Anthesis LLC Confidential

WD Supplier Frequently Asked Questions(FAQs)April 2015

9 April 2015

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

If we receive request for product environmental compliance documents from a

particular WD site (example: local design group) shall we ignore the request and

wait for the email from Anthesis?

The new work flow is local SQE will notify to PEC SQE for qualification parts, PEC SQE will

notify Anthesis to request supplier reports. Once suppliers have completed their submission, the

ACS database will generate automatic email to the local SQE team to download your completed

reports from the ACS system.

How does the annual renewal of RoHS documents work? Is it on per expiration of

every lab report or will it trigger when all the lab reports expires?

The WD requirement is that each lab report must be renewed before it becomes one year old.

Suppliers should track the dates on their lab reports, and make sure they submit new lab reports

before they are out-of-date. The ACS database will track the renewal date for lab reports and

send suppliers a reminder 30 days before the due date for RoHS, halogen and XRF third party

lab reports.

Can an example be demonstrated of how an existing 1752-2 document get

automatically uploaded?

Yes, the automatic uploading of 1752-2 data can be demonstrated by Anthesis. You can refer to

demonstration material from the training presentation, “Supplier Webinar March 2015.pdf” or feel

free to call one of the 2 telephone numbers on the Help Desk page of the training presentation to

schedule a demonstration. Anthesis is developing a “WD/Anthesis Environmental Compliance

Website” for supplier to watch a training video via website. The website should be ready by 2nd

week of April 2015.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

What if you have non-conformities? How can we handle those?

For non-conformities wherein the material or component do not comply with WD 001669

spec: Suppliers are required to ensure that process, material and internal procedures meet

WD ENVIRONMENTAL SPECIFICATION FOR MATERIALS, COMPONENTS AND

PRODUCTS 2096-001669 (latest revision).

For non-conformities wherein the lab reports or WDCDC submissions are incomplete or if

they have errors, Anthesis will send out an email message summarizing the errors found

and suppliers must respond back with corrected and/or completed submissions of lab

reports and WDCDC

Also, as this procedure is getting implemented, do we have to submit results

for ALL the existing programs? if so by when?

This new PEC procedure and spec. revision have already been implemented. Suppliers

should review the spec. and ensure all existing parts comply with the latest spec. Suppliers

are required to submit the WDCDC form and lab reports to Anthesis upon request.

Existing data that we've previously submitted - is that being ported by

Anthesis so that we don't have to resubmit in new format?

You may be required to re-submit data on parts you previously provided to WD. This is

because the new process requires data in the industry standard IPC1752A (WDCDC)

format. This industry standard format will allow WD to automatically load your data into the

ACS database and perform automated validation of data. You will receive requests from

Anthesis for any parts that you need to re-submit.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

Are there any email attachment size limitations for WDPEC@anthesisgroup

email address?

The WDPEC@anthesisgroup email does not have a file size limitation, You should check

your own email system to determine whether you have limitations. If your file sizes are too

large for a your email system, contact Anthesis for instructions on how to provide those

large files.

What does XRF stands for?

X-ray fluorescence (XRF), is an inexpensive screening method used to determine

compliance levels in products and parts.

So it means that we need to submit all the new tests to WD? What if we have

tested the phthalates before, do we need to do it again?

Phthalate test reports are only required one time. They do not require annual renewal like

RoHS and halogen. If you already have a phthalate lab report you can submit it to Anthesis.

When will WD send this new rev AN of WD environmental specs to the

suppliers for review and feedback?

Anthesis will send AN rev. of 001669 to all supplier by April 10.

Wouldn't it be better to have our company unique ID Number in the File

naming format?

Thank you for the suggestion we will take it under consideration.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

After we received the WDCDC form, how long should the supplier reply?

You will receive a request email from WDPEC@anthesisgroup.com. There will be a due

date in that request email. Please ensure that you achieve that required due date. The due

date will normally be 7 days after the request date.

I noticed the IPC1752-2 is not pdf file format, can we export pdf file format

too?

The IPC1752-2 file format is a pdf data input format. This format has an Export Data button

on page 2 that produces an XML output. The XML output can be imported to the WDCDC

form. The training document you received from the webinar explains how to do this import.

If you need help with it, call one of the telephone numbers shown on the Help Desk page of

the training material.

Is there any tool that can be used to validate whether there is any error before

uploading to the system?

The WDCDC format spreadsheet has some built in validation that will help you to have an

error free submission. These validations will be expanded over time. If you have

suggestions please submit them to Anthesis at the email address shown on the Help Desk

page of the training document.

Where to upload the lab report after compressed into zip format?

After you zip your lab reports you will attach the zip file and your WDCDC file to an email

and return it to WDPEC@anthesisgroup.com.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

If the Lab report was applied across all project, do we need to submit the lab

report on each time or once per year?

You should submit the lab report for each part that it applies. That will ensure that ACS

connects the lab report to the correct part(s).

For the WD part number, there is revision no. Do we need to add the revision

no when naming the file?

WD part number revision level is not required by the file naming convention.

The submission need to reply by the recipient who receive email from

Anthesis or can be reply by the person in charge who handle in HQ? So, I can

get the PIC in HQ to submit with the subject from Anthesis.

The reply to WDPEC@anthesisgroup.com can be done by someone else, other than the

recipient of the request email. However, please keep the Subject line of the email the same

to make it easier for us to identify which request is being covered.

One more question, regarding file name. The supplier name need to be in full

name or short form name?

Please use the file naming convention found in paragraph 10 of WD ENVIRONMENTAL

SPECIFICATION FOR MATERIALS, COMPONENTS AND PRODUCTS 2096-001669

(latest rev). Do not shorten the file name.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

Will list of CAS# be provided?

It is acceptable to use any valid CAS #. Please ensure the CAS#s you use are valid before you

submit otherwise it will be flagged as an error. You can go online and find sources for valid

CAS#s.

Follow up question with supplier name -- what would be the name if suppliers

have more than 1 commodity supply in WD

When you receive the request email from WDPEC@anthesisgroup.com it will have your supplier

name already pre-loaded in the WDCDC form. Please keep the supplier name the same, unless

there is an obvious error

How to get the form? Is there any attachment size limit to email flow?

When you receive the request email from WDPEC@anthesisgroup.com it will have a WDCDC

form attached. The attached WDCDC form will have the PN, supplier name, requestor name and

other fields pre-populated to assist you in filling out the form. The WDPEC@anthesisgroup email

does not have a file size limitation. There is another FAQ that more fully answers this email size

question.

How to select a drop down on Supplier Acceptance if we not fully comply with WD

Env. Spec., 2096-001669? Where can be put Wavier letter that it approved by WD?

Please send an email to WDPEC@anthesisgroup.com describing your situation or call the Help

Desk. We will provide you with a WDCDC that will allow a different drop down choice. For the

Waiver Letter, we have a tab in WDCDC, File Reference, where you can reference the Waiver

Letter. Also attach the Waiver Letter along with your WDCDC and Lab reports when you send

your submission to WDPEC@anthesisgroup.com

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

If the RoHS & HF result on third party lab change, do we need to re-submit

WDCDC of all part number that we submitted previously again?

You do not need to change your WDCDC unless the results of the RoHS or HF lab report

indicate that the material content is different. If you learn from the new 3rd party lab report

that the material content is different, then you must submit a new WDCDC and we will just

record the data in ACS database.

What is PEC?

PEC = Product Environmental Compliance; all suppliers to WD must comply with WD

ENVIRONMENTAL SPECIFICATION FOR MATERIALS, COMPONENTS AND

PRODUCTS 2096-001669 (latest rev), which includes EU RoHS, Reach, Halogen free, etc.

Besides the legislative requirements, WD has also included customer’s requirements that

are more stringent than what is required by law.

What is the Western Digital Compliance Data Collection (WDCDC) form?

Anthesis, as suggested by WD?

The WDCDC is an Excel-based data collection form that WD suppliers will use to declare

full material disclosure (FMD) data for their parts and materials. The WDCDC is compliant

with the IPC-1752A data exchange standard. The information provided by suppliers in the

WDCDC will be used to verify compliance with all WD ENVIRONMENTAL SPECIFICATION

FOR MATERIALS, COMPONENTS AND PRODUCTS 2096-001669 latest revision.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

Are suppliers required to submit data for a part using WDCDC if the data has

been submitted using WD Supplier Declaration of Conformity Form 2093-

701020-001?

Yes, as WD ramps up use of the WDCDC, some suppliers may be asked to provide a

WDCDC and lab reports for a part even if they have previously submitted data for the part

to WD.

Should suppliers submit their submission by exporting their WDCDC to 1752A

xml?

No. Currently, Anthesis will only accept submissions using the WDCDC Excel format

because of the Lab Report Data Tab. In the future, Anthesis is committed to implement

compliance to IPC 1753 lab report xml exporting.

What are the compatible excel versions of WDCDC?

WDCDC is compatible with Windows Excel version 2007 SP 2 and above.

Is it acceptable to declare some substances as proprietary/trade secret?

WD currently allows suppliers to declare substances as proprietary/trade secret up to 5% of

the weight of a homogeneous material. In the future this allowance will be tightened.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

What CAS number should suppliers put for Proprietary Substances?

Suppliers must use the value “12345678 ” as the default CAS number for Proprietary

substances.

The instruction for Supplier ID says I need to enter my DUNS Number. How do

I obtain a DUNS Number?

The Data Universal Numbering System, abbreviated as DUNS or D-U-N-S, is a proprietary

system developed and regulated by Dun & Bradstreet (D&B) that assigns a unique numeric

identifier, referred to as a "DUNS number" to a business entity and location. DUNS number

is an international recognized standard for business ID. If you do not have a DUNS number,

you may obtain or update your DUNS number at the following site: http://www.dnb.com/get-

a-duns-number.html and refer to this online tutorial video:

https://www.youtube.com/watch?v=1ykhU7hQrSg. There is no charge for requesting and

obtaining a DUNS number.

What test laboratory facilities should supplier use?

WD does not endorse a specific test laboratory, but they do require that the laboratory is

ISO/IEC 17025:2005 certified. See WD 2096-001669 latest revision. The laboratory may be

internal or external to the supplier.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

What test methods should suppliers use?

Suppliers should use proven test methods from IEC, EPA, ASTM, or other standards

organizations as indicated in the table in paragraph 10 of WD ENVIRONMENTAL

SPECIFICATION FOR MATERIALS, COMPONENTS AND PRODUCTS 2096-001669

latest revision. Homogeneous materials in each component part shall be tested for RoHS

critical substances by ISO 17025 RoHS accredited labs using methods referenced in IEC

62321.

Are all suppliers required to submit HF Lab reports and answer the HF

information in WDCDC?

No, this is only applicable to WD part numbers with designations XXXX-77XXXX, XXXX-

20XXXX-XXXX, XXXX-80XXXX-XXXX and/or those with “HF” in the part description.

Do homogeneous materials have to be tested for all substances? (e.g. metals

in ceramics)

Suppliers are not required to test homogeneous materials for substances they know are

NOT in that material by design. However, it is encouraged to suppliers that they maintain

baseline test data for all homogeneous materials on a wide range of substances to cover

occasional customer audit inquiries.

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FAQ (Frequently Asked Questions)Communication to Suppliers

WD CONFIDENTIAL

Are there requirements for the Laboratory Report Format for Homogeneous

Materials Testing?

Yes, Third Party Laboratory reports must be in English, and must include the following

items in reports:

- Laboratory Name and location

- Date of sample receipt and sample analysis

- Name of material tested

- Unique Lab Number or Report Number

- Signature of responsible person

- Analysis method used (Reference to methods in 62321)

- Flowchart of test methods (must say “completely dissolved” for Pb, Hg, Cd)

- Measurement result

- Detection limit of each method

-Photo of material tested