Preparing Your LEA’s Preparing Your LEA’s Student Paper-Pencil Test Student Paper-Pencil Test

Registration FileRegistration File

1 – 2 p.m.November 12, 2014

California Assessment of Student Performance and Progress (CAASPP)

Preparing the Student Test Registration File 2

Purpose

• By the end of this Webcast, local educational agency (LEA) CAASPP coordinators will know how to prepare their student paper-pencil test registration file, which is the first step in ensuring appropriate students receive the following paper-pencil tests:– Science CST, CMA or CAPA

Grades 5, 8, and 10 only

– STS for RLA– Special versions

Large print, braille, Spanish Smarter Balanced mathematics

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Agenda

• Overview• File Specifications • Preparing Your File• Live Demonstration• Questions• Updates and Announcements

OverviewOverview

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Overview• As student data becomes available in the Test

Operations Management System (TOMS), LEA CAASPP coordinators will need to ensure correct tests are assigned to each student.

• The default student test assignments in TOMS are as follows: – Grades 3–8 and 11: Online Smarter Balanced

summative assessments in English language arts/literacy (ELA) and mathematics

– Grades 5, 8 and 10: California Standards Test (CSTs) for Science (paper-pencil)

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Overview• Last year, orders for paper-pencil tests were placed in

the STAR Management System through the Order Management Module.

• This year, there is a new process in TOMS.• There are two ways to assign paper-pencil tests to

students: 1. Complete the student test registration file and upload it

to TOMS2. Configure test assignments one by one within the

TOMS interface

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CAASPP Paper-Pencil Tests• 2015 CAASPP paper-pencil assessments

include:– Science for grades 5, 8 and 10:

CST California Modified Assessment (CMA) California Alternate Performance Assessment

(CAPA)– Standards-based tests in Spanish (STS) in

reading/language arts (RLA) Grades 2–11

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CAASPP Paper-Pencil Tests (cont.)• 2015 CAASPP paper-pencil special versions include:

– Braille: Science CSTs and CMA STS in RLA Smarter Balanced in English language arts/literacy (ELA)

and mathematics

– Large print: Science CSTs and CMA STS in RLA Smarter Balanced in ELA and mathematics

– Spanish version of Smarter Balanced summative mathematics Grades 3–8 and 11

File SpecificationsFile Specifications

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Student Paper-pencil Test Registration Template

• Download from TOMS Web page:– http://caaspp.org/administration/toms/

• Accepted file formats: – .xls, .xlsx, .csv, and .tsv

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File Specifications• Column A: Student’s Statewide Student Identifier (SSID)

– Must be 10 numeric characters– Required field– Acceptable values: 1, 2, 3, 4, 5, 6, 7, 8, 9, 0

• Column B: Test Admin− Use this field to assign different test admins (previously set

up in TOMS) to students Note: If all students within in a school belong

to the same test admin, this field should be left blank

− Not a required field− Acceptable values: ADMIN01, ADMIN02,

ADMIN03, ADMIN04, ADMIN05, ADMIN06

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File Specifications

• Column C: CST for Science– Students in grades 5, 8 and 10 are automatically

enrolled in Science CSTs– To disenroll a student from CSTs, indicate “N” or

leave the field blank– Not a required field– Acceptable values: Y, N, or blank– Note: Students in grades 5, 8 and

10 must be enrolled in one of the following science tests: CST, CMA, or CAPA

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File Specifications

• Column D: CMA for Science– Indicates students in grades 5, 8 and 10 who need

to take the Science CMA– To enroll a student for the CMA, indicate “Y” in the

field– To disenroll a student from the CMA, indicate “N” or

leave the field blank– Not a required field– Acceptable values: Y, N, or blank

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File Specifications• Column E: CAPA for Science

– Indicates students in grades 5, 8 and 10 who need to take the Science CAPA

– To enroll a student for the CAPA, indicate “Y” in the field

– To disenroll a student from the CAPA, indicate “N” or leave the field blank

– If a student is enrolled in Science CAPA, he/she will automatically be disenrolled from the CST, CMA, STS and Smarter Balanced assessments

– Not a required field– Acceptable values: Y, N, or blank

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File Specifications• Column F: STS for RLA

– Indicates students in grades 2–11 who will take the STS for RLA Optional; does not replace the Smarter Balanced ELA

assessments

– To enroll a student for the STS, indicate “Y” in the field, otherwise indicate “N” or leave the field blank

– Not a required field– Acceptable values: Y, N, or blank

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File Specifications• Column G: Braille

– There are paper-pencil braille versions of the Science CST and CMA, STS for RLA, and Smarter Balanced ELA and mathematics

– To enroll a student for paper-pencil braille, indicate “Y” in the field, otherwise indicate “N” or leave the field blank

– Not a required field– Acceptable values: Y, N, or blank– Note: To receive paper-pencil braille Smarter Balanced

tests, the LEA must have been approved for Smarter Balanced paper-pencil assessments by the CDE and configured in TOMS by the California Technical Assistance Center (CalTAC)

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File Specifications• Column H: Large print

– There are large print versions of the Science CST and CMA, STS for RLA, and Smarter Balanced ELA and math

– To enroll a student for large print, indicate “Y” in the field, otherwise indicate “N” or leave the field blank

– Not a required field– Acceptable values: Y, N, or blank– Note: To receive large print Smarter Balanced tests, the

LEA must have been approved for Smarter Balanced paper-pencil assessments by the CDE and configured in TOMS by CalTAC

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File Specifications• Column I: Spanish Smarter Balanced summative math– There are paper-pencil Spanish versions of the Smarter

Balanced summative math test for grades 3–8 and 11– To enroll a student for the Spanish version, indicate “Y” in the

field, otherwise indicate “N” or leave the field blank– Not a required field– Acceptable values: Y, N, or blank– Note: To receive Spanish Smarter

Balanced math tests, the LEA must have been approved for Smarter Balanced paper-pencil assessments by the CDE and configured in TOMS by CalTAC

Preparing Your FilePreparing Your File

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Preparing Your File• Do not move or change the order of the columns

− Column widths can be expanded for easier viewing

• Accepted file formats: – .xls, .xlsx, .csv, and .tsv

• Only one special form—braille, large print, or Spanish Smarter Balanced mathematics—can be selected for a student on the file– If a student needs both braille and large print, contact

CalTAC

• Maintain the column headers in row 1• Do not use formulas • Save your file frequently!

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Next Steps• Completed files will need to be uploaded to TOMS

− Multiple files may be uploaded− Upload function in TOMS will be released later this

month• Users will be able to configure student paper-pencil

test assignments using the TOMS interface• Live Webcast on how to upload the student test

registration file and manage student paper-pencil test registration in TOMS will be next week on Thursday, November 20

Live DemonstrationLive Demonstration

Questions?Questions?

Updates and Updates and AnnouncementsAnnouncements

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Updates and Announcements

• Resources currently available on http://caaspp.org:– Using the Online Practice and Training Tests Webcast– Adding and Managing Users in TOMS tutorial video– TOMS Adding and Managing Users Manual– Updated Smarter Balanced Practice and Training Tests

• Student paper-pencil test registration template will be available on http://caaspp.org on November 17

• Next Webcast: Configuring Student Paper-pencil Test Registration in TOMS

– Date: November 20, 2014– Time: 1 – 2 p.m.

Resources and SupportResources and Support

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Help Desk Support

The California Technical Assistance Center (CalTAC) is here to support all LEA CAASPP coordinators!

Monday–Friday from 7 a.m.–5 p.m. PTE-mail: caltac@ets.orgPhone: 800-955-2954

Web site: http://caaspp.org