Power and Duties of the Officers and Employees

7/28/2019 Power and Duties of the Officers and Employees

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POWER AND DUTIES OF THE OFFICERS AND EMPLOYEES

Group A PostsGroup B PostsGroup C Posts

Group D Posts

DUTIES AND RESPONSIBILITIES OF VARIOUS GROUP 'A' POSTS

Director

Director is the Chief Executive of the Foundation. Director performs specific powers

delegated to him by the Memorandum of Association and Rules, Service Regulations and

other rules aplicable to the Foundation, general supervisory powers as Head of theDepartment. He is to function as the Member-Secretary of different Committees

constituted by the Foundation. The programme for growth and development of the

organisation with expanded activities during each Plan period is formulated by theDirector with the approval of the Foundation.

System Manager

Responsible for progressively increasing levels of computerisation in RRRLF at the

micro level and Public Library Comuterisation in general at the macro level.

Implementation and supervision of Data Processing on Server-Client LAN installation inthe office towards enhancement of office MIS functions encompassing the whole range

of Data Processing and Database Management with a view to increasing the capacity for

handling of numercial and textual data pertaining to the Foundation's scheme.

Implementation of Library Software System on prototype basis in Foundation's ownLibrary adhering to Ministry of Culture's directive on standards to be followed.

Implementation of Server-Client computer installation with facility of Internet Browsing

in all Public Libraries in India involved in the Foundation's promotional Programs &

Schemes.

Implementation of Standardised and approved Library Management Software in the

cross-section of Libraries mentioned above after such software has had a successful

implementation as a prototype in Foundation's own Library.

Deputy Director (Administration and Accounts)

Deputy Director (Administration and Accounts) will exercise powers of the Head ofOffice as specified in the Service Regulations of the Foundation; performs duties as over

all in-charge of the Administration and Accounts Sections, including supervision of

Zonal Offices; co-ordinates works of the office particularly in the field of general
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administration, finance, accounts, audit, budget etc.; assists in organizing meetings,

seminars, conveners' conference and the preparation of Agenda notes and Minutes etc.;

implementation of some schemes; keeps watch on the progress of receipts anddisbursement of fund; corresponds with publishers, Ministry officials/different authorities

for returns; responsible for maintenance of stores, electrical equipments; annual

maintenance contracts etc.; to report to the Director.

Deputy Director (Implementation, Inspection & Monitoring)

Deputy Director (Implementation, Inspection and Monitoring) will function as second

Liasion Officer of the Foundation with the State Govts.; looks after State Library

Committee (SLC) matters; performs the duties as Supervisory Officer of theImplementation and Inspection and Monitoring Sections in implementing various

schemes of the Foundation; conduct inspection with the help of four Field Officers of the

grantee institutions; monitors assistance rendered under various schemes; supervises the

activities of four Field Officers at four different zones of the country and takes up follow-

up action on inspection reports furnished by Field Officers; collects requisite informationfrom the State Governments regarding libraries and library services in the states;

performs public relation activities with various organizations and individuals; assistsAccounts Officer in the preparation of accounts and budget of the Foundation; to report

to the Director.

Assistant Director (Implementation)

Responsible for general supervision of the works of the Implementation Section; looksafter implementation of proposals received under various matching and non-matching

schemes from different State Govts. and U.T. Administrations; processing of various

proposals, including book assistance in regional languages for nearly 8000 libraries;collection of Statistics pertaining to library services in the States and providing feed backto the monitoring Unit of the Foundation to facilitate inspection of libraries assisted by

the Foundation; persuasion of progress of utilization of grants and utilization certificates

thereof from various libraries; to report to the Deputy Director (Implementation,Inspection and Monitoring).

Assistant Director (Research)

To supervise the works of the Research Section of the Foundation; reviewing of books

received from various publishers, authors, distributors for consideration under the Central

PUrchase Scheme of the Foundation; collection and compilation of book review;publication of Foundation's ournal - Granthana, Annual Report, Newsletters, other

periodicals, brochures, publication relation activities; preparation of subject bibliography

and index; organization and development of Special Library collection; documentationand computerization; processing of research projects; to report to the Director.

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DUTIES AND RESPONSIBILITIES OF VARIOUS GROUP 'B' POSTS

Accounts Officer

General supervision of works of the Accounts Section; to look into general accounts,

maintenance of accounts, preparation of statewise accounts of contributions received

from the States and assistance rendered; drawing and disbursement of fund, supervisionof cash and accounts, preparation of budget bank accounts, scrutiny and payment of bills

of suppliers, medical bills, bills for advance TA etc., and establishment accounts

pertaining to PF, Gratuity, Pension and allied matters, LTC, encashment of leave etc., andpreparation of Annual Accounts of the office; to report to Deputy Director

(Administration and Accounts)

Section Officer

General supervision of works of the Admn. Section regarding all establishment matters

including recruitment, preparation of cases for promotion, confirmation, confidentialreport, CR Dossiers, SC & ST Cell, purchase, stores, Dak Receipt and Despatch,

maintenance of office building, security, office canteen, record management and

implementation of some schemes of the Foundation, including processing of proposals,utilization certificates, reminders thereof etc.; to report to Deputy Director

(Administration and Accounts)

Field Officer

To control and to look after single-handed the work of the Zonal Office; to conduct

inspection of libraries, preparation of inspection reports; follow-up action on inspectionreport, public relation activities with the respective State Govts. of the zone and with

professional organizations and groups; to advise libraries in toning-up professional work;

to report to Assistant Director.

Programmer

System Design, Development and Programming, System Administration, Database

Administration, Network operation & Management. Installation, Implementation and

Maintenance of Softwares and Hardwares. Overall supervision of works related toInstallation, Operation and Maintenance of the Computer System and EDP works of the

Foundation. Assistance and Training to users in day-to-day computer related jobs.

Management of Data in a Client/Server Computer System. General supervision of works

of the Computer Section.

Statistical Officer


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Responsible for keeping all relevant Statistics pertaining to the activities of the

Foundation, Administration and management of data pertaining to such Statistics in a

computerized environment; responsibility for such statistics referred above willencompass both historical and trend data from the inception of the Foundation - such data

to be systematically arranged and maintained in the Computer System for online query;

overall supervision over areas relating to questionnaire design, collection, compilation,analysis of data collected from various sources. These sources may be external (survey,

correspondence etc.) or internal (sectional data spread over Library, Implementation,

Field Wing, Accounts, Administration etc.); periodic reports on Statistical Profile ofFoundation activities in respect of schemes under operation; to report to System

Manager.

Accountant

Responsible for maintenance of accounts, including books, registers, vouchers and other

documents relating to all receipts and disbursement, statewise accounts and contribution

of assistance, reports, return relating to Finance and Statistics, serutiny and payment ofbills for purchase under various schemes, salary bills etc., and to assist for the preparation

of Annual Accounts; to report to Accounts Officer.

Data Processing Assistant

Responsible for Data Processing on Server-Client installation in the office; operation of

server(s) and maintaining data links through LAN with the distributed Client stations in

the office premises; maintaining Central Backup of all application software and CentralBackup of all Master and transaction data; analysis of Statistical outputs obtained and

summaries performed for MIS and maintaining appropriate Data Flat Files and

transferring these to the Computer Database system as appropriate formatted inputs; toreport to Programmer.

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DUTIES AND RESPONSIBILITIES OF VARIOUS GROUP 'C' POSTS

Assistant

Important correspondence with the Ministry/Government of India, voluntaryorganizations, VIPs authors/publishers etc. Vigilance cases and Returns. Matters relating

to public grievances. Important general correspondence. Parliamentary questions,

preparation, scrutiny, checking and submission of monthly salary bills, various bills inrespect of advance, issue of salary certificate checking and processing of House Building

Advance, maintenance of various registers, ledgers etc., and other administrative work.

All works pertaining to the processing of proposals under various matching and non-matching schemes of the Foundation.

Library & Information Assistant


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All professional work - classifying, cataloguing and accessioning of new books, re-

cataloguing of old books, correcting proofs for printed catalogue, processing cases of

request for donation/gift of books to organizations/libraries, reference services to usersand visitors, to deal with readers, library science students from different universities

requiring consultation at the Special Library of the Foundation. Correspondence with

publishers/agencies supplying journals (foreign journals) and computer application forlibrary work.

Hindi Translator

To look after all works connected with Hindi. Hindi correspondence and returns. Work

connected with Hindi Training Classes. Translation work for English to Hindi and viceversa. Preparation of bilingual forms etc. Govt. Orders and Circulars regarding Hindi

Teaching Scheme etc. Parliament question connected with Hindi, Issue of Office Order

regarding grants of increments for passing Hindi Examination.

Statistical Assistant

Responsible for collecting and collating Statistical Data pertaining to Public Libraries andFoundation Schemes. Maintaining appropriate Data Flat File and transferring them to the

Computer Database system for purposes of analysis and final reports. Obtaining

appropriate outputs from Computer System for purposes of analysis and final reports.Responsible for Data Input into developed Aplication System for specific jobs and

checking vetacity and accuracy of inputs and outputs.

Stenographer (Senior)

Taking dictation from Officers, attending to Officer's telephone calls, maintaining visitorsappointment diary, preparation of meeting materials, agenda papers, minutes etc.

Stenographer (Junior)

Taking notes and dictations from the Officers, attending officer's telephone calls,

maintaining visitors appointment diary, maintaining confidential file of the officers.

Uppter Division Clerk

Correspondence, various returns, maintenance of service books, preparation of duty

rosters, casual leave cases, preparation of rent tolls, allotment of Governmentaccommodation, maintenance of building registers, recovery of electric charges and

houses rent etc., medical examination and verification of character and antecedents of themembers of the staff, indent, procurement and suply of stationery forms and binding

materials, maintenance of stock account of forms, stationery, furniture, cataloguing and

other stores, processing/scrutiny of various bills of the State Govts. and processing of

proposals under various schemes and correspondence thereof, maintenance of cash book,


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accounts ledgers, personal ledgers, statistical abstract/details and other works pertaining

to preparation of accounts.

Lower Division Clerk

Correspondence, various returns, maintenance of service books, preparation of dutyrosters, casual leave cases, preparation of rent rolls, allotment of Government

accommodation, maintenance of building registers, recovery of electric charges and

houses rent etc., medical examination and verification of character of antecedents of themembers of the staff, indent procurement and supply of stationery forms and binding

materials, maintenance of stock account of forms, stationery, furniture cataloguing and

other stores, scrutiny of various bills of the State Govts., preparation of vouchers,maintenance of incoming and outgoing diary, receipt and despatch of letters, typing

sectional diary and typing and maintenance of records.

Kitchen Clerk

Maintenance of Cash Book, Ledger, Stock Register (for consumable items), Coupon

Books, Crockery Empty Containers, Dead Stock Register, Preparation of Register toshow the detils of eatable produced, Sales Register, Coupon Sale Register and General

Duties.

Staff Car Driver

To perform the duties of the Driver.

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DUTIES AND RESPONSIBILITIES OF VARIOUS GROUP 'D' POSTS

Gestetner Operator

Duplicating, Scanning, Risographing and Xeroxing work and normal duties of Group 'D'.

Daftry

Maintenance of files, docketing of letters etc., and to help keeping the files/records of

various sections in the Record Room.

Group 'D' (Peon)

Normal duties of Group 'D'

Cook-cum-Chowkidar


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Cooking and serving of food materials to guests, washing of articles of crockery/cutlery

and other utensils while on use and after each meal, cleaning of pantry etc., and

performing house keeping job of the Guest House and duties of Chowkidar of the NortherZonal Office.

Farash-cum-Attendant

Cleaning, dusting, rinsing of crockery/cutlery etc., individually and storing in storage

rack of shelves for re-service and attendent's work of the Guest House and normal dutiesof Group 'D' for the Northern Zonal Office.

Tea-Coffee Maker

Preparation of Tea/Coffee and other eatable items. Serving the eatable items to the

guests, clearing of pantry etc., sinks, tables, chopping blocks, cutting boards, pantry slab,

knives forts spoons etc., and all other utensils while in sue and after each meal.

Wash Boy

Collection of used crockery/cutlery form dining tables, removal of left-over food from

the plates, rinsing of crockery/cutlery articles, cleaning of articles of used in cooking and

dining tables, storage of articles in the shelves for reserve.

Power and Duties of the Officers and Employees

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