Practice Inter-project Invoice

8/9/2019 Practice Inter-project Invoice

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Practice - Interproject Billing

Distribution

R12 Project Billing Fundamentals

D47866GC10

Ownership

Te !o" Title is res#onsi"le $or ensuring tat tis document is necessar%& tat it re$lects actual

#ractice& and tat it su##orts cor#orate #olic%'

Copyright 2007, Oracle. All rights reserved.

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Practice - Interproject Billing

Overview

(n tis #ractice& %ou )ill create te inter#roject "illing $lo)'

(nstructor *ote+ ($ %ou )ant to use current #eriods& cec, te "udget #eriods in te source #roject- Feasi"ilit% .tud%' For e/am#le& i$ te #eriod o$ te "udget is "et)een 1200& and %ou3re

creating a ne) #roject $rom te Feasi"ilit% Project "et)een 20072008& ten %ou must ma,e sure

tat te P and G5 #eriods ae "een created until 201 in racle General 5edger' r else& use a#eriod in te #ast' For e/am#le& use a Project .tart Date o$ 01!*2006 and a Project Finis

Date o$ 1D9C2006'

Assumptions

Re#lace :: )it te num"er tat %our instructor as assigned'

;ou must ae access to an racle ##lication


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Product Product 1

(maging (nnoation& (nc& te customer on te #roject is te e/ternal customer' Tereceier #roject "ills tis customer a$ter collecting te costs'

.#eci$% tat Tas, '0 can receie inter#roject inoice' Con$irm tat te #roject status is ctie

Create and Modify a Provider Project

;ou )ill no) create te #roider #roject "% co#%ing te T&.F52 Tem#late tat te instructorcreated in a #reious guided demonstration'

Field Name Value

Project *um"er ::Proider1

Project *ame ::Proider1

Project ?anager Aeater& ?s' 9mil%

Project dministrator Gra%& ?r' Donald R

(ndustr% .ector .tate and 5ocal Goernments

Funding .ource .tate or 5ocal

Product Product 1

Project .tart Date Toda%3s Date

Project Com#letion Date ne ;ear $rom toda%

Customer *ame (nternal


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mount 10&000'00

Reenue Aard 5imit ;es =ena"le te cec, "o/>

(noice Aard 5imit ;es =ena"le te cec, "o/>

Terms 0 *et

9/#iration Date 5eae Blan,

Descri#tion =9nter an% descri#tion %ou )is>

dministrator ?arlin& ?s' m%

Creation Date Toda%s Date =ie) onl%>

rgani@ation .ericesest

Re$erence 5eae Blan, =ie) onl%>

Fund %our #roject "% entering te $ollo)ing data+

Project Number Task Number Date Allocated Funding

Amount

Funding

Classification

::Proider1 5eae Blan, Toda%3s Date 10&000'00 riginal

Enter a Revenue "udet

$ter %ou ae $unded te #roider #roject& %ou can enter te reenue "udget and create a "udget

"aseline'

Field Name Value


Budget T%#e ##roed Reenue Budget

9nter te $ollo)ing data in te Dra$t Budget region o$ te Budgets )indo)+

Field Name Value


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Class Timecards

Field Name Value

9m#lo%ee *ame Aeater& ?s' 9mil%


9/#nd 9nding Date Tis .unda%3s Date

(n te 9/#enditure (tems region& enter te $ollo)ing data+

Date Project

Number

Task

No.

E!nd T"!e Assignment

Name

#ork T"!e $%& 't"

Toda%3sDate

::Proider1 2 Pro$essional nsceduled CommercialCustomer

Billa"le

Aours 10

Tomorro)

3s Date

::Proider1 2 Pro$essional nsceduled Commercial

Customer

Billa"le

Aours 10

Da% a$ter

tomorro)3

s Date


Customer

Billa"le

Aours 10

T)o da%s

a$tertomorro)3

s Date


CustomerBilla"le

Aours 10

*ote+ ($ %ou are entering te e/#enditure "atc on a Frida%& ten $or t)o e/#enditure lines

%ou ma% ae to enter te same dates& "ecause %ou can3t ae an e/#enditure item )it an

ending date "e%ond .unda% - te 9nding Date o$ te e/#enditure "atc& )en te accruetroug date $or reenue is tis .unda%3s date'

.u"mit and release te e/#enditure "atc

Run Cost Distribution

Run te reEuest named PRC: Distribute (abor Costs$or %our e/#enditure "atc )it tese#arameters

Field Value

9/#enditure Batc ::TB(P



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Accrue Revenue and #enerate Draft AR $nvoice

Run te reEuest named PRC: )ubmit Project )treamline Processes$or %our #roider #roject

)it tese #arameters+

Field Value

.treamline #tion R(+ Reenue (noice


Troug Date Tis .unda%3s Date

djusting Reenue Run *o

Release Dra$t Reenue ;es

9/clude *e) Transactions $or (noice *o

Delete nl% na##roed (noice *o

(noice Date Tis .unda%3s Date

(noice Generation #tion 9/clude Retention (noices

Review the Draft AR $nvoice

Reie) te lines $or te dra$t inoice' Ten a##roe and release te inoice )it te $ollo)ingin$ormation+

Field Value

R (noice *um"er ::(P1


$nterface the $nvoice to Orac%e Receivab%es

)tudents sto! *ere and +ait for t*e instructor to !erform t*e ste!s

to interface t*e in,oice to %racle Recei,ables.

Run te reEuest named PRC: )ubmit -nterface )treamline Processes)it tese #arameters

Field Value

.treamline #tion :(+ (nter$ace Dra$t (noice to R

.et o$ Boo,s Currenc% .D

)tudents start *ere once t*e interface !rocessing is com!lete.

&iew the $nvoice in Orac%e Accounts Receivab%e

Cange Res#onsi"ilit% to Receia"les& ' Reie) inoice $rom %our#roider #roject


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Process the AP $nvoice in Orac%e Payab%es

Cange Res#onsi"ilit% to Pa%a"les&

)tudents sto! *ere and +ait for t*e instructor to !erform t*e

!rocessing ste!s in %racle Pa"ables.

Run te reEuest named Pa"ables %!en -nterface #orkflo+ )it te $ollo)ing #arameters

Field Value

.ource racle Projects (nterProject (noices

Grou# 5eae Blan,

Run te reEuest named Pa"ables %!en -nterface -m!ort )it te $ollo)ing #arameters+

Field Value

.ource racle Projects (nterProject (noices

Grou# 5eae Blan,

Aold *ame 5eae Blan,

Aold Reason 5eae Blan,

G5 Date 5eae Blan,

Purge *o

.ummari@e Re#ort *o

)tudents start *ere once t*e !rocessing is com!lete.Find %our inoice =::(P1>'


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(nter$ace P Discounts *o

Reie) te out#ut $or te D+ .u##lier Costs (nter$ace udit reEuest' *e/t& $ind tee/#enditure items $or %our ::Receier1 #roject' Finall%& drill "ac, to te racle ccounts

Pa%a"le inoice $rom e/#enditure inEuir%'


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+oltion - Interproject Billing

Create and Modify a Receiver Project

Note: Te instructor needs to eri$% tat te current #eriod is o#en in racle Purcasing& racle

Pa%a"les& and racle General 5edger'

(n tis ste#& create te receier #roject "% co#%ing te Feasi"ilit% .tud% #roject'

1' Res#onsi"ilit% Projects&

2' *aigate to te Find Projects )indo)+

=*> Projects

' Find te Feasibilit" )tud"#roject

.elect Projectsin te )earc* For$ield

.elect Feasibilit" )tud"$rom te list o$ alues in te Project *um"er $ield

=B> Find

4' Co#% te Feasi"ilit% .tud% #roject to create a ne) #roject

.elect te Feasi"ilit% .tud% #roject

=B> Co#% To

Field Name Value

Project *um"er ::Receier1

Project *ame ::Receier1

Project ?anager ?arlin& ?s' m%

Customer (maging (nnoations& (nc'

Project .tart Date Toda%3s Date

Project Finis Date ne %ear $rom toda%

rgani@ation .erices9astProduct Product 1


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=B>

(maging (nnoation& (nc& te customer on te #roject is te e/ternal customer' Te

receier #roject "ills tis customer a$ter collecting te costs'

' .#eci$% tat Tas, '0 can receie inter#roject inoice

.elect %our ne) receier #roject

=B> #en

(n te %!tionsregion& select Tasks

=B> Detail

.elect Tas, '0

=B> #tions

Dou"leclic, te Task Detail o#tion


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Close te Tas, Details& Tas, #tions& and Tas,s )indo)s and return to te Projects&

Tem#lates )indo)

6' Con$irm tat te #roject status is ctie


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7' Close te o#en )indo)s and return to te *aigator

Create and Modify a Provider Project

;ou )ill no) create te #roider #roject "% co#%ing te T&.F52 Tem#late tat te instructor

created in a #reious guided demonstration'

8' *aigate to te Find Projects )indo)+

=*> Projects

' Find te T/)F(0#roject tem#late

.elect Tem!latesin te )earc* for$ield

.elect T/)F(0 $rom te list o$ alues in te *um"er $ield

=B> Find

10' Co#% te T&.F52 #roject tem#late to create a ne) #roject

.elect te T&.F52 #roject tem#late

=B> Co#% To

Field Name Value


Project *ame ::Proider1

Project ?anager Aeater& ?s' 9mil%

Project dministrator Gra%& ?r' Donald R

(ndustr% .ector .tate and 5ocal Goernments

Funding .ource .tate or 5ocal

Product Product 1

Project .tart Date Toda%3s date

Project Com#letion Date ne %ear $rom toda%



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=B>

(nternal #en

(n te %!tionsregion& select Customers and Contacts

=B> Detail

9na"le te 1ill Anot*er Projectcec, "o/

9nter 22Recei,er3in te Receier Project $ield

Te s%stem #o#ulates Tas, '0 in te Receier Tas, $ield'


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=B>

=(> .ae

12' Cange te #roject status to ctie

=B> Cange .tatus

.elect Acti,e

=B>

=(> .ae

1' Close te o#en )indo)s and return to te *aigator

Enter an Areement and !und the Provider Project

Te ne/t ste# is to $und te #roider #roject )it an agreement $rom te internal customer'

14' *aigate to te greement )indo)+


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=*> Billing H greements

1' Create an agreement "% entering te $ollo)ing data+

Field Name Value

Customer



16' =(> .ae




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17' =B> Funding

18' Fund %our #roject "% entering te $ollo)ing data+

Project Number Task Number Date Allocated Funding

Amount

Funding

Classification

::Proider1 5eae Blan, Toda%3s Date 10&000'00 riginal

1' =(> .ae


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20' Close te Fund Projects and greement )indo)s and return to te *aigator

Enter a Revenue "udet

$ter %ou ae $unded te #roider #roject& %ou can enter te reenue "udget and create a "udget

"aseline'

21' *aigate to te Budgets )indo)+

=*> Budgets

22' (n te Budgets )indo) enter te $ollo)ing data+

Field Name Value


Budget T%#e ##roed Reenue Budget

2' =B> Find Dra$t

24' 9nter te $ollo)ing data in te Dra$t Budget region o$ te Budgets )indo)+

Field Name Value


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2' =(> .ae

26' 9nter a "udget line

=B> Details

(n te Re,enue$ield& enter 10&000'00

=(> .ae


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Close te Budget 5ines )indo)

27' =B> .u"mit

28' =B> Baseline




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2' Close te Budgets )indo) and return to te *aigator

Enter Timecard Transactions

0' *aigate to te 9/#enditure Batces )indo)

=*> 9/#enditures+ Pre ##roed Batces H 9nter

1' 9nter te $ollo)ing e/#enditure "atc in$ormation+

Field Name Value

#erating nit


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9m#lo%ee *ame Aeater& ?s' 9mil%


9/#nd 9nding Date Tis .unda%3s Date

4' (n te 9/#enditure (tems region& enter te $ollo)ing data+

Date Project

Number

Task

No.

E!nd T"!e Assignment

Name

#ork T"!e $%& 't"

Toda%3s

Date

::Proider1 2'0 Pro$essional nsceduled Commercial

Customer

Billa"le

Aours 10

Tomorro

)3s Date


Customer

Billa"le

Aours 10

Da% a$ter

tomorro)3s date


CustomerBilla"le

Aours 10

T)o da%sa$ter

tomorro)

3s date

::Proider1 2'0 Pro$essional nsceduled CommercialCustomer

Billa"le

Aours 10

*ote+ ($ %ou are entering te e/#enditure "atc on a Frida%& ten $or t)o e/#enditure lines

%ou ma% ae to enter te same dates& "ecause %ou can3t ae an e/#enditure item )it an

ending date "e%ond .unda% - te 9nding Date o$ te e/#enditure "atc'

' =(> .ae


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6' Close te 9/#enditures )indo)

7' =B> .u"mit

8' =B> Release


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' Close te 9/#enditure Batces )indo)

Run Cost Distribution

40' *aigate to te .u"mit a *e) ReEuest )indo)

=?> .u"mit a *e) ReEuest

41' .elect to run a )ingle Re4uest

42' =B>

Field Value

*ame PRC+ Distri"ute 5a"or Costs

#erating nit


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4' =B> .u"mit

46' =B> *o in te Decision dialog "o/

47' =B> Find

48' ait $or te #rocess to $inis

Accrue Revenue and #enerate Draft AR $nvoice

4' =B> .u"mit a *e) ReEuest


1' =B>

Field Value

*ame PRC+ .u"mit Project .treamline Processes

#erating nit


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Troug Date Tis .unda%3s Date

djusting Reenue Run *o

Release Dra$t Reenue ;es

9/clude *e) Transactions $or (noice *o

Delete nl% na##roed (noice *o


(noice Generation #tion 9/clude Retention (noices

' =B>

4' =B> .u"mit

' =B> *o in te Decision dialog "o/

6' =B> Re$res Data

7' ait $or te #rocesses to $inis'

8' Close te .u"mit ReEuests )indo)

Review the Draft AR $nvoice

' *aigate to te (noice .ummar% )indo)+

=*> Billing H (noice Reie)

60' Reie) te dra$t inoice




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.elect Find

=B> 5ines

Reie) te in$ormation on te (noice 5ines )indo)

Close te (noice 5ines )indo) and return to te (noice .ummar% )indo)

61' ##roe and release te inoice

=B> ##roe 1

=(> .ae

(n te (noice .ummar% = )indo)& clic, te Release "utton'

=B> Release

Field Value


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R (noice *um"er ::(P1


=B>

=(> .ae

62' en $inised& close te (noice .ummar% and Find (noices )indo)s and return to te

naigator

$nterface the $nvoice to Orac%e Receivab%es

)tudents sto! *ere and +ait for t*e instructor to !erform t*e ste!s

to interface t*e in,oice to %racle Recei,ables.




6' =B>

Field Value

*ame PRC+ .u"mit (nter$ace .treamline Processes

#erating nit


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66' De$ine te #arameters $or te #rocess

Field Value

.treamline #tion :(+ (nter$ace Dra$t (noice to R

67' =B>

68' =B> .u"mit


70' =B> Find

71' ait $or te all o$ te reEuests to $inis


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72' Close te out#ut #age and ReEuests )indo) and return to te naigator


&iew the $nvoice in Orac%e Accounts Receivab%e

7' Cange Res#onsi"ilit%+

=?> File H .)itc Res#onsi"ilit%

.elect Receia"les&

=B>

74' *aigate to te Transactions )indo)+

=*> Transactions H Transactions

7' Reie) inoice $rom %our #roider #roject

.elect F11 on %our ,e%"oard'

9nter ::(P1 in te *um"er $ield

9nter %our ::Proider1 #roject num"er in te Reference$ield

.elect CTR5F11 on %our ,e%"oard to e/ecute te Euer%

Reie) te inoice




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en %ou are $inised reie)ing te inoice& close te Transactions )indo) and return

to te *aigator

Process the AP $nvoice in Orac%e Payab%es

76' Cange Res#onsi"ilit%+


.elect Pa%a"les&

=B>

)tudents sto! *ere and +ait for t*e instructor to !erform t*e

!rocessing ste!s in %racle Pa"ables.




7' =B>


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Field Value

*ame Pa%a"les #en (nter$ace or,$lo)

#erating nit

82' =B> .u"mit


84' =B> Find


86' =B> .u"mit a *e) ReEuest


88' =B>

Field Value

*ame Pa%a"les #en (nter$ace (m#ort

8' De$ine te #arameters $or te #rocess

Field Value

#erating nit


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Aold *ame 5eae Blan,

Aold Reason 5eae Blan,

G5 Date 5eae Blan,

Purge *o

.ummari@e Re#ort *o

0' =B>

1' =B> .u"mit


' =B> Re$res Data


' Close te out#ut #age and ReEuests )indo)


6' *aigate to te (noices )indo)+

=*> (noices H 9ntr% H (noices

7' Find %our inoice

.elect F11 on %our ,e%"oard'

9nter ::(P1 in te (noice *um"er $ield'

.elect CTR5F11 on %our ,e%"oard to e/ecute te Euer%'




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8'


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Close te Distri"utions )indo) and return to te (noices )indo)

' ctions'''1

9na"le te


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100'Create accounting $or te inoice

=B> ctions'''1

9na"le te Create ccounting cec, "o/

.elect te Final o#tion


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=B>

=B> in te *ote )indo)


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Close te (noices )indo) and return to te *aigator

$nterface the AP $nvoice to Orac%e Projects'

101'Cange Res#onsi"ilit%+


.elect Projects&

=B>

102'*aigate to te .u"mit a *e) ReEuest )indo)


10'.elect to run a )ingle Re4uest

104'=B>

Field Value

*ame PRC+ (nter$ace .u##lier Costs




38/41

#erating nit

107'=B> .u"mit

108'=B> *o in te Decision dialog "o/

10'=B> Find

110'ait $or te #rocesses to $inis

111'Reie) te audit re#ort

.elect D+ .u##lier Costs (nter$ace udit

=B>


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112'en $inised& close te o#en )indo)s and return to te *aigator

11'*aigate to te Find Project 9/#enditure (tems )indo)+

=*> 9/#enditures H 9/#enditure (nEuir% H Project

114'.elect %our ::Receier1 #roject $rom te list o$ alues in te Project *um"er $ield

11'=B> Find


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116'Drill "ac, to ie) te inoice in racle ccounts Pa%a"le

=B> (tem Details

.elect P (noice

=B>

=B> (noice or,"enc


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117'Close te o#en )indo)s and return to te *aigator )en $inised'

Practice Inter-project Invoice

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