WHAT I WISH I WOULD HAVE

KNOWN…

Preparing for your Official Visit

Tamie BabbDistrict Governor 5750

2009-2010

BEFORE THE VISIT

Take the time to fill out the Planning Guide for Effective Rotary Clubs accurately and as completely as possible.

BEFORE THE VISIT

Notify the District Governor about any problems or potential problems in the club.

BEFORE THE VISIT

Make sure that you inform your program chair NOT to schedule a program during the District Governor’s Official Visit

BEFORE THE VISIT

Notify the District Governor about special presentations that will occur during the visit.

BEFORE THE VISIT

Notify the District Governor about special presentations that will occur during the visit:Paul Harris Fellows

BEFORE THE VISIT

Notify the District Governor about special presentations that will occur during the visit:Paul Harris FellowsNew Member Inductions

BEFORE THE VISIT

Notify the District Governor about special presentations that will occur during the visit:Paul Harris FellowsNew Member InductionsSpecial Awards or Recognition

BEFORE THE VISIT

Inquire about audiovisual needs or props for the meeting

BEFORE THE VISIT

Make sure the President (you) are going to be there for the official visit from the Governor.

DURING THE VISIT

Allow time for the DG to meet with your club Board Members and Officers either before or after the regular club meeting

DURING THE VISIT

Have a copy of your Planning Guide and a copy of your club’s financial statement for the District Governor at the Board Meeting.

DURING THE VISIT

Know the theme for the year

DURING THE VISIT

Know the theme for the year

DURING THE VISIT

Display the current Theme Banner

At least take down the previous year banner

DURING THE VISIT

Display the current Theme Banner

At least take down the previous year banner

DURING THE VISIT

Notify the DG of any Past District Governor or widow of a Past District Governor that is attending the meeting.

DURING THE VISIT

Consider a donation to the Foundation in lieu of a gift to the District Governor

DURING THE VISIT

The District Governor is an officer of Rotary International.

Show respect to the office by STANDING when the District Governor is introduced.

DURING THE VISIT

Allow time for the District Governor to eat.

AFTER THE VISIT

Follow up with any question the DG may have asked

AFTER THE VISIT

Follow up with any question the DG may have asked

Keep the DG informed of any new developments or special projects

AFTER THE VISIT

Follow up with any question the DG may have asked

Keep the DG informed of any new developments or special projects

Invite the DG to events or fundraisers

AFTER THE VISIT

Follow up with any question the DG may have asked

Keep the DG informed of any new developments or special projects

Invite the DG to events or fundraisers Ask for help if needed

AFTER THE VISIT

Remember….your District Governor is here to help….you only have to ASK!

Have fun and enjoy your year!