Pre-meeting Announcements

• Sections to go see Betty Leonhard• Fill out CLCC Leadership Audit– to be

collected at end of meeting

Region H Collegiate Meeting

Debra Lin and Kristina Kremer

Roll Call

• H050 Bradley University• H051 Detroit Mercy, University of• H052 Evansville, University of• H053 Kettering University - A Section• H054 Illinois at Urbana-Champaign, University of• H055 Illinois at Chicago, University of• H056 Illinois Institute of Technology• H057 Iowa, University of• H058 Iowa State University• H059 Lawrence Technological University• H060 Marquette University• H061 Michigan-Ann Arbor, University of• H062 Michigan at Dearborn, University of• H063 Michigan State University• H064 Michigan Tech University• H065 Milwaukee School of Engineering• H066 Minnesota, University of• H067 North Dakota, University of• H068 North Dakota State University• H069 Northwestern University• H070 Notre Dame du Lac, University of• H071 Oakland University• H072 Purdue University, West Lafayette• H073 Purdue University, Calumet• H074 Purdue University, Indianapolis

• H076 Southern Illinois University - Carbondale • H077 Trine University • H078 Wayne State University• H079 Western Michigan University• H080 Wisconsin-Madison, University of• H081 Wisconsin-Milwaukee, University of• H082 Wisconsin-Platteville, University of• H083 Valparaiso University• H084 St. Cloud State University• H085 Northern Illinois University• H086 Indiana Purdue University, Fort Wayne• H087 Minnesota State University, Mankato• H088 South Dakota State University• H089 Rose-Hulman Institute of Technology• H090 Lake Superior State University• H091 St. Thomas, University of• H092 Indiana Institute of Technology• H093 Grand Valley State University• H095 Kettering University - B Section• H096 Wisconsin, Stout, University of

Collegiate Leadership Introductions

• Region Collegiate Representative (RCR)• Kristina Kremer and Debra Lin

• Region Collegiate Communications Editor (RCCE)• Claire Rydeen

• Region Collegiate Senator (RCS)• Allison Machtemes

Kristina Kremer

Debra Lin Claire Rydeen

Allison Machtemes

Individual Awards

• Submission Deadline: March 31, 2011

• 6 Awards given out• Free National Conference Registration• $250 travel stipend to National

Conference• Free Celebrate SWE Banquet Ticket

Collegiate Member Award

Outstanding Faculty Advisor Award

Outstanding SWE Counselor Award

Applications Due:

March 31

Outstanding Collegiate Section Award

Due May 31

Section Awards

Tentative Due Date:

July 1

Region H Blog

Region Blogs

• www.regionh.wordpress.com• Subscribe!

• Blog breakdown• Best Practices• Resources• Hot Topics, About SWE, etc.

Senate Report

Christine Cabrera, Diane LaFortune, Allison Machtemes

Orlando Conference Review

Approved 2 special senatorsClarified member voting gradesAdded Senate Committee Chair for Board eligibilityAdopted SWE Code of ConductAllowed collegiate candidates to run for Region, Professional, and MAL officer positionsUpdated Senate Speaker eligibilityMade the collegiate director on the BOD a permanent position with voting rights.

Page 14

Up Next

February 11 – Annual Strategic Planning ReviewFebruary 12 – Senate face-to-face meeting

Motion S1114 – Creation of Senate SecretaryMotion S1111 – Senate Procedures UpdateMega Issues Discussion

March Conference CallDiscussing communication with constituents

Page 15

Senate Feedback Activity

• Purpose • FY11 Goal to provide increased to feedback BOD from

constituents• SWE programs and services feedback selected as pilot topic.

• Themes • Face-to-face interactions are extremely valued.• Some programs and services ranked low because members

were not aware that these services were available• Better communications around the value of certain services may

increase member awareness. • Many services ranked low because they were difficult to use,

even if the service itself was useful.• The number of modes of communication (E-blasts, blogs,

emails, etc.) can be overwhelming• Next Steps

• Consider integration of Senate feedback into Program and Services Assessment

• New topics need more up front clarification for purpose and intent

SWE Ethics

Code of Conduct & Code of Service

Purpose & Agenda

Background Introduce Code of Conduct and Code of ServiceBenefits (to SWE and our members)Next Steps

Page 18

Background on the Code

A gap was identified; SWE did not have a written code of conduct. Standard practice for most similar organizations.Document was approved in FY10 and added to SWE bylaws at WE10.

Defines fiduciary responsibilities for SWE leaders.Includes policy against harassment.Created a procedure for handling complaints or disputes.

Created an ethics committee.

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20

Ethics / Code of Conduct

• All members commit to ethical, businesslike, and lawful conduct…

• Zero tolerance toward intentional or unintentional discrimination…

• If a officer has, appears to have, or believes she may have a conflict of interest s/he will recuse herself…

• I will exercise the powers of my office and fulfill my responsibilities in good faith and in the best interest of SWE…• Duty of Loyalty• Duty of Obedience• Duty of Care

Code of Conduct

Policy Against Harrass-

ment

Conflict of Interest

Code of Service

ETHICS

Procedure: Disposition Member Complaints or Disputes

Member Code of Conduct

Member Code of ConductApplies to all levels of membershipPolicy against harassmentProcess for addressing complaints and disputes involving SWE

members• Ethics Committee• Procedure for review of SWE member conduct

Page 21

When you represent SWE, you are an extension of the Society

Leadership Code of Service

Applies to all elected and appointed positions

ConfidentialityDue diligence and dedication on

behalf of SWEFinancial responsibilityPersonal conductMutual respect

Page 22

Duty of Loyalty

Duty of Care

Duty of Obedienc

e

Benefits

As a SWE leader; Guidelines for behavior when acting on behalf of SWE

As a SWE member; Commits members to conduct consistent with SWE’s core values.

Safeguards the Society’s reputationReinforces SWE’s culture and core values.

Next Steps

Where to find the documentshttp://share.swe.org/governance– PoliciesSWE - Member's Code of Conduct final 2010 SWE - Leader Oath of Office final 2010 Procedures for Review of SWE Member Conduct final 2010

“Oath of Office” will be changed to “Code of Service” – will be added to leadership application/nomination forms

Find it on www.SWE.org

Icebreaker

Find 3 different people (each from a different section) with the same first and last name initials as you.

First two groups of 4 people with same initials wins a prize

RCR/RCCE Elections Schedule

Call for Applicants: Tuesday, Jan 18Applications Due: Monday, Feb 7Candidates Presented: Monday, Mar 7Voting Begins: Monday, Mar 7Voting Ends: Thursday, Mar 31Winners Announced: Monday, Apr 4

All regions on same timeline!

See handout for more information

RCR Role

• Serves on the Region Collegiate Team working to make sure collegiate and section interest and concerns are discussed among the region leadership and plans are made to improve the region collegiate experience. 

• Prepares the Collegiate Report to the Governor 3 times a year after collecting Collegiate Section Reports.

• Leads the Collegiate sections of the Region meetings at the Annual and Regional Conferences.

• Works with other RCRs and RCCEs on yearly goals to improve the collegiate experience in SWE.

• Attends Collegiate Leadership Forum (CLF) in the summer to receive Leadership and SWE Training. 

• Serves on Region Council as the voting collegiate member for the region. 

• Serves as the RCR Alternate • Maintains the Region Collegiate Blog

• www.regionh.wordpress.com• Writes and Posts Monthly Hot Topics on the Blog - Topics could include

Membership, Fundraising, Rewarding Members, Program Ideas, etc.  • Serves on the Region Collegiate Team• Prepares Report to the Governor 3 times a year updating the Governor on the

blog, region collegiate team and other happenings. • Attends Collegiate Leadership Forum (CLF) in the summer to receive

Leadership and SWE Training.   • Attends Annual & Regional Conferences

RCCE Role

RCS Role

• The Senator is a vital collegiate voice within the Region and to Society leaders in SWE. 

• Serves as the collegiate voice for the region on the Society Senate. • They help set the direction for the society working with 2

Professional Senators from the 10 Regions, 2 International Senators, and 2 Special Directors. 

• They approve changes to the Society bylaws, public policy position statements, and also work to resolve Mega Issues

• Attends 2 face-to-face Senate meetings at Annual Conference and in the Spring, as well as monthly conference calls.

• Works with RCR & RCCE to keep collegiate sections informed of Society SWE news

• Trains with the other Senators

Senator Update

SWEFLs

• A SWEFL is a freshman or sophomore who shows outstanding potential for future leadership in SWE and is invited to take part in the Collegiate Leadership Forum (CLF) held annually in the summer. SWEFLs are nominated by other collegiate or professional SWE leaders.

• Nomination process occurs April 1 – May 1• Expect email from CLF Chair around this time

• Section Presidents, Faculty Advisors, Counselors, Region Officers

RCR/RCCE Elections Schedule

Call for Applicants: Tuesday, Jan 18Applications Due: Monday, Feb 7Candidates Presented: Monday, Mar 7Voting Begins: Monday, Mar 7Voting Ends: Thursday, Mar 31Winners Announced: Monday, Apr 4

All regions on same timeline!

See handout for more information

Committees

• Audit• Awards & Recognition• Bylaws• Collegiate Interest• Collegiate Leadership Coa

ching• Curriculum• Ethics• Finance• Government Relations & P

ublic Policy

• Leadership Coaching• Membership• Multi-cultural• Nominating• Outreach• Procedures• Program Development Gra

nts• Scholarship• Strategic Planning

GREAT WAY TO INVOLVE YOUR

MEMBERS!

Did you know that collegiate members are welcomed and encouraged to participate on

society committees?

Society Involvement

• If interested, go to CommunitiesSWE Main -> News-> Call for National Committee Chairs

and Members• Learn more about opportunities• Fill out an application• The chairs of the committees you are interested in will

contact you shortly.

Collegiate Leadership Coaching Committee (CLCC)

Free resource to all collegiate sections!Provide leadership and management training at your sectionTraining focused on

Knowledge of SWERecruitmentFinancesStrategic and Tactical PlanningProfessional Development

Coaches available to be section consultantsContact:

Committee Chair: Laura Iannacci – laura.iannacci@gmail.comRegion Team Lead: Molly Johnson – mollyannjohnson@gmail.comhttp://communities.swe.org/COP/CollegiateLeadershipCoaching

www.Agilent.com

Sponsored By:

Collegiate Leadership Coaching Committee

Training Modules• Dealing with Leadership

Burnout• Leadership• Building Teams• Building Membership• Fund Development• Effective Personal

Communications• Women in Engineering• You’re in SWE, Now What?

• Managing Effective Meetings

• Hit the Ground Running – Transitioning from College to Career

• Strategic and Tactical Planning

• Event Planning• Officer Training• Active Listening

Section Maintenance - SWE Membership

• To remain in good standing, each SWE section must have at least 10 paid members

• Things to keep in mind:• Sections receive a 20% rebate for each paid

member• Regions get 1 RCR per 1000 paid collegiate

members

Three Membership Options

• Standard Collegiate membership• $20/year

• Joint Membership• AISES• NSBE• SHPE

• New C2C Membership!• One time $50 fee• Covers entire collegiate career & 1st year as a

professional SWE member• Great deal if you will be in school for at least 2

more years

Membership Benefits

• Eligibility for SWE Scholarships• Access to the online SWE Career Center• Access to the SWE Membership Database• FREE Professional development Webinars• Discounted Conference Registration• Discounted Kaplan courses

• 20% off FE & PE• $50 off GRE, GMAT, LSAT prep classes

• FREE SWE Magazine subscription

WE11 Annual Conference

• Save the Date:• October 13-15 in Chicago!

Region Collegiate Team Applicants

• Kim Miller – RCR• Any other interested applicants?