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CITY OF PHOENIX

REQUEST FOR QUALIFICATIONS

WATER SERVICES DEPARTMENT

ELECTRICAL, INSTRUMENTATION, AND CONTROL SYSTEMS

INSPECTION AND TESTING SERVICES FOR WATER REMOTE

FACILITIES

PROJECT NO. WS85400011-1

JULY 20,2017

Pre-Submittal Meeting

Julie Smith, Contracts Specialist

Office of the City Engineer

Point of Contact for Submittals and RFQ Questions

julie.b.smith@phoenix.gov (602) 534-5788

Fred Ellis, Civil Engineer II (Project Manager)

Water Services Department

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Welcome and Introductions

Sign-in please

Sign-in sheet and PowerPoint will be posted on Procurement’s

website:

http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if applicable)

Please hold questions until each Q&A period

This is the ONLY opportunity to discuss this project

with City staff

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Meeting Overview

Evaluation Criteria

Project Description and Scope of Work

Required Submittals

Bid Due Date

Questions

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Agenda

Evaluation Criteria General Information (10 Points)

Design Experience of the Prime Firm (20 Points)

Construction Administration and Inspection (10 Points)

Experience of Key Personnel and Subconsultants (25 Points)

Project Understanding and Approach (30 Points)

Overall evaluation of the firm and its perceived ability to provide the required services (5 Points)

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• The City has developed electrical, instrumentation andcontrol standards for the entire Water ServicesDepartment which are used to provide consistency inthe control systems.

• The selected consultant will be enforcing thesestandards on all projects.

• The areas of work are in the design phase, constructioninstallation inspections, and commissioning testing andcalibrations of the EIC systems.

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Project Description

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Scope of Work

• The selected firm will provide:

• Design support services consisting of presenting advice

and technical consultations relative to installation

techniques and procedures

• Attend design meetings

• Support the engineer with research of existing conditions

• Support the engineering consultant with the

understanding of the Water Services Departments

standards for EIC systems

• Provide construction and commissioning support services

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Submittal Requirements:

Cover Letter – which includes full firm name,

address, phone number, vendor number and email

address for contact person

Evaluation Criteria – Address the SOQ evaluation

criteria and include project organizational chart.

Additional Content – Resumes and other information

may be included (within the permitted page limit)

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Submittal Requirements:

Provide 7 copies of the State of Qualifications

Maximum 12 pages permitted to address all content

Paper size shall be 8 ½ x 11

Font size may not be less than 10 point

Each side of page containing evaluation criteria and

additional content will be counted toward the maximum

page limit noted above

Front/back covers, cover letter, Table of Content

pages, and divider (tab) pages will NOT be counted

toward the maximum page limit, unless they include

evaluation criteria and additional content

Receipt of Bid after the specified cut-off date

and time

Too few copies of the submittal

Deposit of Bid in the wrong location

Violating the “Contact with City Employees” policy

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Grounds for Disqualification

Vendor Registration To do business with the City you MUST register in procurePHX

at https://www.phoenix.gov/procure.

Phoenix values its relationships with its vendors.

To become a vendor with the city, you MUST complete the vendor self-registration process.

The vendor number must be listed on the cover of the SOQ when submitted

It takes the city about two business days to approve the registration.

Part of the registration process is determining your taxing jurisdiction, your eligibility for small business programs, and verifying your submittal of a signed W-9 form from the IRS.

For questions about procurePHX, please send an email to vendor.support@phoenix.gov

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12:00 P.M. Arizona local time

Friday, August 4, 2017

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

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RFQ Due Date

Notifications / Addendum (if any)

Plan Holder List

Award / Bid Tabulation

Pre-submittal Power Point Presentation

Pre-Submittal Sign-in sheet

Sign-up for Newsletter

https://www.phoenix.gov/streets/procurement/current-opportunities

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Street Transportation Procurement

Section WEBPAGE

E-mail your questions to:

julie.b.smith@phoenix.gov

Thank You !!!

Julie Smith

Contract Specialist

(602) 534-5788

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Questions After Today

OPEN FOR QUESTIONS

&

THANK YOU FOR ATTENDING

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