PowerPoint Template 1...Installation / Replacement of taxiways signage, edge lights and associated...

PRE-SUBMITTAL CONFERENCEREQUEST FOR QUALIFICATIONS (RFQ)

FAA HOT SPOTS ELIMINATING DESIGN SERVICESPROJECT NO. 770

SOLICITATION NO. HWC-HOUHSE-2017-025

Warren ChingSr. Procurement Specialist

Houston Airports

Thursday, November 2, 2017, 10:00 AMHobby Airport, Conference Room #A

7800 Airport Blvd, Houston, Texas 77061

Pre-Submittal Conference Agenda

I. Opening Remarks

II. Solicitation Overview

III. Office of Business Opportunity

IV. Project Scope and Overview

V. Questions/Answers

Justina J. Mann, CPPOProcurement Officer, HAS

Warren ChingSenior Procurement Specialist, HAS

Jason McLemoreDeputy Asst. Director, HAS OBO

Cynthia Straughan, PE, PMP FAR 139, Asst. DirectorHAS Infrastructure

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FAA HOT SPOTS ELIMINATING DESIGN SERVICES @ HOUPROJECT NO. 770; SOLICITATION NO. HWC-HOUHSE-2017-025

OPENING REMARKS

No Contact Period Policy:

Starting on the date a solicitation is issued and expiring on the date the CitySecretary publicly posts notice of the applicable award on any City Councilagenda, actual and prospective respondents or bidders are prohibited fromcontacting any City employees other than the Buyer (Warren Ching) in anymanner regarding this Invitation To Bid.

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Solicitation Overview

SOLICITATION PURPOSE:

The City of Houston, Houston Airport System is looking for a ProfessionalEngineering (PE) firm to submit Statement of Qualifications (SOQ) for thedesign services at William P. Hobby Airport (HOU). FAA identified the northwestportion of the HOU airport is an area where too many runway/taxiway incursionshave occurred; HAS is requesting redesign of this area to eliminate these “HotSpots”. The qualified PE firm will provide such redesign services; all work shallbe designed to meet latest FAA standards and procedures.

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Solicitation Overview

SOLICITATION DUE DATE AND TIME:

Tuesday, December 5, 2017, 2:00 PM (CST)

QUESTIONS AND REQUESTS FOR ADDITIONAL INFORMATION DUE BY:

Thursday, November 9, 2017 – no later than 12:00 PM (CST)

Must be received electronically and directed via email to:[email protected]

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mailto:[email protected]

Additional Information and Specification Changes

Letter of Clarification “LOC”

Responses to questions received from potential Proposer(s) and any changesto the scope shall be confirmed in writing and will be posted to the HAS website(www.fly2houston.com) prior to submittal due date

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http://www.fly2houston.com/

Submittal Procedures

Proposer to submit One (1) original (marked “Original” signed in BLUE ink) and ten (10) hard copies and (10) electronic copies (USB thumb drives) of the SOQs will be received by the Supply Chain Management, Houston Airports of

the City of Houston at the address below not later than 2:00 P.M., CST, Tuesday, December 5, 2017 :

Supply Chain ManagementHouston Airports

Attn: Justina Mann, Procurement Officer18600 Lee Road

Humble, Texas 77338

All submittals must be provided in a sealed envelope/box clearly labeled on the outside with the name and address of the Proposer Firm and indicate

contents to be: “PN. 770, Solicitation No.: HWC-HOUHSE-2017-025, FAA HOT SPOTS ELIMINATING DESIGN SERVICES @ HOU”

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SOQ Submission Requirements

• Under Section 8.0 SUBMISSION REQUIREMENTS of the RFQ;• All documents listed under ATTACHMENT C: REQUIRED SUBMITTAL

CHECKLIST of the RFQ;

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Procurement Timeline

• Description Scheduled DateAdvertisement of Solicitation 10/20/17Pre-Submittal Conference 11/02/17Deadline for Submission of Questions 11/09/17Letter of Clarification Posted on HAS Website 11/20/17SOQ Due 12/05/17Notification of Shortlisted Firms (Estimated) 01/04/18Oral Presentation / Interviews (Estimated) 01/18/18Council Agenda Date (Estimated) 04/04/18NTP Contract Start Date 05/08/18

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City Forms To be Submitted With the Bid

• 00452 – Fair Campaign Ordinance• 00455 – Ownership Information Form• 00457 – Conflict of Interest Questionnaire• 00460 – Pay or Play Acknowledgement Form• 00480 – Reference Verification Form• 00481 - Anti-Collusion Statement• Attachment I – Schedule of DBE Participation• Attachment II – DBE Letter of Intent• Attachment III – Certified DBE Subcontract Terms• Contact Directory Form• Attachment C – Required Submittal Checklist

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Post-Submittal DocumentsBy the Successful Proposer

00501 – Resolution of Corporation00600 – List of Proposed Subs and Suppliers 00601 – Drug Policy Compliance Agreement00606 – Contractor’s No Safety Impact Positions00620 – Affidavit of Insurance00621 – ACORD Certificate of Insurance Form00628 – Affidavit of Compliance with DBE Program00630 – Certification of Compliance with Pay or Play Program (POP-2) 00631 – Pay or Play Program List of Subcontractors (POP-3) 00632 – OBO Certification by Professional Service Provider 00636 – Certificate of Interested Parties FORM 1295

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Office of Business Opportunity

HAS Office of BusinessOpportunity

[email protected]

(281) 233-7823

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mailto:[email protected]


Diversity Requirements:

• The DBE Goals for This project is:• 19%• The Subject Contract Will Require You To Make a Good Faith Effort

To Achieve These Goals With The Firms Listed in Your DBEUtilization Schedule.

• Bidder Introduce Yourself; Prime or Sub?

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Program Requirements:

• Deviation or Changes to Your Participation Plan.• Mediation Clauses for DBE Subcontractors• Good Faith Efforts• Subcontractor Agreements

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Certification:

• Participating Firms Must Be Certified DBE• Firms Must Be Certified DBE At Time Of Proposal Submission. If

Not Certified DBE, They Will Not Be Counted Towards ContractParticipation.

• Questions About Certification, Visit http://www.houstontx.gov/obo Or By Phone (832) 393-0600.

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http://www.houstontx.gov/obo

Project Scope and Overview

Cynthia Straughan, PE, PMPFAR 139, AD - Airfield Pavement

HOUSTON AIRPORTSINFRASTRUCTURE DIVISION

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Need is to design the layout currently planned. “Option C”

Construction will be a single procurement, CSP

CSP advertisement Aug 2018

FAA submittals at 65% (7460, night work lighting plan, specification deviations, if any)


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Overview• Importance of Taxiways• Agreement w/Stakeholders Layout as is Leave runways open at all times Consecutive Phasing

• Innovative Methodology meeting HAS Standards• Quality, Design to Budget, Schedule• Extra Work Items based on subgrade(s)• Advertise 8/18 (w/7460s, FAA reviews, & Permit)


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Hot Spot #1

Remove & dispose (up to RSAs) existing Taxiway D and partial of Taxiway M


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Hot Spot #1


Install new taxiway (Group III) from 13R to G. Remove & dispose existing taxiway from 13R to G


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Hot Spot #1


Install new taxiway (Group III) from 13R to G. Remove & dispose existing taxiway from 13R to G

Misc Panel replacement/repairs to Taxiway E as identified.


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Hot Spot #2

Relocate (Remove and Replace) existing Taxiway K1 between 4/22 and K


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Hot Spot #3

Provide appropriate striping, signage, lights, and other to discontinue use. Should budget allow, remove and dispose.


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1. Preliminary Engineering Report 30% for HAS review includinga) Subsurface Engineering Reportb) Geotechnical Reportc) Survey Drawingsd) Environmental Reporte) Cost estimate + 25%

2. Design package w/phasing 65% for HAS review includinga) FAA 7460 application b) FAA/COH deviations requests (if any) c) Cost estimate + 15%

3. Final Design w/phasing 90% for HAS review including a) FAA submittal b) HAS permitting submittalc) Cost estimate + 10%

4. Issue for Bid 100%

At a minimum, deliverables include:


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Other Elements included:

Installation / Replacement of taxiways signage, edge lights and associated infrastructure. LED is recommended to be used for all taxiway edge lights.

Installation of light fixtures, cable, spacers, multi-hole adapter rings and transformers where applicable along taxiway.

New installation shall comply with the latest FAA requirements.

Evaluate lighting circuits for loading capacity and quality of infrastructure and make recommendations.


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Other Elements included cont’d:Analysis of storm drainage impacts, if any, and recommendations to maintain existing capacity in the area. Design of pavement underdrains and outfall. Re-grade where needed in areas of demolition

All structures within safety area of the taxiways shall be aircraft rated.

Design of temporary and final pavement markings per the latest FAA Advisory Circular.

Other services needed to accomplish the intended purpose of the construction project within the allowable budget. Remember there is no “wall” in the field at the project limit lines on the drawings.


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Quality = Contract Compliance / Acceptance Criteria

a) Review of specification documents (City & FAA)b) Construct-ability (build it within the contract?)c) Bid-ability (workforce & suppliers available?)d) Safety Risk Assessmente) Sub-surface Utility Engineering/Locationsf) FAA involvementg) Operations friendly phasing


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Other:

a) On-going cost estimates = Design to Budgetb) Minimize construction interferencesc) All Electrical Work coordinated with HAS Electricald) All IT Work coordinated with HAS ITe) Construction Phase Services All Change Orders

reviewed by EOR

QUESTIONS…

Questions/Answers to be official must be in writingand will be posted in HAS website as a Letter ofClarification (LOC):

http://fly2houston.com/contractingOpportunities

Construction Site Tour: Starting 11:00 a.m.; participant need to provide photo ID, and sign the sign-in sheet.Site Visit Coordinator – Ross Williamson

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PowerPoint Template 1...Installation / Replacement of taxiways signage, edge lights and associated...

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