Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium

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Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium

• Advantages

- Real alignment of biennial C/5 (within 6-year ED Programme Cycle) with Mid-Term Strategy

- Programme and planning based on country needs and priorities (UNESS)

- Active involvement of Field Offices and Institutes in planning process

- Future planning informed by lessons learnt and findings through continuous monitoring and evaluation

- Accumulated biennial results for longer-term impact capitalized on

- Planning brought closer to implementation – pushing back steps 4 &5 to later part of planning cycle

- Simplication of processes/steps to focus more on programme substance and less on planning

• Assumptions

- Longer-term vision, mission and strategic objectives for ED Sector clarified and accepted

- Sufficient resources and trained personnel available for timely and credible UNESS

- Sufficient time and capacity of Field Office and Institutes staff

- Monitoring and evaluation system fully integrated into programme implementation

- Expected results identified in first biennium will remain relevant with minor adjustments throughout 6-year programme cycle

- Budget flexibility at sub-programme level with less detail permitted in first draft C/5 for Spring EX session

- Proposed steps in DAC Table Programme Management Cycle can be merged and simplified

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Jan Feb March April May June July Aug. Sep Oct Nov Dec Jan Feb March April May June July Aug. Sep Oct Nov Dec

Step 1: ED SectorStrategic Framework

Step 2: Identifying national priorities, needs and strategies (UNESS UNESCO Country Programme Doc)

Step 3: Elaborating the structure of MP I

Step 4: Regional Consul-tations (budget)

Step 5:Education Programme Reviewby MLA

Step 6:Finalization of workplans for the first biennium

Two years before C/4 cycle

Deadline Preliminary Proposals

Deadline draft C/4 and C/5



Preparation of Two-Year ED Sector Programme Cycle (2nd & 3rd biennia)

Step 2: Guidelines for UNESS review

Step 3: Updating of UNESS

Step 1: Mid-term monitoring review by MLA with findings to feed into new planning cycle

Step 4: Regional Consul-tations

Step 5:Education ProgrammeReview by MLA,& follow-up of step 1

Step 6:Elaboration of workplans for the second/ third biennium

Deadline Preliminary C/5 Proposals Deadline draft C/5

MS Consultation process

EXB Spring Session EXB Spring SessionEXB Fall Session EXB Fall Session

General Conference

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Education Sector Strategic Framework for Major Programme I:

• Evolving 6-year strategic framework that includes:

- guiding principles for biennial budget indications (totals by HQ, regions, institutes and percentage reserved for key initiatives)

- outline of main functions and modalities

• Elaborated to become mid-term strategy & biennial priorities and budget indications DG’s preliminary proposals for C/4 and C/5 to Executive Board







Step 5:Education ProgrammeReview by MLA




Deadline draft C/4 and C/5MS Consultation process


General Conference

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UNESS:

• UNESCO’s support strategy at the country level: 6-year perspective with corresponding 2-year action plans including budgetary projections and staffing needs for 1st biennium

• Biennial review and update to inform 2nd and 3rd C/5 within 6-year cycle

• Respond to Education Sector Strategic Framework and UNESCO’s comparative advantage vis-à-vis other partners at the country level and within regular budget frameworks normally allocated

• Identify gaps for resource mobilization beyond UNESCO regular programme assistance – validation of UNESCO’s priorities and strategies for fundraising

• Identify areas for operational intersectoral cooperation

• Two-year action plans to become the C/5 biennial workplans.













General Conference

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Elaboration of MPI structure

• Analysis and synthesis of UNESS

• Programme structure to serve the three C/5s of the C/4 period, in principle but…

• Flexible enough for modifications for 2rd and 3rd biennia based on findings of monitoring and evaluation of ongoing biennium programme and updated UNESS

• Proposed 4-level programme structure: Major Programme I – Sub-programme – Main Lines of Action – Activities

• Serve as input to draft C/4 and draft C/5 of MPI







Step 5:Education Programme Review by MLA





General Conference

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Regional Consultations (mainly on budget but not only):

• Budget distribution to each Field Office for the C/5 cycle via regional consultations based on common principles

• HQ and Field Offices to distribute budget by MLA with corresponding strategy and main objectives (i.e. making reference to UNESS) (NB: no negotiations required at this stage as each office will distribute budget by MLA according to priorities)

• Identify and designate Regional MLA Coordinators

• Start consultation process between HQ, Institutes & FO on identification of roles and functions






Step 4: Regional Consultations (budget)






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Education Programme Review by MLA: • To take place during ED staff seminar at HQ • Review budget and strategy proposals

• Elaborate implementation strategies

• Agree on roles and responsibilities among Field Offices, HQ and Institutes

• Identify expected results (these may differ from region to region and between HQ and Field)












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Finalization of workplans:

•Close negotiations on activities and corresponding budget

• Quality control and validation of draft workplans (detailed operational plans to achieve the expected results)

• UNESS could be developed to become workplans and education component of the UNESCO Country Programme Document.

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Step 2: Identifying national priorities, needs and strategies (UNESS)



Step 5:Education Review Committeeby MLA



Deadline Preliminary Proposals Deadline draft C/4 and C/5

OPTION 1: push back regional consultations until after EX spring session in Y2. Hypothesis: expected results and budget by MLA can be excluded in the first draft C/5 presented to Y2 EX spring session and included in revised draft C/5 for Y2 EX autumn session. Advantage: planning is closer to execution, based on budget likely to be approved during Y2 EX spring session.


Step 2: Identifying national priorities, needs and strategies (UNESS)


Step 4: Regional Consul-tations

Step 5:Education Review Committeeby MLA

Step 6:Elaboration of workplans for the first biennium

Two years before C/4 cycleDeadline Preliminary Proposals

Deadline draft C/4 and C/5

OPTION 2: do regional consultations and review before Draft C/5, in order to incorporate results. Advantage: more in line with BSP. Disadvantage: less time; budget may change and regional consultations and ERC may need to be re-opened, & too early in the process to lead straight into step 7


New rounds of step 4 and 5 ?

Preparation of Six-Year ED Sector Programme Cycle and its 1st biennium

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