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The Eurostars Programme is powered by EUREKA and the European Community
The Eurostars ProgrammeAnswering the research ambitions of
innovative small businesses
Svatopluk HaladaEUREKA Secretariat
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> Eurostars Programme is the first European funding and support Programme to be specifically dedicated to R&D-performing SMEs
It’s a multi-annual joint EUREKA-EU programme (2008-2013), which combines:
> National R&D programmes from 33 countries (300+ M€ committed)
> FP7 (up to 100 M€ committed)
> EUREKA Secretariat (20+ years of experiences of involving in the national R&D programmes)
The Eurostars Programme
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Adoption by theEuropean Parliament10 April 2008
Adoption by the Council of Ministers 23 June 2008
Eurostars exploits Article 185 of the
Treaty on the Functioning of the European Union (TFEU) [ex Article 169 of the Treaty establishing the European
Community]
requiring co-decision by the European
Parliament and the Council of Ministers
Adoption by the European Union
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The Eurostars ProgrammeEurostars in glance
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> 5Eurostars project criteria
> Consortium leader is an R&D-performing SME*> At least 2 participants from Eurostars participating
countries> Project duration is less than 3 years> Market introduction is foreseen within 2 years after
project completion> The R&D-performing SME(s) are undertaking at
least 50% of total project costs> Well balanced partnership (no country responsible
for more than 75% of total project costs) > No restriction on thematic area (bottom up)
*/At least 10% turnover or 10% full time equivalent (FTE) dedicated to R&D
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AustriaBelgiumBulgariaCroatiaCyprusCzech RepublicDenmarkEstoniaFinlandFranceGermanyGreeceHungaryIcelandIrelandIsrael
ItalyLatviaLithuaniaLuxembourgMaltaThe NetherlandsNorwayPolandPortugalRomaniaSlovakia SloveniaSpainSwedenSwitzerlandTurkeyUnited Kingdom
status: 28 October 2010
Eurostars participating countries
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EVALUATION PHASE MONITORING PHASESUBMISSION
OF PROPOSALS & ASSISTANCE
Cut-off date Communication of funding results
Time
14 weeks
Eligibility check / NPC Cover note
IEP sessionRanking list
Approval of the Ranking list by HLG
Project initiation
Market introduction
Max. 3 years 2 years
Registration
Contact National Project Co-ordinator
Check the Eurostars Guidelines for Applicants
Technical assessment
FUNDING SYNCHRONISATION
5 weeks
Project execution
Check Guidelines for Participants
Final Consortium Agreement
Contact National Project Co-ordinator
Contact National Funding Body
Project Progress Report
Final Report
Market Impact Report
Eurostars process
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The Eurostars ProgrammeManagement Structure
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> 9Eurostars management
> Eurostars High Level Group
> Eurostars Advisory Group> Eurostars member countries
network> EUREKA Secretariat in Brussels
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> 10Management structure
Eurostars High Level Group>to supervise the implementation of
Programme>to nominate the members of the Eurostars
Advisory Group (EAG)>to approve the operational procedures to run
the Programme>to approve the call planning and call budget>to nominate Chairman and IEP members>to approve the ranking list of Eurostars
projects to be funded
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> 11Management structure
Eurostars Advisory Group>Composed of EUREKA/Eurostars NPCs>Chaired by the EUREKA Secretariat>Recommendation on implementation of the
Programme (e.g. funding procedures, evaluation and selection process, project monitoring)
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> 12Management structure
EUREKA Secretariat > Eurostars Team is an integral part and charge for the
execution of the ProgrammeRole and responsibilities> Establishment of the yearly call budget, organisation of
call for proposals and reception of the project proposals (single entry point)
> Organisation of the eligibility and evaluation project proposals
> Organisation of the selection project proposals for funding> Project monitoring> Decentralised management of the EC funding contribution> Reporting to the Eurostars HLG, EUREKA HLG and the
European Commission> Promotion of the Eurostars Programme
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> 13Eurostars network
The NPC network - role >Support in setting up a project application>Performing pre-screening>Performing part of the eligibility check and
writing the Cover note>Involvement in the monitoring of ongoing
Eurostars projects>Information and promotion on the
Programme
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The Eurostars ProgrammeProject Application Submission
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> 15Information website > www.eurostars-eureka.eu
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> 16Guidelines for applicants
> Download PDF atwww.eurostars-eureka.eu/forms/guidelinesforapplicants.pdf
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> 17Support and assistance from EUREKA
Discuss your application with your local NPC
Ensure that all of your partners discuss the application with their local NPCs
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> 18Signing up as a Eurostars applicant
Submit an application Download an empty Project application form Download the Eurostars ‘Guidelines for applicants’ Download the skeleton for the Consortium agreement Download the checklist for the creation of a Consortium agreement
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> 19Eurostars Registration
One registration per application is required
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> 20Eurostars Application form
Application form
Ensure that the Application form is the latest version
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> 21Upload Application form
Check availability of acronym
Upload project application form
Pass validation check
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> 22Upload annexes
Upload remaining documents
Draft Consortium Agreement
in English according to skeleton
Financial Document for each participant
Certified Accounts Business Plan
Not required for public organisations
Other annex (optional)
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> 23Draft Consortium Agreement Must cover all aspects
contained within the skeleton provided
Does not need to be identical Can contain more information Do not use FP model
Focus on Project Management Access to existing know how Protection of project results Exploitation of project results
Agreement of partners is critical
This is a legal document. You must be happy with all aspects.
Important to have a strong draft document
Protects partners Protects project Provides clarity for roles Can help with faster processing
and commencement
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A confirmation of the participation to the project is asked by sending the document signed by fax or mail to the Eureka Secretariat address within 7 days following the sending date and maximum 7 days after the cut off date.
Confirmation and signing of application
A confirmation of the participation in the project is sought by sending a ‘signature and commitment form’ to each participant after the cut-off deadline. This must be returned to the EUREKA Secretariat within 5 working days of its delivery.
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The Eurostars ProgrammeAssessment process
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> 26Central evaluation process
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> 27Eligibility check
The EUREKA Secretariat is responsible for providingthe eligibility check
1. Consortium leader is an R&D-performing SME from a Eurostars participating country?
2. At least one other participant is from another Eurostars country? 3. R&D-performing SME(s) contribution 50 % or more of the total
project costs? 4. Is the consortium well balanced? (no single participant or country is
responsible for more than 75 % of the total project costs)5. Is the project duration 3 years or fewer? 6. Is market introduction within 2 years of the project’s completion?7. Does the project meet the EUREKA criteria? (No restrictions on
thematic area, civilian purpose)
10% FTE engaged in R&D or 10% turnover dedicated to R&D
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> 28Cover note by National offices
The National Offices are responsible for answering eligibility questions relating directly to the project participants from their country
1. Is this participant is a legal entity in the host country?
2. Should this participant be accepted following the application of national track record?
3. Are there serious doubts as to the finances and practices of the entity (bankruptcy, fraud, no viability)?
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1. Technical assessment by two independent experts /EUREKA Project Assessment Methodology – PAM/
> Basic Assessment> Well balanced partnership; Added value through cooperation> Technological and managerial capacity of all participants> Methodology; Cost and financing structure
> Technology and Innovation> Degree of technological maturity> Technological achievements envisaged> Degree of Innovation
> Market and Competitiveness> Market size, access and risk> Time to market> Return on investment
2. Evaluation and ranking by members of the Independent Evaluation Panel (IEP)
A two-steps of central evaluation process
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> 30The selection of Technical experts
The project officers select 2 experts and 1 reserve
Experts cannot assess projects involving their own countryConflict of Interest declarations are required
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0
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AT BE BG CH CY CZ DE DK EE ES FI FR GR HU IE IL IS IT LT MK NL NO PL PT SE SI SK TR UK
IND/TRATECMEAMARENVENEICTBIO/CHEFOOD
Who are Technical experts• Industrialists and Academics with
specialist technical knowledge and market appreciation
• Selected according to eligibility criteria and experience
• 574 Experts accepted to database• 485 Contracts signed from 29 countries
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> 32The assessment of applications
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• Independent Evaluation Panel : Chairman + 8 members
Evaluation by the IEP
Each of the IEP members evaluate each individual proposal
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> 34Ranking of applications by the IEP
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> 35Eurostars HLG endorsement of the IEP Ranking list
Threshold less than 60% in each criteria and less than 67% overall
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> 36Funding availability and contribution simulatorMember At start IncreaseC1 15000C2 14500C3 11200C4 3000C5 4000C6 5000EC 25% 13175 FixedTotalEC budget 20000
C1 C2 C3 C4 C5 C6 EC
FundingProject/
RankTotal
funding Reject? Budget 15000 14500 11200 3000 4000 5000 13175OK 1 6 310 X 945 X 4 725 X 11980 2 995 25,00% After1 10268 13791 7656 3000 4000 5000 10180
OK 2 3 725 X 1 260 X 2 068 X 7053 1 763 25,00% After2 10268 10998 6711 1449 4000 5000 8417
OK 3 3 070 X 1 768 X 4838 1 210 25,00% After3 7965 10998 5385 1449 4000 5000 7207
OK 4 240 X 2 360 X 4 700 X 7300 1 825 25,00% After4 7965 10818 3615 1449 4000 1475 5382
OK 5 1 350 X 2 920 X 4270 1 068 25,00% After5 6953 10818 3615 1449 1810 1475 4315
OK 6 1 160 X 1 540 X 2700 675 25,00% After6 6083 10818 3615 1449 1810 320 3640
ASK 7 315 X 2 850 X 1 800 X 4965 1 241 25,00% After7 5846 8680 3615 1449 1810 -1030 2399
OK 8 4 275 X 1 800 X 6075 1 519 25,00% After8 5846 5474 3615 1449 460 -1030 880
OK 9 1 985 X 1 550 X 3535 880 24,89% After9 4355 4309 3615 1449 460 -1030 0
ASK 10 1 400 X 1 500 X 660 X 1 080 X 4640 0,00% After10 2955 2809 2955 1449 460 -2110 0
OK 11 2 350 X 1 100 X 3450 0,00% After11 2955 459 1855 1449 460 -2110 0
ASK 12 1 600 X 2 600 X 4200 0,00% After12 2955 459 1855 1449 -1140 -4710 0
ASK 13 1 200 X 900 X 2100 0,00% After13 1755 -441 1855 1449 -1140 -4710 0
ASK 14 700 X 800 X 1500 0,00% After14 1755 -1141 1855 649 -1140 -4710 0
ASK 15 1 650 X 840 X 2490 0,00% After15 1755 -2791 1855 -191 -1140 -4710 00 0 0 0 0 0
X Budget available at the funding agencyX Budget not available at the funding agency
top up The Eurostars budget is allocated to the participants of the project to increase the fundingdistributed The Eurostars budget is allocated to the global funding agency budget to increase the number of projects
Funding table
C4 C6Eurostars
contributionC1 C2 C3 C5
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> 37Funding of successful project applications
> The funding of partners is based on the national funding rules
> The funding of projects is following the ranking list until national budget exhaustion
> All partners of a Eurostars project must have a funding secured
> Upon receipt of the “funding availibility” letter, all participants must contact their NPC within 10 days
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The Eurostars ProgrammeResults of cut-off 1-5
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First deadline: 8 February 2008Second deadline: 21 November 2008Third deadline: 24 September 2009Fourth deadline: 25 February 2010Fifth deadline: 30 September 2010
Sixth deadline: 24 March 2011
The Eurostars Programme
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> 40Rate of eligible – Above threshold
215
317
279
316343
133111 112 102
276
236245
189
85899064
0
50
100
150
200
250
300
350
400
COD1 COD2 COD3 COD4 COD5
# ap
plic
atio
ns
Applications Received Applications Eligible Applications Above Threshold Projects funded
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> 41Eurostars Programme - global overview
Submission Stage Cut-Off1 Cut-Off2Cut-Off3 Cut-Off4
Cut-Off5 Total
1. Applications Received 215 317 279 316 343 14702. Total Budget 300 M€ 446 M€ 385 M€ 421 M€ 495 M€ 2061 M€3. Number of Applicants 667 1098 957 1061 1092 48754. Number of SMEs 74% 73% 71% 71% 72% 73% Evaluation Stage 5. Applications Eligible 189 245 236 268 … 9386. Applications Above Threshold 133 111 112 102 … 458
Funding Stage 7. Projects Funded 90 89 85 64 … 3288. Total Budget 129 M€ 128 M€ 130 M€ 80M€ … 472 M€
• Public Funding * 60 M€ 63 M€ 61 M€ 38M€ … 222 M€> Members States Funding * 45 M€ 47 M€ 46 M€ 28M€ … 166 M€> EC Funding * 15 M€ 16 M€ 15 M€ 10M€ … 56 M€*Estimations based on the average public funding rate
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> 42Global Overview- Project profile
Cut-Off1
Cut-Off2
Cut-Off3
Cut-Off4
Average cost (M€) 1.4 1.5 1.5 1.3Average participants per projects 3.1 3.4 3.3 3.4Average countries per project 2.4 2.5 2.4 2.4Average duration (months) 30 29 29 27
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> 43Global overview - Project applicants
> Overall, 73% of the applicants are R&D SMEs and SMEs, 5% are large companies, and 21 %
are Universities and Research Institutes
Type of applicants Cut-Off 1 to Cut-Off 4
476717 631 734
0200400600800
10001200
Cut-off1
Cut-off2
Cut-off3
Cut-off4
University
SME
Research Institute
R and D Performing SME
Other
Large company
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> 44Global overview - Project participants
> Overall, 71% of the applicants are R&D SMEs and SMEs, 6% are large companies, and 22%
are Universities and Research Institutes
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> 45Global overview - Technological areas
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Cut-off 1 Cut-off 2 Cut-off 3 Cut-off 4
CHEFOODMARMEATECENEENVIND/ TRABIOICT
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> 46Global overview - Market areas
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Cut-off 1 Cut-off 2 Cut-off 3 Cut-off 4
EnvironmentTransportEnergyOtherICTIndustrialMedical / Health
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> 47R&D SMEs profile
Average Annual Turnover of R&D SMEs
€2,833,478
€2,264,126
€3,326,470
€1,999,178
Cut-off 1 Cut-off 2 Cut-off 3 Cut-off 4
Average Number of Employees in R&D SMEs
26
3134
29
Cut-off 1 Cut-off 2 Cut-off 3 Cut-off 4
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> 48Types of consortium – Approved projects
Types of Consortium - Approved projects
37% 31% 34% 25%
10%9% 6% 13%
6%
36% 32% 29%36%
9% 13% 8% 19%
7% 8% 14% 8%
1%6%
2%
0%
20%
40%
60%
80%
100%
120%
cod1 cod2 cod3 cod4
1 or more R&D SME+ Large company + R&U1 or more R&D SME + Large companyMore than 1 R&D SME + 1 or more R&U1 R&D SME + 1 or more R&U1 or more R&D SME + SME2 or more R&D SMEs
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The Eurostars Programmeis effective
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>Predictable procedures (effective EUREKA network support and transparency)
>Short lead-time (3 months from cut-off date to evaluation results)
>Funding is assured (national commitment)
Eurostars is effective because…
The Eurostars Programme is powered by EUREKA and the European Community
> 51Main motivations for participationMain motivations for participating in Eurostars
Mutual sharing of human and
financial resources
Develop new products/services/
processes
Complement skills with the skills of other participants
Obtain public funds
Access new markets
Mutual sharing of existing know-how
Share the risk Develop strategic co-operation
with competitors
Other 0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
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Next cut-off date:Cut-Off 6
24 March 2011 at 20h00 CET
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