Pakenham Racing Club incPO Box 141, Pakenham VIC 3810

71 Racecourse Road, Pakenham VIC 3810

P: 03 5940 6600

F: 03 5941 6649

ABN: 64 884 966 013 www.pakenhamracing.com.au

Non Raceday

Room Hire Agreement

This document is to serve as an Agreement between our two organisations for the hire and use of agreed rooms and areas of the Pakenham Racecourse.

1. AgreementSubject to the provisions of this Agreement, the Pakenham Racing Club Inc grants the Hirer, (xxxx) the authority to hold the (xxxx Event) at Pakenham Racecourse on (xxxx), subject to the terms and conditions of this agreement:

Hirer Details

Company Name (If applicable)

ABN (If applicable)

To secure your room booking the Pakenham Racing Club requires a deposit of $100 per room.

Name

Address

Phone

Email

Mobile

Pakenham Racing Club Functions & Events Room Hire Agreement

Room Hire Agreement

2. Function DetailsFunction Name:

Rooms/Areas covered under the hiring agreement:

Hiring Period:

Access Times:

Function Times:

Estimated Attendance:

Audio Visual Requirements: Food & Beverages: 3. Hire FeeThe Hirer agrees to pay the Pakenham Racing Club Inc the agreed Hire Fee of ($xxxx) inclusive of gst, plus any agreed additional charges related to the delivery of the event.

The hiring fee includes access and use of the room and areas as listed for the agreed periods and includes use of the room(s), area’s, power, lighting, water, standard setup and cleaning.

The hirer agrees to pay the agreed hire fee plus any estimated additional charges in full a minimum of 7 days in advance of the function and this fee is non refundable. The payment of the invoice can either be paid via cheque or can be deposited directly into the following Pakenham Racing Club account:

Bank: NAB Account Name: Pakenham Racing Club Inc BSB: 083 054 Account Number: 12 286 8510Please reference you invoice number & name. Please fax or email a copy of the deposit receipt to us on 03 5941 3133 or email p.scanlon@pakenham.countryracing.com.au

4. Additional ChargesThe following types of additional charges may apply depending on your function requirements and following discussions and agreement between the parties,• Crowd control • Extra ordinary set up requirements • Food & Beverage • Permits if required • Audio & Visual above what is standard within the room • Additional power (concert, fair or the like)• Entertainment• Other

Food&Beveragerequirementswillneedtobeconfirmedaminimumof14daysoutfromthefunctionorevent.

The club will supply an estimate regarding additional charges within two business days of becoming aware of such a charge and the hirer agrees to pay these costs in advance of its function/event. Traditionally, the Club will provide an estimate of costs with your booking and then provide an updated estimate of costs if and when any changes occur during the planning of the function/event.

Pakenham Racing Club Functions & Events Room Hire Agreement

Room Hire Agreement

5. General ConditionsThe following conditions apply to all functions held on site• All communication whether written, verbal or electronic must refer to the site as“Pakenham Racing

Club” • No alcohol is to be brought on to site as this would breach our liquor licence • Smoking is not permitted inside any building or enclosed area. • The Pakenham Racing Club may require, by request, depending on the type of function, copies of

some or all of the following information-: - Risk Assessment - Event Management Plan - Copy of Public Liability Insurance - Copies of all relevant permits obtained from Government if permit(s) is required• The hirer agrees to pay for any damages to the room or areas under hire that it, its contractors, clients,

or customers cause.

6. Purpose of HireThe Hirer will ensure that all Associated Persons (employees, guests, hirer’s staff and any other persons in any way engaged by or associated with The Hirer) will not use the hired areas for any purpose other than for that for which it was originally hired for without the prior written approval of the Pakenham Racing Club Inc.

7. Public Liability Insurance & IndemnityThe Pakenham Racing Club has landlord insurance in place for general functions andEvents, however we do recommend the hirer consider taking out Public Liability Insurance for theirFunction or Event.

ForsomespecifichighriskfunctionoreventsthePakenhamRacingClubmayrequirethehirertotake out Public Liability insurance for that function or event.

The Hirer shall not do, or permit any of the Associated Persons to do anything which would renderunenforceable any insurance affected by Pakenham Racing Club Inc or hirer.

The hirer agrees to pay the costs to make good any damages to the buildings or equipment caused by its guests, stakeholders or clients

The hirer must supply the Pakenham Racing Club Inc prior to the function or event with copies ofpublic liability insurance for any “subcontractor” supplying goods and services on site such as, butnot limited to; catering services, jumping castles, rides, entertainment, giant slides and the like.

Toconfirmyouracceptanceofthesearrangementsandtoconfirmyourbooking,couldyoupleasesigninthe space below and return an original copy to me by the (xxxxx).

Your Sincerely

Mark GrahamGeneral Manager - Racing

I___________________________________(printname)confirmacceptanceoftheaboveterms&conditionsof this Hiring Agreement.

Signed__________________________________________ Date_____________