PowerPoint (PPT):A Word Processor that Can Teach?

Eva M. Fernández

September 25, 2002Queens LOTE ConsortiumQueens CollegeLOTE@qc.edu

PPT: Main Features

Create SLIDES to project on a screen, from PC to print-out as transparencies & use with

overhead projector Integrate text and other multimedia

content Deliver presentations

in formal or informal settings in classrooms or conferences

Today’s Menu

Entering and formatting text Working with the user interface Printing slides Saving your work Running a slide show

approximately 10 mins. per topic,with time to experiment

Assumptions & Disclaimers

You’re familiar with: using a mouse using a keyboard using Windows 95 (or higher)

Mac v. PC versions of PPT PPT 97 v. 2000 v. 2002,

Why Bother Learning PPT?

Isn’t it just a glorified word processor? yes… but,

PPT (and other similar software titles)ISN’T (aren’t) JUST FOR MANAGING TEXT

to use Microsoft’s jargon:

“you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”

found somewhere on the Microsoft.com website

Word Processors ~Word, WordPerfect, Wordstar, …

entering large amounts of text printing text, or displaying it on a small

computer screen so…

small fonts, aligned left, portrait orientation can manage incorporation of multimedia objects,

but can’t display them well keyboard commands great for entering and

formatting text, but not necessarily ideal for presentations

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

Designed for making slides default font sizes are big

default alignment and spacing of text varies, depending on slide layout

default image is oriented as landscape ideal for overhead projectors

with data projectors, takes advantage of screen size

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

Designed for running slide shows features to maximally use screen when

running a presentation

keyboard commands to simplify presentation tasks browsing from slide to slide

changing color of screen

using a pen or a pointer

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

AND you can associate a slide with notes, an outline, etc. simplifies making handouts and

summaries helps organize ideas improves efficacy of presentation

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

FINALLY, you can save presentations as HTML files, to upload to the web for asynchronous delivery of lectures /

talks features to set up “Online Broadcasts”

Finding the program

In my machine: somewhere in the Start button menu C:\Program Files\Microsoft Office\Office\

POWERPNT.EXE

Find it in your lab machines now

Working with the user interface

Menus file, edit, view, insert, format tools slide show

Toolbars standard, formatting outlining animation

.. .. .. ....

Windows / Views

The buttons at the bottom left:

Outline

Full Slide

Slide Sorter

Slide Show

Normal View

Multi-Panel Interface

the slide itself (workspace): CENTER slide thumbnails or outline: LEFT slide design or slide layout: RIGHT notes: BOTTOM toolbars: TOP (& BOTTOM)

scrollbar: RIGHT status bar: BOTTOM

Entering and formatting text

Your first slide

Entering Text

Adding slides: default layout Title slide Bulleted list 2 column text Table etc.

Advantage of using default layouts: generates outline automatically

Formatting Text

“Format” menu “Formatting” toolbar

change font size change line spacing, paragraph alignment changing / adding / deleting bullets

also, “Slide Layout” and “Apply Design”

Remember to right click for formatting(and other such) options

Changing the Default Font

For a given text box, or part of text box: select text, change font

For all the text entered so far: “Format” > “Replace Fonts...” > “Replace”

For any text to be entered: “Format” > click on “Default for new objects”

Printing Slides

As overheads on plain paper on transparencies

As handouts the black-and-white print-out the outline print-out

Saving your work

“Save” & “Save As…” presentation (*.ppt) show (*.pps) outline (*.rtf) set of slides (*.gif, *.jpg, *.tif, etc.)

“Save As HTML…” (possibly next session)

Embedding true-type fonts “Pack and Go…”

Running a slide show

the “full screen” view keyboard v. mouse black-outs, white-outs navigating through slides the mouse as pointer or pen

Keyboard shortcuts

Advance to next slide: space, N, right or down arrow, enter, page down

Return to previous slide: backspace, P, left or up arrow, page up

Go to slide number “#”: “#” + enter

End show: esc, ctrl+break

More keyboard shortcuts

black-out: B white-out: W

show / hide arrow pointer: A

pointer-to-pen: ctrl+P pen-to-pointer: ctrl+A

hide pointer & button: ctrl+H erase drawing: E

Homework:

Make your own PPT presentation… focus on making the text appear the way you

want it to save it in various formats and see what happens print out some slides, a handout, an outline

As a reference, download a copy of this presentation: http://www.qc.edu/~efernand/PPT/

PPT 2: Beyond the Text

PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs

Learn how to manipulate: images, tables, graphs, sounds, moving pictures,

and the like Bring…

multimedia objects to “play” with a floppy or two, to take your work with you

Questions? Comments?

Please send e-mail toLOTE@qc.edu

Thanks!