Determine Capacity of

School Building

Determine Staff

Availability to Work On-site

Liaise with Parents

Regarding Intention to Open Fully

Undertake Risk

Assessment and Action

Plan

Engage Governing Body, Staff and Union Reps in the

Plans for Full Opening.

Make Necessary

Small Adaptations

to Site

Complete Identified Actions

Determine Remote Learning

Offer/ Contingency

Plans

Inform Parents of

Re-opening Plans and

Expectations

COVID19: Risk Assessment and Action Plan

SCHOOL NAME: Frinton-on-Sea Primary School

OWNER: Tracey Caffull Green highlights are updates to this document

DATE: October 2020

Written in conjunction with: The Coronvirus Act 2020Remote Education Good Practice Gov. Uk Guidance for the Full Opening of Schools Gov U.K.Public Health AdviceDepartment of Education

Purpose of this document:

This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the phased re-opening of the school and ensure the school continues to operate in a safe way.

Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:

- Health and Safety Policy- First Aid Policy- Child Protection Policy - CYP Response Plan- DFE Guidance relating to COVID19- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013- The Health Protection (Notification) Regulations 2010- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

Steps of Full Opening Preparation:

1

Risk Assessment/ Action Plan Sections:Preparing Buildings and Facilities................................................................................................................................................................................................. 4

Emergency Evacuations................................................................................................................................................................................................................ 6

Cleaning and waste disposal......................................................................................................................................................................................................... 6

Classrooms.................................................................................................................................................................................................................................. 10

Staffing........................................................................................................................................................................................................................................ 18

Group Sizes.................................................................................................................................................................................................................................. 24

Social Distancing......................................................................................................................................................................................................................... 24

Catering....................................................................................................................................................................................................................................... 27

PPE.............................................................................................................................................................................................................................................. 28

Response to suspected/ confirmed case of COVID19 in school.................................................................................................................................................28

Pupil Re-orientation.................................................................................................................................................................................................................... 31

Partial Re-opening..........................................................................................................................................................................................................................

Transition into new year group................................................................................................................................................................................................. 33

Safeguarding............................................................................................................................................................................................................................... 34

Curriculum / learning environment............................................................................................................................................................................................ 35

CYP with SEND............................................................................................................................................................................................................................ 36

Attendance.................................................................................................................................................................................................................................. 37

Communication........................................................................................................................................................................................................................... 37

Governors/ Governance............................................................................................................................................................................................................. 38

School events, including trips..................................................................................................................................................................................................... 39

Finance........................................................................................................................................................................................................................................ 39ITT……………………………………………………………………………………………………………………………………………………………………………………………………………………………………..…..38

Before and After School Clubs………………………………………………………………………………………………………………………………………………………………………………………………38

Visitors…………………………………………………………………………………………………………………………………………………………………………………………………………………………………39Volunteers……………………………………………………………………………………………………………………………………………………………………………………………………………………………39

2

Educational Visits…………………………………………………………………………………………………………………………………………………………………………………………………………………39Extra Curriculum………………………………………………………………………………………………………………………………………………………………………………………………………………….39

3

Theme Control Measures Risk to Implementation Risk LevelPre-Action

Action Required / Decision Made

Action Completed Date

Risk Level Post-Action

4

Preparing Buildings and

Facilities

Premises and utilities have been health and safety checked and building is compliant.

Water treatments Fire alarm testing Repairs Grass cutting PAT testing Fridges and freezers Boiler/ heating servicing Internet services Any other statutory

inspections Insurance covers

reopening arrangements

Site Manager is unavailable

Site has been closed for prolonged period

Food remains in the freezer

H

M

M

M

Use site manager from sister site

Carry out a formal / recorded full pre-opening premises

inspection.(TC/JL/IM)

Commission a water treatment specialist to chlorinate and flush the complete system for all

hot and cold water systems and certify the

water system is safe before the buildings are

reoccupied.

Determine with the catering staff / school meals service how left-over frozen food should be dealt with and action

as appropriate.

05/20COMPLETED

05/20Completed

05/20BOOKED

05/20COMPLETED

L

L

L

L

Office spaces re-designed to allow office-based staff to work safely.

Office does not allow for adequate space between

staff members.M

Office staff desks repositioned. 05/20

COMPLETEDL

Entry and exit routes to the school are in place, any physical changes and/or signage required

Bottlenecks likely at entrance to school. Social

MOne-way system in 05/20 L

5

to allow social distancing are in place.

distancing unlikely to be maintained.

place to enter and exit the school. Signage in

place.

Videos of one-way system on the website

and communicated with school community

Movement around school also minimised

Requested Parents/Carers wear

masks

Completed

October 2020Completed

6

Consideration given to premises lettings and approach in place.

Hall out of use except for a replacement for outdoor

space when the weather is bad.

No communal use .

MNo lettings for the

remainder of school year.

05/20COMPLETED

L

Consideration given to the arrangements for any deliveries.

Kitchen deliveries as usual - this can be Completed with

social distancing

Front delivering to be left in foyer

M 05/20COMPLETED

L

Emergency Evacuations

Evacuation routes are confirmed, and signage accurately reflects these.

NB In the event of emergency the priority is getting out of the building calmly regardless of social distancing.

Current evacuation routes can remain as each room follows a different route

anyway. Then we can line up by adhering to the social

distancing measures

M

Remind evacuation procedure and share

with all staff and children.

Fire drill.

LCOMPLETED

Fire Drill completed

October 2020

7

Cleaning and waste disposal

Enhanced cleaning regime is in place in line with COVID19: Cleaning in non-healthcare settings guidance.

Enhanced cleaning schedule implemented

throughout the site, ensuring that contact points, worksurfaces,

door handles, taps etc. are all thoroughly

cleaned and disinfected regularly.

(See addition to the plan - coloured

document. All class bases cleaned 4 times throughout the day as

well as before and after school. All classrooms

have soap and cleaning equipment - there will

be more than one cleaning station in every

classroom and also stations available

outside, there is a plan for toilet use involving

extra cleaning at lunchtimes )

Disposable hand towels and handwash are to be

checked and replaced as needed

Enhanced cleaning regime for toilet

facilities particularly door handles, locks and

05/20COMPLETED

8

toilet flush.

Classrooms to have clean disposable cloths

dailyDaily

9

Capacity of cleaning staff is adequate to enable enhanced cleaning regime.

10

Adequate cleaning supplies and facilities around the school are in place.

Arrangements for longer-term continual supplies are also in place.

No hand sanitiser for visitors to reception.

Classrooms do not have tissues.

Low supply of soap.

M Hand sanitiser available at the school entrance

Lidded bins in classrooms

Disposable tissues in each classroom to

implement the ‘catch it, bin it, kill it’ approach

Stock check and ordering schedule

reviewed and order made.

SolutionsStaff decided to have sanitizing gel for the ‘in-between times’,

Handwashing for coming into school /Before lunch/ after lunch before going home

Hand washing /gel pumps (whatever is decided) outside in

05/20COMPLETED

L

11

Sufficient time is available for the enhanced cleaning regime to take place. M

All staff advised to leave the site as early as

possible in order for cleaning to be undertaken.

05/20COMPLETED - communicated

with staff

L

Waste disposal process in place for potentially contaminated waste.

Waste bags and containers - kept closed and stored separately from communal waste

for 72 hours

Waste collections made when the minimum

number of persons are on site (i.e. after normal

opening hours).

05/20

L

ClassroomsRemoved in line with full opening guidance.

Measure classrooms and other available rooms to assess capacity for staff and pupils:

This information will support us in our choice of teaching methodology

05/20COMPLETED

12

Classrooms have been re/arranged to allow as much space between individuals as practical.

Individual equipment and trays/separate pencil cases available for the children. Minimal sharing even between bubbles. No sharing outside of the bubbles.

Advised parents that children should not bring their own pencil cases or big bags –

Correspondence with parents/carers about reducing bag size and reducing the number of items going between school and home

Objects/books going between school and home – 48 hours and for plastic 72 hours

Homework to be issued half termly – parents/carers informed

05/20COMPLETED

Sept 2020 completed

October 2020

Ongoing

Sept 2020

Classroom entry and exit routes have been determined and appropriate signage in place.

Labels on door both internal and external.

Staff advised to leave doors open

05/20COMPLETED

13

Appropriate resources are available within all classrooms e.g. IT, age specific resources. NB: sharing of equipment or stationery should be prevented where possible. Shared materials and surfaces should be cleaned and disinfected more frequently [source: protective measures guidance].

NB: sharing of equipment should be limited to the bubble.

Resources which are not easily washable or wipeable have been be removed, or placed at back of room

Information posters are displayed in every classroom, at the main entrance, places visible to those at the school gate, in the staffroom and in all toilets.

Inappropriate sized equipment for smaller

children

Soft toys, cushions and beanbags in classroom not

easily washable.

No COVID19 information posters currently in place. Limited reminders/ awareness for children.

L

M

L

Tables will be moved as appropriate

Sink heights have been measured and alternative washing made available when sink is too high

Room choices for different children have been considered

Remove soft furnishings from children use.

e-Bug posters displayed: Horrid hands Super sneezes Hand hygiene Respiratory

hygiene Microbe mania

05/20Completed

CheckedOctober 2020

14

Desks side by side, facing front, where age and lesson content appropriate, Teachers and school leaders will make these decisions on a lesson by lesson basis. At all times, hygiene and safety will be prioritised

Teachers were concerned that they had to ensure all chn were 1 or 2 meters away from each other and obviously couldn’t fit the chn into the class and not socially distance/mix Solutions:Staff will physically check how many chn can sit at kidney shaped table we thought 3 or 4

Year 1 and EY will share out tables so a mixture of kidney/ rectangle shaped tables can be used safely.

Teachers happy to arrange/ provide seating plans ( support offered)

Can chn move tables for maths / English?- we thought this was ok as its their bubble as long as tables are cleaned in between sessions?

15

Teachers will not be able to take children’s work home to mark and leave feedback

SolutionsNew marking policy regarding VF to be followed.Teachers decided that they would make use of LSA small groups marking(staff meeting for LSA tba)

Teachers to take home ‘cold/hot’ tasks on paper leave for the required time before sticking ( chn ) in books if needed. Stickers to be used in reading records

16

Use of communal spaces Pe Timetable organised so that one class uses it a day – then there is adequate time for cleaning

Timetable to be fluid so teachers can change if weather is bad(see timetable)

Teachers happy for children to wear PE kit on PE days. Footwear must be changed but to be lenient as they might be forgotten or no footwear changes brought in

No coaches/clubs until Spring Term to allow for Interventions and no cross mixing of bubbles.

SEND

Bikes/scooters to be used as sensory

movement breaks- can this be timetabled so more than 1 child can

access?

17

EYFS provision

Initially part time provision Include this bit of Govt advice in a general

letter to parents in the lead-up to Sept.

L

Parents/child separation may prove difficult

The parent will have to take the child home if they are too distraught

The parent can give permission for a staff member to physically take the child in (but

the staff member would need to be in full

agreement with this)

M

18

frequently touched surfaces being cleaned more often than normal

Marking/learning journeys in EYFS

The adult-directed ‘Busy Books’ (English and

Maths) are easily kept in school and marked

immediately.

Parent contributions can be emailed in and

19

All used resources e.g. scissors put in ‘used’ boxes for cleaning.Toys put into net bags so they can be easily sprayed.

Resources and surfaces cleaned at least mid-morning, lunchtime and after school.

typed up.

Compiling Learning Journeys (e.g. sticking photos in, annotating

children’s contributions) needs to be completed

in school, where possible. If the books

are taken home by the teacher, they need to be returned to school and not touched again for

72 hours.

20

Coat storage Children hanging coats and bags on pegs during staggered entry to avoid overcrowding. At other times of day, children

collect coats etc in Family Groups to also avoid over-crowding.

Bentley - half early year’s pegs and half

year 1 pegs

Children bringing items in from home

Communicate with parents/carers that the policy is ‘no toys from home’. Don’t start a ‘showing-time’! have a ‘newstime’ instead, if desired.For SEND children, separate advice may be needed e.g. if they have a special object from home that helps calm them.

(Children have been asked to bring in a

paper bag of items from their summer holiday. Bags kept to one side for at least 72 hours, then only handled by

teacher and individual child.)

21

Outdoor activities Sand cannot be cleaned easily, so it shouldn’t be used at the moment.Water play – can be Completed in individual trays. Water can be shared in a larger tray if e.g. washing up/anti bac liquid addedUse materials such as stones in the small-world tray (as opposed to soil or dried pasta) so that they can be easily cleaned. Alternatively, use materials that can be thrown away after use (e.g. shredded paper).Follow Govt advice on washing laundry with regard to drapes and blankets.Discuss use of weighted toys/cushions with SENDCO.

StaffingStaffing numbers required for entire eligible cohort have been determined including support staff such as facilities, IT, midday and office/admin staff.

Including at least one of the

HStaff audit re available

to work on-site from 1st June

05/20COMPLETED

M

22

following: Paediatric First aider

(where children under 3yrs)

Designated Safeguarding Lead (DSL)

SENCO Caretaker/site member Office staff member

Paediatric First Aider unable to work on site for the 1st

week of June.H

Arrange Paediatric First Aid cover

Refresher training booked for September

2020

05/20COMPLETED

L

23

Approach to staff absence reporting and recording in place. All staff aware.

Not enough cover L If sharing staff is not

possible then the room will need to be closed

05/20COMPLETED L

Risk assessments in place for those staff who were previously working from home due to shielding, (clinically vulnerable and/or living with someone in these groups), and appropriate arrangements for mitigating risk are identified.

LSAs/teachers were shielding and will return to

school, H

Arrangements made to teach year group who

are more able to socially distance.

01/08/20 L

Plans to respond to increased sickness levels are in place. Cover arrangements determined (including leaders and safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.

Not enough staff

M Review weekly with SLT 05/20COMPLETED

M

Consideration given to staff clothing expectations and information shared with staff to ensure clothes worn are easily washable (e.g. no ties/lanyards).

Unable to wash clothes daily M Relaxed approach to school wear where

needed so that clean clothes can be worn

daily

All staff ordered and distributed range of PPE

equipment i.e. Visors/Masks

05/20

October 2020completed

M

24

Approaches for meetings and staff training in place. Gathering of people

H Staff meetings, SLT once a week at a social distance or on zoom

05/20H

Consideration given to staffing roles and responsibilities with regards to the continued remote provision alongside in-school provision.

Work life balance

M At the time of wider opening the teachers PPA will be given in blocks with a HLTA

05/20COMPLETED

M

Consideration given to the options for redeployment of staff to support the effective working of the school.

If redeployment is taking place staff are aware of controls and processes in respect of tasks they are unfamiliar with.

TA s are required to lead some groups as not enough

teachers on site to cover numbers.

M Classroom bases will be led in teams. No planning will be

expected from LSAs and SLT will be available to

support behaviour

All staff ordered a range of PPE

05/20COMPLETED

Ordered and distributed

October 2020

M

25

Approach to support wellbeing, mental health and resilience in place, including bereavement support

How staff are supported to follow this within their own situations and that of pupils and colleagues is clear.

Staff and children feeling overwhelmed

Staff are aware of available support and advice for schools and pupils available from ECC, including the Educational Psychology service https://schools.essex.gov.uk/admin/COVID-19/Pages/default.aspx

The Bereavement Policy has been reviewed to

ensure it reflects current circumstances

and arrangements

CH/JL/TC will be available to offer staff supervision formally

weekly

05/20COMPLETED

M

Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance.

Process in place for use of the limited number of self-testing kits.

Staff unaware of procedures

M SLT will produce a quick easy access flow chart that will help explain the necessary

05/20COMPLETED

M

The approach for inducting new starters has been reviewed and updated in line with current situation.

New started transition meetings not possible

M Procedures review, virtual tours offered and communication already made HW/CS

05/20COMPLETED

M

26

Return to school procedures are clear for all staff.

Staff unaware

M Zoom meetings heldWelfare calls and texts weeklyAll staff individually consulted on the plan

05/20COMPLETED

M

Arrangements to return any furloughed staff in place. N/A

Any staff contracts that need to be issued, extended or amended considering the current situation have been.

N/A

Any HR processes that were in-train prior to or put on hold due to the COVID19 emergency, have been appropriately resolved.

N/A

Arrangements in place for any visitors/ contractors on site, protocols and expectations shared.

NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.

People entering the building without following

procedures

Check with the contractor any

requirements their employer has specified

before visit. Share school protocols.

Signage in foyer

Staff aware of entrance procedures

Sanitizer in the foyer

05/20COMPLETED

M

27

Arrangements in place for any externally employed adults delivering learning in school e.g. sports coaches, music tutors, forest school leaders. Protocols and expectations shared.

Music lessons via Zoom or Teams.

Share amended procedures, obtain their assessments outlining

controls, e.g. only offering limited activities which

maintain distancing, all equipment stringently

cleaned.

SM providing music lessons in the website

05/20COMPLETED

28

Executive headteacher movements between site

Possible cross contamination

M Only move between sites on the same day

when necessary.

Different clothes must be worn each day

Hand washing on entering the building

If directing a meeting that is not over zoom it

must be for a short period of time in a

socially distanced, well ventilated space.

If one school has a positive test then the exec head will review the situation, discuss with governors her

movements and deicide if she needs to be

virtually connected but socially isolated from the other school - The decision will be made based on the intel of

who, where and interactions

Group SizesClass groups have been determined on the basis of small, consistent groups of CYP, that can remain separate from other

Social distancing H As per the guidance classes will become their own bubbles

07/20COMPLETED

M

29

people and groups.

30

Movement of staff between bubbles

HLTAs and LSA staff will not be moving between

bubbles during the school day.

Staffing allocations to groups determined, including consistency and any solutions to insufficient staffing numbers.

Groups mixing

H Carefully consider groupings and class

bases and consult with staff

05/20COMPLETED M

31

Social DistancingArrangements for social distancing in place to consider:

Staggered school drop off/pick up times and locations (if possible)

Staggered or limited amounts of moving around the school/ corridors

Classroom design Break and lunch times are

staggered. Plans for social distancing during these times in place, such as when queuing for lunches

Toilet arrangements Mixing groups

H Staggered drop off allocated and

communicated to parents

Room bases communicate with

parents and on signs

Children to use external doors - only staff in

corridor

First aid in classroom except serous first aid and COVD symptoms

Staggered lunched timetables

Dinners in rooms

Equipment risk assessed, groups and a cleaning procedure in

place

Toilet cleaning procedure and rota in

place and communicated

05/20COMPLETED

M

Information shared with parents regarding pupils travelling to school, encouraging walking and avoiding public transport as much as possible.

Parents unaware of systems M Mark out the pavement

Contact Essex transport

Communicate with

05/20COMPLETED

M

32

parents

Approach to avoiding children and young people entering school congregating and breaching social distancing is in place.

Children unaware of expectations

H On arrival, students move straight to "Class base" and sit at table

and wait for rest of class to arrive/class to

begin.

Discussion and communication with

parents about exit points/times and

expectations

Children will wash their hands-on arrival and at every break time as well

as going home.

Children will be asked to wear fresh

uniform/clothes daily

Teachers to communicate expectations

01/06 M

33

Approach to potential breaches of social distancing in place, including in the case of repeat or deliberate breaches.

Behaviour issues Accidental breeches of social

distancing

H Handwashing and cleaning

Conversations with parents

Risks assessments and individualised approach

in place for students who might struggle to

follow expectations(already

identified at each school and plans written)

05/20Completed

M

Approach to assemblies – if still occurring, plan in place to manage social distancing.

N/A Not happening in person –

will use zoom (school restrictions lifted)

H 05/20COMPLETED L

Social distancing plans communicated with parents, including approach to breaches.

Parents unawareH Weekly letter

Videos and publication of plans on website

05/20COMPLETED M

Arrangements in place for the use of the playground, including equipment.NB: outdoor equipment should not be used unless it is appropriately cleaned between groups of children and young people using it, and that multiple groups do not use it simultaneously.

Mixing of equipment Breech of social distancing

H Equipment boxed into groups

Cleaned before play

Cleaned after play

Larger equipment and sand taken out of use

05/20COMPLETED

M

34

CateringArrangements in place to provide food to CYP on site, including the requirement of universal free school meals.

School kitchen has been closed.

All catering staff shielding, unable to return to work

onsite from 1st June.

M

H

Re-open kitchen to provide hot or cold meals for children.

Liaise with neighbouring schools

regarding meals

Redeployment of other members of staff.

05/20Completed

L

L

Arrangements for the continued provision of FSMs for children not attending school are in place. Children unable to access

meals

H Continuation of school voucher system as long

as government are continuing with scheme - if not we will need to

look more closely at this

05/20

L

Arrangements for when and where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.

Mixing of children

Mixing of equipment

Lunch on a rota

Lunched delivered to classrooms

05/20COMPLETED

L

Arrangements for food deliveries in place

As above Parents plan on website

35

Summer Holiday Food vouchers for eligible CYP ordered.

PPE

PPE requirements understood and appropriate supplies in place.Long term approach to obtaining adequate PPE supplies in place. Staff ordered PPE – Choice

of PPE offered to all staff i.e. visor/mask

H Order masks

Order aprons

Order gloves

Share with sister school if run out

05/20COMPLETED

Distributed October 2020 M

36

Response to suspected/

confirmed case of COVID19 in

school

Approach to confirmed COVID19 cases in place: during school day

Which staff member/s should be informed/ take action

Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated

Cleaning procedure in place

Arrangements for informing parent community in place

Mixing of groups

Contaminating the rest of the school

Communication with parents

Parents not picking up

H If symptoms present – the child will be

(supported) isolated

Parents informed

Class bubble and any ‘close contact’ (as defined by Public

Health) identified will be recommended to isolate for 14 days

Public Health Close Contact:a) Face to face for any length of time of less than 1 mtrb) Unprotected skin to skin contact inclusive of handsc) 2 meters apart but face to face for more than 15 minsd) Travelling in a small car with or without face covering

If a test comes back positive the bubbles will

be closed for 14 days and deep cleaned

If two or more bubbles test positive, then the school will seek Public

05/20COMPLETED

M

37

Health Advice

If one school tests positive the governors will call a meeting to

discuss the movements of the exec headteacher

and depending on interactions will decide whether it is necessary

to close the second school or not.

To inform:Essex Contact Tracing

TeamDfe

School Communications

School to move to Remote Learning

procedures (see policy on website)

To include:Live/Recorded lessons

A timetable of daily recommended and resourced lessons

An open class email account with a teacher

on hand during allocated times in the

school day.

38

The school website with updated resources and links to extra learning

opportunities, inclusive of the National Oak

Academy

39

Approach to confirmed COVID19 cases in place: outside of school hours

Approach to relocating CYP away from certain parts of the school to clean, if possible

Cleaning procedure in place

Arrangements for informing parent community in place

As above

Process in place to engage with the Test and Trace and contract tracing process. Refer to ECC and public health guidance for more information.

Pupil Re-orientation

back into school after a period of closure/ being at

home

Remote Education

Contingency Plan

Approach and expectations around school uniform determined and communicated with parents.

Parents can’t provide clean washed clothes daily

M Adjustments made to expectations

Communicated with parents

05/20COMPLETED L

Changes to the school day/timetables shared with parents.

Parents unawareM Parent mails

Website publications

05/20 COMPLETED L

All students instructed to bring a water bottle each day. Water fountains not in use or strict social distancing and cleaning arrangements in place.

Parents unaware M Communicate with parents

Expectations on website

05/20COMPLETED

L

40

Approach to preparing pupils for a return to academic work and new social situations is developed and shared by all teaching staff.

This includes bringing together pupils who have remained in school during closure and those at home and celebrating non-academic achievements of pupils whilst at home/ during school closure.

Children will not have access to learning is remaining at

home

L Structure changes considered and

published so that school and online learning can

occur

Communicate with parents

The school did wider open for all pupils since

June

05/20COMPLETED

L

Approach to supporting wellbeing, mental health and resilience, including bereavement support is in place. Children will not be ready

for school mentally

Children will have emotional worries about the

environment

M Share parent videos on website

Share transitional LA material

Written 3R wellbeing programme to use

during the afternoons (re-establish, reconnect

reflect)

05/20COMPLETED

L

Re-orientation support for school leavers is developed. N/A Completed

Consideration of the impact of COVID19 on families and whether any additional support may be required: Financial Increased FSM eligibility Referrals to social care and

other support PPG/ vulnerable groups

Referred to on separate document.

Relaxed uniform expectations etc

41

School has to close bubbles or the whole school Solutions

It has been discussed using PPTs for maths and English with an instructional PPT uploaded to You Tube- teachers in agreement.

Foundation subjects will use teachers regular planning with signposted website if needed.

Homework- grids sent home so only work

received in will be on paper and not needed to be sent back can be

kept ion school/ display or in trays. MyMaths

Transition into new year

Online/ website support for families and young people around transition.

Parents unaware of resources

M Share LA documentation with

parents

05/20COMPLETED

L

42

group

What will need to be different this year because of

COVID19?

Plan for transitions between school years taking into account what needs to be different due to partial opening, remote and face to face:

EY to Primary Primary to Secondary Vulnerable children Children with SEND Physical and sensory

needs, including adaptations, equipment etc (lead in times)

Post 16 School Leavers

Children not ready for transition

M Share resources on website

Speak with all SEND families

Communicate with secondary schools

05/20Work in progress complete by 1st

June

L

SafeguardingConsideration given to any CYP who may need support with their return to school and consultation has been undertaken with the family and other agencies involved.

CYP previously deemed to be safer at home and family

are anxious about returning to school.

M

Review the CYP’s risk assessment to identify

any support or arrangements needed

for their return to school.

L

Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures. Staff unaware of wellbeing

programme

M Staff communication on processes and

procedures and the revised wellbeing

material.

05/20COMPLETED

L

Updated Child Protection Policy in place.

Adopted Temporary COVID19 Child

Protection Policy

05/20Completed and

on websitesL

Work with other agencies has 05/20 L

43

been undertaken to support vulnerable CYP and families.

COMPLETEDInclusive of social

workers and school nurses

44

Consideration given to the safe use of physical contact in context of managing behaviour.

Review individual consistent management

plans to ensure they include protective

measures.

05/20Under constant

review H

Curriculum / learning

environmentConsideration has been given to what activity is more difficult/ not possible to be undertaken with social distancing in place?

Each activity should be risk assessed and should not be run unless the risks can be mitigated

PE Practical science lessons DT/ FT

SLT review taken place and curriculum offered decided and discussed

with staff

05/20Completed

L

Whole school approach to adapting curriculum (S/M/L term), including:

Wellbeing curriculum recognising ‘non-

curriculum’ learning that has been Completed

capturing pupil achievements/ outcomes

M staff are informed and supported in front of

classroom delivery style and aware of how best

to provide students with additional support.

05/20COMPLETED

L

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CYP with SEND

Approach to provision of the elements of the EHCP including health/therapies.

EHCP not receiving the support on EHCP

M Review action plansAdjust with LA approval to enable a reasonable

endeavourUse zoom to

communicate where possible

05/20Ongoing

L

Annual reviews. As above M A above As above L

Requests for assessment. As above M As above As above L

Supporting children with individual needs

SEND chn will have their own risks organised with parents

Teachers /LSAs are happy to support chn knowing that social distancing will be

difficult

AttendanceApproach to supporting attendance for prioritised year groups determined. Not knowing where the

children are – safeguarding

M Wellbeing/attendance calls daily

05/20

L

Approach to support for parents where rates of PA were high before lockdown.

M Wellbeing/attendance calls daily

05/20 L

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Attendance is now compulsory as per the government guidance

CommunicationInformation shared with staff around the re-opening plan, returning to site, amendments to usual working patterns/practices and groups.

Staff unaware of the information and procedures

M Staff meeting heldCommunication sent to

staff All staff consulted on

the documentDocuments on website

05/20COMPLETED

7/20L

Re-opening plans shared with governors.

Governor unaware of procedures

M All governors sent and consulted on plan

05/20 Completed7/20 L

Communications with parents: Plan for partial re-

opening Social distancing plan Wellbeing/ pastoral

support/ support and acknowledgement to parents of home learning

Parents unaware of information

M All parents communicated with

weeklyDocuments published n

the website

05/20COMPLETED

7/20

L

Pupil communications around: Changes to timetable Social distancing

arrangements Staggered start times Expectations when in

school and at home Travelling to and from

school safely

Parents unaware of information

M All parents communicated with

weeklyDocuments published

on the website

05/20COMPLETED

7/20

L

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On-going regular communication plans determined to ensure parents are kept well-informed Parents unaware of

information

M Letters, website updates, social media

05/20COMPLETED

7/20 L

Governors/ Governance

Meetings and decisions that need to be taken prioritised.

Virtual governing body meetings

On goingL

Governors are clear on their role in the planning and re-opening of the school, including support to leaders.

Approach to communication between Leaders and governors is clear and understood.

All documents communicated and published

On going

L

Certain aspects of governance are on-hold in order to deal with the immediate situation, these are agreed and clear with all governors and there is a plan for then these will be reviewed and potentially reinstated.

Regular communications with the chair

Ongoing

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School events, including trips

The school’s annual calendar of events has been reviewed and decisions made on cancelling or going ahead with events in the immediate term, including school trips.

L All trips in the summer term cancelled

05/20COMPLETED

L

FinanceAdditional costs incurred due to COVID19 are understood and clearly documented.

Overspending on the budgetM Regular meetings and

updates on budget positions

05/20COMPLETED L

Claims submitted for reimbursement for example, increased premises related costs; additional cleaning; support for FSM

Personnel may be self-isolating

M Share resources with sister school

05/20On going

L

Any loss of income understood, including the impact of lettings and the financial implications of possibly not restarting.

N/A

Insurance claims, including visits/trips booked previously.

Loss of income and use of contingency

M Reported to the police the missing ipad

Investigate insurance for deposit of year 6 residential

Ongoing

L

Reintroduction or re-contracting services, such as:

Cleaning IT support Catering

N/A

Consideration given to any support that may be brokered

M Sharing resources and tasks with sister school

Ongoing L

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through working together, for example, partnerships, trusts etc.

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Before and after school clubs

Approach in place for before/after school clubs implements the necessary protective measures.

Socially distances class bubblesTimetable of outside use

ITT studentsProtective measures for movement

Yes – they are part of the bubble

– they will not be able to visit two environments during the same day

L

VolunteersDo we still want reading helpers/reading dog etc coming into school?

Yes – cleaning as they enter and leave the building, Only visiting one bubble for their visit (Autumn 1 2020 hold on this due to Government changes)see visitors’ section for additional information

L

VisitorsVisitors coming into school including specialist teachers/music

Transfer of Virus M Executive Head Teacher and Deputy Head Teacher to assess the necessity of the visit – if yes, COVID 19 Visitor Form to be read and signed. 2 mtr distance to be kept and PPE to be worn. Internal flow chart to be used in decision making.

Ongoing l

Educational VisitsAre we still going to say ‘no’ to these next term?

Not autumn term as discussed when people

L

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wrote their medium term plans. As long as visits are socially distanced next year it could be a possibility

Extra-curricular activities

School choir on hold?After-school clubs usually delivered by teachers on hold (due to teachers’ commitments to after-school catch-up groups)?

Choir will not be happening - as per the guidance

Breakfast club has been planned for – children to arrive – have food delivered to them – sitting in their class bubbles 2 metres away – staff to keep the distances

More clubs run by outside agencies to allow for staff to complete interventions- lunchtimes so children do not miss out

M

Also added – is further detail about reading procedures and EYFS guidance

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