Precious Wear

8/9/2019 Precious Wear

1/20

COMPUTER APPLICATIONS2FINAL PROJECTDATABASE FOR A COMPANY NAMED:

PRECIOUS WEAR

Submitted to : Mrs.Najmus seharSubmitted by: sadia amin-8840

Sehar samad-


2/20

Table of contentsCOMPUTER APPLICATIONS 2 ...................................................................................... 1

Table of contents ..................................................................................................................2Introduction about the Company ......................................................................................... 3

Computerized System .......................................................................................................... 5

Conclusion .........................................................................................................................19


3/20

Introduction aboutthe Company

PRECIOUS WEAR is a newly established company thatdeals with fancy and casual dresses. Their business isexpanding very quickly in this fast moving city ofKarachi. They currently have only one store in Karachi

but they are planning to multiply them and expand theirbusiness into other cities too.

For the first few months, they had been using themanual system for keeping accounting records but asthe business started growing, work load increased, so asthe complications. Then they opted to change theirmanual system onto a computerized system.

The branch is in block 8, near teen talwar, Clifton. TheSpace is pretty huge but still managing bundles of paperwork was very difficult because inventory turnover ismore than 5 times in a month period. All employees tendto get busy with managing stock and keeping it in thestores. Therefore it used to become highly difficult tomanage all the paper work n keep them in the storeswhere stock supposed to be.

Moreover, as dresses are the daily use items and in thismaterialistic world sale of personal goods always tend tobe very high. More than 50 entries daily was a hecticwork for accountants and assistant accountants to enteras well as keep records and maintain them.


4/20

Many a times it happened that the customers had towait when they came back to return the dress as thepeople in accounts department had to go through everyform finding that particular customers details.

There was an urgent need for computerized systemtherefore, the company decided to change the manualsystem into a computerized system. It reduced theemployees workload, making the work more efficientand accurate.


5/20

Computerized System

MAIN PAGE:It has link to all the forms, reports and queries.

FORMS

There are five forms;1. Customer Form2. Staff Form3. Stock Form

4. Transaction Form5. Returns Form

Reports

There are three reports;1. Report by Customer Name2. Report by Transaction Date3. Returns report

QUERIES

There are four queries named under explore;1. By Customer Name2. By Designer3. By Transaction Date4. By Dress Type

In the forms there are add and delete buttons whichhelps in adding new records and deletion of unnecessaryrecords.Plus they have next and previous buttons which help inmoving through records, and a close button which shutsdown the form.


6/20

In customer form there is a subform which displays allthe transaction of a particular customer made with thisparticular company.

In the transaction form there is a combo box at staff idfield, which helps in looking through the details moreeasily n more quickly.

Computerized SystemEvaluation


7/20

Now as the program is ready to use and is workingcorrectly the achievements from the computerizedsystem can be discussed.

The system provides faster work which includeseasy entry of data and quick searching of records.

Sorting is now possible.

Computerized bills and reports can now beproduced.

The work is neat and the calculations are accuratelydone.

There is less paper work and so there will be no

worries concerning the storage problem.

If later there is an expansion in the companys networkor if the company feels they need the program to havemore options they can get the software updated.

NORMALIZATION:I have made several fields for this database.


8/20

The following data is in 1st normal form. It has a compositeprimary key i.e:(customer id+product code+staff id+transaction id)

Precious wear(customer id,customer name, customerphone, customer address, customer email, return date,product code, producttype,category,designer,color,price,staff id,staff name,staff phone, staff address, staff email, staff DOB, staffnationality,designation,salary,embroidery,material,transaction id transaction date)

In order to avoid partial dependency I will transform the

above data into 2nd normal form..Customer(customer id,customer name, customer phone,customer address, customer email)Stock (product code, producttype,category,designer,color,price returndate,transaction date,embroidery,material)Staff(staff id,staff name, staff phone, staff address, staffemail, staff DOB, staff nationality,designation,salary)

Now in order to avoid transitive dependency we willtransform it into 3NF..

Customer (customer id, customer name, customerphone, customer address, customer email)Stock (product code, product type, category, designer,color, price, embroidery, material)Staff (staff id, staff name, staff phone, staff address,

staff email, staff DOB, staff nationality,designation,salary)Return (product code, return date)Transaction (product code, transaction date)

User Documentation


9/20

Main Page has the access to all the forms, reports andqueries.This is the main page:

From forms options a form switchboard will be openedlike this:

From here we can access all the five forms it isdisplaying.


10/20

In the forms there are add and delete buttons whichhelps in adding new records and deletion of unnecessaryrecords.Plus they have next and previous buttons which help in

moving through records, and a close button which shutsdown the form.By clicking on Customer form icon, a customer form willbe opened which looks like:

In customer form there is a subform which displays allthe transaction of a particular customer made with thisparticular company.

Then the Staff Form:


11/20

Stock Form:

Transaction Form:


12/20

In the transaction form there is a combo box at staff idfield, which helps in looking through the details moreeasily n more quickly.

Returns Form:


13/20

From Reports options access to all reports would beavailable.A report switchboard would be opened which looks like:

By clicking each option different reports would beopened. However, reports like report by customer namewould ask you to enter a name of a customer whose

transaction report you want.


14/20

Here enter a name such as Anum Yaqoob,

The report of Anum Yaqoobs transactions would bedisplayed, containing all the transactions made by thiscustomer with PRECIOUS WEAR.


15/20

Similarly, report by transaction date would ask for a dateto enter to display all the relevant transactions for thatday.

Like this a particular date has beed entered 12/1/2009.


16/20

Now by clicking ok button report of all the transactionson this particular date would be displayed.

For Returns report just click on the returns report iconand it would be opened in the manner:


17/20

By clicking explore button you can have an access to allthe queries. A query switchboard which is named asexplore would be opened.

Here you can have access to four queries named as;1. By Customer Name2. By Designer

3. By Transaction Date4. By Dress Type

All have search options, for which you will have to entera particular entry to obtain query regarding that criteria.

For instance, you want to know all the transactions ofAnum Yaqoob with this company. You will simply click ByCustomer Name explore button and enter her name:


18/20

Now by clicking ok you can see the query of her name.

Similarly it works with the queries of by designer, bytransaction date and by dress type.


19/20

Conclusion

This computerized system is an ultimate solution to allthe problems of PRECIOUS WEAR. It would enable

PRECIOUS WEAR to to cope up with its day to day busyschedule. Work would become easier and could be donemuch faster than the manual system. Chances of errorswould be minimized and records would be moreaccurate.

This would provide great easy to staff members and theymight become motivated and excited about the newsystem. It would benefit PRECIOUS WEAR in return by

the enhancement in sales as well as in the overallactivities.

It would help customer dealing on a very large scale,which might help in building long term and profitable


20/20

relationships with its customers, which would definitelyhelp in getting value from customers in return.

Thus, this system has a great potential of bringing

innumerable benefits for PRECIOUS WEAR, which woulddefinitely ensure its long term growth and strongmarket.

Precious Wear

Documents

Transcript of Precious Wear