Powerful Online Banking Solutions€¦ · – 1042S, 1098, 1098E, 1099C, 1099INT, 1099MISC,...
Transcript of Powerful Online Banking Solutions€¦ · – 1042S, 1098, 1098E, 1099C, 1099INT, 1099MISC,...
Copyright 2012. All rights reserved.
Powerful Online Banking Solutions CUTaxForms Refresher Training
December 2012
Copyright 2012. All rights reserved.
2012 CUTaxForms
Generate Tax Form EStatements in PDF format and send an email notification to members
Generate Modified Tax Form IRS File to exclude members receiving them electronically (registered for EStatements)
Tax Forms Supported (CU660/CU711) – 1042S, 1098, 1098E, 1099C, 1099INT, 1099MISC, 1099OID, 1099Q,
1099R, 1099SA
– 5498, 5498ESA
– Third Party Mortgage Tax Statements (MC, FICS, E3) also supported (add-on)
Tax Forms available for members to view in Online Banking – Within the list of EStatements
– Within a “Tax Statements” only button (viewable to all members)
Requires that you have installed the following add-ons:
– View PDF Statements
– View Statement History
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Similar to EStatements
Run CU660/CU711 on the host
Run CUBUS tax forms programs on the host
Tax data files are transferred to the server
Server processes files and generates emails
Copyright 2012. All rights reserved.
2009+ Directories – Original *.tar files from host
[datadrive]:\CuApp\CuAccounts\Live\CuNotify1\EStatements\Archive
estmtsall*_TAX*.tar – Statements for all members (registered or not)
estmts*_TAX.tar – Statements for registered members
– Member Tax Forms (Text Files) [datadrive]:\CuApp\CuAccounts\Live\CuNotify1\EStatements\Backup\YYYYMM
– Configuration Files [datadrive]:\CuApp\CuAccounts\Live\CuNotify1\EStatements\Config
After running CU660/CU711
programs – Run the CUBUS Tax
Forms programs on the host
Host FTP’s files to
..\EStatements\Pickup directory
CuNotify1Server.exe
processes the files
Emails are created
and sent to members
Text files are extracted & placed in the
..EStatements\Backup\YYYYMM directory
tar files are moved to the
Archive directory Members view tax
form PDF generated
on the fly from text file
CUNotify Application Server Cubus Server
108, 112 Directories – Original *.tar files from host
[datadrive]:\CuTech\CuAlert\Live\EStatements\Archive
estmtsall*_TAX*.tar – Statements for all members (registered or not)
estmts*_TAX.tar – Statements for registered members
– Member Tax Forms (Text Files) [datadrive]:\CuTech\CuAlert\Live\EStatements\Backup\YYYYMM
– Configuration Files [datadrive]:\CuTech\CuAlert\Live\EStatements\Config
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Host Programs
1.08, 1.12 2009.2+ Description
ALERT_ETAXFORMS_ONE ETAXFORM_ONE Generates tax forms for one member registered for e-statements
ALERT_ETAXFORMS ETAXFORM Generates tax forms for all members registered for e-statements
ALERT_ETAXFORMS_ALL ETAXFORM_ALL Generates tax forms for all members
ALERT_ETAXFORMSRE_ONE ETAXFORM_RE_ONE Generates mortgage tax forms for one member registered for e-statements
ALERT_ETAXFORMSRE ETAXFORM_RE Generates mortgage tax forms for all members registered for e-statements
ALERT_ETAXFORMSRE_ALL ETAXFORM_RE_ALL Generates mortgage tax forms for all members
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ALERT_ETAXFORMS_ONE ETAXFORMS_ONE
Generates tax data files for ONE member registered for e-statements and an email notification is sent
Prompts you for the tax file name: CU660 or CU711 – The program will use the IRS (electronic transmission) file, so the control
“Transmit Electronically” should be set to “Y” in CU98IRS prior to running CU660 and CU711.
Prompts you for the Member Number: – The member must be registered for e-statements with an activated email
address
Use this program to test the tax forms for one member before sending it out to all members. – Be sure to run your test for a member who has met the minimum
dividend amount requirement or the system will not find the member in the tax files
– If you are not sure who has met the requirement, you can verify they are located in the tax files by reviewing the host report generated when running ETAXFORM_RPT2
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ALERT_ETAXFORMS ETAXFORM
Generates tax data files for all members registered for e-statements and an email notification is sent
Prompts you for the tax file name: CU660 or CU711 and Tax Date – The program will use the IRS (electronic transmission) file, so the control “Transmit
Electronically” should be set to “Y” in CU98IRS prior to running CU660 and CU711.
– Date: The date you enter here is the date in which the statement will display within the statement list. If you want tax forms to display at year end for example, enter 12/31/2012.
Creates data files for printing – Tax data of all members NOT registered for e-statements.
– /data/<LIVE>/CPU.660/CPU.660.CUBUS
– /data/<LIVE>/CPU.711/CPU.711.CUBUS
Printing Tax Forms – If you want to print & mail tax forms for all members, use the original file, CPU.CU660
or CPU.CU711
– If you want to print & mail tax forms for only members NOT registered for EStatements, use the new file CPU.CU660.CUBUS or CPU.CU711.CUBUS
– OR (for CU660 ONLY) use the CU660 program to NOT print certain (e-statements) mail codes when you generate the vendor file.
Copyright 2012. All rights reserved.
ALERT_ETAXFORMS_ALL ETAXFORM_ALL
Generates tax data files for ALL members and NO email notification is sent
Prompts you for the tax file name: CU660 or CU711 and Tax Date – The program will use the IRS (electronic transmission) file, so the control
“Transmit Electronically” should be set to “Y” in CU98IRS prior to running CU660 and CU711.
– Date: The date you enter here is the date in which the statement will display within the statement list. If you want tax forms to display at year end for example, enter 12/31/2012.
Requires that you have installed the following add-ons in order for all members to view their tax forms: – View PDF Statements
– View Statement History
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New programs to handle printers that only accept the HFS print image format.
Currently, we can generate modified print image files for 1098, 1099-R, and 1099-INT forms
These programs will create files excluding those members who are registered for EStatements.
– ETAXFORM_PI1098
run for HOLD file 50_CU660.1098.FORMS_0735
– ETAXFORM_PI1099R
run for HOLD file 50_CU660.1099R.FORMS_0734
– ETAXFORM_PI1099INT
run for HOLD file 50_CU660.1099.INT.FORMS_0736
Each of these programs will create reports in SP.MAINT and create modified files in the /data/LIVEACCOUNT/CUBUS_FTP directory on the host for you to send to your print vendor – The -1 report is a detailed report of what is in the filtered file after the tax forms for registered
EStatements/CUTaxForms members have been removed
– The -2 report is a report of the members that were filtered out (registered for EStatements/CUTaxForms
HFS Print Image Format
Copyright 2012. All rights reserved.
Reprocessing Tax Forms
All of these programs can be re-run if any corrections are made and new IRS files are created.
To prevent duplicate files on the server/within the statement list, use the same date when running the program each time (i.e. 12/31/2012) so that the files are overwritten.
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Host Reports
ETAXFORM_RPT1 – Totals for each form type for a given file
– ETAXFORM.RPT1 in SP.MAINT
ETAXFORM_RPT2 - Detail listing of members that are within a given file. Also includes a total count, by form type, at the end of the report.
– ETAXFORM.RPT2 in SP.MAINT
ETAXFORM_RPT3 - Creates a CU711.CUBUS2 file that contains 5498 and 5498-SA forms that have had contributions/alterations. Also filters out payees that only have a fair market value.
– ETAXFORM.RPT3 in SP.MAINT
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Email Templates
Sample email templates are provided at installation – Location:
C:\Cutech\CuAlert\Live\Messages
C:\CuApp\CuAccounts\Live\CuNotify1\Messages (2009.1 or higher)
– Directory: 2012 CUTaxForms Email Templates
The files located in this folder are for sending a plain text email and mobile device notification.
– Directory: 2012 CUTaxForms Email Templates\HTML-WithCommonTags
The files located in this folder are for sending an HTML email which utilizes the System Settings – Common Messages tags. Unless you’ve done a lot of customization with your email templates and utilize these tags, in most cases only new customers where the 2009.2 version was their initial install, will be utilizing these tags in their templates. Note: For mobile device notifications, you will also need to copy/paste the *Summary.txt files from the 2012 CUTaxForms Email Templates directory.
– Directory: 2012 CUTaxForms Email Templates\HTML-WithoutCommonTags
The files located in this folder are for sending an HTML email which do not utilize the System Settings – Common Messages tags. Note: For mobile device notifications, you will also need to copy/paste the *Summary.txt files from the 2012 CUTaxForms Email Templates directory.
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Email Templates
Filenames for Email Templates: 1042S EStatementEMail_TAX201242.txt
1098E EStatementEMail_TAX20122.txt
1098 EStatementEMail_TAX20123.txt
1099C EStatementEMail_TAX20125.txt
1099INT EStatementEMail_TAX20126.txt
1099MISC EStatementEMail_TAX2012A.txt
1099OID EStatementEMail_TAX2012D.txt
1099Q EStatementEMail_TAX2012Q.txt
1099R EStatementEMail_TAX20129.txt
1099SA EStatementEMail_TAX2012M.txt
5498 EStatementEMail_TAX2012L.txt
5498ESA EStatementEMail_TAX2012V.txt
There is also an EStatementSummary_TAX*.txt for each tax type.
You can make copies of the 2011 templates and re-name the copies to the file names listed above if you do not want to use the templates provided by CUBUS.
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Tax Statement Description
To modify the description which displays for members in the statement table, please do the following
– Edit the C:\Cutech\CUAlert\Live\CuAlert.ini [ESTATEMENT_xx] section for all Tax Statements
– Desc=2012 - 1099 Tax Statement
If you have a web facing server for CUBUS applications that is different than the database/application server, please make these changes on both servers.
– 2009.1 and Higher Customers
Login to CuNotify1Admin
– Alert Settings System Alerts EStatements Edit Stmt Type or Alert Settings EStatement Notify EStmt Type
– Click on the hyperlink for each tax statement in the “Type Name” column and edit the Description.
Note: An IISRESET is required after changes have been made.
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CUBUS has created a CUTaxForms Processing Checklist to assist you
This checklist is provided to you when installation at your site has been completed.
Checklist
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CUBUS to complete installation if we haven’t done so already
Credit Union to Modify/Create 2012 Tax Email Templates
Credit Union to Modify Tax Statement Description
When ready to process taxes – run the host programs
– send file to print vendor
Next Steps – High Level