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What is Microsoft PowerPoint?

• Microsoft PowerPoint is a presentation program developed by Microsoft, that allows you to create slides,

handouts, notes, and outlines. It is

part of the Microsoft Office suite.

Microsoft PowerPoint is a presentation program developed by Microsoft

that allows you to create slides, handouts, notes, and outlines. It is part of

the Microsoft Office suite.

Point out the version that is in use for this class. Microsoft Office PowerPoint

-Version 2003.

Starting the Program

When

PowerPoint starts, you will

see a

window like this one.

To create a PowerPoint Presentation left click Start > move to Programs >

left click Microsoft PowerPoint 2003.

PowerPoint Applied Dayton Metro Library

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Slide

A slide is a single page

of a presentation. Slides

may contain text,

graphics, movies, and

other objects, which

may be arranged freely

on the slide.

Slide: A slide is a single page of a presentation. Slides may contain text,

graphics, movies, and other objects, which may be arranged freely on

the slide.

Toolbars

Toolbars

Toolbars - a row of icons on a computer screen that are clicked on to

perform frequently used functions.

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Toolbars are adjustable. Left click and hold the Handle to adjust the

toolbar. Handles are identified by a vertical row of light grey dots.

The handle of a toolbar is located in the first position on the left side of the

toolbar.

Toolbars Options

Toolbar Options

are accessible under View on

your Menu

Toolbar.

Toolbar Options

Turning Toolbars off when they are not in use.

To the left of each function a check mark is displayed if that function is

active. To turn off a specific Toolbar, left click on that function to uncheck.

Your tool bar will be removed from your window.

Turning Toolbars on when they are needed.

If the check mark is not displayed to left of a function, it is inactive. To turn

a specific Toolbar on, left click on the function to display the check mark.

Your tool bar will be viewable on your window.

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Help

Help : accessible

on the Standards Toolbar or the Task

Pane, gives you multipliable

options for assistance. Search by subject using the text box or by

the Table of Contents. The Help

task pane also

gives access to online assistance

through Microsoft Office Online.

“Help” for PowerPoint.

Help : accessible on the Standards Toolbar or the Task Pane, Help gives

you multipliable options for assistance. Search by subject using the text

box or by the Table of Contents. The Help task pane also gives access to

online assistance through Microsoft Office Online.

Slide Layout

Slide Layout

Options

are layouts that contains

placeholders,

which in turn

hold text such as titles and

bulleted lists

and slide

content such as

tables, charts, pictures,

shapes, and

clip art.

Slide Layout

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The Slide Layout options appear in the Task Pane.

Task Pane: enables users to have quick access to common features,

information, and commands. By default, the Microsoft task pane opens

on the right hand side of the window. Users who need access to the task

pane and are running a compatible version of Microsoft Office can

quickly get to the task pane by using the keyboard shortcut CTRL + F1 or

by clicking View and then Task Pane.

Slide Layout allows you to select a preformatted layout. A layout contains

placeholders, which in turn hold text such as titles and bulleted lists and

slide content such as tables, charts, pictures, shapes, and clip art.

Outline & Slide Pane

Outline/Slide PaneWhen slides are

created, a miniature

version will appear in

the Slide Tab Pane. Text version of your

slides will format as a outline under the

Outline Tab Pane.

Outline/Slide Pane

When slides are created, a miniature version will appear in the Slide Tab

Pane. Text version of your slides will format as an outline under the Outline

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Tab Pane. You can switch between views by clicking on the desired tab

at the top of the pane.

Left Clicking on any of these miniature slides, called thumbnails, places

that slide on the screen in Normal View for further editing.

Left click on the Tab to select your viewing preference or left click the X to

close this pane if it is not needed.

Viewing your Presentation

Normal ViewClick on this button

to see the three

panes.

Slide Sorter ViewClick on this button to see thumbnails of

the slides. Double click on a slide to open it

in the Slide Pane.

Slide Show View Click on this button to play

the show starting with the

slide that is currently selected

Viewing your Presentation

Normal View (Icon in the first position) left click on this button to see the

three panes.

Slide Sorter View (Icon in the second position) left click on this button to

see thumbnails of the slides. Double click on a slide to open it in the Slide

Pane.

Slide Show View (Icon in the third position) left click on this button to play

the show starting with the selected slide.

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“Do’s and Don'ts”

Do’s and Don'ts?

• Do’s

• Save/Back-up your work often.

• Be brief & focus on your main ideal.

• Be consistent with your theme,

layout and font style.

• Be prepared for unexpected problems.

• Review your Presentation before

you present it. Always proof read.

Do’s

Save/Back-up your work often.

Be brief & focus on your main ideal.

Be consistent with your theme, layout and font style.

Be prepared for unexpected problems.

Review your Presentation before you present it. Always proof read.

Do’s and Don'ts?

• Don'ts

• Don't over do it - excessive details

and data could negatively affect your presentation.

• Distract your audience - with over use of graphics, animation or sounds.

• Don’t use backgrounds or colors that conflict. Contrast is important.

• Don’t speed throught your prentation.

Don'ts

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Don't over do it - excessive details and data could negatively affect your

presentation.

Distract your audience - with over use of graphics, animation or sounds.

Don’t use backgrounds or colors that conflict. Contrast is important.

Don’t speed through your presentation.

Use the next two slides to compare proper use of background color and

Font color and size.

Can you read this?Can you read this?Can you read this?

Bad Example

Good Slide

Can you read this?

Good Example

Can you read this?

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Saving your Presentation

1. On the File menu,

click Save As.

2. In the File name box, enter a

new name for the file.3. Click Save.

Optional: To save the copy in a different

folder or location, click a different drive

in the Save in drop-down list or a

different folder in the folder list.

Save Your PowerPoint Presentation.

Step 1

On the File menu, left click Save As.

Step 2

In the File name box, enter a new name for the file, if the name already

listed is not what would like to tile your file.

You may also select the Folder or location of which you would like to save

your presentation. Example: My Documents Folder, Flash drive or CD-r disk.

To save the copy in a different folder or location, click a different drive in

the Save in drop-down list or a different folder in the folder list.

Step 3

Left click Save.

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Printing your Presentation

Access “Print” by left

clicking: File > Print on the

Standards Bar at top of

your program window.

Select your printing

preferences from the

Print dialogue box that

displays.

Printing your PowerPoint Presentation.

Step 1

You can begin the printing process by accessing “Print” on the Standards

Bar at top of your program window. Left click File > move to Print and left

click.

You then can proceed to select your printing preferences from the Print

dialogue box that displays.

Please note if you left click the Printer Icon on the Shortcuts Toolbar your

presentation will print automatically.

Step 2

In the Print dialog box, left click the "drop-down" menu labeled "Print

what:”. You can choose from Slides, Handouts, Notes Pages, and Outline

View.

Preview each option by clicking the Preview button in the lower left

corner of the Print dialog box.

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Step 3

Use the “Print Range” section of the dialog box, to choose which slides to

print and how many copies in the “Copies” section of the Print dialog box.

Step 4

Left click the “OK” button to print out your presentation.

Helpful Web Links

PowerPoint 2003 & 2007

https://mediaassistants.wikispaces.com/Microsoft%20PowerPoint

http://www.tutorialized.com/view/tutorial/Step-by-step-Powerpoint-

tutorial/8702

Microsoft Office Online

http://office.microsoft.com/training/training.aspx?AssetID=RC01129876103

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http://www.microsoft.com/smallbusiness/resources/technology/business-

software/powerpoint-tips.aspx

Book Sources

Available for check out or reservation.

Powerpoint 2003 : visual quick tips / by Nancy Buchanan.

Call No. 005.58 B918P 2006

Microsoft Office PowerPoint 2003 / Carole B. Matthews.

Call No. 005.58 M438M 2004

How to do everything with Microsoft Office PowerPoint 2003/

Finkelstein, Ellen

Call No. 006.686 FIN

Microsoft Office 2003 all-in-one / Habraken, Joseph W

Call No. 005.5 H116M 2004