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Provisional Vocational

Certificate Renewal

Presented by:

The Lake County Regional Office of Education

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What is the Provisional

Vocational Certificate?

The Provisional Vocational Certificate is issued to individuals who have work experience in specific skill areas for which school districts have state-approved reimbursable vocational programs.

The Provisional Vocational Certificate (old type) number 34 grade level 11-12 is no longer being issued is still honored. Holders of this certificate must also meet renewal requirements.

New type number 35 grades 7-12.

The Provisional Vocational Certificate is issued when the district is unable to find a secondary teacher with the endorsement required to teach the class (i.e. Agricultural Education; Industrial Technology; Family and Consumer Sciences; Business Marketing and Management and Health Occupations).

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Who Must Meet Requirements

for Renewal

The requirements for continuing

professional development apply to anyone

employed on this type of certificate in an

Illinois public school during the five-year

validity cycle of those certificates.

The five-year validity cycle that has

professional development renewal

requirements begins the first time you

register on or after July 1, 2009 which is

when the requirements were implemented.

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Similarities with Teaching

Certificate Renewal

The certificate renewal is very similar to the Standard certificate renewal.

Differences in the renewal requirements:

The law does not allow a reduction in CPDU’s for holding advanced degrees.

The Local Professional Development Committees (LPDC’s) does not review the professional development requirements. Even if an LPDC is in place.

The option for earning an endorsement or subsequent certificate does not apply.

The option for becoming highly qualified in another area does not apply.

The activity for supervising a student teacher or student education candidate is not available.

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Professional Development

Options

Eight semester hours of undergraduate or graduate level education-related coursework, with no fewer than two semester hours addressing the certificate holder’s knowledge and skill as a teacher in relation to the Illinois Professional Teaching Standards and the content-area standards in his or her area of certification, endorsement; or,

120 Continuing Professional Development Units (CPDU’s), or

Advanced Education Related degree from a regionally accredited institution, or

National Board of Professional Teaching Standards (NBPTS) certification, or recertification process, or

Four semester hours of approved graduate-level coursework in either: Self assessment or

NBPTS certification or preparation

Four semester hours of graduate-level coursework in preparation for meeting the requirements for certification by the National Board for Professional Teaching Standards.

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Example of Renewal Cycle (effective July 1, 2009)

Current

Registration

Ends

Five Year Cycle

Begins

Prof. Dev.

Completed by

June 30, 2009 July 1, 2009 June 30, 2014

June 30, 2010 July 1, 2010 June 30, 2015

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Requirements for the

Provisional Vocational

Certificate Renewal

http://www.isbe.net/certification/pdf/pr

o_vocational_renewal.pdf

http://www.isbe.net/certification/pdf/pr

ovoc_cpdu.pdf

http://www.isbe.net/certification/pdf/pr

ovoc_cpdu_abridged.pdf

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Reduction in Requirements

Your employment history may reduce

your professional development

requirements:

If you were not employed during the

full five-year validity period.

You were employed part-time during

the cycle.

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Educator Certification System

(ECS) http://www.isbe.net/ECS/default.htm

The Education Certification System allows you to access your certification files.

You can use ECS to enter professional development activities for renewal, submit activities, receive renewal recommendations, pay registration fees, order duplicates of your certificates, review degrees and teaching history.

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Part-Time teachers

For any period during your cycle in

which you teach for less than 50

percent of the school day or school

term, you are only required to

completed 50 percent of the

professional development

requirement.

The reduction only applies if you use

the CPDU or coursework options.

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Exemption Status

It is the individual’s responsibility to enter

status in the Educator Certification System

for the correct amount of semesters of

employment over the five year cycle.

The requirements for your renewal cycle will

not be accurate if your exemption status

does not match your teaching history found

in ECS.

www.isbe.net/ecs.

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Steps to Change Exemption

Status

ECS Educator Certification System web site. www.isbe.net/ecs

Create a login or log into existing account.

Click on professional development

Click on exemptions

Click on enter/review exemptions under the certificate applicable

Click on modify exemptions status

Click on the status for the semester(s) you are changing

Type in reason for exemption

Click on submit (the exemptions are approved by the ROE)

To view approval status of pending exemptions, click on statement of assurance

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Let’s Get Started!

PD SOA Renewal

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Start at www.isbe.net

Select ECS

The statement of assurance must be filed electronically

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Select “Educator Access”

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Log in or create an account

Can’t remember your account info? Select this item.

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Creating a new account

Just follow the steps carefully. Use the “next” button to continue.

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ECS is secure

This is a secure site. You only need to use your SSN once. You’ll use your Userid after you’ve established your account.

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Resetting an existing account

When resetting your account, you’ll be prompted with identity verification questions.

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Resetting…establish new Userid

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The ECS Home Page

You will have established most of your profile as you created your account. You can use “My Profile” to review and edit your personal information later.

Select “Prof Development” to enter professional development activities.

Note: At your leisure, take some time to explore the features and resources on the ECS web site.

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Entering Professional Development

Once you’ve selected “Profession Development” from the home page, select “Activities” and you’ll come to this page. If you have more than one certificate, they will be listed. Select “Enter/Review Professional Development Activity” under the appropriate certificate. Note the various options available under the Professional Development category.

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Recording Professional

Development

You will need to confirm your identity and select “Next”

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Entering CPDUs

Select CPDUs and click “Next.”

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CPDU Choices

There are many options for earning CPDUs.

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CPDUs for Workshops

We’ll use a workshop for this example. Every choice will prompt you for the appropriate information!

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CPDUs Step Two - Dates

Note: The date(s) you enter must fall within the renewal period.

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CPDUs Step Three - Provider

The provider list is long, be patient in your search. Don’t discount alternative spellings or acronyms (e.g. CCSD, CUSD, etc.)

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CPDUs Step 5 - Purpose

If you use CPDU’s or coursework, each activity must address one or more of the purposes. In addition to 20% of the units must address Purpose “E”. Meeting the needs of students w/disabilities in the leastrestrictive environment.

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CPDUs Step 6 – NCLB applicability

Select as appropriate. Note that “Not Applicable” is a choice.

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CPDUs Updated!

Note that CPDUs are updated with the new entry and a running total is started. Repeat the CPDU entry step as often as necessary. Avoid grouping more than one activity into an entry. You can also remove or edit an erroneous entry.

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Statement of Assurance (SOA)

When professional development is entered, you’re ready to submit your Statement of Assurance. Note: Submitting the Statement of Assurance initiates the renewal process with ISBE and is required.

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Submitting the SOA

Select the appropriate certificate. Many educators have more than one!

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SOA – Verify identity

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SOA – Verify Recent Teaching

History

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SOA – Verify Exemptions

Exemptions influence the number of CPDUs you must have, so it is normally important for this area to be accurate.

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SOA - Affirmation

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SOA – Submission Confirmed!

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SOA – Monitoring

After your SOA is submitted, you can return to the Statement of Assurance link to monitor status. The “Pending” will change to “Approved” once the Regional Office of Education and Illinois State Board of Education have reviewed the SOA and approved it. At times, SOAs are returned by the ROE or ISBE for additional information. Simply edit the professional development activity needing more information and then re-submit.

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Renewal & Registration

When your SOA is “approved,” you can renew and register your certificate online (including paying fees via credit card). You can also file paper renewal/registration forms. See:

http://www.lake.k12.il.us/roe_teachcert/regcred.htm

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Summary of Steps Required

1. Create or login into ECS

2. Enter Professional Development Option

3. Submit Statement of Assurance

4. Track the statement of assurance

5. Renew the certificate

6. Register certificate

7. Retain documentation for audit purposes up to one renewal cycle

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Tracking the Statement of

Assurance

Checking for recommendations-Click on “Professional development” and then click on “Statement of Assurance” until you get to “View Statement” and look at the status.

Withdraw-The “Withdraw” link is for you to withdraw a submittal in case you realize you have made a mistake or left something off of your Statement of Assurance that you wish to add. If you have “submitted,” you cannot change it until you withdraw the submittal.

Returned Status-If the status reads “returned”, you need to open the statement to read why it was returned. Click on “View Statement” to read comments. Scroll to the bottom of the statement to edict activities. Remember to resubmit the statement of assurance after editing.

Editing Activities-Click on “Professional Development and Renewal” and the “Enter/Review Professional Development”. To the far right to each of your entries is a “Remove/Edit” link

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Rolling Credits into the Next

Cycle

In the second and subsequent

renewal cycles, any creditable

activities completed on or after April 1

of the last year of your certificate’s

validity period, may be “rolled over”

into the subsequent cycle. Activities

may not be counted twice (i.e., in the

current cycle and the next cycle).

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Reasons for Disapproving

an Activity or Returning an

SOA

You may be recommended for nonrenewal if you have not completed the professional development required of you.

The activity does not conform to the definition of the activity.

The activity was not conducted by an approved provider in cases of using the CPDU method.

The number of CPDU’s claimed for the activity differs from the CPDU’s allowed for the activity.

Purpose E does not meet the required amount of 20%.

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Reinstatements

If your certificate is not renewed because you failed to meet the requirements, you may apply for a one-year reinstatement (July 1 to June 30).

After the one-year reinstatement your certificate will be renewable if you have:

Completed the balance of the professional development activities that were required for the renewal; and

Earned five additional semester hours of credit from a regionally accredited institution of higher learning relevant to the field of certification.

Contact the Lake County Regional Office of Education for filing a file the one-year reinstatement form (ISBE Form 73-93).

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Questions? Contact

Certification Team

Deb Mclin, Chief Certification Officer

dmclin@lake.k12.il.us

(847) 543-7677

Roberta Biederer, Certification Officer

Liaison for Alpha Last Name: A-L

(847) 543-7679

rbiederer@lake.k12.il.us

Maricela Jimenez, Certification Officer

Liaison for Alpha Last Name: M-Z

(847) 543-7688

mjimenez@lake.k12.il.us