National Informatics CentreMinistry of Electronics & Information TechnologyK Srinivasa Raghavan, Sr Technical DirectorUsha Saxena, Technical Director

Institutional organization and platforms for e-GPSOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE

FEBRUARY 20-23, 2017E-GP IN SOUTH ASIA – ACHIEVEMENTS, OPPORTUNITIES AND

CHALLENGES

Institutional organization and platforms for e-GP

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• Manual tendering, Tender boxes, News paper notice• Single point availability of tender document to ensure free

access to all bidders. (Tenders.gov.in)• Insight in to evaluation process, Probity , Automation• Standard Process in Place , Process Reengineering with an

eye on technology, Use of Tools for Proliferation• Communication and Feedback • Capacity building and Timely Assistance• Technology upgradation• Be ready for tomorrow.

Background of e-GP institutions in India

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Defined by the Principles of General Financial Rules(GFR) of the Government of India

Process Guidelines enforced by Central Vigilance Commission (CVC) to ensure that free and fair procurement process is in place

eProcurement Initiated from– Govt of Andhra Pradesh (2003), Indian Railways (2005), Govt of Karnataka (2004), National Informatics Centre, Meity (2008).

Procurement is one area where large percentage of money is spent across Central / State Government.

eProcurement Business Models in place

Government Owned and Managed- GePNIC, Railways, etc

Public Private Partnership - Government eMarket Place

Third Party Service Providers 8 to 10 Major Service Providers, Few additional small providers

IntroductionNational Informatics Centre, MeitY has developed e-Procurement software system (GePNIC) as a product for facilitating electronic tendering in Government in consultation with MoE, MoComm.&Ind, State Governments, PSUs.Used by – 27 States & Union Territories and over 300 Central Government Organisations including major Public Sector Units.44 Live Instances Deployed and Operational

18,59,371 e-Tenders processed (Till Jan 2017)worth Rs. 25,03,615.01 Cr since inception.

5 Govt. eProcurement System of National Informatics Centre (GePNIC)

Year Electronic Tenders

Value of Tenders(Rs. In Cr.)

% Increase over previous year

Average tenders in a Month

2014-15 3,08,854 4,77,517.24 39.98% 25,7372015-16 5,13,842 6,92,177.78 66.37% 42,8202016-17Till Jan 2017 5,54,471 6,67,315.60 In Progress 55,447

Govt. eProcurement System of National Informatics Centre (GePNIC)

Major types of ImplementationseProcurement Mission Mode Project(For States/UT’s)• Funded by

Department of Commerce

• Covers 27 States and UTs

• Recommended above Rs 1 Lakhs

Separate Dedicated Instance(For Major PSU’s and other Central /State Govt Procuring entity) , Funded by respective Entities Like IOCL, Coal India, Defense PSUs

Central Public Procurement Portal(For Various Central Government Entities)• Funded By Min of

Finance (since 2016)• Public Procurement

Division – Nodal point

• Covers 300 + entities• Above Rs 2 Lakhs 03

0201

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Govt. eProcurement System of National Informatics Centre (GePNIC)

Major Users of GePNIC

•Maharashtra•Kerala, West Bengal•Rajasthan , NCT of Delhi•Haryana, Jharkhand• Jammu & Kashmir•Chandigarh UT•Himachal Pradesh•Tamil Nadu•Odisha ,Assam•UP, Uttarakhand •Puducherry•Dadra and Nagar Haveli•Sikkim, Manipur•Punjab, Tripura,•Meghalaya, Mizoram•Arunachal Pradesh•Lakshadweep, Nagaland•Daman and Diu

•Coal India Limited• Indian Oil Corp Ltd•Delhi Development Authority•Singareni Collieries Company

Limited•National Thermal Power

Corporation•National Hydro Electric Power

Corporation•Bharat Sanchar Nigam Limited•Delhi Metro Rail Corporation •Goa Shipyard Limited•Hindustan Shipyard Limited•Mishra Dhatu Nigam Limited•Mazagon Dock Limited•Bharat Electronics Limited•Chennai Petroleum Corp Ltd•Vizag Port Trust•Bridge & Roof

• Indian Army• Military Engineering

Services• CGHS, MSO• Dept of Expenditure, Posts• Dept of Telecommunication• Boarder Roads Organisation• Border Security Force• ITBP , CRPF, CISF, SSB, NDRF• Central Bureau of

Investigation• Intelligence Bureau• President’s Secretariat• Defence Research and

Development Organisation• Delhi Police• Delhi University• IIT Delhi, BHU , IIMA- A• Department of Science and

Technology

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27 States and UTsMajor PSUsMajor Ministries / Depts

Govt. eProcurement System of National Informatics Centre (GePNIC)

e-Pr

ocur

emen

t In

Indi

a

8

Central Public Procurement

Portal

ePublishing Portal using

GePNIC

eProcurement Portal using

GePNIC

XML Upload

For Manual Bids through ePublishing Portal using GePNIC. Online publishing of Tender

Document, Corrigendum and AOC document.

Online/ Manual Bids through Third Party Service Provider Solution. Online Publishing of Tender

Document, Corrigendum and AOC

Online Bids through eProcurement Portal using GePNIC. Complete eTendering cycle starting

from Publishing, Bid Submission, Bid Opening, Evaluation and AoC.

Aggregation of Data at Central Portal

GeP

NIC

AT

A G

LA

NC

E One Product

CPPPMES

NTPC27 –

States / UTs

10– PSUs Instance

1,49,618 - Registered Department Users

3,74,147 - Registered Bidder/ Contractors

18,59,371 – Tenders Processed

Rs. 25,03,615.061Cr – Value of Tender Processed

10 Govt. eProcurement System of National Informatics Centre (GePNIC)

Classification of Systems using No. of Tenders

Low end Installation: Less than 500 Tenders per annum Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram, Meghalaya, Sikkim, Tripura, Manipur, Puducherry

Large Installation: 20,000 Tenders Per annum to 1,20,000 TendersMaharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and Kashmir, Kerala, Haryana

Medium Installation: 500 to 20,000 Tenders Per Annum.Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal Pradesh, Chandigarh

Slide 34 of 52

Objectives Of the GePNIC eProc System

Enhanced Transparency.

Security of the entire process

using PKI Technology.

Adheres to IT Act 2000 and above.

Completely Adheres to CVC

and GFR Guidelines

Adheres to World Bank ,Asian Dev Bank and MDB guidelines

Accountability of all activities

Non-discrimination among bidders, Free access of tender documents

Slide 34 of 52

Online Tender Process

1. Tender Creation

2. Scrutiny

3. Publishing

4. Online Clarification

5. Pre bid Meeting

6. Corrigendum

12. Award with Post Contract Mgmt

11. Financial Bid Evaluation

10. Financial Bid Opening# With auto generated Comparative Chart

9. Technical Bid Evaluation

8. Technical Bid Opening

7. Bid Submission/ Resubmission Using Online Mode Using Offline Mode

13 Govt. eProcurement System of National Informatics Centre (GePNIC)

Security Features of GePNIC eProc System

• Two factor authentication• Bid encryption (Technical & Financial) at client end• Encryption using PKI based Technology• Digital Signing of all documents• Data Secured on transit using SSL• Secured Hosting• Role based access system• Log shipping, NTP configured• 24 X 7 availability of the system• Visibility of each other’s offers for participating Bidders• Periodic audits by STQC as per EPS guidelines including OWSAP

Top 10

System Expansion and Integration

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XML – Pvt (CPWD, others)

XML – Govt (Railway, Defence)

Repository of DSC - CCA 36 State

Govt & UT

State Treasury - GRIPS, WB

PG – Pvt (ICICI, Axis)

OMMAS – Rural Ministry

SAP –(NTPC, IOCL)

PG – Govt(SBI – MoPs,

ePay)

GePNIC

Capacity Building Measures

16 Govt. eProcurement System of National Informatics Centre (GePNIC)

24 x 7 Telephonic Help Desk facility is available

Daily Web Learning facility is available on different topics of e-Procurement at http://webcon.nic.in

Dedicated Email Support for any Technical queries related to Operation is available (Email ID support-eproc@gov.in / cppp-nic@nic.in)

Regular Class Room based training at NIFM, Faridabad as part of Management Development Programme on Public Procurement

On site comprehensive training by NIC experts for Department/Organisation implementing eProcurement in project mode.

Mahanadi Coal Fields…..a Case StudyPARAMETER BEFORE

eTenderingAFTER eTendering

REMARKS

Cycle time from NIT to Award

120 to 300 days 17 to 82 days Due to process reengineering and taking the advantage of online modules

Cost of bidding per bid for the bidder

Rs 2000 to 10000 Rs. 35 to 50 The frequent visit of bidder for submission and attending opening of bids is not needed now

Bid Validity Period 120 to 180 days 75 to 90 days Average is 60 days

NIT Publication costRs.4.7 Cr per Annum

Rs 49 Lakhs per Annum

Only General notices regarding availability of tenders are being given in the print media.

Complete transparency in the process Free use of Portal, No charges levied Easy availability of Tenders Documents Anonymity in Bid submission Timely Mail / SMS Alerts No Physical visit required View Online Bid Opening Tender results readily available 24 X7 Availability Ease of Use

Benefits for Bidders

Standardize procurement processes across Government Departments

Shortens Procurement Cycle Reduction of Human errors System aided Evaluation process Automated Process to a greater extent On the fly Reports / Comparative statement Integrity and Authenticity ensured due to Digital Signing of

all docs Improvement in work culture in the Departments Reduces Litigation / Complaints /RTI

Benefits for Procuring Entities

Completely Automated Processing for Coal Tenders Pre and Post Integration with SAP / ERP

Mobile App beta version ready. Data Analytics is being explored to be in place soon Open Web API for seamless integration

Recent / Upcoming Features

Govt. eProcurement System of National Informatics Centre (GePNIC)

RecognitionsTwo Skoch Award for Smart Governance in Sep 2015 and also in 2010

GePNIC bags eIndia 2014 for Govt. of Kerala and MCL

CSI Nihilent eGovernance Award 2013 - Govt. of Kerala

eMaharashtra 2013 – Govt. of Maharashtra

CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd.

eProcurement in Orissa bagged G2B Initiative of the year 2009 – eIndia Award

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Thank You raghavan@gov.in

usha.saxena@nic.in

Benefits for Procuring Entities