Preparing the Preparing the Chapter ResumeChapter Resume

Preparing the Preparing the Chapter ResumeChapter Resume

Step-by-StepStep-by-Step

Click to advance through each slide1

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Getting StartedGather all information and

materials

• All Weight Charts (TOPS, KOPS and Transfer)• Black and Red Fine-point Felt Tip, Ink or Gel

Pens• Calculator and scratch paper• L-010 Chapter Resume• TOPS Rules• Chapter Manual (Read Chapter 9 carefully)• 9” x 12” envelope

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Chapter Resume L-010• This is the report of the chapter’s loss, division

winners and royalty for the year.

• Complete and send this report with all weight charts to the Coordinator after the chapter’s last December weigh-in, but no later than January 8.

• Those listed on the Chapter Resume compete for area, state and provincial honors with all other chapters in the area.

• Some information may be filled in on the Chapter Resume L-010 before working with weight charts.

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• Year (this is the year just completed)• State or Province or Country• Two letter ID of State, Province Country• 4-digit Chapter Number (example: 0506)

Fill in information on top of both sidesof Chapter Resume L-010

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• Coordinator’s name and FSID (Field Staff ID number)

• At bottom, list name and information requested for person(s) preparing the resume.

LATER• List all Male and Female Royalty with

information requested.

Royalty and Chapter Loss Side

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• Check Male or Female box• If chapter has both Male and Female Division

Winners, use separate forms for each group.• State or Province or Country• Two letter ID of State, Province Country• 4-digit Chapter Number (example: 0506)

LATER• All Males are listed on one sheet and all Females are

listed on another.

Division Winner Side

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Check Each Weight ChartCheck Each Weight ChartCheck Each Weight ChartCheck Each Weight Chart

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Check each weight chartTOPS L-027T

• Current Year• Member’s TOPS number• Division member is in, based on first weight of the year• Female or Male box checked• State or Province or Country• Original starting date• Highest Weight recorded at TOPS Club, Inc.• Date renewal was paid• Surgery for weight loss information• Name, Address and all other information about member• Member’s Signature—if still active with the chapter• Fill in date for each week and weight or• AB or EX or NM if no weight was recorded• Leader’s and Coordinator’s names

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Check each weight chartKOPS L-027K

• Current Year• Member’s TOPS number• Female or Male box checked• State or Province or Country• Original starting date• Highest Weight recorded at TOPS Club, Inc. Date renewal was paid * Goal weight * Leeway weights * Surgery, Yes or No checked * If KOPS in previous year, must have December entries from previous year * Original KOPS date

* Lost status, goal change, pregnancy, teen/preteen information – if applicable

• Name, Address and all other information about member• Member’s Signature—if still active with the chapter• Fill in date for each week and weight or• AB or EX or NM if no weight was recorded• Leader’s and Coordinator’s names, transfer chapter11

Check each weight chartTransfer L-027TR

• Current Year• Member’s TOPS number• Division member is in, based on first weight of the year• Female or Male box checked• State or Province or Country• Original starting date• Highest Weight recorded at TOPS Club, Inc.• Date renewal was paid• Surgery for weight loss information• Name, Address and all other information about

member• Member’s Signature—if still active with the chapter• Fill in date for each week and weight or• AB or EX or NM if no weight was recorded• Leader’s and Coordinator’s names, transfer chapter

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Totaling the Chapter’sTotaling the Chapter’sWeights for the YearWeights for the Year

Totaling the Chapter’sTotaling the Chapter’sWeights for the YearWeights for the Year

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TOPS all year losses/gains• If using a Digital Scale, convert the first and last

weights to quarter pounds (page 29)• Line A – enter first weight of member• Line B – enter last weight of member• Subtract B from A and enter amount on Line C• Enter amount in black for loss or in red for gain• If member has only one weight, loss is “0”• If member has no weight during the year, discard

the chart. It is not counted or sent to Coordinator.

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TOPS all year Transfer chart losses/gains

• If using a Digital Scale, convert the first and last weights to quarter pounds (page 29)

• Line A – enter first weight of member• Line B – enter last weight of member• Subtract B from A and enter amount on Line C• Enter amount in black for loss or in red for gain• In the “current chapter” box, enter the first weight at

your chapter, the last weight at your chapter and the total lost or gained during the time at your chapter.

• For Division awards, count member’s total loss for entire year

• For chapter totals, count only loss or gain in “new chapter” box

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TOPS and KOPS in the year losses/gains

• Members who record a weight on both a TOPS and KOPS chart during the year are not KOPS all year.

• If the first or last weigh-in of the year is on the KOPS chart, use that weight in Line A or B on TOPS chart.

• If using a Digital Scale, convert the first and last weights to quarter pounds (page 29)

• Line A – enter first weight of member• Line B – enter last weight of member• Subtract B from A and enter amount on Line C• Enter amount in black for loss or in red for gain• Paper clip TOPS and KOPS charts together

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Determining the Determining the Chapter LossChapter Loss

Determining the Determining the Chapter LossChapter Loss

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Chapter Weight Report and Average Loss/Gain Per Member

Chapter Resume L-010…part 3…See page 48A. Count ALL members who have a weight on a weight chart (TOPS and KOPS

charts for the same member count as “one”). Enter on L-010.B. Count members who have 52 weeks (all year) on a KOPS chart. If KOPS

passed away during the year, include in this group. Enter on L-010.C. Subtract all year KOPS from total of ALL weight charts. Enter on L-010.

Weight Loss/Gain:- Total losses on all TOPS/Transfer charts- Total gains on all TOPS/Transfer charts

Subtract smaller number from larger to determine chapter net loss or net gain.

D. Enter on L-010 in black, Net Loss orE. Enter on L-010 in red, Net GainF. Divide D. Net Loss or E. Net Gain by C. Net Enrollment, carrying out two

decimal places. Enter on L-010. This is the chapter’s average loss per member.

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Next, sort Weight Next, sort Weight Charts into two stacksCharts into two stacks

Next, sort Weight Next, sort Weight Charts into two stacksCharts into two stacks

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Stack 1: These are not eligible for Division CompetitionKOPS all yearLess than ten pounds lostNo signatureNo December weightFour or more absences in a rowLapse in membership after first weigh-in

Set Stack 1 aside.

Stack 2: All other charts are eligible

Sort into Two Stacks

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DetermineDetermineDIVISION WINNERSDIVISION WINNERS

Use weight charts Use weight charts in Stack 2in Stack 2

DetermineDetermineDIVISION WINNERSDIVISION WINNERS

Use weight charts Use weight charts in Stack 2in Stack 2

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• Sort into two groups by genderAll Males All Females

• Sort all Females into Divisions 1-9. See chart on page 50 for Division List.– Select top three biggest losses in each division.– On Division Winner side of Chapter Resume L-010,

list these members in correct division filling in all information and weights as requested.

• Repeat these steps for Males and list on separate L-010 Division Winner page.

Use Stack 2 for Division Awards

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Chapter Division Winners Weight Charts

Check that all information for each Division Winner is completed:

• Full name as registered at TOPS Club, Inc.• Membership number• Phone number including area code• First weight recorded of this year• Last weight recorded in December• Total loss

If at all possible, use the Chapter TOPS and KOPSsummary report available for your chapter’s use in the Leader’s Report section of www.tops.org.

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Chapter Division Winnerscontinued

Check that all information for eachDivision Winner is completed:

• Teen and Preteen winners must have birthdate listed on weight chart and L-010

• Division 9 … see page 50 for specifics

• If there is no winner in a category, write “NONE”

• When listing, note members in the same division with identical weight

loss as a “tie.”

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Next, recombine all Weight Next, recombine all Weight Charts in Stacks 1 and 2Charts in Stacks 1 and 2

Next, recombine all Weight Next, recombine all Weight Charts in Stacks 1 and 2Charts in Stacks 1 and 2

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Eligible for Chapter RoyaltyStack 1: Not eligible for Royalty competition•TOPS who did not reach goal•Reinstated KOPS•KOPS who reached goal prior to current year•New KOPS this year who

• - Lost less than ten pounds to goal• - No December weight• - Four or more absences in a row• Lapse in membership after first weigh-in• Are in Division 9• Lost KOPS Status• No signature• Last December weight on medical excuse• Is not registered as KOPS at Headquarters by January 31 of• current year

Stack 2: All other new KOPS are eligible for Royalty competition. 27

Determine Determine Chapter RoyaltyChapter Royalty

Determine Determine Chapter RoyaltyChapter Royalty

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Use Stack 2 to Determine Chapter Royalty

• Sort into two groups by gender•All Males All Females

• For QUEEN, sort all females by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is Queen; next, queen runner-up; next, alternate.

• For KING, sort all males by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is King; next, king runner-up; next, alternate.

• List these members in Royalty area on Chapter Resume• L-010 filling in all information and weights as requested.

If there is no winner in a category, write “NONE”

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Chapter Royalty• Fill in ALL information for each chapter royal

– KOPS date– Full name as registered at TOPS Club, Inc.– Membership number– Phone number including area code– Highest Weight recorded at TOPS Club, Inc.– Goal weight– Amount lost to goal (See page 39 for those

who were in Division 9 BEFORE reaching goal.

• When listing, note any Royalty with identical weight loss as a “tie.”

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Assembling Resume and Assembling Resume and Charts for MailingCharts for Mailing

Assembling Resume and Assembling Resume and Charts for MailingCharts for Mailing

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• Make two copies of completed Chapter Resume pages.

• Place in a 9” x 12” envelope all copies of Resume and all charts in the order listed below.– Follow by TOPS and KOPS charts of all Royalty in

order listed on resume– Follow by all charts of Division Winners in order listed

on resume– Follow by charts of KOPS all year– Follow by charts of other new KOPS– Follow by charts of KOPS who lost status– Follow by all other TOPS and Transfer charts

Address to your Coordinator. Affix sufficient postage for first class service. Mail on or before January 8.

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Assembling for Mailing

Check one more time

before sealing

the envelope

and mailing

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