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5.2) LIST OF COMPULSORY DOCUMENTS / COMPULSORY

PARAMETERS

Failure to comply with any compulsory parameter will result in disqualification of bidder.

S.

No.

PARAMETERS DOCUMENTS REQUIRED

(attested copies)

COMPLIANCE

STATUS

(Yes/ No)

01 Original receipt of purchase of

PQD

Original receipt

02 Nationality / Identity Copy of CNIC

03 NTN / GST

Registration/ Certif icates

Attach copies

04 Retention Guarantee inform of

Pay Order/ CDR/Demand Draft

Copy with PQD

05 Acceptance of terms and

conditions / tender bidding

documents

Terms and conditions / tender

bidding documents duly signed &

stamped.

06 Conviction from any court of law, and black l isting

Undertaking on judicial stamp

paper of Rs.100/-

(shall be confirmed)

07* The Manufacturing Unit should have Pulp Mil l to meet the Production requirements of Paper Machine.


paper of Rs.100/-

08* Wood Pulp procurement and Virgin Paper (Not Recycled Paper) sales details in last one year.


paper of Rs.100/-.

09* The Manufacturer shall mention the actual production capacities of Paper Machine and Pulp Mil l (Tons/Day).


paper of Rs.100/-.

10* Submit affidavit that Recycled Fiber wil l not be used in the PCTB’s Product (Directly Purchased by PCTB or Indirectly used in PCTB’s Textbooks)


paper of Rs.100/-.

*The undertaking shall include the four conditions (Sr. # 07, 08, 09 & 10) on one

judicial stamp paper.

The Applicant shall not be prequalified if it does not attach the above stated

documents.

Authorized person _______________________________________

Signature ________________________________________

Date ________________________________________

Stamp ________________________________________

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5.3) TECHNICAL SCORE CARD

Sr. #

Parameters Detail Total Marks

Remarks

1 Past Performance of the Applicant

Major institutions (Government/ Semi-Government) served (Directly or Indirectly): General experience in last two years

A) 1 Point for each order of Rs. 10 mil l ions & above.

10 Marks

Supply to PCTB (Specific) in last five years

B) 1 Point for each order of Rs. 10 mil l ions & above

05 Marks

15

2 Credibil i ty & Certif ication of Manufacturer / Sole Distributor

i. Valid ISO Certification 02

Ii Any other international reputed certification. 02

iii

Pre-qualification with Govt. / Semi Govt. & Autonomous Institutions. 01

05

3 Financial status of Applicants

a. Total Deposit in Bank Accounts (credit side of bank statement) for previous one year.(Amounts in Mil l ion) Total 10 Marks

I 300 M 6

II 350 M 7

III 400 M 8

Iv 450 M 9

V 500 M 10

I 12 M 1

II 14 M 2

III 16 M 3

IV 18 M 4

V 20 M 5

b. Income tax Paid/Deducted during previous one year.(Amounts in Mil l ion) Total 5 Marks

I 40 M 1

II 50 M 2

III 60 M 3

IV 70 M 4

V 80 M 5

c. Output Sales Tax Paid/Deducted during previous one year.(Amounts in Mil l ion) Total 5 Marks

30

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d.Net worth of business as per audited financial statements (total assets less total l iabil i t ies) Total 10 Marks

I 250.0 M 6

II 500.0 M 7

III 750.0 M 8

IV 1000.0M 9

V 1250.0 M 10

4 Technical Staff of Manufacturer / Sole Distributor (Firm wil l provide Appointment orders, highest qualif ication degree/certif icate) in the case of sole distributer the information regarding manufacturing unit would be relevant.

Sr. #

Description Qualification in relevant field

Qualified in Irrelevant Field/General Qualification

I Plant Manager

3 2

II Production Manager

3 2

III Quality Control Manager

3 2

IV In process Quality assurance Staff

3 2

V Financial Manager

3 2

15

5 Production Capacity of the Manufacturer

a. Per day production capacity of Paper Machine (by

keeping in view Pulp Mil ls and Refining Systems ’

Production Capacities) (Tons/day)

Total Marks = 15

I 50 – 100 10

II > 100 15

b. Wood Pulp (Soft Wood) Current Stock or Record of

procurement in Last One Year

Total Marks = 5

I 10 - 50 Tons 1

II 51 – 100 Tons 2

III 101 – 250 Tons 3

IV 250 – 500 Tons 4

V >500 Tons 5

25

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QUALIFIED (70%) UNQUALIFIED

1) The authorized representatives of PCTB will visit the premises of

manufacturer to collect minimum ten samples of paper (60/63/68/80 GSM)

during manufacturing process which will be checked from internal paper

testing lab of manufacturer.

2) The manufacturers / sole distributors who is not stationed at Lahore shall get

his inspection by the PCTB’s inspection team at his premises.

c. Availabil i ty of Testing Facil i t ies in Quality Assurance

Lab: Total Marks = 05

(Manufacturer wil l also share the target values,

maximum and minimum standard l imits of each

product (68GSM and 80GSM) which wil l be used for

PCTB’s Textbooks in relevant tests)

I Grammage 0.5

II Moisture 0.5

III Tear Factor (MD & CD) 0.5

IV Burst Factor 0.5

V Smoothness / Roughness 0.5

VI Cobb / Test for internal Sizing

0.5

VII Brightness 0.5

VIII Opacity 0.5

IX Ash 0.5

X

i. Any other relevant tangible testing facility / equipment on which Cream Wove Paper can be tested. OR ii. Evidence that TAPPI or ASTM or any other international testing standard is being applied for testing purposes.

0.5

Note: The purpose of fol lowing tests is to evaluate

upgraded paper testing facil i t ies of manufacturer’s

Paper Testing Lab during prequalif ication process

only. The details of specification which wil l be

required as regular feature for paper of PCTB’s

textbooks wil l be mentioned in SBD.

6 Storage Capacity

1 1 Point each 20,000 cft Godown

5

5

8 Alternate Power Supply of Manufacturing Unit

i Less than 1.5 Mega Watt 0

ii >1.5 Mega watt 02

iii >3.0 Mega Watt 03

iv >6.0 Mega Watt 05

5

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3) The manufacturer / sole distributor shall mention the proposed date of visit of

evaluation / prequalification team in “Prequalification Application

Submission Form” .The mentioned date should not be later the two days after

opening of the prequalification documents. Paper Machine shall be in running

condition during the visit of paper inspection team.

4) Wood Pulp stock along with important documents are mandatory for pre-

qualification.

5) The PCTB Authorized team shall visit the Paper mills premises for inspection

of quality of raw material(wood pulp, wheat straw, sugar cane, (baggas) etc)

and production of paper with and without intimation.

6) Usage of Raddi is strictly prohibited for production of PCTB product. If PCTB

inspection team found any raddi (raw material) while production of the PCTB

Products, the prequalification of the paper mill shall be cancelled.

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6) SECTION- IV

APPLICATION FORMS

S. No. Detail Annexure On Form/Stamp

Paper

Value of

Stamp

Paper

I Application Submission Form A On Form NA

II Checklist B On Form NA

IV Affidavit E On Stamp Paper Rs. 100

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ANNEXURE A

PREQUALIFICATION APPLICATION SUBMISSION FORM

To,

Director Production Date………………



Subject: APPLICATION FOR PROCUREMENT OF OFFSET PRINTING PAPER

CREAM WOVE (60/63/68 / 80 GSM) PREQUALIFICATION PERIOD: 02-10-

2020 to 31-12-2021.

Dear Sir,

Pursuant to the Invitation for Prequalification dated ___________________,

I/We_______________________________________________________________________

hereby submits its Prequalification Application in conformity with the Prequalification

Document, Instruction to Applicants (as amended and/or supplemented from time to time) and

requests to be considered for prequalification for the Assignment.

I/We do hereby confirm that it:

(a) Agrees to comply with all Prequalification procedures in light of all rules, laws and

regulations governing the Prequalification process as issued by the relevant authorities

from time to time;

(b) accepts the right of the Punjab Curriculum and Textbook Board to (i) request additional

information reasonably required to assess our application, (ii) amend the procedures or

make clarifications thereof, and (iii) extend or amend the schedule of the

prequalification;

(c) accepts the exclusive application of the federal and provincial (Punjab) laws with

respect to these prequalification procedures; and

(d) Fully and completely understands and accepts the terms of the Prequalification

Document and hereby undertakes to comply with the same.

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I/We do hereby represent and warrants that as of the date of this letter:

(a) all of the information submitted in this Prequalification Application, including the

enclosed forms and documents, is accurate in all respects;

(b) I/We do has(ve) not been subject to any voluntary or involuntary bankruptcy or

insolvency or similar proceeding during the last five (5) years; and

(c) I/We do has(ve) paid all taxes due, except those which are being contested in good faith

by appropriate proceedings and for which adequate reserves have been established.

Attached herewith to this Prequalification Application are the following documents, as

appropriate:

(a) Application Information Form/Sheet

(b) All documents as per Checklist attached.

(c) All Documents as required in the Prequalification Document.

(d) Date for Visit of PCTB’s Evaluation / Prequalification Team:

__________________________________________________________________

I/We do hereby designate

Mr/Ms_____________________________________________________ as its representative

to receive notices in respect of the prequalification and the tender at the following address,

telephone and facsimile numbers:

[Representative’s address, telephone and facsimile

numbers.]_______________________________

___________________________________________________________________________

___________________________________________________________________________

[Signature]

In the capacity

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of______________________________________________________________

Authorized to sign this Prequalification Application

for______________________________________________________________________

[Name of Applicant]

(i) Particulars of Pay Orders/CDR regarding Bid Security:

Pay Order No. Dated Bank Name Amount (Rs.)

Total

Signed __________________________ In the Capacity of

______________________________________________

Name _________________________________________

Duly authorized to sign the bid for and on behalf of

_____________________________________________

Dated on ________________________________ day of

______________________________________________

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6. Bidder’s Authorized Representative Information

Name:______________________________________________________________________

NIC No.___________________________________________________________________

Address:_____________________________________________________________________

____________________________________________________________________________

Telephone/Fax numbers: _______________________________________________________

Email Address: ________________________________________________________________

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7) SECTION-V

CHECKLIST OF DOCUMENTS

Particulars of documents to be attached duly signed and stamped by the applicant.

S. No. Detail Tick Page No.

1 Prequalification Performa

2 Application Submission Form

3 Application Information Sheet

4 Complete profile / Introduction of Firm (including name of

Chief Executive Officer/MD, Partner/s and Owner/s and

addresses/contacts)

5 Copy of Firm/ Company Registration/ Incorporation

6 Copy of CNIC of all members (if applicable)

7 Certificate Copy of Income Tax Registration/NTN/ Sales tax

registration certificate

8 Affidavit on Rs.100/- Stamp Paper that firm(s) is not

blacklisted

9 List of Bankers with address

10 Original receipt of purchase of PQD from PCTB and of each

member (if applicable)

11 Retention Guarantee in the form of pay order, demand draft or

CDR of Rs. 200,000/-

12 Any other information deemed fit by the applicant for

prequalification to fulfil evaluation criteria.

PREQUALIFICATION DOCUMENT - Punjab

Documents

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