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National(Association(of(Trial(Lawyer(Executives

2014;2015(

President;Elect(Planning(

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%%August%27,%2013%%%%Beth%Bernard,%Executive%Director%Oregon%Trial%Lawyers%Association%1020%SW%Taylor%Street%Suite%400%Portland,%Oregon%97205%%Dear%Beth:%%Thank%you%for%your%dedication%and%commitment%to%NATLE%for%the%last%several%years.%I%am%looking%forward%to%working%with%you%as%NATLE%President.%This%document%has%been%created%to%help%you%prepare%for%a%successful%term.%As%you%are%undoubtedly%familiar%with%the%broader,%more%basic%leadership%responsibilities%associated%with%your%position,%the%purpose%of%this%document%is%to%provide%you%with%more%targeted,%specific%information%to%help%you%fulfill%your%responsibilities%in%your%role%as%NATLE%President.%%

To%ensure%success%during%your%term%as%President,%Beth,%please%review%all%of%the%pages%accompanying%this%letter,%provide%names%of%appointments,%and%mark%your%calendar%with%relevant%deadlines%or%timelines.%In%addition,%make%sure%that%your%assistant%is%also%given%a%copy%of%this%document%and%marks%your%interoffice%calendar%with%important%dates%and%deadlines%as%I’m%sure%you%will%want%to%keep%his%or%her%informed%of%your%commitments.%

In%addition%to%guiding%the%organization%to%ensure%that%NATLE%accomplishes%its%strategic%goals,%your%own%personal%goals%for%NATLE%during%your%term%as%President%are%equally%important%to%fulfill.%Please(contact(me(to(determine(a(good(time(for(us(to(discuss(together(what%you%would%like%to%accomplish%during%your%term%as%President,%keeping%in%mind%the%resources%available.%%%

Other%duties%that%you%will%have,%Beth,%is%approving%any%leave%that%I%may%want%to%take.%I’ll%always%give%you%plenty%of%notice%and%either%Roselyn%or%Jeanie%will%cover%email%and%phone%calls%while%I’m%away.%The%other%duty%is%approving%or%disapproving%of%the%Infocus%list%rental%requests%along%with%Jack%Harris.%That%is,%assuming%Jack%remains%the%chair%of%the%Affinity%Committee.%%

The%attached%materials%should%be%selfWexplanatory;%I%hope%they%provide%you%with%a%helpful%start%to%your%term%as%NATLE%President.%With%your%talent,%energy%and%dedication%to%NATLE%I%have%no%doubt%that%you%will%be%a%very%successful%NATLE%President.%

Warmest%regards,%%%Kathleen%Wilson%CAE%Executive%Director%

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Table(of(Contents(%

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NATLE’s%Mission%......................................................................................%4!

Future%Considerations%.............................................................................%4!

Existing%Structures%...................................................................................%5!

! Active!Committees!.........................................................................................!5!

! Inactive!Committees!(not!a!complete!list)!.....................................................!5!

Your%Appointments%.................................................................................%6!

! The!duties!of!a!chairperson!............................................................................!6!

! Nominating!Committee!..................................................................................!7!

Programs%.................................................................................................%7!

! NATLE!Past!Program!Chairs!and!Committees!................................................!8!

! Worksheet!for!Proposed!Program!Chairpersons!..........................................!10!

Leading%Meetings%..................................................................................%11!

! Board!Agenda!Filter!.....................................................................................!12!

! Robert's!Rules!of!Order!Motions!Chart!........................................................!13!

Important%Dates%and%Deadlines%.............................................................%15!

! Proposed!Dates!for!Executive!Committee!Meetings!....................................!15!

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NATLE’S(MISSION(NATLE%has%a%very%good%mission%outlined%in%our%bylaws%which%says,%

This%Association%is%formed%and%shall%operate%for%the%purpose%of:%(1)%facilitating%the%growth%and%operation%of%trial%lawyer%associations%throughout%the%United%States,%Canada%and%worldwide;%(2)%developing%a%cordial%relationship,%spirit%of%unity%and%common%understanding%among%trial%lawyer%association%executives;%providing%a%forum%for%the%mutual%interchange%of%ideas%which%will%facilitate%the%administration%of%trial%lawyer%association%activities;%providing%information%which%will%assist%with%office%management%and%business%administration%of%trial%lawyer%association%offices;%securing%a%closer%coordination%of%the%activities%of%trial%lawyer%associations;%stimulating%the%work%and%activities%of%trial%lawyer%associations%in%general,%and%fostering%cooperation%with%the%staff%and%officers%of%the%American%Association%for%Justice.%

%Here%are%the%objectives%identified%in%the%last%(2006)%strategic%planning%session:%

1. Expand%NATLE’s%association%management%development%programming.%%2. Increase%TLA%revenue%generating%and%cost%reduction%opportunities.%%3. Take%a%leadership%role%in%directing%proactive%state%legislative%strategy.%%4. Strengthen%NATLE’s%position%as%a%partner%with%AAJ.%%

%Of%course,%this%was%before%the%Justice%Resource%Center%and%the%many%changes%that%have%taken%place%at%AAJ.%My%suggestion%for%your%term,%Beth,%is%that%we%discuss%a%way%to%have%strategic%planning%integrated%into%every%executive%committee%meeting,%whether%in%person%or%by%conference%call.%%

FUTURE(CONSIDERATIONS(The%many%staff%changes%at%AAJ%over%the%years%have%certainly%had%an%impact%on%NATLE%and%our%members.%The%changes%in%job%descriptions,%new%departments,%and%the%re(de)structuring%of%State%Affairs%are%some%of%the%changes%that%have%affected%NATLE,%as%you%know.%Organizationally,%we%need%to%be%ready%to%change%direction%and%respond%quickly%if%there%are%other%changes%that%have%potential%for%serious%impact%on%NATLE%members.%%Also,%the%number%of%new%executive%directors—especially%the%younger%ones—has%certainly%impacted%the%makeup%of%our%membership.%It%is%an%interesting%dynamic%that%we%need%to%address%and%be%cognizant%of,%specifically%with%regard%to%the%loss,%or%potential%loss,%of%historical%memory.%%The%new%executive%directors%are%not%making%the%same%voluntary%contributions%that%their%predecessors%were%making,%nor%are%they%bringing%staff%to%meetings%as%their%predecessors%did.%When%I%was%hired%and%through%the%first%7%or%8%years%NATLE%had%a%strong%culture%of%giving.%During%the%downturn%in%the%economy%we%saw%a%decline%in%contributions%but%in%the%last%fiscal%year%it%appears%that%we%may%be%seeing%an%increase.%We%should%work%to%enforce%that%culture%of%giving.%%%What%are%your%ideas%for%NATLE’s%future?%__________________________________________________________________________________%

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EXISTING(STRUCTURES(The%work%of%many%committees%over%the%years%has%been%responsible%for%the%growth%NATLE%has%enjoyed%and%has%had%an%important%part%in%accomplishing%our%mission%and%objectives.%Originally%established%by%Jane%Bailey,%they%certainly%served%a%purpose%relative%to%the%strategic%plan%of%2002.%As%NATLE%has%evolved%and%we%have%analyzed%the%effectiveness%and%profitability%of%certain%committees,%many%have%been%phased%out.%Rather%than%adding%committees,%timeWlimited%task%or%working%groups%may%be%more%effective%today.%%

Active'Committees'Affinity(Programs—%(Carolyn%chaired%for%about%2W3%years)%This%Committee%shall%have%the%responsibility%for%reviewing%proposals%for%new%Affinity%programs%and%reporting%to%the%Executive%Committee%its%recommendations%on%whether%or%not%to%partner%with%Affinity%programs.%%The%Committee%shall%also%recommend%steps%for%implementation%of%each%program%and%participate%in%the%marketing%of%all%Affinity%programs%to%NATLE%members.%(Jack%Harris,%Chair)%

Inactive'Committees'(not'a'complete'list)'Awards—%This%Committee%shall%have%the%responsibility%of%developing%criteria%for%selection%and%a%recipient%selection%process%for%a/an%award(s)%to%be%presented%to%a%NATLE%member.%The%award%established%by%the%2007%committee%is%the%Excellence%in%Leadership%Award.%Future%awards%may%include%the%areas%of%publications,%communications,%public%service%by%a%TLA,%and%more.%(Jack%Harris,%Chair%since%2006;%we%haven’t%had%a%committee%since%2009,%I%believe.)%Micki%Wilson%suggested%using%past%presidents%for%future%awards%committees%and%Ginger%Avery%adopted%this%practice.%

Education%—%This%committee%is%charged%with%meeting%the%strategic%objective%to%“Expand%NATLE’s%association%management%development%programming”%in%ways%other%than%our%traditional%live%programs,%such%as%with%webinars%or%other%creative%educational%programming.%%Carolyn%wants%to%ramp%up%this%committee%during%her%term.%

Membership*—The%Committee%shall%have%the%responsibility%of%maintaining%the%membership%of%the%Association.%Will%recommend%strategies%to%increase%membership;%will%review%NATLE’s%products%and%services%and%report%its%recommendations%for%new%or%improved%NATLE%products%and%services%to%the%Executive%Committee;%will%make%recommendations%regarding%dues%amounts%and%bylaw%amendments%regarding%membership%classes.%This%committee%has%developed%the%Executive%Director’s%Training%Manual%and%the%mentoring%program%under%Suzanne%Keith,%Chair%since%2007.%

Scholarship—This%Committee%shall%have%the%responsibility%of%determining%scholarship%recipients%for%the%David%Gates%Memorial%Scholarship%awarded%for%attendance%at%the%Annual%Meeting%and%the%Governmental%Affairs%Conference.%Suzanne%has%served%as%chair%most%recently%but%scholarships%have%not%been%in%the%budget%the%last%few%years.%

Compensation(Survey(Task(Force—This%task%force%shall%have%the%responsibility%for%the%design,%distribution,%collection,%and%reporting%of%statistics%relating%to%executive%compensation%among%NATLE%members.%(Holly%Bennett%did%the%2008%and%2012%surveys.)%

*A%product%of%the%Membership%Committee%was%the%mentoring%program%for%new%executive%directors.%Suzanne%has%been%in%charge%of%this%up%until%her%term%as%president%when%she%asked%Matthew%Hass%to%do%it%for%her.%I’m%not%sure%if%Carolyn%has%considered%asking%Suzanne%if%she%would%like%to%resume%her%role%or%if%she%would%prefer%that%Matthew%continue.%

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YOUR(APPOINTMENTS(If%you%do%decide%to%appoint%new%or%utilize%existing%committees,%as%President,%you%are%automatically%included%on%all%committees%(exWofficio%or%officially%if%you%want%to%vote,%up%to%you).%One%weakness%that%has%existed%in%the%past%with%the%committees%is%in%the%area%of%communication%to%the%general%membership.%Ideally,%I%would%like%to%have%more%written%reports%from%committee%chairs,%but%also%understanding%busy%schedules,%this%may%be%difficult%to%achieve%with%any%consistency.%

We%have%used%only%executive%directors%to%chair%committees.%It%may%be%worth%considering%Associate%members%in%this%role,%especially%if%they%are%part%of%a%larger%staff%and,%of%course%with%the%support%and%approval%of%the%executive%director.%

Since%the%number%of%programs%and%services%has%increased%over%the%years,%we%have%a%need%for%more%active%volunteers.%Of%course,%with%any%committee%or%working%group,%careful%consideration%should%be%given%to%the%appointment%of%the%chairpersons%to%ensure%that%they%will%accomplish%the%goals%you%want%accomplished%during%your%term.%

When%inviting%a%member%to%chair%a%project,%please%communicate%the%responsibilities%below%to%ensure%that%the%person%understands%what%will%be%expected%of%them.%I%will%follow%up%your%initial%invitation%with%an%email%confirming%their%responsibilities%as%outlined%below.%%

The'duties'of'a'chairperson''Determining(meeting(times/dates.%These%can%be%by%conference%call%or%in%conjunction%with%regularly%scheduled%NATLE%meetings.%

Ensuring(that(members(are(up;to;date(with(the(latest(information.%One%way%to%ensure%effective%meetings%is%providing%plenty%of%background%information%prior%to%the%meeting.%I%will%assist%in%distributing%any%necessary%information%ahead%of%time.%%

Motivating(the(committee(members(and(ensuring(accountability.(The%chairperson%as%leader%should%continually%motivate%and%encourage%the%members%to%achieve%the%appointed%objectives.%In%addition,%the%chairperson%has%the%responsibility%to%follow%up%with%anyone%not%fulfilling%promised%tasks%or%projects.%

Keeping(the(meeting(on(time.%Everyone's%time%is%valuable%and%often%time%for%these%meetings%in%squeezed%between%other%commitments.%

Keeping(the(meeting(focused.%Following%comments,%sum%up%what%was%said%and%how%it%relates%to%the%agenda%item%being%discussed.%Ask%for%further%discussion%or%a%motion%and%keep%it%moving.%

Taking(the(minutes.%During%the%meetings,%whether%by%phone%or%in%person,%I%will%take%notes%for%comparison%with%the%chairperson’s%own%notes.%%However,%following%the%meeting,%it%is%the%chairperson’s%responsibility%to%compile%the%meeting%minutes%and%send%to%me%for%distribution.%(It’s%never%actually%worked%this%way%with%anyone%but%Carolyn!)%

Scheduling(the(next(meeting.%It%is%usually%expedient%to%do%this%with%everyone%present,%especially%on%conference%calls%as%people%can%usually%reference%their%calendars.%

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Nominating'Committee'The%Nominating%Committee%is%our%only%bylaw%mandated%committee%and%must%make%a%report%to%the%membership%no%less%than%30%days%prior%to%the%annual%meeting%of%their%slate%of%nominees.%%09W10%Nominating%Committee%Nancy(Striuli,(President%

10W11%Nominating%Committee%Tommy(Townsend(President%

11W12%Nominating%Committee%Maresa(T.(Fawns(President(

12W13%Nominating%Committee%Suzanne(Keith(President%

13W14%Nominating%Committee%Carolyn(Donofrio(President%

Tommy%Townsend%Maresa%Fawns%Suzanne%Keith%Kay%Sheilds%Al%Smith%Beth%Bernard%

Maresa%Fawns%%Suzanne%Keith%%Al%Smith%%Jack%Harris,%VA%%Gerhard%Letzing%Mary%Zambri%

Suzanne%Keith%Carolyn%Donofrio%%Al%Smith%Beth%Bernard%Ginger%Avery%Matthew%Hass%

Carolyn%Donofrio%Beth%Bernard%Al%Smith%Larry%Park%Jack%Harris%Maresa%Fawns%

TBD%

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Proposed%2014W15%Nominating%Committee%Members:%_____________________________________%

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PROGRAMS(Rather%than%program%chairs,%we%have%been%using%program%committees%which%has%worked%well%to%share%the%workload%among%very%busy%volunteers.%It%is%recommended%that%you%consider%at%least%3%individuals%from%different%TLAs%to%chair%programs,%and%4%for%the%GAC.%This%not%only%helps%spread%the%work,%it%is%also%helpful%to%have%perspectives%from%organizations%that%vary%in%size%and%scope.%%Please%use%the%worksheet%below%to%name%your%program%committees.%%Your%notes%for%improving%educational%programs%this%year:%______________________________________________________________________________%

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NATLE'Past'Program'Chairs'and'Committees'%( Annual(Meeting( Winter(Meeting( Governmental(Affairs(

Conference(Leadership(Symposium(

2006%

Sharon%Wallace%Gerhard%Letzing%Sara%Schuett%Carolyn%Donofrio%

Suzanne%Keith%Carla%Terzariol%

Marcia%Shanor%%(Pres.)%Janice%Goldstein%Victoria%Coolbaugh%William%T.%Clark%Al%Smith%

%

2007%

Jane%Bailey,%MI;%Mike%Reyna,%CA;%and,%David%Walls,%MD.%

Jennifer%Comer,%Lynn%Colston,%Amanda%Jespersen,%Marcia%Shanor%(Pres.)%

Ginger%AveryWBuckner,%AL;%Jennifer%Comer,%MA;%Jane%Garrott,%WI;%and,%Nancy%Striuli,%RI%

Micki%Wilson%

2008%

PHILADELPHIA(Suzanne%Keith,%TN,%Anthony%Green,%%PA,%Patricia%M.%Patterson,%Phil.,%Cece%Wick,%VT%

PUERTO(RICO(No%formal%committee%but%Jeff%Boyd,%OH;%Suzanne%Keith,%TN;%Cornelius%Larkin,%NJ;%Mike%Reyna,%CA;%and%Nancy%Striuli,%RI%did%presentations%

NEW(ORLEANS(Steve%Prince,%ME;%Leah%Guerry,%LA;%Ginger%AveryWBuckner,%Pres.%

%

2009%

SAN(FRANCISCO(Ginger%AveryWBuckner,%AL,%Bonnie%Benitez,%San%Diego,%Juliette%Bleecker,%SF,%Lyn%Bromilow,%AB,%Scott%Carruthers,%FL,%Jeanie%Hinkle,%FL,%Laurie%Klimchock,%CA,%Jason%Porter,%OH,%Nancy%Striuli,%RI,%Stuart%Zanville,%Los%Angeles%

NEW(ORLEANS(Leah%Guerry,%LA;%Pam%Johnson,%MS;%Larry%Park,%NY;%Ginger%AveryWBuckner%(Pres)%

AUSTIN(ALL%TX:%Tommy%Townsend,%Willie%Chapman,%James%Fields,%Laney%James,%Rhonda%High%

%

2010%

VANCOUVER,(BC(Beth%Bernard,%OR,%Bonnie%Benitez,%San%Diego,%Matthew%Hass,%AR,%Carla%Margach,%BC,%Jason%Porter,%OH,%Susan%Smith,%%MI%

LAS(VEGAS((NON;NATLE)((Since%AAJ%was%in%Maui%and%JRC%added%to%staff%workload,%Pres.%Striuli%cancelled%NATLE%Winter%Mtg.%Vol.%run%meeting%was%coordinated%by%Juliette%Bleecker%and%Mike%Hemlepp%who%did%a%special%program%in%Las%Vegas%on%Membership.)%

DENVER(CoWChairs:%Bill%Clark,%GA,%and%Larry%Shannon,%WA;%Ginger%Avery,%AL;%Maresa%T.%Fawns,%KY;%C.%Jesse%Green,%MI;%%Mike%Hemlepp%SC;%and%Dan%Schoen,%CO%

%

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( Annual(Meeting( Winter(Meeting( Governmental(Affairs(Conference(

Leadership(Symposium(

2011%

NEW(YORK(CITY(Larry%Park,%NY,%Victoria%Coolbaugh,%NV,%Linda%Langston,%ON,%Diane%Halcovich,%ON,%Nancy%Striuli,%RI,%Nancy%Drabble,%CA,%Laurie%Klimchock,%CA,%Matthew%Hass,%AR,%Marcia%Shanor,%WY%%!

SO(BEACH(Jack%Harris,%VA;%Debra%Henley,%FL;%Cornelius%Larkin,%NJ;%Mary%Zambri,%DC%

NASHVILLE(Suzanne%Keith,%TN,%Beth%Bernard,%OR,%Debra%Henley,%FL,%John%Van%Doorn,%OH,%Craig%Giangiulio,%PA,%Carol%Taylor,%TX,%Sharon%Jones,%MO,%Kenny%Hastie,%SC,%Barbara%Jorden,%ID;%%

%

2012%

CHICAGO(July!28TAugust!1,!2012!Chicago,!IL!Jane%Bailey,%MI%Carla%Ferrucci,%MN%Laurie%Klimchock,%CAOC%Carla%Terzariol,%BC%Maresa%T.%Fawns,%Prez%!(

PHOENIX(Jason%Porter,%OH,%Chair%February!11T13!!Phoenix,!AZ%

PORTLAND(Chair%Ginger%Avery,%%AL,%Beth%Bernard,%OR,%Shamus%Lynsky,%OR,%Kirpal%Singh,%CO,%Willie%Chapman,%TX,%Jill%Hudson,%TN,%Bentley%Doyle,%BC,%Ruth%Simpson,%WI,%Larry%Shannon,%WA%Suzanne%Keith,%(Prez)%TN%%

%

2013%

SAN(FRANCISCO(Suzanne%Keith%Jack%Harris%Juliette%Bleecker%Gerhard%Letzing%Justin%Bailey%Laurie%Klimchock%

MIAMI(BEACH(Matthew%Hass,%AR%Debra%Henley,%FL%Tiffany%McGee,%TX%Emily%Wring,%GA%President%Suzanne%Keith,%TN(

NEW(ORLEANS(Ginger%Avery%CoWchair%Jason%Porter%CoWchair%Carolyn%Donofrio(James%Fields%Beth%White%Matthew%Hass%Al%Smith%Connie%Koury%(

%

2014%

BALTIMORE((Carolyn%Donofrio,%President%Sarah%Schuett,%Chair%Gayle%Lewis%Valerie%O'Brien%David%Walls%(((

NEW(ORLEANS((Mike%Limone%Jen%Comer%Mary%Zambri(

MINNEAPOLIS((Beth)( %

%

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Worksheet'for'Proposed'Program'Chairpersons'Please%refer%to%the%program%chairs%above%for%past%assignments.%%

Program% Chair(s)% Program%Committees%

2014(Governmental(Affairs(Conference(Minneapolis,!MN!

%%%%%%%

%

Winter(Meeting(Palm!Springs,!CA!!

%%%%%%

%%%

Annual(Meeting(Montreal,!Canada!

%%%%%%%

%%%

Leadership!Training,!webinars!or!other!educational!programs?!!

%%%%%%

%%%

%(

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(LEADING(MEETINGS(Ginger%instituted%the%use%of%consent%agendas%during%her%term%but%they’ve%not%been%used%since.%If%this%is%a%practice%you%would%like%to%implement%again,%please%let%me%know;%some%orientation%would%be%needed%during%your%first%few%meetings.%Prior%to%executive%and%business%meetings,%I%will%work%with%you%to%develop%the%agenda.%Idea:%At%your%first%meeting%you%might%ask%for%input%from%those%present%of%items%they%would%like%to%see%on%future%agendas.%

Start%each%meeting%by%calling%the%meeting%to%order.%It%helps%to%remind%whoever%is%Secretary%that%they%should%take%notes%to%ensure%that%my%minutes%don’t%miss%anything.%I%will%start%recording%the%meeting%when%you%call%it%to%order%(recordings%are%destroyed%once%I%type%the%minutes).%

You%should%ask%for%motions%where%appropriate%and%ensure%that%there%are%orderly%discussions%that%stay%on%point.%Included%with%this%workbook%is%a%PDF%of%the%motions%(%a%“lite”%version)%from%Roberts%Rules%of%Order%for%your%reference.%I%also%bring%a%copy%of%the%book%to%each%meeting%in%case%we%need%it%but%I%suspect%that%Larry%Park%has%them%memorized.%%

Do%what%you%can%to%make%sure%that%EVERYONE%participates%in%the%Executive%Committee%meeting%by%asking%for%input%if%you%see%(or%hear%on%a%call)%that%someone%is%not%actively%participating.%Some%are%reluctant%to%speak%up%even%though%their%contributions%are%important%and%needed.%

Some(Other(Helpful(Tips(

! In%dealing%with%agenda%items%requiring%action,%allow%sufficient%time%for%discussion%to%allow%

for%opposing%points%of%view,%clarification%of%ideas%and%expression%of%personal%viewpoints.%

! If%an%item%needs%energy%and%fresh%ideas,%put%it%near%the%beginning%of%the%agenda.%%

! Don’t%dwell%too%long%on%trivial%items.%Add%a%time%limit%on%all%or%some%agenda%items%and%stick%

to%it.%%

! Minimize%oral%reports%of%old%business%by%requiring%written%reports.%%

! Focus%on%the%future;%encourage%directors%to%be%visionary,%not%tactical.%%

! If%an%issue%is%potentially%divisive,%consider%its%place%in%the%agenda%carefully.%You%may%want%to%

sandwich%it%between%less%controversial%issues.%%

! Urgent%items%must%come%before%those%that%can%wait.%%

! Try%to%end%the%meeting%with%a%unifying%item.%%

! Be%alert%to%antitrust%violations%(you’re%good%at%that)%%

! The%mission%statement%is%a%good%guide%for%any%ideas%or%suggestions%that%seem%to%be%way%out%

there.%Also,%the%Board%Agenda%Filter%on%the%next%page%is%handy.%

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Board'Agenda'Filter'How%does%the%board%know%if%an%agenda%item%is%ready%for%discussion?%%Does%the%agenda%have%items%of%significance%that%advance%the%mission%and%goals?%%%

The%“filter”%helps%separate%routine%reports%from%calls%for%action.%%(Many%agendas%are%primarily%committee%and%officer%updates%that%could%be%handled%by%a%“consent”%item1.)%%%%%%%

Use%the%filter%to%determine%if%an%issue:%1)%aligns%with%the%strategic%plan,%2)%has%been%evaluated%before%calling%for%action,%3)%is%ready%for%a%knowledgeWbased%discussion,%and%4)%is%set%for%a%vote.%

1%A%consent%agenda%is%a%collection%of%items%that%is%voted%on,%without%discussion,%as%a%package.%It%differentiates%between%routine%matters%not%needing%explanation%and%more%substantive%issues%needing%examination%and%action.%

Step(1(Strategy(

• Does%the%moqon%or%issue%fit%within%our%mission%statement?%• With%which%goal(s)%in%the%strategic%plan%does%it%align?%%

Step(2(Evalua]on(

• Was%the%issue%vesed%by%a%commisee,%staff%or%consultant?%•  Is%it%simply%an%update%or%does%it%require%a%decision?%•  Is%there%enough%informaqon%and%facts%to%consider%at%this%qme?%•  Is%there%a%clear%recommendaqon%for%acqon%before%the%board?%

Step(3(Knowledge(

• What%resources%are%required%(i.e.%qme,%money,%volunteers,%liability)?%• Are%the%desired%outcomes%clear?%• How%will%we%measure%success?%

Step(4(Ac]on(

• The%issue%or%moqon%is%ready%for%knowledgeWbased%discussion.%• The%board%is%ready%for%a%vote.%• The%implementaqon,%accountability%and%qmelines%(tacqcs)%can%be%handled%aZer%the%board%meeqng.%%

Bob%Harris,%CAE%%%bob@rchcae.com%%%%%www.nonprofitcenter.com%%%%%%%%%

Page%13%

%

Robert's)Rules)of)Order)Motions)Chart)RobertsRules.org%Based%on%Robert's)Rules)of)Order)Newly)Revised)(10th)Edition)%%Part%1,%Main%Motions.%These%motions%are%listed%in%order%of%precedence.%A%motion%can%be%introduced%if%it%is%higher%on%the%chart%than%the%pending%motion.%§%indicates%the%section%from%Robert's%Rules.%%§% PURPOSE:% YOU%SAY:% INTERRUPT?% 2ND?% DEBATE?% AMEND?% VOTE?%§21% Close%meeting% I%move%to%adjourn% No% Yes% No% No% Majority%§20% Take%break% I%move%to%recess%for%...% No% Yes% No% Yes% Majority%§19% Register%complaint% I%rise%to%a%question%of%

privilege%Yes% No% No% No% None%

§18% Make%follow%agenda% I%call%for%the%orders%of%the%day%

Yes% No% No% No% None%

§17% Lay%aside%temporarily% I%move%to%lay%the%question%on%the%table%

No% Yes% No% No% Majority%

§16% Close%debate% I%move%the%previous%question%

No% Yes% No% No% 2/3%

§15% Limit%or%extend%debate% I%move%that%debate%be%limited%to%...%

No% Yes% No% Yes% 2/3%

§14% Postpone%to%a%certain%time% I%move%to%postpone%the%motion%to%...%

No% Yes% Yes% Yes% Majority%

§13% Refer%to%committee% I%move%to%refer%the%motion%to%...%

No% Yes% Yes% Yes% Majority%

§12% Modify%wording%of%motion% I%move%to%amend%the%motion%by%...%

No% Yes% Yes% Yes% Majority%

§11% Kill%main%motion% I%move%that%the%motion%be%postponed%indefinitely%

No% Yes% Yes% No% Majority%

§10% Bring%business%before%assembly%(a%main%motion)%

I%move%that%[or%"to"]%...% No% Yes% Yes% Yes% Majority%

%

Page%14%

%Part%2,%Incidental%Motions.%No%order%of%precedence.%These%motions%arise%incidentally%and%are%decided%immediately.%%

§% PURPOSE:% YOU%SAY:% INTERRUPT?% 2ND?% DEBATE?% AMEND?% VOTE?%§23% Enforce%rules% Point%of%Order% Yes% No% No% No% None%§24% Submit%matter%to%

assembly%I%appeal%from%the%decision%of%the%chair%

Yes% Yes% Varies% No% Majority%

§25% Suspend%rules% I%move%to%suspend%the%rules%

No% Yes% No% No% 2/3%

§26% Avoid%main%motion%altogether%

I%object%to%the%consideration%of%the%question%

Yes% No% No% No% 2/3%

§27% Divide%motion% I%move%to%divide%the%question%

No% Yes% No% Yes% Majority%

§29% Demand%a%rising%vote% I%move%for%a%rising%vote% Yes% No% No% No% None%§33% Parliamentary%

law%question%Parliamentary%inquiry% Yes% No% No% No% None%

§33% Request%for%information% Point%of%information% Yes% No% No% No% None%%Part%3,%Motions%That%Bring%a%Question%Again%Before%the%Assembly.%No%order%of%precedence.%Introduce%only%when%nothing%else%is%pending.%%

§% PURPOSE:% YOU%SAY:% INTERRUPT?% 2ND?% DEBATE?% AMEND?% VOTE?%§34% Take%matter%from%table% I%move%to%take%from%the%

table%...%No% Yes% No% No% Majority%

§35% Cancel%previous%action% I%move%to%rescind%...% No% Yes% Yes% Yes% 2/3%or%Majority%with%notice%

§37% Reconsider%motion% I%move%to%reconsider%...% No% Yes% Varies% No% Majority%%

Page%15%

IMPORTANT)DATES)AND)DEADLINES)

January%-%February%13% March%-%April%13% May%-%June%13%%Confirm%GAC%Conference%Committee%members%(sooner,%if%possible)%Begin%contacting%potential%committee%and%program%chairs%%

March:%Confirmed%assignments%of%AAJ%liaisons%due.%Identify%and%confirm%all%committee%and%Annual%and%Winter%program%chairs%%Program%development%for%GAC%begins.%%

Review%financial%reports%provided%by%staff.%June:%GAC%Program%completed%and%all%speakers%confirmed%%%

July%13% August%13% September%13%Participate%in%the%Annual%Meeting%and%assume%office%%

Provide%NATLE%staff%with%your%dates%for%future%Executive%Committee%calls%and%meetings.%

Review%EOY%financial%reports%provided%by%staff.%(Due%to%the%audit,%these%may%be%delayed)%

October%13% November%13% December%13%Participate%in%AAJ%Leadership%Summit%%%Possible%EC%conference%call%prior%to%GAC%%Plan%agenda%for%Executive%and%Business%Mtgs%at%GAC%

Winter%Meeting%Program%Development%begins%%Executive%Committee%/Business%Meetings%at%GAC%Participate%in%GAC%%Review%and%sign%the%tax%forms.%

Review%financial%reports%provided%by%staff.%Week%1:%Winter%Meeting%program%complete%

January%14% February%14% March%14%Plan%agenda%for%Executive%and%Business%Mtgs%at%Winter%Meeting,%if%applicable%Provide%cover%letter%to%be%mailed%with%membership%directory%%%

Executive%Committee%and%Business%Meetings%at%Winter%Meeting?%

Mid-year%Executive%Committee%Conference%Call%Gauge%success%of%meeting%objectives%and%goals.%Review%financial%reports%provided%by%staff.%

April%14% May%14% June%-%July%14%Call%President-Elect%to%offer%advice%and%instruction%to%ensure%a%smooth%transition.%%

Review%past%year’s%accomplishments%and%prepare%for%transition%to%President-Elect.%%

Review%financial%reports%provided%by%staff.%Pass%the%gavel%at%the%Annual%Meeting%

Proposed(Dates(for(Executive(Committee(Meetings(Beth,%please%look%over%your%schedule%and%determine%what%dates%in%the%following%months%you%would%like%to%schedule%conference%call%meetings.%We%may%discover%that%we%do%not%need%to%have%the%call,%but%if%we%plan,%it%will%give%the%committee%members%an%opportunity%to%get%it%on%their%calendars.%%%

August:%% ____________________________%

September:%% ____________________________%

October:%% ____________________________%

November(will(be(an(in.person(during(the(GAC(

December:%% ____________________________%

January:%% ____________________________%

February:% Usually%no%quorum%at%Winter%Conference%

March:%% ____________________________%

April:%% ____________________________%

May:% %____________________________%

June:% %____________________________%