Position Checklists - A-StateEm Effective May 1, 2013 Position Checklists ergency Operations Plan...

Effective May 1, 2013

Position Checklists Emergency Operations Plan

Arkansas State University Jonesboro Campus

All-Hazards Emergency Operations Plan

Table of Contents

Animal Care Unit Leader Checklist

Campus Emergency Services Coordinator Checklist

Chancellor Checklist

Check In Status Recorder Checklist

Communications Unit Leader Checklist

Compensation Claims Unit Leader Checklist

Cost Unit Leader Checklist

Demobilization Unit Leader Checklist

Documentation Unit Leader Checklist

Donations Unit Leader Checklist

Engineering Services Officer Checklist

EOC Manager Checklist

Executive Group Checklist

Facilities Unit Leader Checklist

Finance Administration Section Chief Checklist

Food Unit Leader Checklist

Ground Support Unit Leader Checklist

Hazardous Materials Officer Checklist

Health and Medical Group Director Checklist

Incident Commander Checklist

Law Enforcement Group Director Checklist

Liaison Officer Checklist

Logistics Section Chief Position Checklist

Operations Branch Director Checklist

Table of Contents - continued

Operations Section Chief Position Checklist

Planning Section Chief Position Checklist

Procurement Unit Leader Position Checklist

Public Information Officer Checklist

Resources Unit Leader Position Checklist

Safety Officer Position Checklist

Service Branch Director Position Checklist

Shelter and Evacuation Unit Leader Checklist

Situation Unit Leader Position Checklist

Special Needs Populations Unit Leader Position Checklist

Staging Area Manager Position Checklist

Strike Team Task Force Leader Position Checklist

Supply Unit Leader Position Checklist

Support Branch Director Position Checklist

Technical Specialists Position Checklist

Template for Position Checklist

Time Unit Leader Position Checklist

University Agency Representative Checklist

Volunteer Unit Leader Checklist

4/25/2013 1

Animal Care Unit Leader Position Checklist

The following checklist should be considered as the minimum requirements for this position. Note that

some of the tasks are one-time actions; others are ongoing or repetitive for the duration of the incident.

Tasks may be delegated to the appropriate <Insert position titles for the delegate(s)>.

Task

1. Coordinates efforts for the care and disposal of all animals on campus including pets, lab

animals, and livestock per Animal Care and Use Program Emergency Operations Plan for

Research Animals and ASU Farm Emergency Operations Plan.

4/25/2013 1

Campus Emergency Services Coordinator Position

Checklist




Task

1. Alert key campus officials and EOC staff

2. Prepare to activate the campus EOC.

3. Notify the Craighead County Office of Emergency Management and other appropriate

agencies when planning to activate the EOC.

4. Alert private and volunteer agencies that could assist if emergency/disaster occurs.

5. Prepare for 24-hour operational capability of campus EOC, if required.

6. If the situation warrants, activate the EOC.

7. Activate the Emergency Response Call Down list.

8. Ensure detailed activity log of campus EOC Operations is maintained.

9. Notify the County Office of Emergency Management when additional resources are needed.

10. Terminate 24-hour operation of campus EOC, when appropriate.

11. Establish a campus disaster information center, if applicable.

12. Provide follow-up campus reports to the County and State Offices of Emergency

Management as required.

13. Critique operations and revise/update campus Emergency Operations Plan.

14. Advise County Office of Emergency Management when all campus activity terminates.

15. Finalize campus damage assessments, using required documentation standards.

16. Rescind campus emergency controls.

17. Review and evaluate all campus disaster operations reports.

18. Critique campus operations and conduct hazard mitigation study.

19. Enact campus directive, which would mitigate hazard(s).

4/25/2013 1

Chancellor Position Checklist




Task

1. Remain calm.

2. Evacuate if incident affects your building or office. If your office or building is not affected,

stay in your office. Do not go to the incident site.

3. Turn on your cellular phone.

4. Assess situation; obtain information through the Incident Commander.

5. Consult with the Incident Commander to consider declaring a State of Emergency. If

warranted, sign the Declaration of Campus Emergency. Notify vice chancellors and Public

Information Officer.

6. Consult with the Incident Commander to consider closure of the University. If warranted,

sign the Declaration of Campus Closure. Notify vice chancellors and Public Information

Officer.

If the incident requires campus closure, how long will the campus be closed?

What information will students and employees need?

7. Activate the Emergency Plan on recommendation of the Incident Commander or ranking

University Police officer on duty.

8. Activate the Executive Group.

9. Inform and brief the Executive Group on the emergency situation and status as it affects

their areas.

10. Through the Incident Commander, monitor the campus condition.

What is the extent of causalities, injuries, and damage?

What is the extent of the damage to the surrounding local community?

11. Issue any necessary public statements through the Public Information Officer.

12. Confer as needed with local and state officials.

13. Authorize the Incident Commander to announce the end of the State of Emergency when

appropriate.

14. Keep informed.

Obtain periodic situation updates from the Incident Commander.

15. Share information.

Review and approve media releases.

16. State of Emergency over.

When appropriate, authorize the Incident Commander to announce the end of the State

of Emergency.

17. Recovery expectations.

When will the academic process resume?

4/25/2013 1

Check In/Status Recorder Position Checklist




Task

1. Obtain required work materials, including Check-in Lists, Resource Status Cards, and status

display boards.

2. Establish communications with the Communications Center and Ground Support Unit.

3. Post signs so that arriving resources can easily find incident check-in locations.

4. Record Check-in information on Check-in lists.

5. Transmit Check-in Information to the Resources Unit on a pre-arranged schedule as needed.

6. Forward completed Check-in Lists and Status Change Cards to the Resources Unit.

7. Receive, record, and maintain resource status information on Resources Status Cards for

incident-assigned single resources and personnel.

8. Maintain files of Check-In Lists.

9. Maintain Unit/Activity Log.

4/25/2013 1

Communications Unit Leader Position Checklist




Task

1. Ensure that warning and communication systems at the ASU campus are fully and properly

utilized, and remain ready for use at all times.

2. Ensure that names and contact information are current.

3. Ensure communications and warning personnel have been trained and the system is

periodically exercised.

4. Periodically review requirements for warning and communications systems. Work with the

Campus Emergency Services Coordinator to secure funding and make required changes to

the system as necessary.

5. Determine Unit personnel needs.

6. Prepare and implement the Incident Communications Plan.

7. Establish appropriate communications distribution/maintenance locations within the

Incident Base and Camps.

8. Ensure that communications systems are installed and tests.

9. Ensure an equipment accountability system is established.

10. Ensure personal portable radio equipment from cache is distributed per the Incident

Communications Plan.

11. Provide Technical information as required for:

12. Adequacy of communications systems currently in operation.

Adequacy of communications systems currently in operation.

Geographic limitation on communications systems.

Equipment capabilities/limitations.

Amount and types of equipment as appropriate.

Anticipated problems in the use of communications equipment.

13. Supervise Communications Unit activities.

14. Maintain records on all communications equipment as appropriate.

15. Ensure equipment is tested and repaired.

16. Recover equipment from Units being demobilized.

17. Maintain Unit Activity Log.

4/25/2013 1

Compensation/Claims Unit Leader Position Checklist




Task

1. Obtain a briefing from the Finance/Administration Section Chief.

2. Establish contact with the incident Safety Officer and Liaison Officer or Agency

Representative if no Liaison Officer is assigned.

3. Determine the need for Compensation or Injury and Claims Specialists and order personnel

as needed.

4. Establish a Compensation for Injury work area within or as close as possible to the Medical

Unit.

5. Review Incident Medical Plan.

6. Ensure that Compensation/Claims Specialists have adequate workspace and supplies.

7. Review and coordinate procedures for handling claims with the Procurement Unit.

8. Brief the Compensations/Claims Specialists on incident activity.

9. Periodically review logs and forms produced by the Compensations/Claims Specialists to

ensure that they are complete, entries are timely and accurate, and that they are in

compliance with agency requirements and policies.

10. Ensure that all Compensation for Injury and Claims logs and forms are complete and routed

to the appropriate agency for post-incident processing prior to demobilization.

11. Keep the Finance/Administration Section Chief briefed on Unit status and activity.

12. Demobilize Unit in accordance with the Incident Demobilization Plan.


4/25/2013 1

Cost Unit Leader Position Checklist




Task

1. Obtain a briefing from the Finance/Administration Section Chief.

2. Coordinate with agency headquarters on cost reporting procedures.

3. Collect and record all cost data.

4. Develop incident cost summaries.

5. Prepare resource-use cost estimates for the Planning Section.

6. Make cost-saving recommendations to the Finance/Administration Section Chief.

7. Ensure all cost documents are accurately prepared.

8. Maintain cumulative incident cost records.

9. Complete all records prior to demobilization.

10. Provide reports to the Finance/Administration Section Chief.


4/25/2013 1

Demobilization Unit Leader Position Checklist




Task

1. Participate in planning meetings as required.

2. Review incident resource records to determine the likely size and extent of demobilization

effort.

3. Based on the above analysis, add additional personnel, work space, and supplies as needed.

4. Coordinate demobilization with Agency Representatives.

5. Monitor the ongoing Operations Section resource needs.

6. Identify surplus resources and probable release time.

7. Develop incident check-out function for all units.

8. Evaluate logistics and transportation capabilities to support demobilization.

9. Establish communications with off-incident facilities as necessary.

10. Develop an Incident Demobilization Plan detailing specific responsibilities and release

priorities and procedures.

11. Distribute demobilization plan.

12. Provide status reports to appropriate requestors.

13. Ensure that all Sections/Units understand their specific demobilization responsibilities.

14. Supervise execution of the Incident Demobilization Plan.

15. Brief the Planning Section Chief on demobilization progress.


4/25/2013 1

Documentation Unit Leader Position Checklist




Task

1. Set up work area; begin organization of incident files.

2. Provide Scribes for all necessary areas.

3. Establish duplication service; response to requests.

4. File all official forms and reports.

5. Review records for accuracy and completeness; inform appropriate units of errors or

omissions.

6. Provide incident documentation as requested.

7. Store files for post-incident use.


4/25/2013 1

Donations Unit Leader Position Checklist




Task

1. Coordinate the efforts to receive, account for, and prepare for use, all donated materials to

be used during response and support efforts.

4/25/2013 1

Engineering Services Officer Position Checklist




Task

1. Determine the location of critical campus equipment and supplies and availability of

campus personnel.

2. Upon issuance of a severe weather warning or other hazard affecting the Jonesboro campus:

Notify campus engineering personnel of impending threat.

Coordinate the movement of critical equipment to a safe location.

Secure and protect materials.

3. Upon the impact of a disaster, time permitting:

Take protective actions and begin planning for the recovery phase.

Dispatch needed personnel and equipment to the required sites.

Allocate and dispatch repair and relief materials to damaged campus locations.

Coordinate and establish work shifts and maintenance schedules for working equipment

and manpower.

4. Ensure all critical campus facilities (especially the EOC) have utility services and are

structurally safe.

5. Determine safety of evacuation routes in flood, severe weather, and post-earthquake

environments.

6. Develop and maintain individual departmental emergency plans and procedures.

7. Develop and maintain inventory of individual departmental resources.

8. Accomplish both inter- and intra- MAAs/MOUs as needed.

9. Estimate needs versus resources to determine shortfalls.

10. Advise resource group of anticipated shortfalls.

11. *Contact counterpart in Craighead County and establish liaison procedures. 12. Advise resource group of existing inventories and advise if major changes occur.

13. During increased readiness or warning periods, alert all operational departments and put

personnel on standby status.

14. Assemble key departmental personnel. 15. Determine potential magnitude, severity, and anticipated duration of hazard situation.

16. Coordinate with Campus Shelter and Evacuation Unit Leader on shelter facilities planned

for use.

17. * Coordinate with Shelter and Evacuation Unit Leader to establish shelter upgrading

priorities.

18. * Review specific procedures of shelter upgrading (including review of equipment needed

versus available). 19. Determine availability of, quantity of, and procedures to obtain sandbags. 20. Pre-select dumping sights for debris and other material.

21. Determine current status of utilities.

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Task

22. Develop limited use policies for submission to campus official in the event need exceeds

utility capabilities. 23. Establish liaison with local utilities.

24. Review existing service to designated mass care and shelter facilities to determine service

needs. 25. Review emergency power generating capability – fixed and mobile. 26. Implement mitigation actions commensurate with disaster situation. 27. Perform temporary emergency repairs on key buildings and facilities. 28. Establish detour routings.

29. Review techniques, procedures, and requirements for shelter upgrading and implement

upgrade program when directed.

30. Coordinate with the Campus Resource Unit Leader on personnel requirements.

31. Coordinate with Campus Resource Unit Leader on lumber and hardware needs.

32. Coordinate with Campus Hazardous Material Officer to support decontamination activity

for hazardous material accident/radiological incident.

33. Restore interrupted service.

34. Assist resource group in providing emergency power to critical facilities.

35. Monitor utility usage and access capabilities.

36. Install or restore service to facilities to be used if no service is available.

37. Recommend establishment of reduced service areas, if necessary.

38. Maintain administration records to support fiscal accounting.

39. Make temporary repairs to street or road structures or establish detour routes.

40. Assist in damage assessment.

41. Submit administrative report as directed by EOC.

42. Complete restoration of normal services.

43. Conduct safety inspections prior to restoration of normal service.

44. Replace damaged or destroyed utility service equipment.

45. Terminate services for vacant or unoccupied buildings which were used for mass care or

shelter.

46. Identify available resources to transport potable water and provide sanitation services during

a disaster/emergency.

47. Coordinate debris removal operations.

48. Activate regular and auxiliary personnel.

49. Provide emergency generators, fuel lighting, and sanitation to support the incident.

50. Assist in the evacuation of people at risk in and around the emergency scene.

51. Coordinate with utility companies and private contractors to restore power and services.

52. Review and maintain campus plans and maps.

53. Support the Operations and Planning Sections by providing blueprints and AutoCAD

information, and when needed, structural analysis.

54. Coordinate with other campus officers in the functional areas to assemble a Damage

Assessment Plan.

55. Coordinate with the Campus Emergency Services Coordinator and other campus officials to

assemble information to support a request for a declaration of disaster.

56. Coordinate with insurance personnel to ensure all damage is surveyed for a disaster request.

* Crisis Relocation Implemented

4/25/2013 1

EOC Manager Position Checklist




Task

1. Coordinate operation of the EOC.

2. Assist in the gathering of information necessary to deal with the current situation.

3. Assist in the development of the IAP for the current situation.

4. Provide updates to the campus PIO for release to the media.

5. Participate in Operations Section/Service Branch planning activities.

6. Prepare and submit necessary documentation.

7. Maintain Branch Activity Log.

4/25/2013 1

Executive Group Position Checklist




Task

1. Review and approve all campus administration procedure supporting plans.

2. Direct all activities defined in the campus Emergency Operations Plan.

3. Authorize release of emergency information.

4. Issue campus emergency/disaster declarations, as applicable.

5. Direct all campus emergency response activities.

6. Implement mutual aid agreements if assistance is needed.

7. Determine curtailment requirements during emergencies to conserve power and resources.

8. Authorize release of emergency campus information.

4/25/2013 1

Facilities Unit Leader Position Checklist




Task

1. Obtain a briefing from the Support Branch Director or the Logistics Section Chief.

2. Receive and review a copy of the IAP.

3. Participate in Logistics Section/Support Branch planning activities.

4. Determine requirements for each facility including the ICP.

5. Prepare layouts of incident facilities.

6. Notify Unit leaders of facility layout.

7. Activate incident facilities.

8. Provide Base and Camp Managers, and personnel to operate facilities.

9. Provide sleeping facilities.

10. Coordinate security services,

11. Coordinate facility maintenance services.

12. Demobilize Base and Camps facilities.

13. Maintain facility records.


4/25/2013 1

Finance/Administration Section Chief Position

Checklist




Task

1. For this incident, identify the positions needed for the Finance/Administration Section.

2. Attend planning meetings are required.

3. Manage all financial aspects of an incident.

4. Provide financial and cost analysis information as requested.

5. Gather pertinent information from briefings with responsible agencies.

6. Develop an operating plan for the Finance/Administration Section; fill and support needs.

7. Determine the need to set up and operate an incident commissary.

8. Meet with assisting and cooperating Agency Representatives as needed.

9. Maintain daily contact with agency(s) administrative headquarters on finance/administration

matters.

10. Ensure that all personnel time records are accurately completed and transmitted to home

agencies, according to policy.

11. Provide financial input to demobilization planning.

12. Ensure that all obligation documents initiated at the incident are properly prepared and

completed.

13. Brief agency administrative personnel on all incident related financial issues needing

attention or follow-up prior to leaving incident.

14. Maintain Unity Activity Log.

4/25/2013 1

Food Unit Leader Position Checklist




Task

1. Determine food and water requirements.

2. Determine the method of feeding to best fit each facility or situation.

3. Obtain necessary equipment and supplies and establish cooking facilities.

4. Ensure that well-balanced menus are provided.

5. Order sufficient food and potable water from contracted sources for an inventory of food

and water.

6. Maintain food service areas, ensuring that all appropriate health and safety measures are

being followed.

7. Supervise caterers, cooks, and other Food Unit personnel as appropriate.


4/25/2013 1

Ground Support Unit Leader Position Checklist




Task

1. Support out-of-service resources.

2. Provide for transportation of personnel, supplies, food, and equipment.

3. Provide fueling, service, maintenance, and repair of vehicles and other ground support

equipment.

4. Implement the Traffic Plan for the incident.

5. Participate in Support Branch/Logistics Section planning activities.

6. Notify the Resources Unit of all status changes on support and transportation vehicles.

7. Maintain Support Vehicle Inventory and transportation vehicles.

8. Provide transportation services, in accordance with requests from the Logistics Section

Chief or Support Branch Director.

9. Collect information on rented equipment.

10. Requisition maintenance and repair supplies.

11. Maintain incident roads.

12. Submit reports to Support Branch Director.


4/25/2013 1

Hazardous Materials Position Checklist




Task

1. Collect and analyze data and inform University officials of hazardous materials on campus.

2. Review and update hazardous material plans and procedures.

3. Coordinate hazardous materials protection with the City of Jonesboro and Craighead

County.

4. Monitor and control hazardous materials.

5. Ensure that the Arkansas Department of Health (ADH) Emergency Communications Center

(ECC) has been notified in the event of a radiological incident (The ECC provides 24 hour-

per-day, 7 days-per-week coverage).

6. Ensure that the Jonesboro Fire Department HAZMAT Team has been notified in the event

of a serious hazardous materials incident.

7. Coordinate with the campus PIO to initiate appropriate release of information to the media.

4/25/2013 1

Health and Medical Group Director Position Checklist




Task

1. Assess needed resources and personnel to treat health and medical needs of victims.

2. Ensure that emergency medical teams responding to a disaster site establish a medical

staging area.

3. Coordinate with city and county health and medical organizations and with State and

Federal officials on matters related to assistance.

4. Maintain a patient/casualty tracking system utilizing the regional triage tag system adopted

by the NE Arkansas Regional Hospital Preparedness Task Force.

5. Screen and coordinate with incoming groups such as the Medical Reserve Corps as well as

individual health and medical volunteers; ensuring that positive identification and proof of

licensure is made for all volunteers.

6. Coordinate the location, procurement, screening, and allocation of health and medical

supplies/resources, including human resources, required to support health and medical

operations

7. Provide updates to the PIO for release to the media.


9. Establish the Health and Medical Branch.

10. Prepare the Incident Medical Plan.

11. Prepare procedures for major medical emergency.

12. Declare major medical emergency as appropriate.

13. Respond to requests for medical aid, medical transportation, and medical supplies for

victims.



4/25/2013 1

Incident Commander Position Checklist



Task

1. Ensure welfare and safety of incident personnel.

2. Supervise Command and General Staff.

3. Obtain initial briefing from current Incident Commander and agency administrator.

4. Assess incident situation:

Review the current situation status and initial incident objectives. Ensure that all local,

State and Federal agencies impacted by the incident have been notified.

5. Determine need for, establish, and participate in Unified Command.

6. Authorize protective action statements, as necessary.

7. Activate appropriate Command and General Staff positions. Safety Officer must be

appointed on hazardous materials incidents:

Confirm dispatch and arrival times of activated resources.

Confirm work assignments.

8. Brief staff:

Identify incident objectives and any policy directives for the management of the

incident.

Provide a summary of current organization.

Provide a review of current incident activities.

Determine the time and location of first Planning Meeting.

9. Determine information needs and inform staff of requirements.

10. Determine status of disaster declaration and delegation of authority.

11. Establish parameters for resource requests and releases:

Review requests for critical resources.

Confirm who has ordering authority within the organization.

Confirm those orders that require Command authorization.

12. Authorize release of information to the media:

If operating within a Unified Command, ensure all Incident Commanders approve

release.

13. Establish level of planning to be accomplished:

Written Incident Action Plan (IAP).

Contingency planning.

Formal Planning Meeting.

4/25/2013 2

Task

14. Ensure Planning Meetings are conducted as indicated:

Sample Planning Meeting Agenda

Agenda Item Responsible Party

a. Briefing on situation/resource status. Planning/Operations Section Chiefs

b. Discuss safety issues. Safety Officer

c. Set/confirm incident objectives. Incident Commander

d. Plot control lines & Division

boundaries.

Operations Section Chief

e. Specify tactics for each Division/Group. Operations Section Chief

f. Specify resources needed for each

Division/Group.

Operations/Planning Section Chiefs

g. Specify facilities and reporting

locations.

Operations/Planning/Logistics Section Chiefs

h. Develop resource order. Logistics Section Chief

i. Consider communications/medical/

transportation plans.

Logistics/Planning Section Chiefs

j. Provide financial update. Finance/Administration Section Chief

k. Discuss interagency liaison issues. Liaison Officer

l. Discuss information issues. Public Information Officer

m. Finalize/approve/implement plan. Incident Commander/All

15. Approve and authorize implementation of the IAP:

Review IAP for completeness and accuracy.

Verify that objectives are incorporated and prioritized.

Sign ICS Form 202.

16. Ensure Command and General Staff coordination:

Periodically check progress on assigned tasks of Command and General Staff

personnel.

Approve necessary changes to strategic goals and IAP.

Ensure that Liaison Officer is making periodic contact with participating agencies.

17. Work with agency staff to declare state of emergency according to agency protocol.

18. Keep agency administrator informed on incident-related problems and progress.

4/25/2013 1

Law Enforcement Group Director Position Checklist




Task

1. Assess security and law enforcement needs for the situation.

2. Ensure the security for the ICP, EOC, and Staging Area.

3. Coordinate with city and county law enforcement agencies to provide for security needs.

4. Coordinate with state and federal law enforcement agencies in the event of a situation of

statewide or national significance.

5. Provide updates to the campus PIO for release to the media.


7. Establish the Law Enforcement Branch.

8. Prepare the Law Enforcement Plan.



4/25/2013 1

Liaison Officer Position Checklist



Task

1. Obtain briefing from Incident Commander:

Obtain summary of incident organization (ICS Forms 201 and 203).

Determine companies/agencies/non-governmental organizations already involved in the

incident, and whether they are assisting (have tactical equipment and/or personnel

assigned to the organization), or cooperating (operating in a support mode "outside" the

organization).

2. Obtain cooperating and assisting agency information, including:

Contact person(s).

Radio frequencies.

Phone numbers.

Cooperative agreements.

Resource type.

Number of personnel.

Condition of personnel and equipment.

Agency constraints/limitations.

3. Establish workspace for Liaison function and notify agency representatives of location.

4. Contact and brief assisting/cooperating agency representatives and mutual aid cooperators.

5. Interview agency representatives concerning resources and capabilities, and restrictions on

use-provide this information at planning meetings.

6. Work with Public Information Officer and Incident Commander to coordinate media

releases associated with inter-governmental cooperation issues.

7. Monitor incident operations to identify potential inter-organizational problems. Keep

Command apprised of such issues:

Bring complaints pertaining to logistical problems, inadequate communications, and

strategic and tactical direction to the attention of Incident Management Team (IMT).

4/25/2013 2

Task

8. Participate in Planning Meetings:







boundaries. Operations Section Chief



Division/Group. Operations/Planning Section Chiefs


locations. Operations/Planning/Logistics Section Chiefs



transportation plans. Logistics/Planning Section Chiefs





9. Document all activity on Unit Log (ICS Form 214).

4/25/2013 1

Logistics Section Chief Position Checklist



Tasks may be delegated to the appropriate Branch Director or Unit Leader.

Task


Review situation and resource status for number of personnel assigned to incident.

Review current organization.

Determine which incident facilities have been/should be activated.

2. Ensure Incident Command Post and other incident facilities are physically activated, as

appropriate.

3. Confirm resource ordering process.

4. Assess adequacy of current Incident Communications Plan (ICS Form 205).

5. Organize and staff Logistics Section, as appropriate, and consider the need for facility

security, and Communication and Supply Units.

6. Assemble, brief, and assign work locations and preliminary work tasks to Section personnel:

Provide summary of emergency situation.

Provide summary of the kind and extent of Logistics support the Section may be asked

to provide.

7. Notify Resources Unit of other Units activated, including names and location of assigned

personnel.

8. Attend Planning Meetings:




















4/25/2013 2

Task

9. Participate in preparation of Incident Action Plan (IAP):

Provide input on resource availability, support needs, identified shortages, and response

time-lines for key resources.

Identify future operational needs (both current and contingency), in order to anticipate

logistical requirements.

Ensure Incident Communications Plan (ICS Form 205) is prepared.

Ensure Medical Plan (ICS Form 206) is prepared.

Assist in the preparation of Transportation Plan.

10. Review IAP and estimate section needs for next operational period; order relief personnel if

necessary.

11. Research availability of additional resources.

12. Hold Section meetings, as necessary, to ensure communication and coordination among

Logistics Branches and Units.

13. Ensure coordination between Logistics and other Command and General Staff.

14. Ensure general welfare and safety of Section personnel.

15. Provide briefing to relief on current activities and unusual situations.

16. Ensure that all personnel observe established level of operational security.

17. Ensure all Logistics functions are documenting actions on Unit Log (ICS Form 214).

18. Submit all Section documentation to Documentation Unit.

19. Review mutual aid agreements.

20. Review and update emergency staff assignments.

21. Coordinate activities with the Campus Emergency Services Coordinator.

22. Coordinate communication requirements with the Communications Leader.

23. Check readiness of all campus equipment.

24. Prepare for possible shortages of water, electricity, chemicals, etc.

25. Accomplish inspections of campus shelter/emergency lodging facilities for fire safety.

26. Develop plans for utilizing campus volunteers.

27. Alert all personnel to be on standby status. All non-command post essential personnel report

to Facilities Management Meeting Room.

broadcast on FM radio frequency

use FM paging system

cell phone directory

4/25/2013 1

Operations Branch Director Position Checklist



Task

1. Obtain briefing from Operations Section Chief or Incident Commander:

Determine resources assigned to the Branch, current location, and activities.

Review assignments for Divisions and/or Groups within Branch and modify based on

effectiveness of current operations.

If modification requires re-assignment or changes of status of resources, provide

resource information to the Operations Section Chief or Incident Commander.

Determine general organizational structure, including identification of other Branches,

Divisions, and Groups operating on the incident.

2. Attend Operations Briefing.

3. Develop tactical assignments, with subordinates, for Branch control operations.

4. Assign specific work tasks to Division/Group Supervisors.

5. Resolve logistical problems reported by subordinates:

Monitor radio transmissions and cell phone use to assess communications needs.

Ensure resources receive adequate food, liquids, and rehabilitation.

Request additional resources through approved ordering channels.

6. Report to Operations Section Chief whenever:

Incident Action Plan (IAP) is to be modified.

Additional resources are needed.

Surplus resources are available.

Hazardous situations or significant events occur.

7. Coordinate activities with other Branch Directors.

8. Attend Planning Meetings at the request of the Operations Section Chief.

9. Debrief on shift activities, prior to leaving shift, with Operations Section Chief and Planning

Section Chief or Situation Unit Leader.

10. Ensure Branch fiscal record-keeping.


4/25/2013 1

Operations Section Chief Position Checklist



Task


Determine incident objectives and recommended strategies.

Determine status of current tactical assignments.

Identify current organization, location of resources, and assignments.

Confirm resource ordering process.

Determine location of current Staging Areas and resources assigned there.

2. Organize Operations Section to ensure operational efficiency, personnel safety and adequate

span of control.

3. Establish operational period.

4. Establish and demobilize Staging Areas.

5. Attend Operations Briefing and assign Operations personnel in accordance with Incident

Action Plan (IAP):

Brief Staging Area Manager on types and numbers of resources to be maintained in

Staging.

Brief tactical elements (Branches, Divisions/Groups, Task Force/Strike-Team Leaders)

on assignments, ordering process, protective equipment, and tactical assignments.

6. Develop and manage tactical operations to meet incident objectives.

4/25/2013 1

Planning Section Chief Position Checklist



Tasks may be delegated to the appropriate Unit Leader

Task


Determine current resource status (ICS Form 201).

Determine current situation status/intelligence (ICS Form 201).

Determine current incident objectives and strategy.

Determine whether Incident Commander requires a written Incident Action Plan (IAP).

Determine time and location of first Planning Meeting.

Determine desired contingency plans.

2. Activate Planning Section positions, as necessary, and notify Resources Unit of positions

activated.

3. Establish and maintain resource tracking system.

4. Complete ICS Form 201, if not previously completed, and provide copies to Command,

Command Staff, and General Staff.

5. Advise Incident Command Post (ICP) staff of any significant changes in incident status.

6. Compile and display incident status summary information. Document on ICS Form 209,

Incident Status Summary (or other approved agency forms):

Forward incident status summaries to Agency Administrator and/or other designated

staff once per operational period, or as required.

Provide copy to Public Information Officer.

7. Obtain/develop incident maps.

8. Establish information requirements and reporting schedules for ICP and field staff.

9. Prepare contingency plans:

Review current and projected incident and resource status.

Develop alternative strategies.

Identify resources required to implement contingency plan.

Document alternatives for presentation to Incident Commander and Operations, and for

inclusion in the written IAP.

10. Meet with Operations Section Chief and/or Command, prior to Planning Meetings, to

discuss proposed strategy and tactics and diagram incident organization and resource

location.

4/25/2013 2

Task

11. Conduct Planning Meetings according to following agenda:




















12. Supervise preparation and distribution of the written IAP, if indicated. Minimum

distribution is to all Command, Command Staff, General Staff, and Operations personnel to

the Division/Group Supervisor level:

Establish information requirements and reporting schedules for use in preparing the

IAP.

Ensure that detailed contingency plan information is available for consideration by

Operations and Command.

Verify that all support and resource needs are coordinated with Logistics Section prior

to release of the IAP.

Include fiscal documentation forms in written IAP as requested by the

Finance/Administration Section.

Coordinate IAP changes with General Staff personnel and distribute written changes, as

appropriate.

13. Coordinate development of Incident Traffic Plan with Operations and the Ground Support

Unit Leader.

14. Coordinate preparation of the Safety Message with Safety Officer.

15. Coordinate preparation of the Incident Communications Plan and Medical Plan with

Logistics.

16. Instruct Planning Section Units in distribution of incident information.

17. Provide periodic predictions on incident potential.

18. Establish a weather data collection system, when necessary.

4/25/2013 3

Task

19. Identify need for specialized resources; discuss need with Operations and Command;

facilitate resource requests with Logistics.

20. Ensure Section has adequate coverage and relief.

21. Hold Section meetings as necessary to ensure communication and coordination among

Planning Section Units.

22. Ensure preparation of demobilization plan, if appropriate.

23. Ensure preparation of final incident package and route to Agency Administrator for

archiving or follow-up after Incident Management Team (IMT) demobilization.

24. Provide briefing to relief on current and unusual situations.

25. Ensure that all staff observes established level of operational security.

26. Ensure all Planning functions are documenting actions on Unit Log (ICS Form 214).

27. Submit all Section documentation to Documentation Unit.

4/25/2013 1

Procurement Unit Leader Position Checklist



Task

1. Obtain briefing from Finance/Administration Section Chief:

Determine charge code, and delegation of authority to commit agency funds. If the

agency cannot delegate procurement authority to the Procurement Unit Leader, they

will need to assign one of their procurement people to the incident.

Determine whether a buying team has been assigned to purchase all equipment,

supplies, etc. for the incident. The Procurement Unit Leader will coordinate closely

with this group.

Determine status of bid process.

Determine current vendor list.

Determine current blanket Purchase Order (PO) list.

Determine time-lines established for reporting cost information.

2. Contact Supply Unit on incident needs and any special procedures or requirements.

3. Prepare and sign offers for rental, as necessary.

4. Develop Incident Procurement Plan. This plan should address/include:

Spending caps.

Necessary Forms.

Identify who has purchasing authority.

Process for obtaining approval to exceed caps.

Coordination process with Supply Unit.

Supply of emergency purchase orders.

5. Review equipment rental agreement and use statements for terms and conditions of use

within 24 hours after equipment arrival at incident. Provide hourly rates and associated

costs to Cost Unit.

6. Prepare and sign contracts, land-use agreements, and cost-share agreements, as necessary.

7. Draft Memorandums of Understanding as needed (obtain legal review and Incident

Commander's signature prior to implementation).

8. Establish contact with supply vendors, as needed.

9. Determine whether additional vendor-service agreements will be necessary.

10. Interpret contracts/agreements, and resolve claims or disputes within delegated authority.

11. Provide cost data from rental agreements, contracts, etc. to Cost Unit Leader according to

reporting time frames established for operational period.

12. Verify all invoices.

13. It is imperative that all contractors are accounted for and their time documented:

Coordinate with all Sections.

4/25/2013 2

Task

It may be helpful to hire one person (or more) to simply travel the incident and

document everything they see being used.

Ensure that all equipment rental documents and inspections are complete (coordinate

inspection information with Ground Support Unit and/or Operations) before signing.

14. Complete final processing and send documents for payment.

15. Maintain final incident receiving documents:

Obtain copies of all vendor invoices.

Verify that all equipment time records are complete.

Maintain comprehensive audit trail for all procurement documents.

Check completeness of all data entries on vendor invoices.

Compare invoices against procurement documents.

Assure that only authorized personnel initiate orders.

16. Provide briefing to relief on current activities and unusual events.


4/25/2013 1

Public Information Officer Checklist



Task


Determine current status of Incident (ICS Form 209 or equivalent).

Identify current organization (ICS Forms 201 and 203, resource lists, etc.).

Determine point of contact for media (scene or Command Post).

Determine current media presence.

2. Participate in Administrative Officer’s briefing:

Determine constraints on information process.

Determine pre-existing agreements for information centers, Joint Information Centers

(JICs), etc.

3. Assess need for special alert and warning efforts, including the hearing impaired, non-

English speaking populations, and industries especially at risk for a specific hazard, or

which may need advance notice in order to shut down processes.

4. Coordinate the development of door-to-door protective action statements with Operations.

5. Prepare initial information summary as soon as possible after activation. If no other

information is available, consider the use of the following general statement:

Sample Initial Information Summary

We are aware that an [accident/incident] involving [type of incident] occurred at approximately

[time], in the vicinity of [general location]. [Agency personnel] are responding, and we will

have additional information available as we are able to confirm it. We will hold a briefing at

[location], and will notify the press at least ½ hour prior to the briefing. At this time, this

briefing is the only place where officials authorized to speak about the incident and confirmed

information will be available. Thank you for your assistance.

6. Arrange for necessary work space, materials, telephones, and staff. Consider assigning

Assistant Public Information Officers to:

Joint Information Center (JIC).

Field (scene) Information.

Internal Information.

7. Establish contact with local and national media representatives, as appropriate.

8. Establish location of Information Center for media and public away from Command Post.

9. Establish schedule for news briefings.

10. Coordinate, with Logistics, the activation and staffing of message center "rumor control"

lines to receive requests and answer questions from the public. Provide statement to

operators.

11. Obtain current incident status reports from Planning Section; coordinate a schedule for

updates.

4/25/2013 2

Task

12. Observe constraints on the release of information imposed by the Incident Commander and

according to agency guidance.

13. Obtain approval for information release from Incident Commander:

Confirm details to ensure no conflicting information is released.

Identify site and time for press briefings, and confirm participation by other Incident

Management Team (IMT) members.

14. Release news to media, and post information in Command Post and other appropriate

locations.

15. Record all interviews and copy all news releases:

Contact media to correct erroneous or misleading information being provided to the

public via the media.

16. Update off-incident agency personnel on a regular basis:

Utilize electronic mail for agency updates.

Establish phone line in the Command Post dedicated to internal communications to

update agency personnel.

Provide standard statement which can be given to general requests for information.

17. Coordinate information releases with information staff from other impacted agencies and

jurisdictions:

Ensure that information provided to the public is consistent across jurisdictional

boundaries, when appropriate.





















19. Respond to special requests for information.

20. Provide all news releases, bulletins, and summaries to Documentation Unit to be included in

the final incident package.

4/25/2013 3

Task

21. Confirm the process for the release of information concerning incident-related injuries or

deaths.


4/25/2013 1

Resources Unit Leader Position Checklist



Task

1. Obtain briefing from Planning Section Chief.

2. Organize, staff, and supervise Unit, as appropriate, and provide for adequate relief.

3. Establish check-in function at incident locations (ICS Form 211).

4. Establish contact with incident information sources such as Staging Area Manager,

Operations Section Chief, and initial Incident Commander to determine what resources have

been assigned to the incident, their status, and location.

5. Compile, maintain, and display resource status information on: 1) all tactical and support

personnel and apparatus (including agency-owned, mutual aid, or hired), and 2)

transportation and support vehicles:

Review ICS Form 201 for resource information.

Review Check-In List (ICS Form 211).

Confirm resources assigned to Staging.

Confirm resources assigned to tactical Operations organization.

Confirm resources assigned to other Command and General Staff functions.

6. Establish and maintain resource tracking system.

7. Maintain master roster of all resources at the incident:

Total number of personnel assigned to the incident.

Total number of resources assigned to each Section and/or Unit.

Total number of specific equipment/apparatus types.

8. Assist in preparation of the Incident Action Plan (IAP):

Prepare Organization Chart (ICS Form 207) and post in each room of the Incident

Command Post (ICP).

Assist in preparing the Organizational Planning Worksheet (ICS Form 215).

Prepare Organization Assignment List (ICS Form 203).

Prepare Division/Group Assignment Sheets (ICS Form 204).

9. Participate in Planning Meetings, as assigned.


11. Assist in identification of additional and special resources:

Other disciplines.

Technical Specialists.

Resources needed to implement contingency plans.


4/25/2013 1

Safety Officer Position Checklist



Task

1. Obtain briefing from Incident Commander and/or from initial on-scene Safety Officer.

2. Identify hazardous situations associated with the incident. Ensure adequate levels of

protective equipment are available, and being used.

3. Staff and organize function, as appropriate:

In multi-discipline incidents, consider the use of an Assistant Safety Officer from each

discipline.

Multiple high-risk operations may require an Assistant Safety Officer at each site.

Request additional staff through incident chain of command.

4. Identify potentially unsafe acts.

5. Identify corrective actions and ensure implementation. Coordinate corrective action with

Command and Operations.

6. Ensure adequate sanitation and safety in food preparation.

7. Debrief Assistant Safety Officers prior to Planning Meetings.

8. Prepare Incident Action Plan Safety and Risk Analysis (USDA ICS Form 215A).

9. Participate in Planning and Tactics Meetings:

Listen to tactical options being considered. If potentially unsafe, assist in identifying

options, protective actions, or alternate tactics.

Discuss accidents/injuries to date. Make recommendations on preventative or

corrective actions.

4/25/2013 2

Task





















11. Participate in the development of Incident Action Plan (IAP):

Review and approve Medical Plan (ICS Form 206).

Provide Safety Message (ICS Form 202) and/or approved document.

Assist in the development of the “Special Instructions” block of ICS Form 204, as

requested by the Planning Section.

12. Investigate accidents that have occurred within incident areas:

Ensure accident scene is preserved for investigation.

Ensure accident is properly documented.

Coordinate with incident Compensation and Claims Unit Leader, agency Risk Manager,

and Occupational Safety and Health Administration (OSHA).

Prepare accident report as per agency policy, procedures, and direction.

Recommend corrective actions to Incident Commander and agency.

13. Coordinate critical incident stress, hazardous materials, and other debriefings, as necessary.


4/25/2013 1

Service Branch Director Position Checklist



Task

1. Obtain briefing from Logistics Section Chief:

Determine number of personnel to be fed.

Determine communications systems in use.

Determine medical support needs of the incident.

Confirm personnel already requested for Branch.

2. Assemble, brief, and assign work locations and preliminary work tasks to Branch personnel:


Provide summary of the communications, food, and medical needs of the incident.

3. Ensure establishment of effective Incident Communications Plan (ICS Form 205).

4. Ensure that incident personnel receive adequate food and water.

5. Coordinate with Operations to ensure adequate medical support to incident personnel.

6. Participate in organizational meetings of Logistics Section personnel.

7. Coordinate activities of Branch Units.

8. Keep Logistics Section Chief apprised of Branch Activities.


4/25/2013 1

Shelter and Evacuation Unit Leader Position Checklist




Task

1. Review known information about the emergency situation and make recommendations to

the Campus Emergency Services Coordinator on the appropriate evacuation options to

implement.

2. Identify assemble area for picking up people that do not have their own transportation.

3. Identify evacuation routes.

4. Coordinate with law enforcement officials.

5. Prepare the Evacuation Movement Control Plan.

6. Examine access to evacuation routes from each part of the risk area.

7. Select evacuation routes from risk area to designated mass care facilities.

4/25/2013 1

Situation Unit Leader Position Checklist



Task

1. Obtain briefing from Planning Section Chief.

Review ICS Form 201 for incident status.

Determine incident objectives and strategy.

Determine necessary contingency plans.

Identify reporting requirements and schedules-both internal and external to the incident.

2. Organize and staff Unit, as appropriate:

Assign Field Observers.

Request Technical Specialists, as needed.

3. Supervise Technical Specialists as assigned (on very complex incidents, it may be necessary

to assign a supervisor to oversee Technical Specialists):

Brief Technical Specialists on current incident status.

Assign analysis tasks.

Notify staff of time lines and format requirements.

Monitor progress.

4. Compile, maintain and display incident status information for Incident Command Post (ICP)

staff:

Sort data into required categories of information (i.e. geographic area, population,

facilities, environmental values at risk, location of facilities, etc.).

Determine appropriate map displays.

Review all data for completeness, accuracy, and relevancy prior to posting.

Plot incident boundaries, location of perimeters, facilities, access routes, etc. on display

maps in Planning area.

Develop additional displays (weather reports, incident status summaries, etc.), as

necessary.

Ensure displays and maps are kept up to date.

5. Provide photographic services and maps:

Photographic services may be used to document operations and intelligence activities,

public information activities, and accident investigations.

Issue disposable or digital cameras to Field Observers and Operations personnel as

appropriate.

Ensure photographs are processed at the end of each operational period.

Request or develop additional and specialized maps as required.

4/25/2013 2

Task

Provide Incident Map(s) for Incident Action Plan (IAP).

6. Provide situation evaluation, prediction and analysis for Command and Operations; prepare

information on alternative strategies:

Review current and projected incident and resource status.

Develop alternative strategies.

Identify resources required to implement contingency plan.

Document alternatives for presentation to Incident Commander and Operations and

inclusion in the written IAP, using the ICS Form 204, Contingency Plan.

7. Interview Operations personnel coming off duty to determine effectiveness of strategy and

tactics, work accomplished and left to be accomplished.

8. Request weather forecasts and spot weather forecasts, as necessary, directly from the

National Weather Service.

9. Prepare Incident Status Summary (ICS Form 209) and other status reports, as assigned prior

to each Planning Meeting:

Provide copies to Command and General Staff.

Forward to agency administrator and to other entities, as directed.

10. Participate in Planning Meetings, as required.

11. Prepare predictions at periodic intervals, or upon request of the Planning Section Chief.

Notify Command and General Staff if unforeseen changes occur.



4/25/2013 1

Special Needs Populations Unit Leader Position

Checklist




Task

1. Coordinates the efforts to locate and account for, provide assistance and care for, the special

needs populations; student, staff and faculty, located on campus.

2. Submit reports to Service Branch Director.


4/25/2013 1

Staging Area Manager Position Checklist



Task

1. Obtain a briefing from Incident Commander or Operations Section Chief:

Determine types and numbers of resources to be maintained in Staging.

Confirm process for requesting additional resources for Staging.

Confirm process for reporting status changes.

2. Proceed to Staging Area; establish Staging Area layout (apparatus and vehicles in Staging

should face outward to ensure quick response, general principle of "first in, first out" should

be maintained).

3. Ensure efficient check-in and coordinate process with Planning Section Resources Unit

Leader.

4. Identify and track resources assigned to staging; report resource status changes to

Operations or Command and Resources Unit.

5. Determine any support needs for equipment, feeding, sanitation and security; request

through Logistics.

6. Post areas for identification and traffic control.

7. Respond to requests for resources:

Organize Task Forces or Strike Teams, as necessary.

8. Request additional tactical resources for Staging through Logistics, according to established

staffing levels.

9. Obtain and issue receipts for radio equipment and other supplies distributed and received at

the Staging Area.

10. Maintain Staging Area in orderly condition.

11. Demobilize Staging Area in accordance with instructions.


4/25/2013 1

Strike Team/Task Force Leader Position Checklist



Task

1. Obtain briefing from Division or Group Supervisor:

Determine/confirm resources assigned to Task Force or Strike Team.

Confirm internal and external communications.

Confirm tactical assignment.

Deliver passport to Supervisor, if indicated.

2. Attend Operations Briefing, as assigned.

3. Review assignments with subordinates and assign tasks.

4. Monitor work progress and make changes, when necessary.

5. Notify Division or Group Supervisor of expedient changes to tactical assignments.

6. Coordinate activities with adjacent Strike Team, Task Forces, and Single Resources.

7. Monitor safety of resources.

8. Submit situation and resource status information and fiscal reports to Division or Group

Supervisor.


4/25/2013 1

Supply Unit Leader Position Checklist



Task

1. Obtain briefing from Logistics Section Chief or Support Branch Director:

Determine charge code for incident.

Confirm ordering process.

Assess need for 24-hour staffing.

Determine scope of supply process.

2. Organize and staff Unit, as appropriate:

Consider need for "lead agency" representation in ordering process.

Consider dividing ordering responsibilities either by discipline or by category

(equipment, personnel, supplies).

3. Determine ordering parameters, authorities and restrictions. Ensure that Unit staff observes

ordering system and chain of command for ordering:

Establish clearly defined time when the Supply Unit will assume responsibility for all

ordering. This will require close coordination with Operations and Planning staff.

Confirm process for coordinating contract related activities with the Procurement Unit.

Confirm process for emergency purchase orders with Finance Section.

4. Determine type and amount of supplies and equipment on hand and en route:

Contact Resources Unit to determine resources on order.

5. Receive resource orders from authorized incident staff. Document on Resource Order

Form (ICS Form 208):

Determine qualifying specifications (size, extra equipment, personnel protective

equipment, qualifications, etc.).

Desired delivery time and location, person ordering, and person to whom the resource

should report or be delivered.

Obtain estimated price for resources which expect reimbursement.

Coordinate delivery of rented equipment to Ground Support Unit for inspection before

use.

6. Arrange to receive ordered supplies and equipment. Work with Facilities Unit to identify

and activate appropriate facilities for supply storage.

7. Order, receive, distribute, and store supplies and equipment:

Obtain resource name, number, identifiers, etc., along with Estimated Times of Arrival

(ETA's).

Relay this information to appropriate staff.

8. Advise affected Unit or Section of changes in arrival times of requested resources. Advise

immediately if order cannot be filled.

4/25/2013 2

Task

9. Alert Section Chief to changes in resource availability which may affect incident operations.

10. Develop and implement safety and security requirements for supply areas.

11. Review Incident Action Plan (IAP) for information affecting Supply Unit.

12. Maintain inventory of supplies and equipment.

13. Service re-usable equipment.

14. Keep and submit copies of all orders and related documentation to the Documentation Unit.

15. Provide briefing to relief on status of outstanding orders, current activities, and unusual

situations.


4/25/2013 1

Support Branch Director Position Checklist



Task

1. Obtain briefing from Logistics Section Chief:

Determine facilities activated in support of the incident.

Determine ground support and transportation needs.

Determine resource ordering process.

Confirm personnel already requested for Branch.

2. Confirm resource ordering process and who is authorized to order with Command and

Logistics Section Chief.

3. Confirm facilities in use and determine the potential for additional facilities.

4. Determine need for fuel delivery and vehicle support.

5. Determine whether or not mutual aid and contract equipment are in use. Confirm method of

inspection.

6. Staff Branch appropriately.

7. Assemble, brief, and assign work locations and preliminary work tasks to Branch personnel:


Provide summary of the facility, supply, and ground support needs of the incident.

8. Participate in organizational meetings of Logistics Section personnel.

9. Coordinate activities of Branch Units.

10. Keep Logistics Section Chief apprised of Branch Activities.


4/25/2013 1

Technical Specialists Position Checklist



Task

1. Obtain briefing from Incident Commander or Planning Section Chief:

Identify Supervisor in organization.

Identify work location, resources available, expectations of incident organization

concerning time-lines, report format, participation in Planning Meetings, etc.

2. Obtain copies of Incident Action Plan (IAP), if available, and Unit Log (ICS Form 214).

3. Participate in Planning Meetings, as requested.

4. Provide technical expertise to supervisor in organization according to established format,

timelines, etc.


4/25/2013 1

<Insert Position Title> Position Checklist




Task

1. <Insert Task for this position; use numbers for Main Tasks>:

<Insert sub-task for main task above; use bullets for sub tasks>.



3. <Etc.>

4. <Use the following if position is required to attend the planning meetings; if not delete table

row> Attend Planning Meetings:






















4/25/2013 1

Time Unit Leader Position Checklist



Task

1. Obtain briefing from Finance/Administration Section Chief:

Determine incident requirements for time recording.

Determine required time-lines for reports.

Determine location of timekeeping activity.

Determine number of personnel and rental equipment for which time will be kept.

2. Organize and staff Unit, as appropriate.

3. Advise Ground Support Unit, Air Support Group (if applicable), Facilities Unit (and other

users of equipment) of the requirement of a daily record of equipment time.

4. Establish contact with appropriate agency personnel representatives:

Determine time-keeping constraints of individual agencies.

Time records should be maintained for volunteer and mutual aid resources regardless of

whether time will be reimbursed.

5. Ensure that daily personnel and equipment time recording documents are prepared, and

compliance with time policy is maintained.

6. Establish files for time records, as appropriate.

7. Provide for records security.

8. Ensure that all records are complete or current prior to demobilization.

9. Time reports from assisting agencies should be released to the respective agency

representatives prior to demobilization.

10. Brief Finance/Administration Chief on current problems, recommendations, outstanding

issues, and follow-up requirements.

4/25/2013 1

University Agency Representative Position Checklist




Task

1. Complete mandatory training, as specified by the Campus Emergency Services Coordinator.

2. Secure relationships with outside government and volunteer agencies.

3. Obtain briefing from the Liaison Officer or Incident Commander.

4. Advise the Liaison Officer of any special agency needs or requirements

5. Cooperate fully with the Incident Commander and the General Staff on agency involvement

at the incident.

6. Ensure the well-being of University personnel assigned to the incident.

7. Have a debriefing session with the Logistics Officer or Incident Commander before

demobilization.

8. Maintain Unit/Activity Log.

9. Attend debrief session with the Campus Emergency Services Coordinator.

10. Ensure that all forms, memos, and correspondence are completed and filed with the

appropriate section.

11. Maintain relationships with outside government and volunteer agencies.

4/25/2013 1

Volunteer Unit Leader Position Checklist




Task

1. Coordinates the efforts of all volunteers used during response, and/or for supporting

Operations Section.

Position Checklists - A-StateEm Effective May 1, 2013 Position Checklists ergency Operations Plan...

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