1. FILEMAKER8SERVER ADMINISTRATION Paula Beveraggi Educational Technology Services

2. AGENDA

Who is the FM Manager

Hosting/Unhosting the databases

Scheduling the Backups

Troubleshooting Tips

3. Who is the FM Manager ?

The FM Manager is the person who will be responsible for serving the databases to the network as well as creating and managing the databases.

This could be the Tech, Media Specialist or even the AP.

4. How do I get the Remote Administration software forMAC?

The remote administration for FileMaker Administration runs as an independent application.It is no longer considered a plug-in.

The Remote Administration is available from the server application software and can be downloaded from the servicedesk:

servicedesk/osx/FileMaker/Filemaker 8 Files/Filemaker Server8

Launch the application like you are installing the server application.

5. Installing the Remote AdministrationSoftware 4 MAC 1 2 3 4 6. Installing the Remote Administration 4 MAC The Remote Admin software is now available on your dock. 5 6 7 7. Remotely Administering FileMaker Databases 8. Before you can remotely administer your FM server to host databases, you must place the files in the location in which you intend to host through the shared volume on the network.As a default, FileMaker places a Sample database for you in this location to test for hosting and un-hosting. Remotely Administering FileMaker Databases 9. Location of Hosted FileMaker Databases - MAC In theLibraryfolder, underData , in theDatabasesfolder is where the files are placed to be hosted on the server. This is the default location that FileMaker uses within its structure. 10. NETWORKING A DATABASE Before you can host out a database, you must prepare it for the network. This was previously known asSingle User, Multi User, Multi User Hidden. 11. Networking a database Under FileMaker Pro Advanced Menu,Select Sharing, then select FileMaker Network 12. You must do this beforenetworking a database By default, Network Sharing is turned off and No Users is selected.You must select Network Sharing On andAll Users for the files to be accessible to users. 13. Logging directly into anFM Server 4 MAC Launch the Server Application The 1st picture is your favorite list w/o any servers listed The 2nd picture is your local server. Click Add to Favorites The 3rd picture is your local server saved as a favorite. 14. Logging directly into anFM Server 4 MAC You can also click on Add to Favorites and it will provide you with a location to enter server information that you are attempting to connect to.This next process is not normal practice.Use this feature if your server does notshow up in your list. 15. Logging directly into anFM Server 4 MAC By double clicking in each column, you can enter the necessary information for the Server name and IP. 16. Summary Tab 17. Database TabOpen File By default, FileMaker places a Sample Database to test with. When a file indicates Normal , it is open/available to the users on the network to connect to. This occurs when the FM service is started for Remote Administration. This picture indicates that there are no clients connected tothis database. 18. When status of a file is Closed , the file is no longer available for network for access through the client application.Database TabClosed File 19. Highlight the database that needs to be opened.In the Menu, select Action, Databases, select Open Database , the file will be available for network for access through the client application. To Open aFile 20. Who areConnected ? 21. Remote Administrator If a user is using the Remote Administration software for FileMaker, the the user shows up in the as Administrator in the list. 22. View Clients Connected to aHosted Database The computer named with the standard naming convention is important here. Or you can view the # of clients connected to a hosted database from the Client tab. You can view the # of clients connected to a hosted database from theDatabases tab. 23. Sending a Message to Clients A message can be sent to any client connected to the networked database. 24. Sending a CloseMessage Database A message can be sent to anyone connected to a networked database. 25. Understanding Filemaker Backups 26. Scheduled Daily TasksEach day is scheduled to a pre-specified location on the server.The is a default path in which the databases are scheduled to backup to. This backup is scheduled for Mondays only.This backup will occur each Monday without an end date. 27. Scheduled Backups Here you see 3 scheduled backups listed.If you wish to have more than what is scheduled here, then you can create additional backups.Each backup overwrites the previous backup, so if you have to go back to an overwritten date, then you will have to revert to the Servers backup tapes to retrieve the information. 28. How to run an unscheduled (immediate) backup Highlight the backup that is scheduled in the list as seen above. In the menu, select the Action tab and select Run Schedule Now . 29. Useful and Troubleshooting Information forFM Server 30. Plug-ins Tab You would want this box checked if your are using plug-ins to run some FileMaker files. This can be set for more advanced users. 31. StatisticsTab This box is to check the statistics that would show peak Users or usage.It will also show you how many clients are Connected as well as how many files. 32. ConfigureTab # of Connections You can see that there are additional tabs within the Configure Tab. Here you will see how many network databases can be hosted and how many web enabled databases can be hosted. You may have the ODBC and JDBC connections enabled as well as a time a set for how long a user can remain idle.This would be beneficial if you have 33. ConfigureTab # of Databases to host You can host up to 125 databases.Anymore than that, files will be dropped.This means that if you have 126 files, then the first 125 files will host. 34. If you cannot remotely administer FileMaker, check to see if Users are allowed to Remotely Administer this server. If a password has been set, it may be ksedpleh which is helpdesk backwards.ConfigureTabRemote Administration 35. The End