Practical Training Template

7/28/2019 Practical Training Template

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Prepared by Dr. S. W. Hirantha

B.COM (SPECIAL) DEGREE

COM 4001/4301 PRACTICAL TRAINING

SYLLABUS & GUIDELINES

First Revised in August 2008

DEPARTMENT OF COMMERCEFACULTY OF MANAGEMENT STUDIES & COMMERCE

UNIVERSITY OF SRI JAYEWARDENEPURA


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Department of Commerce 1 COM 4001/4301 Practical training

UNIVERSITY OF SRI JAYEWARDENEPURAFACULTY OF MANAGEMENT STUDIES & COMMERCE

DEPARTMENT OF COMMERCEB.COM (SPECIAL) DEGREE PROGRAM

COM 4001/4301 PRACTICAL TRAINING

Introduction:

Com 4001/4301 practical training intends to provide a supervised learning and work experience in

areas pertaining to the general field of Commerce and Management in order to improve the overall

quality of the program of study and enhance the employability of the B.Com graduates. Students

undertaking practical training are required to complete a minimum of 420 work hours per semesterto be eligible to earn 3 credits assigned for the practical training course.

Objectives of the Course:

1. To provide students with relevant practical experiences in areas related to the field ofCommerce and Management.

2. To enhance the students understanding and application of management principles, conceptsand procedures.

3.

To expose students to the industry and the business environment.4. To enhance oral and written communication skills of students.5. To improve and promote interpersonal skills of students.6. To broaden and strengthen critical thinking and decision making skills of the students.

Expectations of Students:

1. Completion of students resume.2. Completion of an internship application and a meeting with the practical training coordinator

of the department.

3. Completion of a successful interview with prospective employer and securing a practicaltraining position.

4. Completion of minimum required number of work hours of the practical training experienceat an institution under a training supervisor approved by the department.

5. Completion of necessary consultation with the training supervisor assigned at the traininginstitution and the academic supervisor appointed by the department.

6. Completion of practical training record book provided by the department.7. Completion of an oral presentation and submission of a written report to the department.


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COURSE SYLLABUS

Course Content:

Practical training must comply with the Department practical training guidelines.

Basis for Evaluation:

1. Submission of the duly completed forms and reports such as practical training applicationform, students resume, practical training contract, initial progress report, etc. by stipulated

dates and being in compliance with practical training guidelines of the department.

2. Submission of Mid Semester Progress report.3. Submission of direct evaluation report from the training organization at the end of the

semester.

4. Maintenance of Practical Training Record Book and completion of minimum requirednumber of work hours within the stipulated time period.

5. Submission of a written report on the work experience gained through the practical trainingprogram by the student to the department at the end of the semester and oral presentation on

the training.

6. Final evaluation by a panel of internal examiners in the form of an interview at the end of thesemester.

N.B. Only C Grade or poor grades may be conferred upon those students who do not complywith the department guidelines with regard to the practical training work experience.

Allocation of Marks:

I tem Marks

1 and 2 15%

3 and 4 25%5 30%

6 30%

C = 40 MarksPoor grades < 40 Marks


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Department of Commerce

B. Com. (Special) Degree Programme

COM 4001/4301 Practical Training

PRACTICAL TRAINING GUIDELINES

I. PRACTICAL TRAINING PROGRAM

The Department of Commerce is committed to provide and facilitate practical training opportunitiesfor those students who opt to participate in the practical training program, with a view to enhance

and expand employment opportunities available to students reading for the B.Com (special) degreeoffered by the department. The practical training program consists of a single-semester Commerceand Management related working experience for students in an organization either public or private,

where they will be exposed to real life experience of the curriculum learn during their program ofstudy. The practical training program in Commerce provides a total of three credits. The allocation

of marks and system of grading are explained in the syllabus.

1. Requirements to be fulfilled by Students

1.1 There are no pre-requisites to be satisfied to register for the practical training program. As

there are no explicit one-to-one matching between the coursework of the degree program andavailable practical training work experience, the department has identified three majorexperience categories for the students reading for B.Com (Special) degree program. Yet the

department will accommodate practical training experience in other areas related to theCommerce and Management fields. However, the acceptance of a particular practical

training experience for the entitlement of credits is entirely at the discretion of the practicaltraining program coordinator of the department and will be subject to the final approval ofthe department. The department will evaluate this base on the criterion outlined under the

section III, experience categories.

1.2 Students enrolled in the practical training program for three credit hours must engage in

activities related to practical training experience for approximately thirty hours per week, i.e.,a total of 450 hours, during the semester of 15-week duration. Students will be eligible

receive three credit units upon successful completion of the practical training program.

1.3 Students intend to register for the practical training program must submit an application for

practical training program (Form A), together with a copy of their rsum and a letter,preferably one-page in length, explaining reasons for practical training experience of their

choice and benefits of the desired experience to both the student and the prospectiveorganization where the student intends to undergo the practical training. Students can alwaysconsult the practical training program coordinator of the department to obtain further

clarifications and guidance after reviewing all the information available on the practicaltraining program of the department and even during the semester to review the progress of

their practical training program. Such meetings with the practical training programcoordinator are not mandatory and do not constitute a part of evaluation process of the

program. The department shall maintain a notice board where practical training opportunities

available to the department are regularly posted.


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1.4 Students must regularly undertake consultation with both the training supervisor at thetraining organization and the academic supervisor at the department. These consultations

constitute an integral part of evaluation of the practical training program as endorsementsand recommendations made by both training and academic supervisors on the practical

training record book carry a great weight in determining the final grade to be awarded.

1.5 Students must submit Practical Training Contract within one week from the start of practical

training program (Form B).

1.6 Students must submit an Initial Progress Report (Form C) at the end of the third week fromthe start of practical training, and the Mid-Semester Progress Report (Form D) half waythrough the semester.

1.7 Students must duly maintain the Practical Training Record Book by recording daily activities

related to their practical training experience. The Practical Training Record Book must bereturned to the department within one week from the end of practical training program or the

end of the relevant semester, whichever occurs first.

1.8 Students must undergo relevant practical training under a senior officer in the organisation

who must be a degree holder with a senior managerial experience or a fully qualifiedChartered Accountant eligible to supervise Accounts/ Audit Trainees only for experiencecategory 3. Students must make details of the training supervisor of the training organization

available to the practical training program coordinator for the approval after training hasstarted. In case a training supervisor appointed by the training organization does not qualify

under the department stipulated criteria, the student must consult immediately the practicaltraining program coordinator for necessary alternative arrangements or to obtain departmentapproval for the same.

1.9 Students must submit a written report on the work experience they have gained through the

practical training program at least one week prior to the schedule date of interview of thepractical training.

1.10 Students must present themselves for an interview by the internal examiners as notified bythe department at the end of the semester. Students must make a presentation on the work

experience they have gained through the practical training program at these interview andthey will be evaluated by the same panel of internal examiners. The interview is equivalentto the written examination on a subject. Nevertheless, final composite mark on the subject

COM 4001/4301 Practical Training is determined as per evaluation criteria and allocation ofmarks stated in the syllabus.

1.11 Students must submit duly completed Employers evaluation of student form (Form E)

within one week from the completion of practical training or the end of the semester,whichever occurs first.

NOTE: End of the semester is the last day of classes in the academic semester concerned. Latesubmission of required documents and forms will be subject to penalty marking and may

result in poor grades for the course.


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2. Expectations from the Practical Training Hosting Institution.

The Department of Commerce expects the practical training hosting institution to have an organizedprogram of supervised learning and work that exposes the students undergoing the practical training

to the business policies, practices, and procedures, and also the manner in which success of a

business is influenced by them. Undertaking business research, collecting and analysing data, reportwriting, organizing and implementing various business activities and events, attending and

conducting meetings and seminars, supplemented by hands-on experience in routine activities of theorganization may help to a great deal in providing a broad view and experience in the working of

present day organizations and achieving goals of practical training program.

The university appreciate that there are some routine or clerical work involved in many such

practical training experiences. However, the department humbly requests at least eighty percent ofpractical training time of the students be organized in and around activities encompassing above

mentioned work and managerial experience.

If necessary, the hosting organization could recommend relevant books, references or readingmaterials to the student that will enhance and be an additional value to practical training experience.

The Department of Commerce requests the practical training hosting organization to endorse the midsemester program report of the student half way through the semester and to complete theEmployers evaluation of student form at the end of the semester. These reports must be submitted

to the department within one week from the respective date and it is the responsibility of the studentto ensure that these reports are received by the department before the specific deadlines. Moreover,

the department anticipates the training supervisor to endorse the accuracy of details entered in thePractical Training Record Book by the student.

3. Other Considerations

The department requires the students undertaking practical training experience to be professional intheir work and responsible in their conduct. Students must endeavour to maintain the good image ofthe department and the university at the respective organizations. Practical training opportunities for

prospective students by and large will depend on performance, behaviour and conduct of the currentstudents undergoing the training. The Department of Commerce looks forward to comments,

recommendations and suggestions for improvements from the practical training hosting institutionswith regard to the practical training program conducted for the B.Com (special) degree students.Practical training programme is not a job arranged by the department, although an honorarium in the

form of an allowance may be paid to the students towards transport and incidental expenses.

II. PROCEDURE FOR REGISTERING FOR PRACTICAL TRAINING PROGRAM

Practical training program has been introduced to the program curriculum of the B.Com (special)degree to provide to real life working experience with a view to reduce waiting time for employment

following the graduation and to ease the difficulty the graduates might face in applying what theyhave learnt and experimented during the study program. As such, it represents circumstances beyondthe theoretical of knowledge acquired through activities performed in the classroom. Undoubtedly

hands on learning brings a wealth of knowledge and boosts the quality of the B.Com graduates

from the University of Sri Jayewardenepura. The department will constantly collect information onpractical training opportunities available in the industry and search for practical training positions


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for the B.Com students through network it has formed with the industry. Selection of a student for atraining program at a respective training institution is entirely at the discretion of the organization.

The department will not under any circumstances influence or interfere with the selection process.Students are also encouraged to search for practical training opportunities themselves.

Nevertheless, practical training programs not arranged through the department will only be eligible

for credits ifprior approval for such program has been obtained from the department.

Procedure for practical training position eligible for credits:

1. Collect practical training pack containing the syllabus, guidelines and relevant forms from thedepartment.

2. Choose a practical training hosting institution or institutions.3. Submit duly completed practical training application along with the personal rsum and one-

page letter mentioned in 1.3 above to the practical training coordinator. If a student is applying

for more than one institution, he/she needs to submit separate applications and other documentsfor each such institution.

4. Students wish to undertake COM 4001/4301 Practical training in the final year must lodgeapplications for practical training within two weeks from the start of the first semester. Thedepartment however, starts accepting applications for practical training from the tenth week of

the second semester in the academic year immediately prior to the year in which practicaltraining is intended. This arrangement will allow even the students in the third year of the degree

program to lodge an application if they wish to register for the practical training in the final yearand enable students to start practical training as early as in the first semester of the final year.

5. Department will forward applications to prospective training hosting institutions. Respectivetraining organizations will review applications, shortlist applicants and conduct interviews to

select students for the ir practical training programs.

6. Students selected for a training position by practical training hosting institutions upon acceptingthe offer of training must notify immediately the department practical training coordinator thedetails of the institution and the training supervisor.

7. The department will appoint an academic supervisor for each student who has secured a trainingposition to monitor the progress of the practical training program. Students must consult

regularly the academic supervisor assigned to them for matters relating to the training program.Consultations with academic supervisor are equally important since they constitute an essential

part of evaluation and appraisal of the practical training program. Students may also consult thedepartment practical training coordinator, if necessary.

8. Maintain daily entries on the practical training record book provided. Obtain necessaryendorsements from both the training and academic supervisor as required on the entries in the

book.

9. Submit forms, reports and record book mentioned in the practical training guidelines of thedepartment by stipulated dates with necessary endorsements and approvals from the training and

academic supervisors.


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10.Submit a final written report and present for an interview. Students must make an oralpresentation on the experience gained through the training program at the interview.

III. EXPERIENCE CATEGORIES

The department will apply the following criterion for approving a particular training program. The

proposed practical training program must score a mark of at least 70 percent under the experiencecategories to be eligible for credits.

1. Banking, Insurance, and Leasing 70% - 100%

2. Economics, Finance, Human Resource Management,Marketing, and General Management 70% - 100%

3. Accounting and Auditing 0% - 30%

4. Information Technology 0% - 30%

Only those students who have successfully completed at least Intermediate Level of theInstitute of Chartered Accountants of Sri Lanka (ICASL) are eligible to earn credits on

this category.

IV: INTERIM AND FINAL REPORTS

1. Mid Semester Progress Report

1.1 The student must complete the Mid Semester Progress Report in the middle of eachsemester during the course of the practical training program.

1.2 The Mid Semester Progress Report must be submitted to the department and, if

necessary, to the training institution and the supervisor in the eighth week of thetraining.

2. Final Report

2.1 The student must write a comprehensive final report stating the general experience ofthe training, specific knowledge and achievements, if any. Final report shouldsufficiently elaborate on how the practical training program has benefited the student

in expanding his/her knowledge and understanding on the activities of businessorganizations and to what extent the objectives originally stated in the contract have

been achieved. The final report should be submitted to the department at the end ofthe practical training program. There is no specific fo rmat for the report but it shouldcomprise of the following items.

(i) A copy of the contract.(ii)

Summary of activities actually carried out during the training program.


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(iii) A brief description of training environment such as name and nature ofbusiness of the organization, details of the training and other supervisors,

of the co-workers and the team members and main features of differentassignments undertaken.

(iv) A section consisting details of documents produced during the practicaltraining assignments.(v) Self evaluation and critical analysis of training program underwent by the

student with comments and recommendation for further improvementbased on his/her own experience and views in the design andimplementation of the program.

2.2 On the completion of practical training, the academic supervisor will issue an

evaluation letter or complete the evaluation form provided.

2.3 Delivery of report to the department, and if necessary to the training supervisor orinstitution.

Note : The report must be five to ten pages in length, type written using a font size 12 on singleside of A4 size paper with 1.5 line spacing and a margin of 1.5 inch on left hand sideand 1 inch on all other sides. First page should carry the course title, training category,

name of the training institution, period of training, and name of the student includingstudent registration and exam index number.

A summary list of docume nts to be submitted to the department.

Document Date of Submission

1

2.

3.

4.

5.

6.

7.

Application Form and other documents

Practical Training Contract

Initial Progress Report

Mid Semester Progress Report

Employers Evaluation of Student

Training Record Book

Final Report

By the second week of First Semester

First week of the semester

Third week of the semester

Eighth week of the semester

One week after the end of the semester or

completion of training.

One week after the end of the semester or

completion of training

Two weeks before the date of interviews


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APPLICATION FORM FOR PRACTICAL TRAINING PROGRAM

1. Name:(Last) (First)

2. Registration No: 3. Index No: .

4. Permanent Address:

5. Telephone: . 6. E-mail:

7. Address for Correspondence , if different from 4 above :

8. Telephone: 9. E-mail:

Mobile:

10. Period of practical training: 11. Nature of Training: (paid or unpaid)Year paid only

12. Preferred Area of Training:(State desired area of practical training. If you do not have any specific area, state so )

13. Grade Point Average: Year I: Semester I Semester II

Year II: Semester I Semester IIYear III: Semester I Semester II

Form

Ref. No


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14. Details of other professional qualifications and practical experience:

I hereby solemnly state that the particulars given in this form is true and accurate to the best of my

knowledge. I give my consent to the practical training program coordinator of the Department ofCommerce, University of Sri Jayewardenepura to obtain, if necessary, any information about mefrom the University and to make available the details given in this application form and in the

rsum attached to potential practical training organization. I understand that information given in

this application form may be reviewed as a part of the application process of the practical trainingprogram.

Signature: Date :

Important: Attach a copy of your personalrsum and the letter required under section 1.3 of the practicaltraining guidelines to this application.


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PRACTICAL TRAINING CONTRACT

TO BE COMPLETED BY THE STUDENT:

Name :

Registration No.: Index No:

Name of Training Organization:

Name and Position of Training Supervisor:

Address :

Telephone : Fax:

E-mail :

Brief description of proposed practical training experience:

Date of Start : Date of End:

Average working Hours per Week:Students address (residence and corresponding address) during the practical training:

Telephone: E-mail :

Form B

Ref. No


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TO BE COMPLETED BY THE PRACTICAL TRAINING ORGANIZATION:

1. What is the nature and extent of training responsibilities?

2. What are the days and hours during which the training activities are performed?

3. What specific results are expected from the students undergoing the training?

4. What type of professional and other skills do you expect the students to develop?

5. What are the professional guides and training available to the students?

6. What are the facilities and resources available for the use of students?


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APPROVALS

The signatures below are required before the students are permitted to register for the practicaltraining course and approval of the practical training assignment.

The signatures below indicate that individuals and institutions party to this contract have read thecontract, expressed the consent to the main elements of the proposed practical training experience

and agreed to comply with conditions and requirements stated in the practical training guidelines.

Signature of Official of the Training Organization:

Company seal: Date:

Signature of Student: Date:

COMMENTS:

This contract must be completed and submitted by the first week of training.


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INITIAL PROGRESS REPORT

Students Information

Name :

Registration No. : Index No. :

Name of Institution :

Name of Supervisor :

Office Telephone No. :

Office Fax No. :

Supervisors E-mail :

Address of Institution :

Start Date of Training :

End Date of Training :

Duties and Responsibilities of the Training: (Brief and concise description of the main duties andresponsibilities of the training.)

Date :

Signature :

This report must be completed and returned by third week of training.

Form C

Ref. No


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MID SEMESTER PROGRESS REPORT

Name of Student :

Registration No. : Index No. :

Date :

Training Record Information: Is your training record book up-to-date? YES NO

If no, state reasons:

Briefly and clearly explain the progress of duties and responsibilities:

To be completed by the training institution.

Is the student progress on the program so far satisfactory?

Yes No

If no, briefly explain reasons for your judgement, and suggestions for improvement.

Signature of the Training Supervisor : Date :

Institution Seal :

This Progress Report must be completed and returned by Mid-Semester

Form D

Ref. No


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FACULTY OF MANAGEMENT STUDIES AND COMMERCE


EMPLOYERS EVALUATION OF STUDENT

Name of Student :

Registration No : Index No. :

Name of Institution :

Name of Evaluator :Department :

Period of Training :

1. Attitude/Application to Work

a. Outstanding in enthusiasm [ ]b. Very interested/industrious [ ]

c. Average in diligence/interest [ ]d. Definitely not interested [ ]

2. Initiativea. Self-starter/seeks work [ ]

b. Moves ahead independently [ ]c. Does all assigned work [ ]d. Definitely not interested [ ]

3. Maturity / Poisea. Poised and confident [ ]

b. Has good self-assurance [ ]c. Average maturity/poise [ ]

d. Timid [ ]

4. Technical Proficiency

a. Better than expected [ ]b. As expected [ ]

c. Less than expected [ ]

5. Ability to Learn

a. Excellent [ ]b. Good [ ]

c. Average [ ]d. Below Average [ ]

e. Very Poor [ ]6. Quality of Work

Form E

Ref. No


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a. Excellent [ ]b. Very good [ ]

c. Average [ ]d. Below average [ ]

e. Very poor [ ]

7. Quantity of Work

a. Unusually high output [ ]b. More than average [ ]

c. Normal amount [ ]d. Below average [ ]e. Low output, slow [ ]

8. Communication Skills

i. Orala. Very good [ ]

b. Satisfactory [ ]c. Needs improvement [ ]

ii. Writtena. Very good [ ]

b. Satisfactory [ ]

c. Needs improvement [ ]

9. Relations with Othersa. Exceptionally well adjusted [ ]

b. Works well with others [ ]

c. Gets along satisfactorily [ ]d. Has difficulty working with others [ ]

e. Works very poorly with others [ ]

10. Judgment

a. Exceptionally mature in judgment [ ]b. Above average in making decisions [ ]

c. Usually makes the right decision [ ]d. Often uses poor judgement [ ]e. Consistently uses poor judgement [ ]

11. Attendance

a. Regular [ ]b. Irregular [ ]

12. Groominga. Appropriate [ ]

b. Inappropriate [ ]

13. Professionalism

a. Satisfactory [ ]

b. Unsatisfactory [ ]


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14. Punctualitya. Regular [ ]

b. Irregular [ ]

15. Overall Performance

Outstanding [ ]Very Good [ ]

Average [ ]Marginal [ ]

Unsatisfactory [ ]

Additional Comments:

Has this report been discussed with the student? Yes No

Signature of Officer: Date:

Institution seal :

This form must be sent under the confidential cover to reach: the Head, Department of Commerce, University

of Sri Jayewardenepura, Gangodawila, Nugegoda, within one week from the end of practical trainingprogram if training ends before the end of the semester or the end of semester.


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EMPLOYER CHECK LIST

Document Date Signature Supervisor Rubber Stamp

1. Practical TrainingContract

2.Initial Progress Report

3. Mid-Semester Progress

Report

Semester I

Semester II

4. Employers Evaluation ofStudent

Semester I

Semester II

5. Practical TrainingRecord Book


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STUDENT CHECK LIST

Document Date Signature Academic

Supervisor

Rubber Stamp

1. Application forpractical training program

2. Practical training contract

3. Initial progress report

4. Mid-semester

progress report

Semester one

Semester two

5. Employers evaluationof student

Semester one

Semester two

6. Internal Interview

Semester one

Semester two

7. Submission of Final Report

Semester one

Semester two

8. Practical TrainingRecord Book

9. Oral Presentation andInterview

Semester I

Semester II


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Practical Training Template

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