PowerPoint An extra lesson to provide you with even more valuable computer skills Computer Literacy...
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Transcript of PowerPoint An extra lesson to provide you with even more valuable computer skills Computer Literacy...
PowerPoint
An extra lesson to provide you witheven more valuable computer skills
Computer Literacy 1Transition Plus Services
Identify parts of the PowerPoint screen and navigate through a presentation.
Change the slide view and magnification.
Manage slides by adding, deleting, duplicating, and reordering them.
Create a new presentation with effective planning.
Objectives
Objectives
Apply a theme for consistent formatting and styles.
Edit slide content by moving text and modifying placeholders.
Work with a slide master to add universal elements for all slides in the presentation.
Preview a presentation using Slide Show view.
Add graphics, slide transitions, animations and audio/video
Introduction
PowerPoint lets you create, edit and manipulate slides for meetings, classrooms and sharing information.
Communication skills enhance success in the classroom and on the job.
Introduction
In PowerPoint, the document file is called a presentation. Presentations can include graphics,
pictures, and audio and video clips.
Parts of the PowerPoint Screen
When you first launch PowerPoint, a new
blank presentation file opens.
The presentation window has familiar parts.
Parts of the PowerPoint Screen
Notes pane
Outline tabSlides tab
Zoom controls
Slide pane (where the slide content is)
Navigating Through a Presentation
Click a slide thumbnail to
move to a different slide
Slide number
Vertical scroll bar
Next Slide button
Previous Slide button
Use the Outline tab to move to a different
slide As you drag the scroll box, a ScreenTip shows the title and number of the slide.
Changing the Slide View
1. Normal view is the default view.
5 ways to view your presentation
Changing the Slide View
2. Slide Sorter view gives you an overall picture of your presentation. Slide Sorter view makes it easy to add and delete multiple slides and copy and move slides.
5 ways to view your presentation
Changing the Slide View
3. Notes Page view lets you edit your notes and see how the notes will appear when printed.
5 ways to view your presentation
Changing the Slide View
4. Slide Show is used to present to your audience.
5 ways to view your presentation
Changing the Slide View
5. Slide Master view is used to make universal changes on all the slides in a presentation (such as adding a footer).
5 ways to view your presentation
Managing Slides
When you use Cut or Copy commands, content is stored on the clipboard. You
can paste clipboard items as many times as you want.
To rearrange the order of slides, drag-and-drop or use the Cut and Paste commands.
To insert a new slide, click the New Slide button.
Creating a New Presentation
You can create a blank presentation
and apply preformatted colors, styles, and layouts
called themes.
Each theme has a unique color
scheme, fonts and effects.
Slide layout refers to the arrangement of a slide
Creating a New Presentation
Dotted borders in the slide pane identify placeholders where you can insert text and graphics on the slide
Creating a New Presentation
PowerPoint provides several presentation templates which already contain formatted content.
You can modify a presentation template for your needs
Advance to the next slide for tips on
creating a PowerPoint presentation
Keep in mind two basic principles:
1. A presentation that is too busy can detract from the message you are trying to send
2. Design features should emphasize your content, not overwhelm it
Creating a New Presentation
Creating a New Presentation
Keep your design simple. Use bullets to list information that does not need to be in any particular order. Use numbered lists for
information that needs to be in order.
Apples Pears Rutabaga Oreos
1. Wake up2. Shower3. Get dressed4. Go to school
Applying a Theme
Apply a theme to your presentation, which specifies a unique color scheme, fonts, and effects. If you like a theme, but you don’t like the colors, you can change the color scheme of the theme.
To apply a theme, the presentation must be in normal view.
Working with Slide Masters
A slide master is the main slide that stores information about the
theme and layouts of the presentation.
The slide master ensures consistency on each slide.
You should create the slide master before you create a new presentation.
When you update one or more of the elements, such as the company logo, you can make a universal change (the edits will be reflected on all the slides in the presentation).
Working with Slide Masters
Viewing a Presentation
View your slide show using the Slide Show tab.
Advance to the next slide by clicking the left mouse button or the spacebar.
Viewing a Presentation
When your cursor is moved to the lower-left
corner, four buttons appear. With the Pen, you
can add annotations.
Press escape to stop the slideshow.
shapes clip art photographs WordArt
SmartArt graphics tables charts
Hello
One
Three
Two
Pros Cons
Graphics help you convey your message.Graphics options can be found on the Insert tab.
Graphics include:
Graphics
To insert clip art and photographs, use the Clip Art task pane in the Insert tab.
Content placeholders in slide layouts make it easy to add graphics. When you
insert a graphic in a placeholder, it replaces the placeholder.
Hint: Avoid clutter. Use graphics only to illustrate relevant points.
Graphics
When you select a graphic, eight small squares and circles called sizing handles appear on its border.
Click on the picture below to see the sizing handles.
Graphics
When a graphic is selected, you can cut, copy, paste, delete, move, or resize it. To resize the graphic
proportionally, drag a corner sizing handle.
Play with the sizing handles on the graphic below!
Graphics
Hello!
GUTEN TAG!
Fun with WordArt (decorative text)
Graphics
Fun with shapes
Hello!
Note: When you choose a shape tool, the mouse pointer changes to a cross hair that you can use to draw the shape.
Graphics
Fun with SmartArt
Note: SmartArt graphics allow you to convert text (including existing lists) to a professional-looking visual.
Graphics
Add tables and simple charts to illustrate numerical data.
Text Text1 12 23 34 45 56 6
Catego
ry 1
Catego
ry 2
Catego
ry 3
Catego
ry 4
0123456
Series 1Series 2Series 3
Note: You can copy and paste a table from a Word document. When creating a chart, an Excel worksheet opens with
sample data that you must replace with your own.
Graphics
You can create hyperlinks to:
• Slides within the same presentation
• Slides within another presentation
• An e-mail address
• A Web page
• Another file.
To insert a hyperlink, you
must be working within a text box.
Then, click the Hyperlink button in the Insert tab.
Did you know you can create a
hyperlink from either text or a
graphic object?
Creating Hyperlinks
Slide transitions determine how a slide is introduced as you move from one slide to another in Slide Show view.
Transition options are located on the Transitions tab.
Slide Transitions
Animations are special effects you add to text or an object.
Animation options are located on the Animations tab.
PowerPoint provides several animation effects for texts and objects. See these options on the next slide!
Animations
Entrance effects control how an object enters a slide
Emphasis effects draw attention to an object already on the slide
Exit effects control how an object leaves a slide
Trigger effects start a sound effect or animation segment
Motion path effects enable you to create a path for an object to follow on a slide
entrance effects
emphasis effects
exit effects
Triggereffects
motion patheffects
Animations
You can remove an animation from an object completely using the Remove command at the top of the Custom Animation task pane, or you
can modify an animation effect using the Change command.
To preview an animation, click the Play button.
Animations
You can use sound and video to add emphasis or set the mood for the audience.
Adding audio and video clips is similar to adding graphics.
Sound files that are under 100 kilobytes are embedded (shown on the slide itself). For sound files
larger than 100 kilobytes and all videos, you can create a link to the file.
Audio and Video Clips
You can insert sounds using the Audio button in the on the Insert tab. Sound clips are available in the Clip Art task pane. You can also record your own audio or
upload an existing sound media file.
Audio and Video Clips