PRACTICAL ENCRYPTION TIPS AND TOOLS

CBA LEGALTECH CONFERENCE

HeidiAlexanderCTBar

YOUR OBLIGATIONS: AN OVERVIEW

RULE 1.6 CONFIDENTIALITY OF INFORMATION

▸ “(a) A lawyer shall not reveal information relating to representation of a client unless the client gives informed consent . . . .”

▸ “(e) A lawyer shall make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client.”

INADVERTENT DISCLOSURE DEFINED

“Inadvertent disclosure includes threats like leaving a briefcase, laptop, or smartphone in a taxi or restaurant, sending a confidential e-mail to the wrong recipient, producing privileged documents or data, or exposing confidential metadata. Unauthorized access includes threats like hackers, criminals, malware, and insider threats.”

- Encryption Made Simple for Lawyers

ENCRYPTION IS A SOLUTION.

Ima Torney

REQUIRED?

▸ Under ordinary circumstances, NO

▸ But, YES for:

▸ Personal

▸ Sensitive

▸ Highly confidential information

HOW TO ENCRYPT

HARDDRIVES

HARDDRIVE (MAC)

HARD DRIVE (WINDOWS)

HARD DRIVES

▸ Mac

▸ http://www.lawtechnologytoday.org/2015/01/how-to-encrypt-data-on-your-mac-in-a-few-simple-steps

▸ PC

▸ https://support.microsoft.com/

EXTERNAL DRIVE (MAC)

EXTERNAL DRIVE (WINDOWS)

EXTERNAL DRIVES

▸ Mac

▸ Right-click on drive > Encrypt

▸ http://www.lawtechnologytoday.org/2015/01/how-to-encrypt-data-on-your-mac-in-a-few-simple-steps/

▸ Windows

▸ Right-click on drive > Turn on BitLocker

▸ http://www.techrepublic.com/blog/windows-and-office/secure-your-usb-drives-with-bitlocker-to-go-for-windows-7/

FILES + FOLDERS

WORD PROCESSING (MAC)

WORD PROCESSING (WINDOWS)

WORD, EXCEL, POWER POINT

▸ Microsoft Office password protection feature

▸ Mac - https://support.office.com/en-us/article/Password-protect-a-document-3e2d1a5e-2452-4546-b28e-06974fa21bec

▸ Windows - https://support.office.com/en-us/article/Password-protect-a-document-8f4afc43-62f9-4a3a-bbe1-45477d99fa68

PDF (MAC)

PDF (WINDOWS)

PDFS

▸ Mac

▸ Print to PDF

▸ http://www.lawtechnologytoday.org/2015/01/how-to-encrypt-data-on-your-mac-in-a-few-simple-steps/

▸ Windows

▸ Right-click on PDF > Properties > Advanced

▸ https://support.microsoft.com/en-us/instantanswers/c5e573c5-78f0-48dd-a998-181580274cdf/how-to-encrypt-a-file

ENTIRE FOLDERS

▸ Mac

▸ Secure Disk Image

▸ https://support.apple.com/kb/ph5841?locale=en_US

▸ http://www.lawtechnologytoday.org/2015/01/how-to-encrypt-data-on-your-mac-in-a-few-simple-steps/

▸ Windows

▸ Right-click on folder > Properties > Advanced

▸ https://support.microsoft.com/en-us/instantanswers/c5e573c5-78f0-48dd-a998-181580274cdf/how-to-encrypt-a-file

COMMUNICATIONS

PHONE CALLS & TEXTS

Signal by Open Whisper Systems

https://whispersystems.org

Snowden approved!

https://www.eff.org/secure-messaging-scorecard

SHARING DOCUMENTS

▸ Encrypt file and attach to email

▸ Call or text with encryption key

▸ Only with info the recipient would know

▸ Pre-agreed password

▸ Secure cloud storage

▸ Client portal

▸ Encrypted email

CLOUD STORAGE

CLIENT PORTAL

TRUSTIFI EMAIL ENCRYPTION

STREAK SECURE GMAIL

ENLOCKED ENCRYPTED EMAIL

OFFICE 365 MESSAGE ENCRYPTION

MOBILE DEVICES

IPHONE

ANDROID

▸ Settings > More >Security

GOING BEYOND

CLIENT-SIDE ENCRYPTION

▸ Protect your data before it leaves your computer and is uploaded to the cloud.

▸ Only you hold the encryption key.

▸ Use with cloud-based services such as Google Drive, Dropbox, Box, and OneDrive.

ZERO KNOWLEDGE

QUESTIONS?

AND, THANK YOU!

Heidi Alexander heidi@masslomap.org

www.masslomap.org