Policies & procedures 2003

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Transcript of Policies & procedures 2003

  • 1. Developing a Collection Management Policy LIB 610 Collection ManagementSummer 2010

2.

  • An Australian view:
    • A Policy is an agreed statement that sets out what the school aims to do and the guidelines it will use to carry out its activities. It establishes a unique vision for the school and sets out principles to be followed by those responsible for turning policy into action.
      • Wodonga Primary School, 2001., No. 37 Policy Writing Procedure Policy.
      • Cited inPolicy Writing for Teacher Librarians

June 27, 2010 Policies and Procedures 3.

  • collection development policy(CDP)
    • A formal written statement of the principles guiding alibrary 'sselectionofmaterials ,including thecriteriaused in making selection anddeselectiondecisions ( field s covered, degrees ofspecialization , levels of difficulty,language s,format s,balance , etc.) and policies concerninggift s andexchange s. An unambiguously wordedcollection developmentpolicy can be very helpful in responding tochallenge s frompressure group s.

June 27, 2010 Policies and Procedures 4.

  • American Library Association:
    • documents which define the scope of a library's existingcollections , plan for the continuingdevelopmentof resources, identifycollectionstrengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom.
      • Guide for written collection policy statements (1987) , cited invan Zijl, C. (1998, September).The why, what, and how of collection development policies .South African Journal of Library & Information Science ,66 (3), 99.

June 27, 2010 Policies and Procedures 5.

  • It clarifies policy decisions
  • It provides a forum for limited and specific conversations with faculty members
  • A written policy can also provide a basis for institutional continuity over time and through personnel changes.
  • a policy that is regularly reviewed and updated can help the curator weather the vicissitudes of budget woes
      • A Practical Approach to Writing a CollectionDevelopment Policy

June 27, 2010 Policies and Procedures 6.

  • To allow for balance
    • Without the authority of a collection development policy to stand on, it is impossible when confronted by an irate lecturer or librarian to rationalise why some material should be purchased whilst other is rejected. Faculty members and the management of the academic institution have often demanded that the library purchase items which serve the needs of only one or two users and in fact sometimes expect such material to be housed in their own offices permanently.
        • ).The why, what, and how of collection development policies

June 27, 2010 Policies and Procedures 7.

  • The purpose of a collection development policy
    • The purpose of a collection development policy is to create a collection of library materials that supports thelibrary's mission . All decisions about the kinds of materials to be collected or accessed should be made with themission statementin mind. . . The collection development policy setsgoalsfor the collection that reflect the library's mission.
      • Writing a Collection Development Policy

June 27, 2010 Policies and Procedures 8.

  • Use as a planning document
  • Use as a selection tool
  • Use as a means of protection
  • Use as a decision-making tool
      • Writing a Collection Development Policy

June 27, 2010 Policies and Procedures 9.

  • What is the goal of the library resource collection?
  • What are the objectives of the library resource collection?
  • Who is responsible for
    • reviewing the development of the collection
    • evaluating, selecting and weeding resources
      • Policy Writing for Teacher Librarians:Collection Development Policy

June 27, 2010 Policies and Procedures 10.

  • What types of resources are selected for the library resource collection?
  • How are resources selected?
  • What criteria are used for the evaluation of resources?
  • What criteria are used for the weeding of resources?
      • Policy Writing for Teacher Librarians:Collection Development Policy

June 27, 2010 Policies and Procedures 11.

  • How will the library resource centre deal with controversial materials?
    • Follow this link for procedures on dealing withchallenged material .
  • How will the development of the collection be reviewed?
  • What are the collection priorities for the year?
      • Policy Writing for Teacher Librarians:Collection Development Policy

June 27, 2010 Policies and Procedures 12.

  • Community Profile
  • Community Needs Assessment
  • Collection Goals
  • Selection Responsibility
  • Selection Criteria
  • Acquisitions
  • Collection Evaluation and Assessment
  • Weeding
  • Reconsideration of Library Materials
  • Policy Review and Revision

June 27, 2010 Policies and Procedures 13. June 27, 2010 Policies and Procedures 14. June 27, 2010 Policies and Procedures 1.5Develops Library Media Program policies, e.g. materials selection, collection development, circulation, challenged materials, copyright and technology. 1.16 Follows the SBDM approved selection policy that includes a procedure for reconsideration of materials