Pre-Bid Query for RFP ICDS/25030/8-2012/: Web based MIS...
Transcript of Pre-Bid Query for RFP ICDS/25030/8-2012/: Web based MIS...
Sl.No.Name of the
Company
Clause of
RFP/PG.NO.
Description/ Scope of
workClarification required? Remarks
1HCL Info systems
Limited
5.5 System
Deployment/pg.no.2
6
After the user
acceptance testing and
incorporating the
required changes, the
vendor shall roll out
the system for all
locations across Bihar.
Please specify that for the
proposed application, is there a
requirement of a web based
online application accessed
over the internet or a web
enabled client server based
application which needs to be
deployed at all the 91677
centres mentioned?
The Bidder has to provide the solution based
on their preferred architecture
2HCL Info systems
Limited
5.1.1 Anganwadi
Centre Level/pg.no.
21
In the existing
Management
Information System,
records and registers
are prescribed at the
Anganwadi level i.e. at
village level. The
monthly and half-
yearly Progress Reports
of Anganwadi Worker
have also been
prescribed.
Are there any existing systems
at ICDS which need to be
integrated with the proposed
application?
No
Pre-Bid Query for RFP ICDS/25030/8-2012/: Web based MIS System for ICDS, Bihar
3HCL Info systems
Limited
5.1.1 Anganwadi
Centre Level/
pg.no.21
In the existing
Management
Information System,
records and registers
are prescribed at the
Anganwadi level i.e. at
village level. The
monthly and half-
yearly Progress Reports
of Anganwadi Worker
have also been
prescribed.
Is there a requirement for data
migration at ICDS? If yes, what
is the amount of data that
needs to be migrated to the
p[proposed application?
NO
4HCL Info systems
Limited
5.10.6 General
Reporting/pg.no. 30
All modules of the
solution comprises of
comprehensive
reporting facilities
standard reports
There is a requirement for a
MIS system to be developed.
How many management users
will use this system to view the
reports?
The system should have a facility to create new
users and to provide the access as per the need
5HCL Info systems
Limited
5.2 requirement/ pg.
no. 22
Recording of structural
and physical details of
each and every
Anganwadi centre.
The RFP states a requirement
"Recording of structural and
physical details of each and
every Anganwadi center? What
does this refer to?
This refers to recording of Physical
Infrastructure
6HCL Info systems
Limited
5.5 System
deployment/ pg. no.
26
After the user
acceptance testing and
incorporating the
required changes, the
vendor shall roll out
the system for all
locations across Bihar.
IS there an existing IT
infrastructure at all the 91677
AWC mentioned in the RFP? If
yes, how many users at an
AWC will use the MIS
application?
No
7HCL Info systems
Limited
5.5 System
deployment/ pg. no.
26
The RFP states thet the
application should be a
web based application
and also states that the
solution application
needs to be rolled out
across all locations in
Bihar.
Is there a requirement to setup
a central data centre at which
all the data from the AWCs will
be reported?
No. The Directorate has already a Data Centre.
The Bidder has to deploy and maintain the
application Software.
8HCL Info systems
Limited
5.5 System
deployment/ pg. no.
26
The vendor is expected
to provide training and
hand holding of
resources at each
location.
Does a bidder need to provide
the training to the users at
91677 locations or training can
be provided centrally or at
regional centers?
The Bidder has to provide traing at regional
centres.
9HCL Info systems
Limited
5.2.4 Training
Services/ pg.no. 25
Service provider would
conduct following
minimum training
Sessions
.One 6 day Training
sessions at ICDS HO for
the various operators
of ICDS on the
application software
and specifically related
to feeding of
CDPO/DPO MIS Data
Transactions and view/
print all level reports.
Each of the training
session would have
approximately 10-20
operators. .One 3
day training session for
the officers of ICDS
with specific focus on
using the Application
Software and its
features with special
focus on the various
MIS reports available
How many users from each
user group will get training?
Please provide details of user
types and number of users per
location which need to be
trained on the proposed MIS?
This will be based on the solution provided by
the Bidder`s plan of action.
10HCL Info systems
Limited7.7 page no. 36
Annexure-T6: Not
availablePlz provide
The bidder has to design their own architecture
.
11Core education and
Technologies LimitedSection 5.5/pg. no. 26
After the user
acceptance testing and
incorporating the
required changes, the
vendor shall roll out
the system for all
locations across Bihar.
As required system is
web based system
hosted in centrally
located data center.
We request Authority to clarify
that the scope of rolling out the
system for all location
mentioned in Section 5.5. We
assume once we host the
application authorized user can
access the system through
internet from anywhere.
12Core education and
Technologies Limited
Point 5.10.8
Administrative tools
/pg. no. 31
Administrative tools-
Includes administrative
tools to monitor
utilization, trace
database access chains,
optimize schema and
sub-schema definitions,
and optimize file
placement and layout
optimize schema and
sub-schema definitions- We assume Schema
optimization and sub-
schema definition is
point to the RDBMS
schema. Vendor is
expected to provide
the best optimized
schema before the final
delivery with tools (SQL
Server Management
Studio, DB profile etc.)
shipped along with the
RDBMS. Further
authorize database
administrator can
perform the mentioned
operation through
We also request authority
clarify the requirement in detail
of optimize file placement and
layout,.
The solution provided by the bidder will cover
this.
We request Authority to clarify
on our following assumptions:-
13Core education and
Technologies Limited
Page 22 under 5.2
Requirement
The scope of service
shall include the
installation, operation,
implementation, and
support of an
integrated information
system for monitoring
o9f the development
schemes of the ICDS
across the various
CDPO Offices by the
biddert with its block
level associates.
The bidder has to host and Maintain the
Application Software for an Year in the Data
Centre of ICDS Directorate.
. Vendor is expected to host
the developed application in
secured data centre.
.Operation cost associated in
hosting the application should
be absorbed by the vendor.
.Vendor is expected to procure
the required hardware
(servers) and system software
licences (Database and
Windows server licences) for
same in the name of the
department.
.After 1 year (or engagement
period) it should be handed
over to department.
14Core education and
Technologies Limited
Page 10: Format &
Signing
The tender shall be
submitted in three
parts:-
. Part A- Technical Bid
.Part B- Financial Bid
We request Authority to
change it to," The Tender shall
be submitted in two parts."
The tender has to be submitted in two parts
13Core education and
Technologies Limited
Page 22 under 5.2
Requirement
The scope of service
shall include the
installation, operation,
implementation, and
support of an
integrated information
system for monitoring
o9f the development
schemes of the ICDS
across the various
CDPO Offices by the
biddert with its block
level associates.
The bidder has to host and Maintain the
Application Software for an Year in the Data
Centre of ICDS Directorate.
We request Authority as CMMi
Level 5 is much more stringent
and more accurate quality
process than ISO and hence we
request department to
consider higher marks for
CMMi Level 5 certification than
ISO certification.
Suggested score is:-
CMMi Level 5: 5 marks
ISO : 2 Marks
16Core education and
Technologies Limited
Page 20: Technical
Evaluation Point (d) &
(e)
Technical Evaluation
Point (d) & (e)
We request you to consider the
similar ongoing project also for
the evaluation.
No Change
17Nelito Systems
Limited3.3 Format & Signing
The Tender shall be
submitted in three
parts
Part A- Technical Bid
Part B- Financial Bid
As par the clause it is
mentioned to submit in three
parts, but the details are
provided for only 2 parts (part
A and part B) which will be the
third part?
The Bid will be submitted in only Two parts.
18Nelito Systems
Limited
3.4 submission of bid-
packing, sealing and
marking
The bidder shall
prepare one original &
one copy of each part
of the bid i.e. Technical
Bid (part-A) and
Financial Bid (part-B).
Please provide the details of
Third part.
The bidder has to provide only Original Copy of
Technical as well as Financial Bid.
15Core education and
Technologies Limited
Page 19: Technical
Evaluation under (b)
Quality Certification.
Technical Evaluation
under (b) Quality
Certification
No Change
19Nelito Systems
Limited
4.2 Technical
Evaluation Point No.D
Bidder should have
successfully
implemented on
similar project for any
Government
departments in India
Request you to please relax the
clause as "Bidder should have
successfully implemented
similar project for any
Government departments /
PSU in India"
No Change
20Nelito Systems
Limited
4.2 Technical
Evaluation Point No.E
Bidder should have
successfully
implemented Web
based MIS system
(without hardware) for
any Government
Department in India
costing
Request you to please relax the
clause for "Bidder should have
successfully implemented /
implemented Web based MIS
system gor any Government
department / PSU in India"
No Change
21Nelito Systems
Limited
5.6 Maintenance &
Handholdin
The vender is expacted
to provide skilled
resources onsite at
software
implementation
location during the
maintenance period.
Kindly provide the location
names for software
implementation
The location will be Directorate of ICDS
22Nelito Systems
Limited6.2
Interest free Earnest
Money Deposit (EMD)
of 1,00,000.00 (One Lac
Only) in shape of Bank
Draft from any
Scheduled bank drawn
in favour of Directorate
of ICDS, Government of
Bihar payable at Patna
Request you to allow EMD to
be submitted in the form of
Bank Guarantee also. If
allowed, please specify the
validity period for Bank
Guarantee.
No change
23Nelito Systems
Limited
Will data for upload be
available in pre format (e.g.
Microsoft Excel) or the data has
to be manually uploaded.
The data has to be Manually uploaded
24Nelito Systems
Limited
If yes, then kindly share the
following
25Nelito Systems
LimitedNumber of types of forms
26Nelito Systems
LimitedNumber of fields per form
27Nelito Systems
Limited
Centralised or Distributed Data
Entry
28Nelito Systems
Limited
Total volume of all types of
forms for Data entry
29Nelito Systems
Limited9.15 Penalty
The delivery of project
is scheduled within 6
months (as per the
schedule mentioned in
the table below)
The table indicating the
schedule is missing in the RFP.
Please provide the project
schedule
The Bidder has to provide the Project Schedule
based on the solution architecture provided by
them
5.12 ImplementationData upload with due
validity and checklist
30Nelito Systems
Limited
5.2.4 Training
Services
Service Provider will
provide the computers
with screen etc
required for each
Training Session. ICDS
shall provide the space
required for this
purpose and, Internet
Connectivity.
Request you to clarify on the
provision of required
computers for training session.
Service provider should provide
computers for all the Training
participants or should we
arrange computer for the
trainer.
The Bidder has to provide all the necessary
infrastructures needed .
31Nelito Systems
Limited
5.7 capacity Building
Training
The vendor shall
organize capacity
building trainings
programmes to create
skilled manpower to
handle and make use
of the system. The
capacity building
programmers also aims
to create awareness
among all the
stakeholders for
effective utilization of
the integrated
inventory management
solution
Please define for the scope of
"integrated inventory
management solution"
32Nelito Systems
LimitedGeneral Query
Forms which are used for day
to day transactions. This will
help us in quantifying the tasks
and make proper estimate.
The bidder has to do a visit and can see the
available forms
33Nelito Systems
LimitedGeneral Query
Request you to share the
formats of registers / Forms
and reports which are used on
daily basis. This will help us in
quantifying the tasks and make
proper estimate.
Forms are attached with the Corrigendum
34Nelito Systems
LimitedGeneral Query
Are there other functionalities
in the scope such as
Accounting/Payroll/Inventory
etc.
No
35Nelito Systems
LimitedGeneral Query
Request you to allow the
submission of hardware
specifications after the SRS in
order to size the hardware
requirement in accurate
manner to optimize the
hardware costing. Before the
SRS providing the hardware
specifications would be
indicative only.
Accepted
36Nelito Systems
LimitedGeneral Query
Our solution team wish to visit
ICDS for complete
understanding of the scope,
which will help in optimised
effort estimation. And the
other challenges are the public
holidays in month of August.
Hence request you to extend
the submission date by 10
working days.
No change
37HCL Info systems
Limited9.1
9.10 Legal Jurisdiction
All legal disputes
between the parties
shall be subject to the
jurisdiction of the
Patna, Bihar. In case of
any dispute or
difference arising out
of or in relation to this
agreement, same will
be referred to
arbitration of an
Arbitrator (other than
the employee of the
Directorate of ICDS,
government of Bihar)
to be appointed by the
Directorate of ICDS,
Government of Bihar
and whose decision
shall be final and
binding upon the
bidder. The arbitration
will be governed by
Arbitration &
Conci;iation Act,,1996.
9.10 Legal Jurisdiction
All legal disputes between the
parties shall be subject to the
jurisdiction of the Patna, Bihar.
In case of any dispute or
difference arising out of or in
relation to this agreement,
same will be referred to
arbitration of an Arbitrator to
be mutually agreed upon and in
the event of no consensus, the
arbitration shall be done by
three arbitrators, one to be
nominated by the customer,
one to be nominated by the
bidder and the third arbitrator
shall be nominated by the two
arbitrators nominated as
above. The arbitration will be
governed by Arbitration &
Conciliation Act ,,1996.
No change
38HCL Info systems
Limited9.15
9.15 Penalty
The delivery of project
is scheduled within 6
months (as per the
schedule mentioned in
the table below)from
the date of award and
removal of any glitches
within the warranty
period of 12 months
from the date of final
implementation of
"Web based MIS
System". The warranty
period will be of 12
months, which will
start from the date of
final implementation of
Web based MIS
System. If the project
final implementation
gets delayed i.e. not
completed within 6
months from the date
of award due to lapses
on the part of the
bidder, then bidder will
be liable for the
9.15 Penalty
The delivery of project is
scheduled within 6 months (as
per the schedule mentioned in
the table below)from the date
of award and removal of any
glitches within the warranty
period of 12 months from the
date of final implementation of
"Web based MIS System". The
warranty period will be of 12
months, which will start from
the date of final
implementation of Web based
MIS System. If the project final
implementation gets delayed
i.e. not completed within 6
months from the date of award
due to lapses on the part of the
bidder, then bidder will be
liable for the penalty as under:
Deduction of 0.50% of total
value of the delayed service for
per week delay. Subject to
maximum deduction of 5% of
the total value of the contract.
No Change.
39HCL Info systems
Limited
New Proposed Clause -
Force Majeure
The bidder shall have no
liability for any failure to
perform, or delay in
performance of its obligations
due to Governmental decision,
war (including acts of terrorism
and warlike acts, even if no
formal state of war has been
declared), civil or military
uprising, sabotage, fire, flood,
droughts, monsoon, natural
calamities, epidemics,
quarantine restrictions,
disturbance in supplies from
normally reliable sources
(including, but not limited to
electricity, water, fuel and the
like), strike and lockout or any
other event which is beyond its
control. The bidder shall
promptly notify the Directorate
of ICDS, Government of Bihar
of any delay caused by Foce
Majeure. If the delay resulting
from Force Majeure exceeds
three (3) months, either party
may cancel the unperformed
part. Payment shall remain due
No Change
40HCL Info systems
Limited
New Proposed Clause -
Infringement Claims
Notwithstanding anything
contrary contained herein, the
liability of the Bidder in respect
of Equipment/Software not
owned by the bidder shall be
restricted to the extend of
amount received by the bidder
towards the infringement
claims made against the
concerned Licensor or Owner
of the intellectual property
rights in the Equipment /
Software.
No change
41HCL Info systems
Limited
New Proposed Clause -
Change of Tax
In case any national or state
statute or any local law or
regulation or by-law of any duly
constituted authority is
changed or comes into force
which results in extra costs/tax
in relation to the provision of
the Equipment/ Software/
Services, the consequential
effect shall be to the account of
the Directorate of ICDS,
Government of Bihar.
No Change
42HCL Info systems
Limited
New Proposed Clause -
Consequence of
Termination
Notwithstanding anything
contrary contained herein, the
Directorate of ICDS,
Government of Bihar shall
make payment for the
Deliverable(s)/Equipment(s)/So
ftware(s)/Product(s) duly
supplied and/or service(s)
performed, including also the
work in progress, up to the
date of termination. The term
"work in progress" shall include
but not limited to the value of
goods meant for delivery to the
Directorate of ICDS,
Government of Bihar (i)for
which manufacturing/ service
delivery process was initiated
by HCL or its vendor prior to
the date of notice of
termination of contract; or
(ii)order was placed by HCL on
its vendors, prior to the date of
notice of termination.
No Change
43HCL Info systems
Limited
New Proposed Clause -
Site Readiness
In order to enable the Bidder to
commence work and meet its
obligations under the contract,
the Directorate of ICDS,
Government of Bihar shall be
responsible for acquiring and
providing physical possession
of the site and access thereto,
and also all other areas
reasonably required for the
proper execution of the
contract and making the site
ready complete in all respect in
accordance with the Bidder's
specifications for site
readiness. The Directorate of
ICDS, Government of Bihar
agrees that the Bidder shall not
in any manner be liable for any
delay in supply of
Hardware/Software and
provisioning of services under
the terms of this contract, if
such delay is attributable to
Directorate of ICDS,
Government of Bihar's failure
to make the site ready within
seven (7) days of Bidder's
No Change
44HCL Info systems
Limited
New Proposed Clause -
Interest on Delayed
Payment
The Directorate of ICDS,
Government of Bihar shall
release the payment due to the
Bidder on or before the due
date. Late payments shall
automatically bear interest at
an annual rate equal to 18%
per annum for the relevant
delayed period, calculated from
the date due until date of full
payment.
In the event the Directorate of
ICDS, Government of Biharfails
to pay any amount to the
Directorate of ICDS,
Government of Bihar on the
due date, then and without
prejudice to the exercise of any
other rights or remedies which
may be available to it and
without incurring any penalties
or liabilities, the Bidder shall be
entitled to suspend
performance of its obligations
under the contract, following
written notification to the
Directorate of ICDS,
Government of Bihar, until
No Change
45HCL Info systems
Limited
New Proposed Clause -
Deemed acceptance
The Deliverable(s)/ Software(s)
which requires acceptance test
shall be deemed to be accepted
for the purpose of release of
payment and for start of the
warranty period and otherwise
if Directorate of ICDS,
Government of Bihar fails to
conduct or attend the
acceptance test or does not
provide a written notice of any
rejection/confirmation of
acceptance test, within
seven(7) days from the date of
delivery of Deliverables/'
Services.
No Change
46 CSM Technologies Page 34 / Point 6.7
The Bidder should be in
IT Services for last Ten
years in India. Copy of
lease agreement or
own building document
shall be submitted as a
proof
Copy of MOA or ROC should be asked for the certification. Accepted.
Revised/March 2012
INTEGRATED CHILD DEVELOPMENT SERVICES (ICDS)
AWC Annual Status Report (AASR)
MINISTRY OF WOMEN AND CHILD DEVELOPMENT
GOVERNMENT OF INDIA
1
AWC Annual Status Report (AASR)
For the period: 1.4.20…… to 31.3.20…..
PART A
1. Identification and Background Information
Sl.
No.
Identification & Background
Information
Name Code
i. State
ii. District
iii. Project
iv. Sector
v. Village (Census code)
vi. AWC……./Ward…… (please )
vii. Is there a health Sub-Centre located in this village?
YES NO
viii. Health Sub-Centre linked to this AWC (Code to be obtained from the PHC)
ix. Anganwadi Worker (AWW)
x. Anganwadi Helper (AWH)
xi. Location of AWC: a. Centre of the village; b. Periphery of the village; c. Distant tola/hamlet
xii. AWC run by: a. State Govt. b. Panchayat c.NGO
xiii. Whether AWW resides in the same village/town: YES/NO
xiv. Distance between AWW’s home and the AWC (in km):
xv. How many AWC’s are there in this village excluding this one: ____________________
(e.g. write “0” if no other AWC in this village)
2. Details of Annual Family Survey
Total population covered by the AWC:__________ Total number of families _______________
Date of the last survey:_________________
Category
Pre
gn
an
t
Lacta
tin
g
Children
AGs
0-5 months
6-11 months
1y to 2 y 11m
3 y to 4 y 11m
5 y to 5 y 11 m
All children 0-71
months
Boys
Girls Boy
s Girls
Boys
Girls Boy
s Girls
Boys
Girls Boy
s Girls
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
ST
SC
Other
Total
Minority
Disabled
2
3. Identification of disabled children [out of the surveyed children]
Movement Mental Seeing Hearing Speaking
No. of children 0-3 yrs
No. of children 3-6 yrs
Total
4. Infrastructure Status
Code
A Where is the AWC housed?
(Own Building -1; Rented – 2; Neither own nor rented -3)
B If housed in own building, who has provided the same?
(Panchayat – 1; Community – 2; Urban Municipality/ Corporation –3; Rural Development/ DRDA-4; ICDS – 5; Any other -6, specify ________)
C If not in own/rented building, whether AWC is housed in:
(AWW’s house – 1; AW Helper’s house - 2; In Panchayat building - 3; In primary school - 4; Any religious place - 5; Any other community building – 6; Open space – 7)
D Status of the AWC structure?
(Pucca – 1; Semi pucca – 2; Kutcha – 3; Partial covered space-4)
E Whether the AWC has barrier free access for the physically
challenged children? (Yes-1; No-0)
F
Whether the AWC has any toilet facility for the children?
(Yes-1 ; No-2)
If yes, type of toilet:
Pit type (Latrine) – 1; Only urinal – 2; Flush system – 3; others –4
G Source of safe drinking water at the AWC?
(No provision-0; Hand pump/Tube well – 1; Tap water – 2; Well –3; others – 5 (specify _____________)
H Whether the AWC has a kitchen/separate covered space for cooking
supplementary food? (Yes – 1; No – 0)
I Whether the AWC has space for storing food commodities, health supplies
and equipment? (Yes – 1; No – 0)
J Whether the AWC has adequate space for PSE activities?
(Yes-1 ; No-2)
If yes,
Adequate indoor space – 1; Adequate outdoor space – 2; Adequate indoor and Outdoor space – 3
5. Staff Profile Profile Characteristics AWW
AWH
Age (in completed years as on 31st March of the reporting year)
Educational Qualifications (Illiterate – 1; Below V standard – 2; Up to VIII -3, Matriculation/X – 4; Higher Secondary/ Intermediate–5; Graduate & above –6)
Training Status
a. Whether received Job Training of the department (Yes – 1; No - 2) [If yes, please indicate year in which training was received]
Code:
Code:
Yr: Yr:
3
Profile Characteristics AWW
AWH
b. Whether received Refresher Training of the department during the last 2 years (Yes – 1; No- 2) (If yes, please indicate year of the last refresher training)
Code: Code:
Yr. Yr.
c. If refresher training received by AWWs, please outline the topics discussed during the training: d. Whether participated in any joint training with health staff (Yes – 1; No 2) (If yes, please indicate the date of the last joint training)
Code:
Code:
Date: Date:
6. Supply position (Please put in boxes as applicable)
A. Items at AWC Available Usable
Yes No Yes No
1 Medicine Kit
2 Pre-School Kit
3 Baby weighing scale
4 Flat weighing scale
5 Adult weighing scale
6 Cooking utensils
7 IEC/BCC Materials
8 NHED Kit
9 Referral Slip
10 Plates
11 Tumblers
12 Measuring cups
13 Food storage bins
14 Water storage container
15 Chair
16 Table
17 Dari/Mats
18 Others (Specify….)
B. Records and Registers Yes No
Mandatory Registers as prescribed by GOI
1 Family Details Register
2 Supplementary Food Utilization and Stock Register
3 Supplementary Food Distribution Register
4 Pre-School Education Register
5 Pregnancy Register
6 Immunization Register
7 Vitamin A Bi-Annual Records
8 Home Visit Planning Register
9 Referral Register
10 Summary Register
4
Other records
1 New WHO Growth Monitoring Charts
2 Stock register for items other than food commodities
3 Visitors’ Logbook
5 New Mother and Child Protection (MCP) Card 6 Any other records/register maintained by AWWs?
If Yes, please list them: i. ii. iii
5
PART B
7. My Space (This space is for the AWW and AWH to write detailed comments, suggestions, concerns etc)
(i) Constraints (for example, issues with food commodities supply and quality, fuel wood,
payment of bills, convergence with health, community mobilization, records maintenance, growth promotion, organizing NHDs, conducting Nutrition & Health Education, etc.)
……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. (ii) Achievements during the year
……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. (iii) Learnings during the year
……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. ……………………………………………………………………………………………………………. Name of AWW (Signature of AWW)
8. Supervisor’s Comments:
……………………………………………………………………………………………………………...
(Signature of Supervisor)
Name:……………………………….
9. Seen by CDPO
..………………………. (Signature of CDPO)
Name:………………………………..
Date…………..
1. AWW will submit this report to Child Development Project Officer (CDPO) through Supervisor by the first week of April of every year
2. CDPO is required to take necessary action on the suggestions given by the AWW/AWH and Supervisor 3. After being seen by CDPO, and after collation of data, the original AWC ASR will be retained by the Supervisor
Revised/March 2012
INTEGRATED CHILD DEVELOPMENT SERVICES (ICDS)
AWC Monthly Progress Report (AMPR)
MINISTRY OF WOMEN AND CHILD DEVELOPMENT
GOVERNMENT OF INDIA
1
AWC Monthly Progress Report (AMPR)
Report for: Month ……….. Year…………
PART A
1. Identification and Background Information
Sl. No.
Identification & Background Information Name Code
i. State
ii. District
iii. Project/Block
iv. Sector
v. Village / Town (use census code)
vi. AWC ___/Ward____(please )
vii. Health Sub-Centre (SC) linked to this AWC (Code to be obtained from the PHC)
viii. Anganwadi Worker (AWW)
ix. Auxiliary Nurse & Midwife (ANM)
x. Anganwadi Helper (AWH)
xi. Total population of AWC as of last April
2(a) Details of Births and Deaths during the month
Sl. No.
Categories
Among residents of
AWC area
Among temporary
residents of AWC area1
Girls/Women Boys Girls/Women Boys
A No. of live births
B No. of babies born dead
C No. of babies weighed within 3 days of birth
D Out of the above, no. of low birth weight babies (< 2500 gm)
E No. of neonatal deaths (within 28 days of birth)
F No. of post neonatal deaths (between 29 days and 12 months of birth)
G Total infant deaths (E+F)
H Total child deaths (1- 5 years)
I No. of deaths of women
a. during pregnancy
b. during delivery
c. within 42 days of delivery
1 Temporary residents in the area are those who are not recorded in the reported AWC catchment area population, for
example, daughters who have come to their paternal home during delivery or the migrated laborers etc.
2
2(b) Deaths of women and children during the reporting month (counted in table above in rows E, F, H and I)
(i) Deaths of Women during pregnancy or up to 42 days after delivery:
Sl. No.
of
family
Sl. No.
of woman
Name of the woman Age When death occurred Resident?
Y/N
Date of
death
Dur
ing
Pre
gnan
cy
Dur
ing
deliv
ery
With
in 4
2 da
ys
afte
r de
liver
y
(ii) Deaths of Children under five years old
Sl. No.
of
family
Sl. No.
of child
Name of the child Age Sex Nutritional
Status
Resident?
Y/N
Date of
death
2(c) Details of previously unreported births and deaths of women and children
I. Unreported Births (Births during previous reporting months that were not reported earlier for any reason)
Sl. No.
of
family
Sl. No.
of child
Name of the child Sex Date of Birth
Birth weight
(in gm)
Resident?
Y/N
II. Unreported Deaths of Women and Children (Deaths that happened during previous reporting months but were not reported earlier for any reason)
(a) Deaths of Women during pregnancy or up to 42 days after delivery Sl. No.
of
family
Sl. No.
of woman
Name of the woman Age When death occurred Resident?
Y/N
Date of
death
Dur
ing
Pre
gnan
cy
Dur
ing
deliv
ery
With
in 4
2
days
afte
r
deliv
ery
(b) Deaths of Children under five years old Sl. No.
of
family
Sl. No. of
child
Name of the child Age Sex Nutritional
status
Resident?
Y/N
Date of
death
3
3. Details of New Registrations at AWC during the month
Category
Among permanent residents of
AWC area
Among temporary residents of
AWC area
Women/ Girls Boys Women/Girls Boys
a. Pregnant women
b. Live births
c. 0-3 years children (excluding live births)
d. 3-6 years children
4a. Delivery of Supplementary Nutrition and Pre-School Education (PSE)
No. of days AWC was opened during the month: Morning snacks /
breakfast
Hot cooked meals /
RTE
Take home ration
(THR)
PSE
Number of days provided at the AWC
4b. Whether iodized salt is used at the AWC? YES NO
5. Programme Coverage
a. Supplementary Nutrition Beneficiaries (number of those among residents of AWC Area who were given supplementary food for 21+ days during the reporting month)
Category 6-35 months 3 -71 months
All Children
(6–71 months) Pregnant
women
Lactating
mothers Girls Boys Girls Boys Girls Boys
ST
SC
Others
All categories
(Total)
Disabled
Minority
Total person-feeding
days (TPFD)2
b. Usual Absentees during the month (residents)
6-35 months 36-71 months
All Children
(6-71 months) Pregnant
women
Lactating
mothers Girls Boys Girls Boys Girls Boys
Number absent throughout the month
Number present on at least one day of the month
2
Total person feeding days is calculated as the sum total of no. of days that the enrolled children, P & L
women have individually actually received supplementary nutrition during the month
4
c. Temporary Residents who received supplementary food during the month
6-35 months 36-71 months
Total Children
(6-71 months) Pregnant
women
Lactating
mothers Girls Boys Girls Boys Girls Boys
Number of temporary residents who received supplementary food
6. Pre-school Education for children 3–6 years
a. Attendance of children for 16 or more days in the reporting month by different categories
Category Girls Boys Total
ST
SC
Others
All categories (Total)
Disabled
Minority
b. Total daily attendance during the month by age category
Age category Girls Boys Total
3 – 4 yrs
4 – 5 yrs
5 – 6 yrs
All Children
c. Usual Absentees
Girls Boys Total
Number of children absent throughout the month
d. Number of days on which at least four PSE activities were conducted:
e. Number of days on which any PSE activity was conducted:
5
7. Growth Monitoring and Nutritional Status of Children (as per growth chart based on the WHO Child Growth Standards)
[Residents only]
0 m to 1 yr 1 yr to 3 yrs 3 yrs to 5 yrs TOTAL
Girls Boys Girls Boys Girls Boys Girls Boys
I. Total number of children weighed
II. Out of the above, no. of children found:
a. Normal (Green)
b. Moderately underweight (Yellow)
c. Severely underweight (Orange)
8. Immunization coverage
(i) Number of children completing 12 months during the month: (ii) Of this, number of children who have received all vaccinations:
(BCG, DPT3, OPV3, Measles1)
9. Village Health and Nutrition Day (VHND) activity summary
Activities Yes (√) No (X)
a) Was VHND conducted on planned date?
b) AWW present during VHND?
c) ICDS Supervisor present during VHND?
d) ASHA present during VHND?
e) ANM / MPW present during VHND?
f) Group health & nutrition education conducted?
g) Demonstration conducted?
h) Take-home rations (THR) distributed?
i) Any children immunized?
j) Vitamin A supplements administered?
k) Any antenatal check-ups conducted?
l) Did village leaders/VHSNC members participate?
m) Was a due list prepared before the VHND for:
Immunization
Vitamin A
Antenatal check-ups
10. Referral Services
Type of problems Number referred to health facility
Number reached health facility
Children
a. Premature
b. Sepsis
c. Diarrhea
d. Pneumonia
e. Fever
f. Severely underweight
g. Other (specify)……………………
6
h. Other (specify)_______________
Pregnant and lactating women
a. Bleeding
b. Convulsion
c. Prolonged Labour
d. Abortion complications
e. Fever/offensive discharge after delivery
f. Other (specify)_______________
11. Monitoring and Supervision during the month
Sl.
No.
Visit (s) made to AWC by the following:
Yes (√) or No (X)
A ICDS Supervisor
B ANM
C Health Supervisor
D CDPO/ACDPO
E Medical Officer
F ICDS Dist Programme Officer (DPO)
G State level officials
H Officials from Central Government
I Any other (Specify………………………..)
12. Details of engagement in non-ICDS work during the reporting month (if any)
(Please list activities that you have been engaged beyond your normal ICDS work and provide approximate usage of time for each)
Sl. No.
Activities Time used
No. of days Hours/day
(i)
(ii)
(iii)
(iv)
(v)
7
13. Analysis of Important Behaviors and Services
Please answer the following questions:
NOTE: This analysis is meant only for discussions between the Supervisor and the AWW. Not to be
compiled into Block MPR.
I. .Number of pregnancies registered during the month
1. Among them, how many were registered after four completed months?
II. Number of Pregnant women due to deliver next month
1. Among them, how many are not prepared for maternal emergencies?
2. Among them, how many are not prepared for immediate newborn care?
III. Number of Live Births during this month
1. Among live births, how many are home deliveries?
2. Among home deliveries, how many could you not visit on the day of birth?
3. Among institutional deliveries, how many could you not visit within a day of returning home?
4. Among live births, how many were not breastfed immediately after birth?
5. Among live births, how many were premature births (or babies born more than one month early)?
6. Among live births, how many weighed less than 2 kg in the first week?
IV. Number of children completing 6 months next month (currently sixth month)
1. Among them, how many are being given anything other than breast milk?
2. Among them, how many have not yet received DPT3?
V. Number of children who completed 9 months this month (currently tenth month)
1. Among them, how many are eating less than 2 katoris of rice/khichdi/roti a day?
VI. Number of children who completed 12 months this month (currently thirteenth month)
2. Among them, how many have not yet received all vaccines?
3. Among them, how many have not yet received vitamin A first dose?
4. Among them, how many are eating less than 3 katoris of rice/khichdi/roti a day?
VII. Number of children 0-3 years old who are severely malnourished
1. Among them, how many did not gain adequate weight during the month?
VIII. Number of children who completed 4 years this month
1. Among them, how many do not attend PSE activities at the AWC?
2. Among them, how many do not indicate toilet needs?
3. Among them, how many do not play with other children?
8
PART B
14. My Space
(This space is for the AWW* to give her comments, suggestions, concerns etc for programme improvement)
……………………………………………………………………………………………...
……………………………………………………………………………………………...
……………………………………………………………………………………………...
……………………………………………………………………………………………...
* AWW may also seek suggestions/comments from AWH
……………………………………….. (Signature of AWW)
15. Comments of Supervisor and follow-up actions (if any)
……………………………………………………………………………………………...
……………………………………………………………………………………………...
……………………………………………………………………………………………...
……………………………………………………………………………………………...
…………………………………………. (Signature of Supervisor)
Name:………………………………..
Date…………..
16. Seen by CDPO
…………………………………………. (Signature of CDPO)
Name:………………………………..
Date…………..
i. AWW will submit this report to the Child Development Project Officer (CDPO) through Supervisor by the scheduled date of reporting
ii. CDPO is required to take necessary action on the suggestions given by the AWW/AWH and Supervisor iii. Issues not resolved at the CDPO level may be taken up at the DPO level. iv. After being seen by CDPO, and after collation of data, the original AWC MPR will be retained by the
Supervisor based on audit requirements.
9
17. Supplementary Food Stock details of the reporting month
Name of commodity
Opening Balance
Total receipts
Total loan taken / taken back
Total availability
Total Utilization
Total loss/ damage
Total loan given / given back
Closing balance
Commodity 1
Commodity 2
Commodity 3
Commodity 4
Commodity 5
Commodity 6
Commodity 7
Commodity 8
Commodity 9
Commodity 10
Commodity 11
Commodity 12
Commodity 13
Commodity 14
Commodity 15
Commodity 16
Commodity 17
Commodity 18
Revised/March 2012
INTEGRATED CHILD DEVELOPMENT SERVICES (ICDS)
Block Annual Status Report (BASR)
MINISTRY OF WOMEN AND CHILD DEVELOPMENT
GOVERNMENT OF INDIA
1
Block Annual Status Report (BASR)
For the period: 1.4.20…… to 31.3.20…..
PART A
1. Identification and Background information
a. State ______________________________________ Code _______________
b. District _____________________________________ Code _______________
c. Project ______________________________________ Code _______________
d. Type of Project: Rural/Tribal/Urban
e. Year of sanction by State Government/UT Administration:
f. Year operationalized:
g. No. of Sectors:
h. Details of health facilities in the project area:
Community
Health Centers/
hospitals
Primary Health Centres
(PHCs)/Sub-Centres/
Dispensaries
Urban health
centers
Number
2. Operationalization of AWCs:
Sanctioned Functioning
Number of AWCs
No. of Mini-AWCs
No. of AWCs run by: a. State Government: ____ b. PRIs ____ c. NGOs_____
3. Details of Annual Family Survey
a. Total population covered by the project:_______ b. Date of the last survey:_______
c. No. of villages/habitations/hamlets not covered under ICDS: _______
2
d. Annual Population Summary
Category PW LM Children AG
0-5 months
6-11 months
12-35 months
36-59 months
60-71 months
All children 0-71
months
B G B G B G B G B G B G
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
ST
SC
Others
Total
Minority
PW -Pregnant Women; LM- Lactating mothers; AGs- Adolescent Girls; B – Boys; G-Girls
4. Identification of disabled children [out of surveyed children] Movement Mental Seeing Hearing Speaking Total
No. of children 0-3 yrs
No. of children 3-6 yrs
Total
5. Human Resources
i) Age profile of ICDS Officials and functionaries
Functionaries 18-30 years 31-45 years 46-60 years Above 60 years
CDPO
No. of ACDPOs
No. of Supervisors
No. of AWWs
No. of Helpers
ii) Educational Qualifications of ICDS officials and functionaries
Functionaries Illiterate Below 5
th
standard
Up to VIII Standard
Matriculate/ 10
th
Standard
Higher Secondary/ Intermediate
Graduate & above
CDPO
No. of ACDPOs
No of Supervisors
No. of AWWs
No. of Helpers
iii) Training Status (conducted by the Department)
Functionaries In position as on 31
st
March
Received Job Training
Received Refresher Training during the last 2 yrs
Received Joint Training with health staff during last 2 yrs
CDPO
No. of ACDPOs
No of Supervisors
No. of AWWs
No. of Helpers
3
6. Infrastructure Status
a. Status of AWC buildings
Own
Building
Rented
building
Neither own nor
rented
No. of AWCs running in
b. If NOT in own building, number of AWCs housed in:
1 AWW’s House
2 AWH’s House
3 Community Building
4 Primary School
5 Any religious place
6 Open Space
c. Type of AWC building
Pucca Semi pucca Kutcha
No. of AWCs
d. Toilet facilities at the AWC
Pit type (Latrine)
Only urinal Flush system
Others No facility
No. of AWCs
e. Source of potable water at the AWC
Hand pump/ Tube well Tap water Open Well Others
No. of AWCs
f. Facilities available at the AWC
Having Facilities No. of AWCs
i kitchen/separately covered space for cooking:
ii proper storage facility
iii adequate indoor space for PSE activities
iv adequate outdoor space for PSE activities
v adequate indoor and outdoor space for PSE activities
7. Equipment and Materials
(i) No. of AWCs supplied with medicine kit during the year: (ii) No. of AWCs supplied with PSE kit during the year:
4
(iii) No. of AWCs where the following equipment and materials are available/usable:
Sl..No.
Equipment and Materials
No. of AWCs No. of AWCs
requiring
replacement Available Usable Not
available
A Medicine Kit
B PSE kit
C Baby weighing scale
D Flat weighing scale
E Adult weighing scale
F Cooking utensils
G WHO Growth Monitoring Charts
H New joint MCP Cards
I IEC/BCC Materials
J NHED Kit
K Referral Slips
L Plates
M Tumblers
N Measuring cups
O Food storage bins
P Water storage container
Q Chair
R Table
S Dari/Mats
T Others (specify….)
5
PART B 8. My Space
(i) Achievements during the year (list any three major achievements):
…………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
(ii) Problems identified: …………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
(iii) Steps taken towards problem solving:
………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
(iv) Support needed from DPO/Directorate …………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
……………………………….
(Signature of CDPO) Name: Date: Stamp of CDPO office
9. Seen by DPO
………………………………..
(Signature of the DPO)
Name: Date: Stamp of DPO office
i. CDPO will submit this report to the State Directorate through the District Programme Officer (DPO) by the scheduled
date of reporting ii. DPO is required to take necessary action on the suggestions given by the CDPO iii. Issues not resolved at the DPO level may be taken up at the State Directorate level iv. After being seen by DPO, and after collation of data (at the district level), the original Block ASR will be retained by
the CDPO on audit requirements.