Pre-Award Administration

Presented by: Hal Gollos, Office of the Chief Research Officer (OCRO)

July 11, 2007

Federal & Non-Federal Grant Applications

Identify Funding Opportunities Prepare Grant Application Signature Routing Mailing the Application Scanning the Document

Identifying Funding Opportunities

Solicited Opportunities– RFA’s, RFP’s– Sponsor Websites– Professional Websites

Unsolicited Opportunities– Investigator Initiated

Standard Receipt Dates

Prepare Grant Application

Sponsor Forms– PDF, Word– Electronic Submissions

NSF, NASA, NIH, Foundations

Contact Appropriate RSC– http://www.gwu.edu/~research/orsstaffing2.htm#rsc

Prepare Forms Prepare Budgets

– Correct Rates PI Works on Technical Component

Prepare Grant Application (cont.)

Obtain Various Approvals– Indirect Cost Reductions

Medical Center University

– Cost Share Approvals Medical Center University

Completed Proposal

Signature Routing

Complete Proposal to RSC for Review Required Internal Routing Forms

– http://www.gwu.edu/~research/preforms.htm

Complete Proposal from RSC to Mary Milbauer in ORS

Complete Proposal to Hal Gollos for Institutional Signature

Mailing the Application

Copies Various Delivery Options Due Dates

Scanning the Document

GCAS Location in Ashburn Executive Aids Notification to RSC’s Wait for Award

Commercially Funded Clinical Trials

Review of Initial Documents Negotiation of Contract Language Executes/Non Execution of Contract

Review of Initial Documents

RSC Receives Documents from Department– Review of Documents– Receives Updated Information

Contracts Manager Reviews Contract Language

Negotiation of Contract Language

Contracts Manager Reviews Language– Makes Changes/Red-Line

Finalizes Changes With Department Input Negotiates Contract Language With Sponsor

Execution/Non Execution of Contract

Contract Language Not Accepted– Review w/PI, Dean, CRO– Deviation on Indemnification/Liability

OGC, AVP for Research

Contract Language Successfully Negotiated – No Execution Until Internal

Hal Gollos

2121 I Street, NW

Suite 601

Washington, DC

202-994-0896

hgollos@gwu.edu