POLICE WEEK PROCLAMATION

AGENDAVILLAGE OF ROSELLE

MEETING OF THE BOARD OF TRUSTEESMay 10, 2021 - Village Board Swearing In Ceremony 5:00 p.m. at Village Hall

Village Board Meeting 6:30 p.m. Held Virtually Live on You Tube due to COVID-19: https://www.youtube.com/user/villageofroselle

The Public can join the meeting and make comments only during the Public Comment and Public

Hearing sections of the meeting by calling 312-626-6799 or by logging on to Zoom.us and providing Meeting ID 868 0927 2366 and Passcode 711710. Persons wanting to make comments during the

meeting are strongly encouraged to contact the Village in advance at [email protected] or

630-671-2804.

Call to Order

Pledge of Allegiance

Roll Call

Presentation of Prepared Agenda

Village Board Public Comment

Due to the COVID-19 Pandemic, the Village Board will be meeting “virtually” and will be streamed live on the VILLAGE'S YOUTUBE CHANNEL.

Anyone wishing to provide comment on a topic or an agenda item may address the Village Board during the "Public Comment" and "Public Hearing" segments of the Village Board agenda by submitting comments in advance through voicemail, using the ONLINE FORM, or during the meeting.

l Submit comments using the ONLINE FORM by 4:00 p.m. on Monday, May 10, 2021.

l Call 630-671-2804 to leave a voicemail message with your comment by 3:00 p.m. on Monday, May 10, 2021.

l Public comments will be read into the record during the Public Comment segment of the Village Board meeting.

l Make comments during the meeting by calling 312-626-6799 or by logging onto Zoom.us and providing Meeting ID 868 0927 2366 and Passcode 711710. Persons wanting to make comments during the meeting are strongly encouraged to contact the Village in advance at [email protected] or 630-671-2804.

Officials and Staff Reports

Mayor

Proclamation recognizing Mayor Andrew J. Maglio for his 38 years of public service to the Village of Roselle.

National Police Week Proclamation

POLICE WEEK PROCLAMATION.PDF

Adopt a resolution extending a declaration of local state of emergency approved by the Village Board on April 12, 2021.

LOCAL EMERGENCY DECLARATION.PDF

Discuss potential changes to the Village Board meeting format and other Village operations based upon updated guidance from the Restore Illinois reopening plan.

REOPENING MEMO.PDF

Reappoint Todd Eichholz to Zoning Board of Appeals for a term to end July 31, 2022.

Appoint Lydia Galante to the Zoning Board of Appeals for a term to end May 31, 2026.

Village Trustees

Village Clerk

Village Attorney

Village Administrator

Chamber of Commerce Liaison

CONSENT AGENDAAll items listed on the Consent Agenda are considered to be routine, procedural, informational, self-explanatory, or non-controversial in nature and will be enacted in one motion. There will be no discussion of these items.

Presentation and approval of Village Board Minutes of April 12, 2021.

APRIL 12 VB MINUTES.PDF



Adopt a resolution authorizing the execution of a contract for the 2021 Sidewalk Replacement and Utility Dig Up Program between the Village of Roselle and Schroeder and Schroeder, Inc. in the amount of $68,708.50.

2021 SIDEWALK REPLACEMENT PROGRAM.PDF

Approve the 16th partial payment for the Devlin Influent Pump & Screening Improvements Project to Williams Brothers Contracting, Inc. in the amount of $151,053.42.

DEVLIN INFLUENT PUMP AND SCREENING IMPROVEMENTS PROJECT PAYOUT 16.PDF

Adopt a resolution authorizing the Mayor to sign and the Village Clerk to attest to a contract for construction services between the Village of Roselle and Eugene Matthews, Inc. for masonry coping repairs at the Fire Station.

MASONRY COPING REPAIRS AND MAINTENANCE.PDF

REGULAR AGENDA

Community Development - Trustee Bruce Berkshire

Pass an ordinance granting a special use permit for a brewery with tap room in the B-3 Town Center District for Relative Brewing Company at 10 Spring Street.

RELATIVE BREWING SPECIAL USE PERMIT.PDF

Adopt a resolution authorizing the Mayor to execute an agreement amendment to the contract for professional services between the Village of Roselle and HR Green, Inc.

HR GREEN AMENDED CONTRACT.PDF

Administration - Trustee Thomas Piorkowski

Provide direction to staff regarding the request from Roselle School District 12 to use the Village's Council Chambers for School District Board meetings.

SCHOOL DISTRICT 12 IGA MEMO.PDF

Fire - Trustee Lee Trejo

Police - Trustee Tom Della Penna

Public Works - Trustee Wayne Domke

Adopt a resolution authorizing the Mayor to execute an agreement for the 2021-2026 Biosolids Management Program between the Village of Roselle and Synagro.

2021-2026 BIOSOLIDS MANAGEMENT BID AWARD.PDF

Adopt a resolution authorizing the Mayor to execute an agreement for Engineering Plan Review Services for the Cherry Street Lift Station Forcemain Replacement between the Village of Roselle and Trotter and Associates in the amount of $13,600.

ENGINEERING PLAN REVIEW SERVICES FOR CHERRY STREET LIFT STATION FORECEMAIN REPLACEMENT.PDF

Adopt a resolution authorizing the Mayor to execute an agreement for Small Cell Coordinator Professional Engineering Services between the Village of Roselle and Civiltech Engineering, Inc. in the amount of $27,141.50.

SMALL CELL COORDINATOR PROFESSIONAL ENGINEERING SERVICES.PDF

Finance - Trustee Cheryl Lenisa

Approve the Accounts Payable List for May 10, 2021 in the amount of $971,565.16.

BILLS LIST.PDF

Other Business - For Discussion Only

Executive Session (Motion to Convene Executive Session)A. Collective BargainingB. Litigation C. Review of Closed Session MinutesD. PersonnelE. Real PropertyF. Security ProceduresG. Risk Management

Adjourn

In compliance with the Americans with Disabilities Act, any person with a disability requiring a reasonable accommodation to participate in the meeting should contact Jason Bielawski, ADA Compliance Officer, 8:30 a.m. to 5:00 p.m. Monday through Friday, telephone: 630-671-2810, email [email protected].

31 South Prospect Street Roselle, Illinois 60172 -2023 www.roselle.il.us

Telephone: (630) 980-2000 Administrative Fax: (630) 980 -8558 General Village Fax: (630) 980 -0824

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https://www.roselle.il.us/FormCenter/Village-Board-Forms-13/Village-Board-Meeting-Public-Participati-75

https://www.roselle.il.us/FormCenter/Village-Board-Forms-13/Village-Board-Meeting-Public-Participati-75








630-671-2804.

Call to Order


Roll Call










Mayor







REOPENING MEMO.PDF



Village Trustees

Village Clerk

Village Attorney














REGULAR AGENDA




















BILLS LIST.PDF



Adjourn




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Call to Order


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Mayor







REOPENING MEMO.PDF



Village Trustees

Village Clerk

Village Attorney














REGULAR AGENDA




















BILLS LIST.PDF



Adjourn




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AGENDA ITEM # 6.A.3

AGENDA ITEM EXECUTIVE SUMMARY Village Board Meeting

May 10, 2021

Item Title: Local Emergency Declaration Staff Contact: David Pileski, Mayor VILLAGE BOARD ACTION Adopt a resolution extending a declaration of local state of emergency approved by the Village Board on April 12, 2021. Executive Summary: On March 20, 2020 Mayor Maglio signed a declaration of local state of emergency, which was subsequently approved by the Village Board on April 13, 2020 extending the local state of emergency until the May 11, 2020 Village Board meeting, and again on May 11, 2020, June 8, 2020, July 13, 2020, August 10, 2020, September 14, 2020, October 12, 2020, November 9, 2020, December 7, 2020, January 11, 2021, February 8, 2021, March 8, 2021, and April 12, 2021. The April 12, 2021 resolution extended the declaration of local state of emergency until the May 10, 2021 Village Board meeting. The attached resolution again extends the declaration of local state of emergency until the June 14, 2021 Village Board meeting. This extended declaration may be rescinded before June 14, 2021 by the Mayor or Village Board if a meeting is scheduled. The Village Attorney, staff, and I will continue to evaluate the implications of the declaration of local state of emergency. The Village Attorney recommends, and I agree, that the declaration of local state of emergency be extended once again, ensuring that all administrative, operational, and executive responses to the pandemic be made as efficiently and timely as possible. Implications: Is this item budgeted? N/A Any other implications to be considered? If the local state of emergency ends, executive orders 2020-09 and 2020-12 become automatically canceled. EO 2020-09 authorizes staff to administer temporary outdoor seating permits for food and beverage establishments on public and private property through October 31, 2021. There are currently seven issued temporary outdoor seating permits. Staff will bring back options for the Board to consider on the May 24, 2021 Village Board meeting regarding the potential continuation of these permits. EO 2020-12 authorizes the Village Administrator

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and Chief of Police to modify commuter parking regulations at the Roselle Metra Station due to decreased ridership during the COVID-19 pandemic. No further action is necessary if the local state of emergency ends. Staff will continue to monitor ridership activity and report to the Board for any further direction needed regarding any modifications of the commuter parking lots. Attachments: Resolution Extending Local State of Emergency

RESOLUTION NO. 2021-

A RESOLUTION EXTENDING A DECLARATION OF LOCAL STATE OF EMERGENCY APPROVED BY THE VILLAGE BOARD ON APRIL 12, 2021

WHEREAS, on March 20, 2020 the Mayor of the Village of Roselle declared a local state of emergency due to the COVID pandemic, which was approved and extended by the Village Board on April 13, 2020 pursuant to Resolution No. 2020-2266, on May 11, 2020 pursuant to Resolution No. 2020-2271, on June 8, 2020 until July 13, 2020 pursuant to Resolution No. 2020-2289, on August 10, 2020 until September 14, 2020 pursuant to Resolution No. 2020-2299, on September 14, 2020 until October 12, 2020 pursuant to Resolution No. 2020-2309; on October 12, 2020 until November 9, 2020 pursuant to Resolution No. 2020-2318; on November 9, 2020 until December 7, 2020 pursuant to Resolution No. 2020-2335; on December 7, 2020 until January 11, 2021 pursuant to Resolution No. 2020-2341; on January 11, 2021 until February 8, 2021 pursuant to Resolution No. 2021-2346; on February 8, 2021 until March 8, 2021 pursuant to Resolution No. 2021-2359; on March 8, 2021 until April 12, 2021 pursuant to Resolution No. 2021-2367, and on April 12, 2021 until May 10, 2021 pursuant to Resolution No. 2021-2375. WHEREAS, the declaration was initially entered by the Mayor in conformance with Illinois Municipal Code Section 5/11-1-6, the Illinois Emergency Management Agency Act Section 330/5/11, and Chapter 2, Article XIX of the Village Code; and WHEREAS, the declaration was extended and remained in effect until the next regular meeting of the Village Board, which is June 14, 2021; and WHEREAS, a local disaster and state of emergency still exists in the Village; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Roselle that:

The Mayoral declaration of a local state of emergency first effective on March 20, 2020 and

subsequently approved and extended until May 11, 2020, again to June 8, 2020, again to July 13, 2020, again to August 10, 2020, again to September 14, 2020, again to October 12, 2020, again to November 9, 2020, again to December 7, 2020, again to January 11, 2021, again to February 8, 2021, again to March 8, 2021, again to April 12, 2021, and again to May 10, 2021, shall remain in effect without further action of the Village Board until June 14, 2021, unless otherwise rescinded before that date by the Mayor or a majority vote of a quorum of the Village Board.

ADOPTED this 10th day of May, 2021.

AYES: NAYS: ABSTAIN: ABSENT:

__________________________ David Pileski, Mayor ATTEST: ____________________________

Patricia Burns, Village Clerk

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AGENDA ITEM # 6.A.4


May 10, 2021

Item Title: Village Board Meeting Format and Village Operations Staff Contact: Jason M. Bielawski, Acting Village Administrator VILLAGE BOARD ACTION Discuss potential changes to the Village Board meeting format and other Village operations based upon updated guidance from the Restore Illinois reopening plan. Executive Summary: Since the start of the pandemic, the Village Board and other Village boards and commissions have been holding virtual meetings. Village operations have also been modified including reduced hours of service and access to Village buildings. The Governor recently announced that effective May 14, the State is progressing out of Phase 4 toward the fifth and final phase of the COVID-19 Restore Illinois reopening plan by entering into a Bridge phase. The Bridge phase allows for higher capacity limits and increased business operations. It’s expected that the State will enter Phase 5 as early as June 11 which should bring no limits on various capacities and business operations. However, it’s expected that guidelines for wearing face coverings and social/physical distancing could remain in place during Phase 5. As the State of Illinois and the country as a whole are progressing towards a greater reopening of the economy based upon increased vaccinations and reversals in COVID-19 related hospitalizations and deaths; the Village is prepared to further reopen to in-person activities while protecting the progress that has been made and preserving safety and wellbeing through appropriate physical distancing and face coverings. With this mind, the Mayor requested staff identify opportunities to get closer to normal business operations, which are below. Village Board Meetings

1. Target returning to in-person meetings for the Village Board meeting on June 14.

2. Under the Bridge phase, Council Chambers capacity is limited to 60%, which is 61 people. Full capacity is 102 people.

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3. Assuming physical distancing of 6’ or the installation of other barriers will still be required or encouraged even in Phase 5 it’s recommended that:

a. Plastic barriers be installed between each seated location along the dais and on the presentation podium.

b. Audience and staff chairs be spaced a minimum of 6’ feet apart.

4. Assuming face coverings will continue to be required or encouraged even in Phase 5, it’s recommended all audience members must be masked when not speaking at the podium.

5. People seating around the dais can choose to wear face coverings or not based upon the physical barriers, distancing from the podium, and vaccination.

6. The new audio and visual equipment in the Council Chambers allows for hybrid participation whereby people can attend in-person or virtually.

a. To keep the Council Chamber’s capacity as low as possible and thereby allow more of the public to attend if desired, certain staff can attend virtually.

b. Continue to encourage public comment be submitted in advance; otherwise, public comment can be done in person.

c. Continue to stream the Village Board meeting live on YouTube. Village Operations

1. Currently the Fire Department, Police Department, and Public Works are primarily requiring the public to handle business over the phone or by appointment only. The Village Hall has reduced hours and access to the 2nd floor of Village Hall is by appointment only.

2. It’s recommended the Fire Department and Public Works continue to operate as they are now due to limited volume of walk in traffic.

3. The Police Department is prepared to reopen the Records Division to walk in traffic.

4. Staff recommends the following for Village Hall hours: a. New hours: 8:30AM – 5PM on M, T, Th, and Fri, and 8:30 – 1PM on Weds.

i. Current hours: 9AM – 4PM on M, T, Th, and Fri. and 9AM-1PM on Wed.

ii. Pre-pandemic hours: 8AM – 6PM on M, 8AM – 5PM on T, Th, and Fri and 8AM – 1PM on Weds.

b. The 2nd floor of Village Hall will reopen to walk-up traffic.

5. The public will still be required to wear a face covering to enter any Village building. Following direction provided by the Village Board, staff will take the necessary steps in preparation of further reopening operations. Additionally, staff liaisons to various Boards and Commissions will discuss the target of returning to in-person meetings beginning in June or July. Finally, staff will monitor the modifications and recommend further adjustments as needed.

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Implications: Is this item budgeted? No significant budget impact. The cost to purchase removable barriers in the Council Chambers is around $1,500. Any other implications to be considered? The recommendations are based upon guidelines and guidance that are fluid and therefore modifications may be necessary as the State of Illinois and CDC update reopening plans. Attachments: None

THE MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES

VILLAGE OF ROSELLE April 12, 2021

Meeting Held virtually on Zoom Streamed live on YouTube

Due to COVID-19 5:30 p.m.

1. CALL TO ORDERThe meeting of the Board of Trustees of the Village of Roselle was called to order at5:30 p.m. by Mayor Maglio.

2. PLEDGE OF ALLEGIANCE – Led by Mayor Maglio.

3. ROLL CALL:Upon Roll Call the following answered: Mayor Maglio, Trustees Berkshire, Domke,Eichholz, Pileski, Sarno and Trejo.

OTHERS PRESENT: Village Administrator Jeff O’Dell, Assistant VillageAdministrator Jason Bielawski, Village Attorney Jim Knippen, Finance Director TomDahl, Police Chief Steve Herron, Fire Chief Mark Bozik, Deputy Fire Chief DavidGnadt, Battalion Chief Matt Coppock, Public Works Director Karen Young, AssistantPublic Works Director Kristin Mehl, Zoning Administrator Caron Bricks,Management Analyst Brian Joanis, Economic Development Consultant Steve Jonesand Village Clerk Patty Burns.

4. PRESENTATION OF PREPARED AGENDAMotion by Trustee Trejo, second by Trustee Domke, to Approve the PreparedAgenda.ROLL CALL:AYES: Trejo, Domke Berkshire, Sarno, Eichholz, PileskiNAYS: NoneABSENT: NoneMOTION CARRIED.

5. CITIZEN COMMENTS/QUESTIONS

Frank Rosa, a 30 year resident of Roselle, had questions and concerns regardingrental homes in Roselle.

6. OFFICIALS AND STAFF REPORTS

6A. MAYOR

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Minutes of the Meeting of the Board of Trustees of the Village of Roselle Monday, April 12, 2021 Page 2 of 7

6A1. Motion by Trustee Domke, second by Trustee Berkshire, To Approve Resolution 2021-2375, Extending a declaration of local state of emergency approved by the Village Board on March 8, 2021. ROLL CALL: AYES: Domke, Berkshire, Trejo, Sarno, Pileski, Eichholz NAYS: None ABSENT: None MOTION CARRIED.

6A2. Motion by Trustee Trejo, second by Trustee Domke, To Approve Ordinance 2021-4148, Ratifying and adopting actions by Mayoral executive order during the declaration of local state of emergency. ROLL CALL: AYES: Trejo, Domke, Berkshire, Pileski, Eichholz, Sarno NAYS: None ABSENT: None MOTION CARRIED.

6A3. Presentation of the Government Finance Officers Association (GFOA)

Certificate of Achievement for Excellence in Financial Reporting Award for the FY 2019 Comprehensive Annual Financial Report.

6B. VILLAGE TRUSTEES – No Report 6C. VILLAGE CLERK – No Report 6D. VILLAGE ADMINISTRATOR – No Report 6E. VILLAGE ATTORNEY – Agenda item 7F requires the bid specs and the bid

itself be added as exhibits. 6F. CHAMBER of COMMERCE LIAISON – No Report 6G. TREASURER’S REPORT – No Report

7. CONSENT AGENDA

A. PRESENTATION AND APPROVAL OF VILLAGE BOARD MINUTES OF MARCH 22, 2021.

B. ADOPT RESOLUTION 2021-2376 ENDORSING THE LEGISLATIVE ACTION PROGRAM OF THE DUPAGE MAYORS AND MANAGERS CONFERENCE FOR THE 2021 LEGISLATIVE SESSION.

C. ADOPT RESOLUTION 2021-2377 APPROVING AN AMENDED

FIREWORKS DISPLAY CONTRACT BETWEEN THE VILLAGE OF

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ROSELLE AND MELROSE PYROTECHNICS, INCORPORATED DATED FEBRUARY 24, 2020.

D. ADOPT RESOLUTION 2021-2378 AUTHORIZING AN EXTENSION TO THE

COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF ROSELLE AND ROSELLE PROFESSIONAL FIREFIGHTERS ASSOCIATION, LOCAL 4051 IAFF.

E. ADOPT RESOLUTION 2021-2379 AUTHORIZING THE MAYOR TO

EXECUTE A CONTRACT FOR THE 2021 SANITARY SEWER LINING PROJECT BETWEEN THE VILLAGE OF ROSELLE AND HOERR CONSTRUCTION, INC. IN THE AMOUNT OF $295,175.00.

F. ADOPT RESOLUTION 2021-2380 AUTHORIZING THE MAYOR TO

EXECUTE AN AGREEMENT FOR STREET SWEEPING SERVICES FOR THE 2021-2023 STREET SWEEPING PROGRAM BETWEEN THE VILLAGE OF ROSELLE AND ADVANCE SWEEPING SERVICES, INC. IN THE AMOUNT OF $64,127.73.

G. ADOPT RESOLUTION 2021-2381 AUTHORIZING THE MAYOR TO

EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF SCHAUMBURG, ILLINOIS AND THE VILLAGE OF ROSELLE, ILLINOIS RELATED TO PHASE II ENGINEERING SERVICES FOR RODENBURG ROAD IMPROVEMENTS.

H. ADOPT RESOLUTION 2021-2382, AN ILLINOIS DEPARTMENT OF

TRANSPORTATION (IDOT) RESOLUTION AUTHORIZING EXPENDITURES TOTALING $200,000.00 OF REBUILD ILLINOIS MOTOR FUEL TAX FUNDS IN 2021 FOR THE PHASE II ENGINEERING SERVICES FOR THE RODENBURG ROAD IMPROVEMENTS – CENTRAL AVENUE TO THE COUNTY LINE UNDER THE ILLINOIS HIGHWAY CODE.

I. ADOPT RESOLUTION 2021-2383 GRANTING MAURO SEWER

CONSTRUCTION, INC. APPROVAL TO PERFORM WORK ON THE 2021 WATERMAIN REPLACEMENT PROJECT ON SATURDAYS. Motion by Trustee Trejo, second by Trustee Eichholz, to Approve the Consent Agenda.

ROLL CALL: AYES: Trejo, Eichholz, Berkshire, Sarno, Pileski, Domke

NAYS: None ABSENT: None

MOTION CARRIED.

8. REGULAR AGENDA 9. COMMUNITY DEVELOPMENT – Trustee David Pileski

DRAFT


9A. ADOPT RESOLUTION 2021-2384 RELEASING THE SECURITY BOND OF $864,648.00 BY NOAH PROPERTIES, LLC FOR PUBLIC IMPROVEMENTS OF ROSELLE STATION. Motion by Trustee Pileski, second by Trustee Trejo, to Approve Item 9A.

ROLL CALL: AYES: Pileski, Trejo, Domke, Sarno, Berkshire, Eichholz NAYS: None

ABSENT: None MOTION CARRIED.

9B. APPROVE AND AUTHORIZE THE RELEASE OF THE 2-YEAR

WARRANTY BOND FOR SUNSET ESTATES SUBDIVISION IN THE AMOUNT OF $89,641.20. Motion by Trustee Pileski, second by Trustee Trejo, to Approve Item 9B.

ROLL CALL: AYES: Pileski, Trejo, Sarno, Berkshire, Eichholz, Domke NAYS: None


10. ADMINISTRATION – Trustee Barbara Sarno

10A. ADOPT RESOLUTION 2021-2385 APPROVING A PIPELINE LICENSE AGREEMENT BETWEEN THE VILLAGE OF ROSELLE AND THE COMMUTER RAIL DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY (METRA). Motion by Trustee Sarno, second by Trustee Trejo, to Approve Item 10A.

ROLL CALL: AYES: Sarno, Trejo, Pileski, Eichholz, Domke, Berkshire NAYS: None


10B. ADOPT RESOLUTION 2021-2386 APPROVING AN INTERGOVERNMENTAL

AGREEMENT BETWEEN THE VILLAGE OF ROSELLE AND THE ROSELLE PUBLIC LIBRARY DISTRICT CONCERNING A PARKING LICENSE ON THE LIBRARY PARKING LOT. Motion by Trustee Sarno, second by Trustee Trejo, to Approve Item 10B.

ROLL CALL: AYES: Sarno, Trejo, Eichholz, Domke, Berkshire, Pileski NAYS: None


10C. PROVIDE DIRECTION AND APPROVAL ON THE FOLLOWING

RECOMMENDATIONS FROM VILLAGE TRUSTEES AND STAFF:

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a. AN EXTENSION OF THE EMPLOYEE LEASING AGREEMENT WITH

GOVTEMPS USA FOR AN ECONOMIC DEVELOPMENT CONSULTANT. APPROVED FOR 6 MORE MONTHS.

b. A MARKETING STRATEGY FOR THE POTENTIAL DEVELOPMENT OF

THE VILLAGE OWNED 6.5 ACRE PARCEL AT ROSELLE RD AND I-390. APPROVED AS RECOMMENDED BY STAFF.

c. A COMPREHENSIVE TIF GRANT PROGRAM – STAFF DIRECTED TO

MOVE FORWARD WITH THE 4 HIGHLIGHTED PROGRAMS. TRUSTEE BERKSHIRE VOICED CONCERN THAT RECIPIENTS WOULD BE THROUGHLY VETTED AND UNDERSTAND THE REQUIREMENTS OF THE PROGRAMS.

d. A PROPOSAL FROM CIVICPLUS FOR A REDESIGN OF THE

VILLAGE’S WEBSITE. STAFF DIRECTED TO PROCEED AS PRESENTED.

11. FIRE – Trustee Todd Eichholz

11A. PRESENTATION FROM STAFF AND PROVIDE DIRECTION TO PROCEED WITH THE FINANCE PLANNING COMMITTEE AND STAFF’S RECOMMENDATION TO HIRE 6 FULL-TIME FIREFIGHTER/PARAMEDICS AND RENEGOTIATE THE CURRENT CONTRACT WITH METRO PARAMEDIC SERVICES, INC.

The Fire Department currently utilizes a combination of 3 full-time, 3 part-time, and 3 contractual firefighters and paramedics to staff the required 9 on-duty personnel per 24-hour shift. It requires 3 shifts to provide around the clock fire and Emergency Medical Service (EMS) to the Village. Over the past several years the Fire Department has seen an extremely high turnover of contractual firefighter/paramedics. More recently, the contractor (Metro) has been unable to fulfill its contractual obligation of providing 3 personnel per shift (9 personnel total). This has created staffing and operational challenges that staff has been analyzing to identify strategies to ensure the delivery of these critical services to the community is not jeopardized. The contractual staffing issue is not unique to Roselle or the current Contractor as several area departments and the industry as a whole are experiencing the same challenges. The main challenges causing a nationwide shortage of paramedics include: increased educational requirements to become a paramedic, increased competition from hospitals utilizing paramedics, a shortage of paramedic applicants, and pay and benefit disparity between fire departments and contractual employers.

In working with the Finance Planning Committee consisting of Trustees Berkshire and Trejo, it is recommended that the best approach to address the staffing challenges and bring needed stabilization in personnel turnover is

DRAFT


to reallocate the authorized staffing to more full-time personnel. The recommendation is to increase the authorized full-time staffing by 6 personnel while reducing the contract with our current contractual provider by 6 personnel. This plan will be phased in over the current fiscal year and fiscal year 2022. Upon direction from the Village Board, staff would immediately start the process of hiring 3 personnel with an anticipated start date of June 2021. The remaining 3 personnel would be hired in January of 2022. Staff would also initiate renegotiating the terms of the contract with Metro, which has expressed the desire to reopen the contract to address employee compensation issues Trustee Pileski recommended evaluating the situation with the first 3 new hires before hiring the 2nd group of 3 hires in January 2022. All Trustees were in agreement to move forward with the first 3 hires and evaluate the salaries in the Metro agreement.

12. POLICE – Trustee Wayne Domke No Report

13. PUBLIC WORKS –Trustee Bruce Berkshire

13A. ADOPT RESOLUTION 2021-2387 AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE VILLAGE OF ROSELLE AND DAHME MECHANICAL, INC. FOR THE PURCHASE AND INSTALLATION OF TWO EFFLUENT GATES AT THE BOTTERMAN WASTEWATER TREATMENT PLANT IN THE AMOUNT OF $35,888.00. Motion by Trustee Berkshire, second by Trustee Trejo, to Approve Item 13A.

ROLL CALL: AYES: Berkshire, Trejo, Domke, Pileski, Sarno, Eichholz NAYS: None ABSENT: None MOTION CARRIED.

14. FINANCE – Trustee Lee Trejo

14A. Motion by Trustee Trejo, second by Trustee Pileski, to Approve the Accounts Payable List for April 12, 2021 in the amount of $1,702,077.85 in order that the amounts approved by the Board of Trustees agree with the amounts posted in the General Ledger. ROLL CALL:

AYES: Trejo, Pileski, Berkshire, Domke, Sarno, Eichholz NAYS: None ABSENT: None MOTION CARRIED.

15. OTHER – None

16. EXECUTIVE SESSION - None

DRAFT

Minutes of the Meeting of the Board of Trustees of the Village of Roselle Monday, April 12, 2021 Page 7 of 7 17. ADJOURN VILLAGE BOARD MEETING

Motion by Trustee Trejo, second by Trustee Eichholz, to Adjourn the Village Board Meeting at 6:54 p.m. ROLL CALL: AYES: Trejo, Eichholz, Berkshire, Domke, Sarno, Pileski NAYS: None ABSENT: None

MOTION CARRIED.

Submitted on this 10th day of May 2021.

_________________________ Patty Burns, Village Clerk

DRAFT

THE MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES

VILLAGE OF ROSELLE April 26, 2021

Meeting Held virtually on Zoom Streamed live on YouTube

Due to COVID-19 5:30 p.m.

1. CALL TO ORDER

The meeting of the Board of Trustees of the Village of Roselle was called to order at 5:30 p.m. by Mayor Maglio.

2. PLEDGE OF ALLEGIANCE – Led by Mayor Maglio. 3. ROLL CALL:

Upon Roll Call the following answered: Mayor Maglio, Trustees Berkshire, Domke, Eichholz, and Pileski ABSENT: Trustees Sarno and Trejo OTHERS PRESENT: Village Administrator Jeff O’Dell, Assistant Village Administrator Jason Bielawski, Village Attorney Jim Knippen, Finance Director Tom Dahl, Police Chief Steve Herron, Fire Chief Mark Bozik, Deputy Fire Chief David Gnadt, Public Works Director Karen Young, Assistant Public Works Director Kristin Mehl, Zoning Administrator Caron Bricks, Management Analyst Brian Joanis, Economic Development Consultant Steve Jones and Village Clerk Patty Burns.

4. PRESENTATION OF PREPARED AGENDA

Motion by Trustee Domke, second by Trustee Eichholz, to Approve the Prepared Agenda. ROLL CALL: AYES: Domke, Eichholz, Pileski, Berkshire NAYS: None ABSENT: Sarno, Trejo MOTION CARRIED.

5. CITIZEN COMMENTS/QUESTIONS Isadora Portone has concerns about the zoning revision for the parking lot and

vacant land across the street from Sternberg on Lawrence Ave. She is concerned that rezoning this property may impact her property value.

Hina Trivedi requested that the Village provide more job opening for youth and

people with disabilities.

6. OFFICIALS AND STAFF REPORTS

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6A. MAYOR – Mayor Maglio read a Proclamation for Retiring Village Administrator Jeff O’Dell.

6B. VILLAGE TRUSTEES – Trustee Domke reported that Roselle Sister Cities is working towards also having a German Sister City.

6C. VILLAGE CLERK – No Report

6D. VILLAGE ADMINISTRATOR – No Report

6E. VILLAGE ATTORNEY – Attorney Knippen thanked Jeff O’Dell for his years of service and leadership to the Village of Roselle.

6F. CHAMBER of COMMERCE LIAISON – No Report

6G. TREASURER’S REPORT – Given by Finance Director Tom Dahl.

7. CONSENT AGENDA

A. ADOPT RESOLUTION 2021-2388 AUTHORIZING THE VILLAGEADMINISTRATOR TO APPROVE A STATEMENT OF WORK FOR AWEBSITE REDESIGN PROJECT WITH CIVICPLUS IN THE AMOUNT OF$17,722.29.

B. ADOPT RESOLUTION 2021-2389 APPOINTING AN AUTHORIZED AGENTFOR THE ILLINOIS MUNICIPAL RETIREMENT FUND.

C. APPROVE LAKE PARK HIGH SCHOOL DISTRICT 108 REQUEST TOHOST A BRIEF FIREWORKS SHOW DURING ITS MAY 15 SENIOR PROMEVENT.

D. PASS ORDINANCE 2021-4149 TO DECLARE SURPLUS CERTAINPERSONAL PROPERTY OF THE VILLAGE OF ROSELLE.

E. APPROVE THE 5TH PARTIAL PAYMENT FOR THE BOTTERMANOXIDATION DITCH AERATOR REPLACEMENT PROJECT TO KENO ANDSONS CONSTRUCTION COMPANY IN THE AMOUNT OF $40,552.70.

F. APPROVE THE 15TH PARTIAL PAYMENT FOR THE DEVLIN INFLUENTPUMP & SCREENING IMPROVEMENTS PROJECT TO WILLIAMSBROTHERS CONTRACTING, INC, IN THE AMOUNT OF $209,672.23.

G. CONFIRM THE PUBLIC WORKS DIRECTOR’S SIGNATURE ANDSUBMITTAL OF THE ILLINOIS JOINT PURCHASE REQUISITION FORBULK ROAD SALT.

DRAFT


H. ADOPT RESOLUTION 2021-2390 GRANTING SCHROEDER ASPHALT SERVICES, INC. APPROVAL TO PERFORM WORK ON THE 2021 STREET IMPROVEMENT PROGRAM ON SATURDAYS. Motion by Trustee Domke, second by Trustee Eichholz, to Approve the Consent Agenda.

ROLL CALL: AYES: Domke, Eichholz, Pileski, Berkshire

NAYS: None ABSENT: Sarno and Trejo

MOTION CARRIED.

8. REGULAR AGENDA 9. COMMUNITY DEVELOPMENT – Trustee David Pileski

9A. PASS ORDINANCE 2021-4150 GRANTING A SPECIAL USE PERMIT FOR A CONTRACTORS AND CONSTUCTION OFFICES AND YARDS. Motion by Trustee Pileski, second by Trustee Domke, to Approve Item 9A.

ROLL CALL: AYES: Pileski, Domke, Eichholz, Berkshire NAYS: None

ABSENT: Sarno and Trejo MOTION CARRIED.

Trustee Eichholz wanted it noted in the minutes that he owned this property, 2 owners ago. He was not the last owner.

9B. PASS ORDINANCE 2021-4151 REZONING PROPERTY AND AMENDING THE VILLAGE ZONING MAP FROM R-4 MULTIPLE FAMILY RESIDENCE DISTRICT TO B-2 CONVENIENCE SHOPPING CENTER DISTRICT FOR THE PROPERTY AT THE NORTHEAST CORNER OF CHERRY STREET AND LAWRENCE AVENUE. Motion by Trustee Pileski, second by Trustee Eichholz, to Approve Item 9B.

ROLL CALL: AYES: Pileski, Eichholz, Berkshire, Domke NAYS: None


9C. PASS ORDINANCE 2021-4152 AMENDING THE ZONING ORDINANCE

(APPENDIX A TO THE VILLAGE OF ROSELLE CODE OF ORDINANCES) TO APPROVE AN OVERLAY DISTRICT MAP AMENDMENT AND CREATE THE BUSINESS OVERLAY DISTRICT IN THE EAST IRVING PARK ROAD TIF DISTRICT. Motion by Trustee Pileski, second by Trustee Domke, to Approve Item 9B.

DRAFT


Trustee Pileski would like to make the public hearing requirement a joint session with the Village Board and Planning and Zoning Commission. Motion by Trustee Berkshire, second by Trustee Pileski, to Amend the previous motion to reflect language change pertaining to public hearing requirement.

ROLL CALL: AYES: Berkshire, Pileski, Eichholz, Domke NAYS: None


Motion by Trustee Pileski, second by Trustee Eichholz, to Approve Agenda Item 9C with amended changes.

ROLL CALL: AYES: Pileski, Eichholz, Domke, Berkshire NAYS: None


10. ADMINISTRATION – Trustee Barbara Sarno

10A. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING THE

ADDITION OF A PROPERTY LIEN CLAUSE WITHIN THE TIF GRANT REIMBURSEMENT AGREEMENTS.

Staff does not recommend adding a lien clause to the agreements. Trustee Eichholz agrees with staff. Trustee Berkshire wants to insure that the property owner and the business

owner are both included in the grant application dialog and that they both understand the requirements of the grants.

Staff was directed to proceed without the lien clause being included in the

TIF Incentive Program. 10B. ADOPT RESOLUTION 2021-2391 AUTHORIZING A COMPREHENSIVE TIF

INCENTIVE PROGRAM (WITHOUT A LIEN REQUIREMENT). Motion by Trustee Domke, second by Trustee Eichholz, to Approve Item 10B.

ROLL CALL: AYES: Domke, Eichholz, Berkshire, Pileski NAYS: None


DRAFT


11. FIRE – Trustee Todd Eichholz

11A. ADOPT RESOLUTION 2021-2392 AUTHORIZING THE MAYOR TO SIGN AND THE VILLAGE CLERK TO ATTEST TO AN AMENDMENT TO THE AGREEMENT FOR FIREFIGHTER/PARAMEDIC SERVICES BETWEEN THE VILLAGE OF ROSELLE AND METRO PARAMEDIC SERVICES, INC. (METRO). Motion by Trustee Eichholz, second by Trustee Domke, to Approve Item 11A.

ROLL CALL: AYES: Eichholz, Domke, Pileski, Berkshire NAYS: None


11B. PASS ORDINANCE 2021-4153 AMENDING ORDINANCE NO. 80-949

ESTABLISHING A PAY PLAN FOR VILLAGE OFFICERS AND EMPLOYEES. Motion by Trustee Eichholz, second by Trustee Domke, to Approve Item 11B.

ROLL CALL: AYES: Eichholz, Domke, Berkshire, Pileski NAYS: None


12. POLICE – Trustee Wayne Domke No Report

13. PUBLIC WORKS –Trustee Bruce Berkshire

13A. ADOPT RESOLUTION 2021-2393 AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 2 FOR THE JERRY A. BOTTERMAN STP OXIDATION DITCH AERATOR REPLACEMENT PROJECT BEWTEEN THE VILLAGE OF ROSELLE AND KENO & SONS CONSTRUCTION COMPANY IN THE ADDITIVE AMOUNT OF $6,113.00 AND FOR A CONTRACT TIME EXTENSION. Motion by Trustee Berkshire, second by Trustee Domke, to Approve Item 13A.

ROLL CALL: AYES: Berkshire, Domke, Eichholz, Pileski NAYS: None ABSENT: Sarno and Trejo MOTION CARRIED.

13B. ADOPT RESOLUTION 2021-2394 AUTHORIZING THE MAYOR TO

EXECUTE AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DRAINAGE STUDIES OF THE SEASONS 4 AND

DRAFT


DEVLIN BASINS BETWEEN THE VILLAGE OF ROSELLE AND CHRISTOPHER B. BURKE ENGINEERING, LTD. IN THE AMOUNT OF $108,708.00. Motion by Trustee Berkshire, second by Trustee Domke, to Approve Item 13B. ROLL CALL:

AYES: Berkshire, Domke, Pileski, Eichholz NAYS: None ABSENT: Sarno and Trejo MOTION CARRIED.

13C. ADOPT RESOLUTION 2021-2395 AUTHORIZING THE MAYOR TO

EXECUTE THE ILLINIOIS PUBLIC WORKS MUTUAL AID NETWORK AGREEMENT (IPWMAN). Motion by Trustee Berkshire, second by Trustee Domke, to Approve Item 13C. ROLL CALL:

AYES: Berkshire, Domke, Eichholz, Pileski NAYS: None ABSENT: Sarno and Trejo MOTION CARRIED.

13D. DIRECTION AUTHORIZING THE PUBLIC WORKS DIRECTOR TO WORK

WITH DUPAGE COUNTY AND OTHER APPROPRIATE AGENCIES TO REVIEW AND SUBMIT THE PROPOSED REDUCTION IN FLOOD PLAIN LIMITS WITHIN ROSELLE FOR POTENTIAL FLOOD INSURANCE RATE MAP (FIRM) CHANGES.

Staff directed to proceed as recommended.

14. FINANCE – Trustee Lee Trejo

14A. Motion by Trustee Domke, second by Trustee Berkshire, to Approve the Accounts Payable List for April 26, 2021 in the amount of $1,016,355.76 in order that the amounts approved by the Board of Trustees agree with the amounts posted in the General Ledger. ROLL CALL:

AYES: Domke, Berkshire, Eichholz, Pileski NAYS: None ABSENT: Sarno and Trejo MOTION CARRIED.

15. OTHER – Mayor Maglio thanked the Board and staff for making his 4 years as Mayor so special.

16. EXECUTIVE SESSION – None

DRAFT

Minutes of the Meeting of the Board of Trustees of the Village of Roselle Monday, April 26, 2021 Page 7 of 7 17. ADJOURN VILLAGE BOARD MEETING

Motion by Trustee Berkshire, second by Trustee Domke, to Adjourn the Village Board Meeting at 6:54 p.m. ROLL CALL: AYES: Berkshire, Domke, Eichholz, Pileski NAYS: None ABSENT: Sarno and Trejo

MOTION CARRIED.

Submitted on this 10th day of May 2021.

_________________________ Patty Burns, Village Clerk

DRAFT

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AGENDA ITEM # 7C


May 10, 2021

Item Title: 2021 Sidewalk Replacement and Utility Dig Up Program Staff Contact: Kristin Mehl, Assistant Director of Public Works/Village Engineer VILLAGE BOARD ACTION Adopt a Resolution authorizing the execution of a contract for the 2021 Sidewalk Replacement and Utility Dig Up Program between the Village of Roselle and Schroeder and Schroeder, Inc. in the amount of $68,708.50 Executive Summary: Each year the Village budgets funds to address sidewalk and curb and gutter deficiencies. The deficiencies are typically cracked/deteriorated surface, severe slope and vertical joint separation of sidewalk and curb and gutter. These deficiencies are effects of constant exposure to salt during winter, climate changes, settlement, and ground erosion. As part of this year’s program, restoration of some sidewalk, driveways and pavement patching work damaged by the repair of underground infrastructure, such as watermain breaks and sewer repairs, was included in the program. On May 05, 2021, the Village received and opened four competitive bids for this project. The four bids received were as follows:

• Schroeder & Schroeder, Inc. $ 68,708.50 • Strada Construction Co. $ 70,203.50 • Globe Construction Co., Inc. $ 98,965.00 • Alliance Contractors, Inc. $ 152,332.50

Schroeder and Schroeder, Inc. has worked in Roselle previously and performed well. Staff recommends that the bid be awarded to Schroeder and Schroeder, Inc. as the lowest, responsive, and responsible bidder. Implications: Is this item budgeted? Yes. $100,000 was budgeted for the Village Sidewalk Program for FY 2021 (Budget No. 4140570 – 71100 - 132). Work related to restoration of underground infrastructure repairs will be charged to each corresponding budget line item.

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Any other implications to be considered? None. Attachments: Resolution Authorizing Contract Award Approval Contract for Construction Services Bid Results Summary


A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR THE 2021 SIDEWALK REPLACEMENT AND UTILITY DIG UP PROGRAM

BETWEEN THE VILLAGE OF ROSELLE AND SCHROEDER AND SCHROEDER, INC. IN THE AMOUNT OF $68,708.50

WHEREAS, the corporate authorities of the Village of Roselle deem it in the best interests of the Village to enter into an agreement with Schroeder and Schroeder, Inc., 7306 Central Park, Skokie, Illinois 60076 for 2021 Sidewalk Replacement and Utility Dig Up Program; and WHEREAS, the Village developed a project and prepared a bid package that includes the replacement of deteriorated sidewalk at various locations and the restoration of all sidewalk and pavement patching work damaged by the repair of underground infrastructure; and WHEREAS, the Village budgeted funds for the above stated projects in the General Fund and the Water and Sewer Operating Fund; and WHEREAS, the Village solicited bids in a public bidding process and bids were opened and read on May 5, 2021, 2021 at 10:00 A.M. and Schroeder and Schroeder Inc., was determined to be the lowest, responsive, and responsible bidder; and WHEREAS, both parties agree to the terms and conditions set forth in the bid proposal and agreement for 2021 Sidewalk Replacement and Utility Dig Up Project as described in Exhibit A. NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle that the Mayor is hereby authorized to sign and the Village Clerk is hereby directed to attest that certain Agreement for 2021 Sidewalk Replacement and Utility Dig Up Program between the Village of Roselle and Schroeder and Schroeder, Inc., which is attached hereto and incorporated as fully set forth as Exhibit A.

ADOPTED this 10th day of May, 2021 AYES: NAYS: ABSTAIN: ABSENT: __________________________ David Pileski, Mayor ATTEST: ____________________________ Patricia Burns, Village Clerk

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CONTRACT FOR CONSTRUCTION SERVICES FOR THE 2021 SIDEWALK REPLACEMENT

AND UTILITY DIG UP PROGRAM

THIS CONTRACT is made and entered into by and between the Village of Roselle, a body

politic and corporate (hereinafter the "Village"), and Schroeder and Schroeder, Inc. (hereinafter the

“Contractor").

WITNESSETH:

WHEREAS, the Village has identified several deteriorated sidewalk at various locations

throughout the Village, included also is the restoration of some sidewalk and pavement patching

work damaged by the repair of underground infrastructures; and

WHEREAS, the Village has determined that it is reasonable, necessary and desirable to

obtain the services of a contractor to complete the project; and

WHEREAS, Contractor desires to provide the necessary services upon the terms set forth

herein.

NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth

herein, the parties agree as follows:

1. Scope of Services. Contractor shall perform the services described in its sealed bid

proposal dated May 5, 2021, which is attached hereto and incorporated herein as Exhibit A.

Contractor represents and warrants that it shall perform its services in a manner consistent with the

level of care and skill customarily exercised by other contractors under similar circumstances at the

time the services are performed. Where this Agreement is inconsistent with any provision of Exhibit

A, this Agreement shall control.

2. Compensation. The total amount to be paid Contractor for the services under this

Contract and expenses incurred in connection therewith is $68,708.50. Contractor shall submit its

payment requests, and the Village shall pay contractor in accordance with the Local Government

Prompt Payment Act.

2

3. Additional Services. Contractor shall perform only those services specified herein. In the

event Contractor or the Village determines that additional services are required to complete the

project, such additional services shall not be performed unless directed in writing by the Village.

Payment for additional services shall be as mutually agreed upon by the parties.

4. Hold Harmless and Indemnification. Contractor shall defend, hold harmless and

indemnify the Village, its officers, agents, employees and elected officials, from any loss, damage,

demand, liability, cause of action, fine, judgment or settlement, together with all costs and expenses

related thereto (including reasonable expert witness and attorney fees), that may be incurred as a

result of bodily injury, sickness, death or property damage or as a result of any other claim or suit of

any nature whatsoever arising from or in any manner connected with, directly or indirectly, the

negligent acts, errors, omissions, or intentional acts or omissions of Contractor in performing the

services provided for in this Contract or the negligent acts, errors, omissions or intentional acts or

omissions of any agent, subcontractor or contractor hired to perform any service on behalf of

Contractor. The obligation on the part of the Contractor to defend, hold harmless and indemnify the

Village shall survive the expiration or termination of this contract.

5. Insurance. Unless otherwise authorized in writing by the Village Administrator,

Contractor and each of its agents, subcontractors and contractors hired to perform any services

provided for herein shall purchase and maintain during the term of this Contract insurance coverage

which will satisfactorily insure Contractor and, where appropriate, the Village against claims and

liabilities which may arise out of the services referred to in this Contract. Such insurance shall be

issued by companies authorized to do business in the State of Illinois and approved by the Village.

The insurance coverages shall include, but not necessarily be limited to, the following:

(A) Worker's Compensation insurance with limits as required by the applicable statutes of

the State of Illinois. The Employer's Liability coverage under the Worker's Compensation policy

shall have limits of not less than $500,000 each accident/injury; $500,000 each employee/disease;

$500,000 policy limit.

3

(B) Commercial general liability insurance protecting Contractor against any and all public

liability claims which may arise in the course of performance of this Contract. The limits of liability

shall be not less than $1,000,000 each occurrence bodily injury/property damage combined single

limit and $2,000,000 aggregate bodily injury/property damage combined single limit. The policy of

commercial liability insurance shall include contractual liability coverage and an endorsement

naming the Village as an additional insured.

(C) Commercial automobile liability insurance covering Contractor's owned, non-owned and

leased vehicles which protects Contractor against automobile liability claims whether on or off of the

Village's premises with coverage limits of not less than $1,000,000 per accident bodily

injury/property damage combined single limit. The policy of commercial liability insurance shall

include contractual liability coverage and an endorsement naming the Village as an additional

insured.

(D) Umbrella or Excess liability insurance with limits of not less than $2,000,000 per

occurrence bodily injury/property damage combined single limit. The Umbrella or Excess coverage

shall apply in excess of the limits stated in subparagraphs (B) and (C) above, and shall either

include an endorsement naming the Village as an additional insured or provide "following form"

coverage for the primary insurance.

6. Evidence of Insurance. Contractor shall furnish the Village with a certificate of insurance

and, upon the Village's request, copies of all insurance policies and endorsements thereto

evidencing the coverages stated above. The insurance certificates and policies shall provide that

no cancellation or modification of the policies shall occur without at least 30 days' written notice to

the Village. Contractor shall not commence any services under this Contract until evidence of the

required insurance is received and approved by the Village. The Village shall be named on the

policies required by Section 5 subsections (B) and (D) as additional insured. No policy shall require

contribution by the Village’s insurance.

4

7. Compliance with Laws. Contractor shall comply with all applicable federal, state and

local laws, rules and regulations, and with all Village ordinances, rules and regulations now in force

or hereafter enacted in the performance of the services required under this Contract. This contract

calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act,

820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay

laborers, workers and mechanics performing services on public works projects no less than the

current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county

where the work is performed. The Department publishes the prevailing wage rates on its website at

http://labor.illinois.gov/. The Department revises the prevailing wage rates and the

contractor/subcontractor has an obligation to check the Department’s web site for revisions to

prevailing wage rates. For information regarding current prevailing wage rates, please refer to the

Illinois Department of Labor’s website. All contractors and subcontractors rendering services under

this contract must comply with all requirements of the Act, including but not limited to, all wage

requirements and notice and record keeping duties.

8. Control of Services. The Village shall not be responsible for or have control over the

means, methods, techniques or procedures with respect to the performance by Contractor of the

services in this Contract.

9. Termination of Contract. If the Village concludes that the Contractor is not performing in

accordance with the terms set forth herein, the Village Administrator, or his designee, may issue a

stop work order requiring an immediate cessation of all work except that necessary to secure

project protection and safety. If the Contractor fails to remediate its breach within forty eight (48)

business hours the Village administrator may terminate this Agreement. In the event of a

termination, the Village shall pay Contractor for the services performed and expenses incurred as of

the effective date of termination, less any sums attributable, directly or indirectly, to Contractor's

breach. Stop work orders may be issued by the Village Administrator or his designee orally or by e-

5

mail to the Contractor. All oral stop work orders shall be confirmed by e-mail but e-mail shall not be

a prerequisite to the stop work order becoming effective.

10. Recovery of Costs. In the event the Village is required to institute any proceeding or

action, whether legal or equitable, to enforce any provision of this Contract, the Village shall be

entitled to recover all costs and expenses incurred as a result of said action or proceeding, including

reasonable expert witness and attorney fees.

11. Ownership of Documents & Release of Information. All records, reports, tests, studies,

documents, data or other information, regardless of whether in written, electronic or other format,

prepared or generated by Contractor in connection with performing the services provided for herein

shall be regarded as the sole and exclusive property of the Village and shall not be utilized by

Contractor in any manner on other projects or distributed to third parties without the prior written

consent of the Village. In addition, any information provided by the Village to Contractor in

connection with Contractor's performance of the services provided for herein and all information

associated with Contractor's work product shall remain confidential and shall not be disclosed to

any third party without the prior written consent of the Village.

12. FOIA. Contractor agrees to furnish all records related to this Agreement and any

documentation related to the Village required under an Illinois Freedom of Information Act (ILCS

140/1 et/ seq.) (hereinafter, “FOIA”) request within five business days after Village issues notice of

such request to the Contractor. Contractor agrees to not apply any costs or charge any fees to the

Village regarding the procurement of records required pursuant to a FOIA request except it may

request and shall be paid fees authorized by the FOIA. Contractor agrees to defend, indemnify and

hold harmless Village and agrees to pay all reasonable costs connected therewith (including but not

limited to reasonable attorney’s and witness fees, filing fees, and any other expenses) for Village to

defend any and all causes of action, disputes, prosecutions, or conflicts arising from Contractors

failure to furnish all documentation related to a request within five days after the Village issues

notice of request that Village utilize a lawful exemption under FOIA in relation to any FOIA request

6

thereby denying that request, Contractor agrees to pay all cost connected therewith (such as

reasonable attorney’s and witness fees, filing fees and any other expenses) to defend any denial of

a FOIA request by the Contractor’s request to utilize a lawful exemption to Village.

13. Integration. The provisions set forth herein represent the entire agreement between the

parties and supersede all prior agreements, promises and representations, as it is the intent of the

parties to provide for a complete integration within the terms of this Contract. This Contract may be

modified only by a further written agreement between the parties, and no modification shall be

effective unless properly approved and executed by each party.

14. Exclusive jurisdiction for any disputes under this Agreement shall be in the 18th Judicial

Circuit Court, Wheaton, DuPage County, Illinois.

IN WITNESS WHEREOF, the parties have entered into this Contract as of the 10th day of

May, 2021.

VILLAGE OF ROSELLE SCHROEDER AND SCHROEDER, INC. ADMINISTRATOR’S OFFICE 7306 CENTRAL PARK 31 S. PROSPECT ST. SKOKIE, IL 60076 ROSELLE, IL 60172

BY:_____________________________ BY:______________________________

Mayor Owner/President

ATTEST:__________________________ ATTEST:__________________________

kmehl

Typewritten Text

EXHIBIT A

Village of Roselle Public Works2021 Sidewalk Replacement and Utility Dig Up Program Bid Date: 05/05/2021

Time: 10:00 AM BID RESULT SUMMARY

TOTAL BID TOTAL BIDItem No. Company Name: AS - READ: AS - CORRECTED:

1 Schroeder and Schroeder, Inc. 68,708.50$ 68,708.50$ 2 Strada Construction Co. 70,203.50$ 70,203.50$ 3 Glode Construction Co, Inc. 98,965.00$ 98,965.00$ 4 Alliance Contractors Inc. 152,332.50$ 152,332.50$

To: Jeff O'Dell, Village Administrator

From: Karen Young, Public Works Director

Date May 10, 2021

Re: Approval of 16th Pay Request - Village Board Agenda

Project Name: Devlin Influent Pump & Screening Improvements

Contractor: Williams Brothers Contracting, Inc.

Date of Award: October 28, 2019

Awarded Amount: $9,324,000.00

Total Contract: 9,324,000.00$

Change Order 82,529.03$

Revised Contract Amount 9,406,529.03$

Total Value of Completed Work: 8,912,146.90$

Total Value of Work to Be Completed: 494,382.13$

Retainage: 10% 891,214.69$

Subtotal 8,020,932.21$

Less Previous Payments: 7,869,878.79$

Total Payment Due: 151,053.42$

Account Number's:

53918292 71100 (Project 651)

Waiver Approval: Partial

Approval:

Public Works Manager

Wastewater

Approval:

Public Works Director

MEMORANDUM

Erik Lanphier

RECOMMENDATION OF PAYMENT NO. 16

ENGINEER'S PROJECT NO: ROS2017-03

______________________________________

VILLAGE OF ROSELLE CONTRACTOR: WILLIAMS BROTHERS CONSTRUCTION, INC. CONTRACT FOR: DEVLIN INFLUENT PUMP STATION AND SCREENING IMPROVEMENTS APPLICATION DATE: MAY 3, 2021 APPLICATION AMOUNT: $ 151,053.42 FOR PERIOD ENDING: APRIL 30, 2021 ==================================================================

TO: Village of Roselle OWNER

Attached hereto is the CONTRACTOR'S Application for Payment for Work accomplished under the Contract through the date indicated above. The Application meets the requirements of the Contract Documents. We recommend that CONTRACTOR'S Certificate stating that all previous payments to him under the Contract have been applied by him to discharge in full all of his obligations in connection with the work covered by all prior Applications for Payments be obtained.

In accordance with the Contract, the undersigned recommends payment to the CONTRACTOR of the amount due as shown below.

TROTTER & ASSOCIATES, INC. ENGINEER

DATED: MAY 3, 2021 BY: _ Brandon E. Thomas, PE Project Engineer ==============================================================================

STATEMENT OF WORK

Original Contract Price $9,324,000.00Net Change Orders $82,529.03Current Contract Price $9,406,529.03Work to Date $8,912,146.90Work to Be Done $494,382.13Amount Retained (10%) $891,214.69Subtotal $8,020,932.21Previous Payments $7,869,878.79Amount Due This Payment $151,053.42

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AGENDA ITEM # 7E


May 10, 2021

Item Title: Masonry Coping Repairs and Maintenance Staff Contact: Mark Bozik, Fire Chief VILLAGE BOARD ACTION Adopt a resolution authorizing the Mayor to sign and the Village Clerk to attest to a contract for construction services between the Village of Roselle and Eugene Matthews, Inc for masonry coping repairs at the Fire Station. Executive Summary: Last year masonry coping repair and maintenance work was to be completed on the fire station. Because of COVID-19, the project was delayed in 2020 and budgeted for 2021. The project consists of removing and replacing all caulking joints on the limestone caps on the fire station building. The current condition of the caulk allows water to penetrate the masonry walls causing damage as the water freezes and thaws. Proposed repairs will keep water from penetrating the masonry structure and prevent further masonry damage. In preparation of completing this project in FY 2020, several masonry companies were contacted to provide quotes at prevailing wages. The low bid was provided by Eugene Matthews, Inc. (EMI) for the sum of $11,600. EMI has been contacted and they have agreed to honor the original quoted price. EMI performed similar work for the Village in the past and we were very satisfied with the results. Implications: Is this item budgeted? Yes, $26,250 is budgeted for this project. Any other implications to be considered? n/a Attachments: Resolution Contract for Construction Services Quote from Eugene Matthews Inc. Photos of damage


A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE VILLAGE CLERK TO ATTEST TO A CONTRACT FOR

CONSTRUCTION SERVICES BETWEEN THE VILLAGE OF ROSELLE AND EUGENE MATTHEWS, INC.

WHEREAS, the corporate authorities of the Village of Roselle deem it in the

best interests of the Village to enter into a contract with Eugene Matthews, Inc., 2600 S. 25th Avenue, Broadview, Illinois 60155; and

WHEREAS, the contract is for Eugene Matthews, Inc. to supply materials and labor for repair of masonry work on the fire station; and NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle that the Mayor is hereby authorized to sign and the Village Clerk is hereby directed to attest that certain “Contract for Construction Services” between the Village of Roselle and Eugene Matthews, Inc., which is attached hereto and incorporated as fully set forth as attached.


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CONTRACT NO. 21 -________ FOR CONSTRUCTION SERVICES


politic and corporate (hereinafter the "Village"), and Eugene Matthews, Inc. (hereinafter

“Contractor").

WITNESSETH:

WHEREAS, the fire department building located at 100 E. Maple is in need of masonry

repairs and maintenance; and

WHEREAS, the Village has determined that it is reasonable, necessary and desirable to

obtain the services of a contractor to complete the project; and

WHEREAS, Contractor desires to provide the necessary services upon the terms set forth

herein.



1. Scope of Services. Contractor shall perform the services described in its proposal dated

April 29, 2021, which is attached hereto and incorporated herein as Exhibit A. Contractor

represents and warrants that it shall perform its services in a manner consistent with the level of

care and skill customarily exercised by other contractors under similar circumstances at the time the

services are performed. Where this Agreement is inconsistent with any provision of Exhibit A, this

Agreement shall control.

2. Compensation. The total amount to be paid Contractor for the services under this

Contract and expenses incurred in connection therewith is $ 11,600. Contractor shall submit its

payment requests, and the Village shall pay contractor in accordance with the Local Government

Prompt Payment Act.

3. Additional Services. Contractor shall perform only those services specified herein. In the

event Contractor or the Village determines that additional services are required to complete the

2

project, such additional services shall not be performed unless directed in writing by the Village.

Payment for additional services shall be as mutually agreed upon by the parties.

4. Hold Harmless and Indemnification. Contractor shall defend, hold harmless and






negligent acts, errors, omissions, or intentional acts or omissions of Contractor in performing the

services provided for in this Contract or the negligent acts, errors, omissions or intentional acts or

omissions of any agent, subcontractor or contractor hired to perform any service on behalf of

Contractor. The obligation on the part of the Contractor to defend, hold harmless and indemnify the

Village shall survive the expiration or termination of this contract.


Contractor and each of its agents, subcontractors and contractors hired to perform any services

provided for herein shall purchase and maintain during the term of this Contract insurance coverage

which will satisfactorily insure Contractor and, where appropriate, the Village against claims and

liabilities which may arise out of the services referred to in this Contract. Such insurance shall be

issued by companies authorized to do business in the State of Illinois and approved by the Village.

The insurance coverages shall include, but not necessarily be limited to, the following:

A. Worker's Compensation insurance with limits as required by the applicable

statutes of the State of Illinois. The Employer's Liability coverage under the Worker's

Compensation policy shall have limits of not less than $500,000 each accident/injury; $500,000

each employee/disease; $500,000 policy limit.

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B. Commercial general liability insurance protecting Contractor against any and all

public liability claims which may arise in the course of performance of this Contract. The limits of

liability shall be not less than $1,000,000 each occurrence bodily injury/property damage combined

single limit and $2,000,000 aggregate bodily injury/property damage combined single limit. The

policy of commercial liability insurance shall include contractual liability coverage and an

endorsement naming the Village as an additional insured.

C. Commercial automobile liability insurance covering Contractor's owned, non-

owned and leased vehicles which protects Contractor against automobile liability claims whether on

or off of the Village's premises with coverage limits of not less than $1,000,000 per accident bodily



insured.

D. Umbrella or Excess liability insurance with limits of not less than $1,000,000 per





6. Evidence of Insurance. Contractor shall furnish the Village with a certificate of insurance



no cancellation or modification of the policies shall occur without at least 30 days' written notice to

the Village. Contractor shall not commence any services under this Contract until evidence of the


policies required by Section 5 subsections B and D as additional insured. No policy shall require


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7. Compliance with Laws. Contractor shall comply with all applicable federal, state and


or hereafter enacted in the performance of the services required under this Contract. This contract

may be subject to the “Prevailing Wage Act”, 820 ILCS 130/.01 et seq. (“the Act”). It shall be the

responsibility of the Contractor to determine whether the Act is applicable and if so, to comply with

all its terms and conditions. Any contractor having a question as to whether the Act is applicable

shall consult with their own attorney to ascertain applicability. The Village shall not have any duty to

inform the Contractor of the Act’s applicability. If, however, the Village informs the Contractor that

the Act is applicable, it shall be the Contractor’s obligation to comply with all its terms and

conditions unless the Contractor can establish to the satisfaction of the Village that the Act is

inapplicable. If it is determined that The Act applies to this Agreement, all Contractors and

subcontractors subject to its terms shall comply with all of its provision, including, but not limited to

the following:

A. Prevailing Rate of Wages Applies. Not less than the current prevailing rate of

wages (hourly cash wages plus amount for fringe benefits) in DuPage County, Illinois, as found by

the Illinois Department of Labor or by a court of review shall be paid to all laborers, workers and

mechanics performing work under this Agreement. As of June 1, 2019, the prevailing wage

scheduled published by the Illinois Department of Labor automatically sets the applicable prevailing

rates and the Village of Roselle no longer approves an annual prevailing wage ordinance. The

Illinois Department of Labor publishes the prevailing wage rates at http://labor.illinois.gov.

B. Revised Prevailing Rate of Wages. If the Department of Labor revises the

prevailing rate of hourly wages to be paid by the public body, the revised rate shall apply to the

Contractor. The Illinois Department of Labor revises the prevailing wage rates and the Contractor

has an obligation to check the Illinois Department of Labor website for revisions to prevailing wage

rates.

http://labor.illinois.gov/

5

C. Certified Payroll. The Contractor and each subcontractor shall:

i. make and keep, for a period of not less than 5 years, records of all laborers,

mechanics, and other workers employed by them on the project; the records shall include:

1.) each worker’s name, address, telephone number when available,

the last four digits of the worker’s social security number, the worker’s gender, the worker’s race,

the worker’s ethnicity, veteran status, classification or classifications, the worker’s gross and net

wages paid in each pay period, the worker’s starting and ending times of work each day, the hourly

wage rate, the hourly overtime wage rate, the hourly fringe benefit rates, the name and address of

each fringe benefit fund, the plan sponsor of each fringe benefit, if applicable, and the plan

administrator of each fringe benefit, if applicable.

ii.) submit not later than the 15th day of each calendar month, in person, by

mail, or electronically, a certified payroll to the Village, until the Illinois Department of Labor

activates its certified payroll database, at which time the certified payroll shall only be submitted to

the Illinois Department of Labor’s database. The certified payroll shall consist of a complete copy of

the records identified in paragraph C of Section 7. The certified payroll shall be accompanied by a

statement signed by the Contractor or subcontractor which states that:

1.) such records are true and accurate;

2.) the hourly rate paid to each worker is not less than the general

prevailing rate of hourly wages required by this Act; and

3.) the Contractor or subcontractor is aware that filing a certified

payroll that he or she knows to be false is a Class A misdemeanor.

D. Inspection of Records. Upon seven business days’ notice, the Contractor and

each subcontractor shall make available for inspection and copying at a location within the state of

Illinois during reasonable hours the records identified in paragraph C of Section 7 to the Village of

Roselle, its officers and agents, and to the State of Illinois Director of Labor and his deputies and

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agents. The availability for inspection and copying shall be during reasonable hours that when

considered with the location of the records and the location of the person providing the notice make

it accessible by driving reasonable hours.

E. Bonds. In all Contractors’ bonds the Contractor shall include a provision that will

guarantee the faithful performance of the prevailing wage clause provided by this Agreement.


means, methods, techniques or procedures with respect to the performance by Contractor of the


9. Termination of Contract. If the Village concludes that the Contractor is not performing in

accordance with the terms set forth herein, the Village Administrator, or his designee, may issue a

stop work order requiring an immediate cessation of all work except that necessary to secure

project protection and safety. If the Contractor fails to remediate its breach within two business

days the Village Administrator may terminate this Agreement. The Village may terminate this

agreement without cause upon seven calendar days’ notice. In the event of a termination, the

Village shall pay Contractor for the services performed and expenses incurred as of the effective

date of termination, less any sums attributable, directly or indirectly, to Contractor's breach. Stop

work orders may be issued by the Village Administrator or his designee orally or by e-mail to the

Contractor. All oral stop work orders shall be confirmed by e-mail but e-mail shall not be a

prerequisite to the stop work order becoming effective.

10. Recovery of Costs. In the event the Village is required to institute any proceeding or

action, whether legal or equitable, to enforce any provision of this Contract, the Village shall be

entitled to recover all costs and expenses incurred as a result of said action or proceeding, including

reasonable expert witness and attorney fees.



7

prepared or generated by Contractor in connection with performing the services provided for herein

shall be regarded as the sole and exclusive property of the Village and shall not be utilized by

Contractor in any manner on other projects or distributed to third parties without the prior written

consent of the Village. In addition, any information provided by the Village to Contractor in

connection with Contractor's performance of the services provided for herein and all information

associated with Contractor's work product shall remain confidential and shall not be disclosed to

any third party without the prior written consent of the Village.

12. FOIA. Contractor agrees to furnish all records related to this Agreement and any


140/1 et/ seq.) (hereinafter, “FOIA”) request within five business days after Village issues notice of

such request to the Contractor. Contractor agrees to not apply any costs or charge any fees to the

Village regarding the procurement of records required pursuant to a FOIA request except it may

request and shall be paid fees authorized by the FOIA. Contractor agrees to defend, indemnify and

hold harmless Village and agrees to pay all reasonable costs connected therewith (including but not

limited to reasonable attorney’s and witness fees, filing fees, and any other expenses) for Village to

defend any and all causes of action, disputes, prosecutions, or conflicts arising from Contractors

failure to furnish all documentation related to a request within five days after the Village issues

notice of request that Village utilize a lawful exemption under FOIA in relation to any FOIA request

thereby denying that request, Contractor agrees to pay all cost connected therewith (such as

reasonable attorney’s and witness fees, filing fees and any other expenses) to defend any denial of

a FOIA request by the Contractor’s request to utilize a lawful exemption to Village.





8


14. Electronic Signatures. Each party agrees that this agreement may be executed by

electronic signatures, whether digital or encrypted, of the parties included in this agreement and

shall have the same force and effect as manual signatures. Similarly, delivery of this agreement by

electronic mail in “portable document format” (“.pdf”) form or by another electronic means will have

the same legal effect as delivery of an original executed copy of this agreement.

15. Jurisdiction. Exclusive jurisdiction for any disputes under this Agreement shall be in the

18th Judicial Circuit Court, Wheaton, DuPage County, Illinois.

IN WITNESS WHEREOF, the parties have entered into this Contract as of the 10th day of

May, 2021.

VILLAGE OF ROSELLE EUGENE MATTHEWS, INC. ADMINISTRATOR’S OFFICE 2600 S. 25th AVENUE 31 S. PROSPECT ST. BROADVIEW, IL 60155 ROSELLE, IL 60172 ATTN: LUIS FARRIOLS

BY:_____________________________ BY:______________________________

Mayor Owner/President

ATTEST:__________________________ ATTEST:__________________________

Masonry and Concrete Repair & Restoration Mark Bozik June 28,2019 Village of Roselle Roselle Fire Department 100 East Maple Roselle, IL 60172

UPDATED 4/29/21 Dear Mark: We propose to furnish all necessary labor, material, equipment and insurance to complete the work at 100 E Maple Ave. Roselle, IL 60172 as specified and outlined below. Location of repairs: Admin Building & Fire Dept. Building (Excluding Hose Tower). An example of an area of concentration is shown below. Scope: General conditions included:

• Mobilization and demobilization • Insurance • Supervision • Trucking • Debris removal • Roof protection • Daily cleanup

Repairs:

• Sealant replacement – up to 270 lineal feet is included. • At all coping abutted joints sealant joints. • Cut out existing sealant joint 100%. • All joints before application shall be thoroughly clean, dry and free from dust, oil, grease and any

foreign matter. • Apply primer to prepared joints. At perimeter sill joint install proper sized closed cell backer rod and

BASF 150 (one part silyl-terminated polyether) sealant with an 80 pound pressure gun and tooled finished to a smooth and concave profile immediately after application to insure firm, full contact with the inner face of the joints.

• Access material shall be scrapped off with a caulking tool or knife. • Color chart sample shall be provided for owner’s approval.

Pricing Breakdown:

• General Conditions: - $4,580 • Sealant replacement – 270 Lineal foot @ $26 /LF= $7,020

Total $11,600 TOTAL PRICE: $11,600.00 (PRICE SUBJECT TO CHANGE IN THIRTY DAYS) Conditions and Qualifications:

• Not included are: Permit -purchasing services available on request, Material testing, swing stage inspections by an Engineer, structural calculations, window washing, tree trimming, landscaping replacement, and removal of obstructions i.e. HVAC units, mechanicals, signs, conduits, utility lines, lights, pipes, etc.

• Any utility lines that interfere with the project will be identified by EMI, Inc. and wrapped or removed by the owner. If the power lines are not wrapped or relocated EMI will work as closely as OSHA permits but will result in not accessing certain areas.

• Owner to provide electric as need at ground level. • This work will create dust. Owner to notify all occupants of the building that all windows and doors are to be

closed during our operations. EMI, Inc. is not responsible for interior dust infiltration of any type. • Scaffold, equipment, and materials shall not be moved until work is completed. We have assumed interrupted

access to perform all specified work.

2600 S. 25th Avenue Broadview, IL 60155

Tel: 312-666-4646 Fax: 312-666-6066

www.emiusa.net

• Façade repair work hours (5 days a week 8 hour days): 7:30 a.m. to 4 p.m. Monday - Friday. Overtime, weekend, nighttime, and holiday hours are not included with this proposal.

• Owner to provide access to sanitary facilities. TERMS: A 30% material purchasing and scheduling deposit will be invoiced prior to commencement of work. The balance is due seven days after receipt of final invoice. 2% interest per month will be charged on any outstanding balance, translating to an effective rate of 24% per annum. EXHIBITS: Exhibit A, Eugene Matthews, Inc., Standard Terms and Conditions ACCEPTANCE: This proposal is expressly limited to the terms and conditions herein contained and those specifically identified and incorporated by reference. Acceptance of this proposal by the Owner is expressly made contingent upon: 1) acceptance of this proposal without change modification; or, 2) negotiation of mutually acceptable contract terms. Except as noted above, for purposes of this proposal any and all other terms and conditions, written or oral, are expressly hereby rejected by EMI. The Owner may not rely on this proposal except at its own risk, until such time as the parties reduce to writing their mutual agreement on the Contract terms. PLEASE SIGN BELOW AND INITIAL EACH PAGE OF THE TERMS AND CONDITIONS ACCEPTED BY: ______________________________________________ TITLE: ____________________________ DATE: _____________________ Sincerely, Luis Farriols Project Manager

Exhibit A - Eugene Matthews, Inc. Standard Contract Terms and Conditions General – Detailed descriptions of installation methods and materials to be installed on for the scope of work identified above are available on request. All equipment required to perform the Work will be erected and maintained during the course of performance. Owner to provide access to needed utility connections. Work areas will be broom swept to remove accumulations of our debris, which will be removed on a regular basis. All Work shall be performed in a good and workmanlike manner by persons skilled in their trades. Contract Insurance - EMI shall provide Workers Compensation, Comprehensive General Liability, Excess Liability, Automobile Liability and Installation Floater insurance as per the attached schedule. Owner and Owner’s Agent agree to bear the premium cost for any additional insurance coverage required by Owner and Owner’s Agent that is (a) in excess of current policy limits shown below, (b) alters or expands coverages and/or (c) is in addition to the insurance policies currently maintained by EMI.

A. EMI shall maintain during the life of this agreement the following insurance and minimum limits of liability: Policy Limits General Liability Each Occurrence $1,000,000 Fire Damage (Any One Fire) $300,000 Medical Expense (Any One Person) $10,000 General Aggregate $2,000,000 Products – Completed Operations (Aggregate) $2,000,000 Automobile Liability Combined Single Limit (Each Accident) $1,000,000 Workers Compensation and Employer’s Liability (Statutory Limits) Each Accident $500,000 Disease (Each Employee) $500,000 Disease (Policy Limit) $500,000 Excess Liability Each Occurrence $2,000,000 Aggregate $2,000,000 (Excess Liability Underlying Insurance: General Liability, Automobile Liability, Worker’s Compensation and Employer’s Liability.) Installation Floater $250,000

B. Builder’s Risk - EMI maintains the Installation Floater coverage shown above to protect its work during the course of the project. On Projects for which the contract amount is in excess of $250,000, Owner shall purchase and maintain property insurance written on a builders risk “all risk” format in an amount not less than the Contract price. EMI’s maximum liability for any deductible under any all risk policy obtained by Owner shall not exceed $10,000 for any one occurrence. Alternatively, Owner can request that EMI obtain such insurance, the cost of which shall be added to the contract price. In no event shall EMI have any liability for any business interruption, loss of use or consequential damages for any loss or claim arising out of the work performed under this agreement.

Waiver of Subrogation - The Owner and EMI waive all rights against (1) each other and any of their subcontractors, sub-subcontractors, agents and employees, each of the other, and (2) the Architect, Architect’s consultants, separate contractors, and any of their subcontractors, sub –subcontractors, agents and employees, Including the right of subrogation on any Worker’s Compensation, General Liability, Auto Liability, Property Insurance and Excess Insurance policies except such rights as they have to proceeds of such insurance held by the owner as fiduciary A waiver of subrogation shall be effective as to a person or entity even though that person or entity would otherwise have a legal liability for said loss, a duty of indemnification, contractual or otherwise, didn’t have an insurable interest in the property damaged or did not pay the insurance premium directly or indirectly. Indemnity- To the fullest extent permitted by law, EMI and Owner agree to indemnify, keep and save harmless the other from and against claims, damages and losses arising out of or resulting from performance of the Work, provided that such claim, damage or loss is 1) attributable to bodily injury, sickness, disease or death or 2) to injury or destruction of tangible property (other than the Work itself), but only to the extent caused by their respective negligent acts, errors or omissions (or by anyone directly or indirectly is employed by them or anyone for whose acts they may be liable) and limited to the available liability insurance covering this contractual risk. Limitation of Liability – The EMI’s liability to the Owner on any claim or dispute shall be no greater than the limits of its insurance coverage as set out in the attached schedule (excluding claims or disputes on the warranty obligation below, which limits liability to the dollar value of this Agreement). Warranties – Owner acknowledges that this contract is for a partial repair of an integrated façade system and was performed at the Owner's direction. EMI warrants that all workmanship and all materials employed in the Work shall be free of defects for a period of one year from the date of substantial completion of the Work. EMI's warranty does not extend to defects or damage caused by: (1) normal wear and tear during normal usage, (2) use for a purpose for which the Project was not intended, (3) improper or insufficient maintenance, (4) modifications to the Work performed by the Owner or Others and/or (5) abuse. If any defects in the work are found within the warranty period, Owner will notify EMI in writing and EMI will investigate and determine if the defect is covered by this warranty. Any defect covered under this warranty will be corrected by EMI within a reasonable time following such determination. Owner agrees that the EMI’s liability for breach of this warranty shall not exceed dollar amount of its contract with Owner. EMI expressly disclaims and Owner waives any other warranty, express or implied at law, and extends this warranty in lieu of any and all warranties which may otherwise exist or are implied in fact or law, including those of Merchantability and Fitness for a Particular Purpose. IN ADDITION TO THE FOREGOING, EMI DISCLAIMS AND DISAVOWS ANY AND ALL RESPONSIBILITY OR LIABILITY FOR ANY MOLD CONDITION OR FORMATION, REMEDIATION THEREOF OR CONSEQUENTIAL DAMAGE ASSOCIATED WITH SUCH MOLD CONDITION OR FORMATION OF ANY KIND WHETHER DISCOVERED PRIOR TO OR FOLLOWING THE DATE OF SUBSTANTIAL COMPLETION. Safety – EMI will have overall responsibility for safety precautions and programs in the performance of its work. EMI will seek to avoid injury, loss or damage to persons or property at the worksite, materials and equipment stored at on-sight or off-site locations for use in the Work; and property located at the worksite and adjacent to work areas, whether or not the property is part of the Work. Repair is Not Design – EMI does not and is not providing professional design services. This contract is limited to providing repairs of the existing integrated façade system identified by Owner. Owner agrees all repairs shall utilize materials similar to those existing. Should the services of a licensed design professional be desired or required Owner shall secure the same under a separate contract. Concealed or Unknown Worksite Conditions – Owner must inform EMI of any known latent conditions that would materially change the Scope of Work. Owner also recognizes that apart from known conditions, that concealed or unknown worksite conditions may exist which cannot be detected by the visual inspection prior to establishing the Scope of Work. If (a) subsurface or other physical conditions are found, which are materially different than those indicated in the Scope of Work, or (b) unusual or unknown physical conditions are encountered at the worksite, EMI will stop work and provide Owner with prompt written notice of the condition(s). Any such condition(s) will be the basis for the issuance of Change Order to the Work. INITIAL______

Hazardous Materials --Owner will make known any hazardous conditions at the worksite. To the extent these precautions are inadequate to prevent foreseeable bodily injury or death to persons resulting from such hazardous materials, including asbestos or polychlorinated biphenyl (PCB) which are encountered by EMI, it shall upon encountering said condition(s), stop work and report the conditions to the Owner in writing. The Owner shall investigate site for the presence of hazardous materials. The Owner shall also be responsible for the remediation of any area which poses a potentially hazardous condition at its sole cost and expense. In the event hazardous materials are encountered, Owner may either terminate this Contract or request that the EMI suspend Work, which request shall be the subject of a written Change Order. Any suspension of Work shall require Owner to pay EMI any and all demobilization and remobilization costs thereby incurred. To the fullest extent permitted by law, Owner shall indemnify, keep and save EMI harmless from and against any claims made by employees and/or third parties arising out of performance of the Work in the affected area. Assignments – Neither the Owner nor EMI shall assign this agreement without the written consent of the other except as to the assignment of the proceeds. The terms and conditions of this agreement are binding upon both parties, their partners, successors, assigns and legal representatives. If either party attempts to make such an assignment without securing the written consent of the other, that party shall, nevertheless, remain legally responsible for all obligations under this agreement. Contractor’s Rights of Collection of Overdue Payments - In the event Contractor is compelled to enforce Contractor’s rights to payment under this Contract, then Owner shall in addition to interest be responsible to reimburse Contractor its expenses of collection of any monies due to the Contractor from the Owner, including but not limited to Contractor’s expenses of filing, recording, perfection and foreclosure of any Mechanics Lien and any and all expenses incidental to any cause of action seeking collection of any sums owed by Owner to Contractor arising out of or relating to this Agreement including Contractor’s reasonable attorney’s fees incurred thereby Proof of Funding – Proof of funding will be provided by the Owner, at the request of EMI prior to the start of the work. Such proof may be in the form of an irrevocable letter of credit, acceptable to EMI. Authorization – Owner and/or agent of Owner of the address of the worksite for which the Work identified in this proposal is to be performed hereby acknowledges that the party signing this agreement is authorized to sign and enter into contracts on behalf of the Owner. No Third Party Beneficiaries – Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either Owner or EMI. Accrual of Causes of Action - Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate of Payment for acts or failures to act occurring after Substantial Completion. Termination - EMI may terminate this Agreement if Work is stopped for a period of 3 consecutive days through no fault of EMI as a result of the issuance of a stop work order by a court or public official having jurisdiction, an act of government, such as a declaration of national emergency ceasing all Work, Owner not making payment(s) on a Certificate for Payment within the time allotted and/or failure of the Owner to provide evidence of financial arrangements to satisfy payment obligations. The Owner may terminate this Agreement if EMI persistently refuses to supply enough skilled workers or proper materials, fails to make payments to Subcontractors in accordance their respective agreements, persistently disregards laws, ordinance, rules, regulations or orders of public authority having jurisdiction and/or is otherwise in substantial breach of this Agreement. Suspension by Owner - If, following the mobilization of EMI’s equipment, material and labor at the worksite, Owner requests that EMI suspend its performance of the contract, then Owner agrees to compensate EMI for all reasonable equipment, labor and related demobilization and remobilization costs incurred by EMI in its accommodation of Owner’s request to suspend work. Any such request shall be confirmed and recorded via a mutually executed Change Order. Changes to the Work – EMI may request and/or the Owner may order changes in the Work or the timing and sequencing of the Work that impacts the price of the Work and dates of substantial or final completion. All such changes in the Work will be formalized in a written Change Order before such extra, changed or modified work is undertaken. Owner will neither be obligated to accept nor pay for any Work and EMI will not be obligated to perform any Work outside the Scope of Work established in EMI’s Proposal, unless and until both parties execute a written Change Order. Requested Changes by Contractor - EMI will notify Owner and/or Owner’s representative in writing of a change in Work and prepare a detailed, written estimate of the change to the quantity and/or scope and price of work for review, investigation and acceptance by the Owner and/or Owner’s representative. The Owner and EMI shall negotiate in good faith the adjustments, as applicable to the price of the dates of substantial or final completion. Determination of cost will be by a mutually accepted, lump sum. Since time is of the essence, a period of no more than ten (10) business days shall elapse between the date of notice and either 1) execution of a written Change Order in a mutually agreed amount; or (2) written notice from Owner to EMI to not proceed with said Change Order work. Interim Directed Changes by Owner - Owner will notify EMI in writing of any directed change to the scope of Work in the original contract. EMI will prepare a detailed, written estimate of the directed changes to the quantity and/or scope and price of the Work for review, investigation and acceptance by the Owner and/or Owner’s representative. The Owner and EMI shall negotiate in good faith to adjust the price of the work and/or the dates of substantial of final completion in consequence of the Owner’s directed change. Determination of cost will be by a mutually accepted, itemized lump sum. Since time is of the essence, a period of no more than ten (10) business days shall elapse between the date of notice and either 1) execution of a written Change Order in a mutual agreed amount; or 2) a written notice from Owner to EMI to not proceed with said Change Order work. Dispute Resolution - Unless otherwise agreed in writing, EMI shall continue to work and maintain the schedule of the Work during any dispute resolution proceedings. If EMI continues to perform, the Owner shall continue to make payments in accordance with this agreement. If a dispute arises out of or related to this agreement or any alleged breach, the parties agree to abide by the following dispute resolution process:

1. Owner and EMI shall first attempt to resolve any claims and disputes through direct discussion and meeting of the designated representatives of both Owner and EMI.

2. Failure of the parties to reach agreement as identified above shall require the parties to convene an Executive Meeting, to include the project representatives, the Architect, if any, senior executives who shall have the authority to settle the dispute and, with notice to each party, legal counsel of the Owner and EMI, during which the matter shall be discussed and an attempt made in good faith to resolve the dispute. The parties shall meet within ten business (10) days of the referral of the dispute to the senior executives.

3. In the event the dispute is not settled within seven (7) days of the Executive Meeting, then the parties agree to mediate the dispute in accordance with the rules governing mediation promulgated by the American Arbitration Association for Construction Industry Disputes. The parties can jointly agree to the selection of a mediator. Failing agreement, the American Arbitration Association shall select the mediator from its list of approved Construction Industry Dispute mediators.

4. If the dispute is not settled within seven (7) days from the date of the mediation, then the parties shall litigate the dispute or claim in a court of competent jurisdiction, the venue being the State and County where the project is located. The prevailing party in litigation shall recover its reasonably incurred legal fees and expenses, reasonable expert or consultant’s fees and any court costs from the non-prevailing party. INITIAL______

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AGENDA ITEM # 9A


May 10, 2021

Item Title: Relative Brewing Company Special Use Permit Staff Contact: Caron Bricks, AICP, Village Planner VILLAGE BOARD ACTION Pass an Ordinance Granting a Special Use for a Brewery with Tap Room in the B-3 Town Center District for Relative Brewing Company at 10 Spring Street. Executive Summary: Attached is an ordinance granting a special use for a brewery with tap room for Relative Brewing Company at 10 Spring Street. At the March 2, 2021 public hearing held before the Planning and Zoning Commission (P&Z), the P&Z postponed voting on the findings of fact and making a recommendation to the Village Board regarding the special use permit for a brewery with tap room for Relative Brewing Company. There were concerns about lack of parking for the business on Spring Street and that impact on neighboring businesses. The P&Z requested the petitioner submit more detailed plans for the property and requested staff to present parking solutions to the Village Board. The Village has since entered into an IGA with the Roselle Library for use of their parking lot by the public after Library hours. The Village has restarted discussions with the American Legion for use of their lot for public use. The Village will also stripe parallel parking spaces on Main Street, Howard Avenue, Park Street, Prospect Street, and Elm Street later this summer. At the May 4, 2021 P&Z meeting, the commissioners reviewed the above updates regarding parking in the Town Center and the petitioner presented updated plans for improvements to the property. This includes a 7’ privacy fence on the south side of the property and landscaping along the west side abutting the alley for privacy and sound protection. They unanimously recommended approval of the special use (5-0). Implications: Is this item budgeted? N/A Any other implications to be considered? None.

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Attachments: Ordinance

ORDINANCE 2021-____

AN ORDINANCE GRANTING A SPECIAL USE FOR A BREWERY WITH TAP ROOM IN THE B-3 TOWN CENTER DISTRICT

(Relative Brewing Company, Inc. – 10 Spring Street)

WHEREAS, Chicago Title Land Trust Company #8002346364 DBA Relative Brewing Company, Inc., (hereinafter “Petitioner”), has petitioned the Village for a special use for a brewery with tap room in the B-3 Town Center District at 10 Spring Street (hereinafter the “Property”); and,

WHEREAS, the special use described herein is being adopted pursuant to the authority set forth in the Roselle Zoning Ordinance, Section 8.03(C)(4.2) “Special Uses,” B-2 Convenience Shopping Center District; and,

WHEREAS, the Planning and Zoning Commission held public hearing PZ 21-1090 on March 2, 2021, pursuant to a published legal notice and neighborhood notification as required by the Village of Roselle and Illinois State laws, to consider the petition requesting the granting of a special use for a brewery with tap room at the Property; and,

WHEREAS, the Petitioner has demonstrated just cause for the special use by reason of the compatibility of the proposed land use and existing zoning with the existing land uses and existing zoning in the surrounding area; and,

WHEREAS, the President and Board of Trustees of the Village of Roselle have been advised of the findings and recommendations of the Planning and Zoning Commission with respect to said special use; and,

WHEREAS, the Corporate Authorities have decided to grant a special use for a brewery with tap room consistent the public hearing, this Ordinance, and other applicable ordinances of the Village.

NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Roselle, DuPage and Cook Counties, Illinois, as follows:

SECTION 1: A special use is hereby granted for contractors office, construction office and yard for plumbing business in accordance with Chapter 13, Section 13.11, “Special Uses”, and Section 8.03(C)(4.2) “B-2 Convenience Shopping Center District (C) Special Uses”, of the Roselle Zoning Ordinance for the Property is legally described as: LOT 23 IN FIRST ADDITION TO ROSELLE MANOR, BEING A SUBDIVISION IN THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 3, TOWNSHIP 40 NORTH, RANGE 10, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 19, 1924 AS DOCUMENT 177816, IN DUPAGE COUNTY, ILLINOIS.

PIN: 02-03-409-021 and commonly addressed as 10 Spring Street (the Property). SECTION 2: The Special Use shall be developed, operated, and maintained in accordance with the:

a.) Floor plan prepared by WT Group and dated April 12, 2021, attached hereto and incorporated herein as Exhibit A,

b.) Renderings attached hereto and incorporated herein as Exhibit B, c.) Landscape Plan prepared by JMR Landscaping LLC, dated May 4, 2021,

attached hereto and incorporated herein as Exhibit C, d.) Fence Details Plan prepared by JMR Landscaping LLC, dated May 4,

2021, attached hereto and incorporated herein as Exhibit D. SECTION 3: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. This Special Use is further subject to all applicable ordinances and codes of the Village of Roselle. SECTION 4: Provided further, this Ordinance shall automatically become null and void without further action of the Board of Trustees unless, within 30 days of the approval of this Ordinance, it is signed by the Petitioner and returned to the Village Clerk. An extension to this section may be granted by the Village Board following a written request by the Petitioner. SECTION 5: This Ordinance shall be binding upon the Petitioner, the Owner, and their administrators, assigns, beneficiaries, contract purchasers, executors, grantees, heirs, and successors. For purposes of this Ordinance, the terms “Petitioner” and “Owner” shall include all subsequent owners, successors, heirs, or assigns. SECTION 6: That if any part or portion of this Ordinance is declared invalid by a court of competent jurisdiction such partial invalidity shall not affect the remainder of this Ordinance.

SECTION 7: Upon adoption and publication of this Ordinance as required by law, the Village Clerk is authorized and directed to record this Ordinance in the office of the DuPage County Recorder of Deeds. The Village Clerk is also authorized to secure reimbursement from the Owner for any and all costs incurred by the Village to record this Ordinance.

AYES:

NAYS:

ABSENT:

PASSED and APPROVED this 10TH day of May, 2021.

PUBLISHED in pamphlet form this __ day of _____, 2021.

______________________

Mayor, Village of Roselle

ATTEST:

__________________________

Village Clerk

__________________________

Petitioner

ATTEST:

___________________________

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AGENDA ITEM # 9B


May 10, 2021

Item Title: HR Green, Inc. Amended Contract for Metro 19 Reviews Staff Contact: Caron Bricks, AICP, Village Planner VILLAGE BOARD ACTION Adopt a Resolution authorizing the Mayor to execute an agreement amendment to the contract for professional services between the Village of Roselle and HR Green, Inc. Executive Summary: Avgeris & Associates submitted building permit plans for the Metro 19 project in April. The plans were forwarded to HR Green for their review of both the building (architectural) plans and the engineering (site) plans. Upon receipt of the plans, HR Green informed staff that the remaining amount in the contract for engineering reviews would not be sufficient for these final plan reviews. HR Green has submitted an amendment to the original contract agreement to increase the amount for engineering review by $9,452.00. The deficit for engineering reviews is due to the complex nature of the project, which includes stormwater vaults, new water main installation, etc. The plans needed to be reviewed 3 times, instead of the typical 1-2, before staff felt comfortable to schedule the project for a public hearing before the Planning and Zoning Commission. Pending the amendment to the agreement for the additional funds, HR Green does not expect to go over the new budgeted amount. Staff expects to issue building permits for the project later this spring. Implications: Is this item budgeted? The Village established an escrow account that receives money from the developer to cover the costs for plan review. Therefore, the cost of the additional engineering review will be borne by the developer. Any other implications to be considered? None Attachments: Resolution


A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADDENDUM TO THE CONTRACT FOR PROFESSIONAL SERVICESBETWEEN THE VILLAGE OF ROSELLE AND HR GREEN, INC

APPROVED BY RESOLUTION NO. 2020-2267

WHEREAS, the corporate authorities of the Village of Roselle deem it in the best interests of the Village to amend the existing contract with HR Green, Inc., 420 Front Street, Suite 100, McHenry, IL 60050 for additional professional services associated with the review of the Avgeris and Associates Metro 19 project; and WHEREAS, the contract approved by Resolution No. 2020-2268 is hereby amended to increase the overall contract amount by nine thousand four hundred and fifty-two dollars ($9,452.00), the scope of which is attached hereto and incorporated herein as fully set forth as Exhibit A. ; and, NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle that the Mayor is hereby authorized to sign and the Village Clerk is hereby directed to attest to certain agreement amendment for professional services between the Village of Roselle and HR Green, Inc, in Exhibit A.

ADOPTED this ____ day of ___________, 2021 AYES: NAYS: ABSTAIN: ABSENT: __________________________ David Pileski, Mayor ATTEST: ____________________________ Patricia Burns, Village Clerk

HR GREEN, INC. SIMPLE SCOPE SHORT FORM AGREEMENT AMENDMENT NO. 1

THIS AMENDMENT, made this 22ND day of April 2021 by and between, Village of Roselle the CLIENT, and HR GREEN, INC. (hereafter "COMPANY"), for professional services concerning:

5 Story Mixed Use with Attached Parking Structure – 282 Unit Project Lawrence Avenue and Irving Park Road, Roselle, IL

hereby amends the original Short Form Agreement dated February 28, 2020 as follows: The CLIENT and COMPANY agree to amend the Scope of Services of the original Short Form Agreement and previous amendments as follows:

Addition of Preliminary Engineering Review to scope of services in addition to Final Engineering Review.

CLIENT Project Number: 191579.01 Resolution No. 2020-2267 COMPANY Project Number: 200303.01 In consideration for these services, the CLIENT AGREES to adjust the payment for services performed by COMPANY on the following basis:

Per current rate schedule with an estimated fee (for two final engineering plan reviews) to be increased by: Nine Thousand Four Hundred and Fifty-Two Dollars ($9,452.00)

Civil Engineer 40 hours x $175 = $7,000 Traffic Engineer 12 hours x $175 = $2,100 Admin. Assistant 4 hours x $88 = $352 Subtotal B1 = $9,452 The total authorized compensation after this Amendment, including the original Short Form Agreement and all previous Amendments for both Task A and Task B plus B1, is Thirty-Nine Thousand Nine Hundred and Twenty-Eight Dollars ($39,928.00) THIS AMENDMENT is subject to all provisions of the original Short Form Agreement. THIS AMENDMENT, together with the original Short Form Agreement and all previous amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY. THIS AMENDMENT executed the day and year written above.

VILLAGE OF ROSELLE HR GREEN, INC.

By: By: Timothy J. Hartnett/Vice President

Practice Leader, Governmental Services

J:\2020\200303.01\Admin\Proposal\AMD_HRG_AmendmentSFA-2021 0422-200303.01.docx

1

AGENDA ITEM # 10A


May 10, 2021

Item Title: Intergovernmental Agreement with School District 12 Staff Contact: Jason M. Bielawski, Acting Village Administrator VILLAGE BOARD ACTION Provide direction to staff regarding the request from Roselle School District 12 to use the Village’s Council Chambers for School District Board meetings. Executive Summary: Roselle School District 12 staff approached the Village about using the Village’s Council Chambers for School District Board meetings. The School District’s meeting room lacks the desired size and orientation and audio and visual equipment to provide a meeting experience that meets the needs of the School Board and public. With the concurrence of the Mayor, the School District was given permission to use the Council Chambers on April 29 for its swearing in ceremony as a trial. The feedback was very positive and the School would like to enter into an intergovernmental agreement for use of the Council Chambers for School Board meetings. School Board meetings are held on the 3rd Tuesday of the month which does not conflict with any standing Village meetings. Village staff also discussed with School staff the expectation for a use fee to offset Village expenses, which they agreed to. If the Village Board is amenable to the School District using the Council Chambers, Village staff is recommending the following provisions be included in a draft intergovernmental agreement that would be presented to the School District:

• The School can use the Council Chambers on the 3rd Tuesday of the month for its School Board meetings. Additional meeting requests will be subject to room availability.

• The School will pay the Village $100 per meeting to offset the cost of maintaining and operating the Council Chambers, adjoining Conference Room used for closed session, and audio/visual equipment.

• The Village will provide ordinary set-up of the Council Chambers, train School staff on the use of audio/visual equipment, and appropriate security/closing procedures. No Village staff will be present during the meetings.

2

• The School District will appropriately clean up and return the room to the condition it was found.

• The Village may assess a fee for any special cleaning or repairs made necessary as a result of the School District’s use of the rooms.

• The School District will be permitted to post its meetings notices at Village Hall to comply with the Open Meetings Act.

• Either party can terminate the agreement with 30 days’ notice. Implications: Is this item budgeted? No. The revenue generated from the room use fee will be used to offset ongoing maintenance as well as future maintenance and replacement/upgrade to the audio visual equipment installed in 2020. Any other implications to be considered? If directed, Village staff will present a draft intergovernmental agreement to the School District within the week with the expectation that a final draft is presented to the Village Board for approval on May 24. The School District would like to use the Council Chambers for its regular School Board meetings effective May 18. Staff recommends the School District be allowed to use the room for its monthly School Board meetings as the terms of a final agreement are negotiated and that the room use fee be assessed retroactively. Attachments: None

1

AGENDA ITEM # 13A


May 10, 2021

Item Title: 2021-2026 Biosolids Management Bid Award Staff Contact: Karen Young, Director of Public Works VILLAGE BOARD ACTION Adopt a Resolution authorizing the Mayor to execute an agreement for the 2021-2026 Biosolids Management Program between the Village of Roselle and Synagro. Executive Summary: Both wastewater treatment plants produce Biosolids (sludge), which is the solid, semisolid, or slurry residual material that is a by-product of the wastewater treatment process. Through our permit with the Illinois Environmental Protection Agency (IEPA) this material can be land applied, which essentially means the biosolids are being used as a soil amendment in an agricultural application. The Village uses the services of a vendor to meet our regulatory requirements for the hauling and land application of the dewatered Biosolids (sludge). Bid Results On April 29, 2021, the following bids were received and are based on the unit price cost per cubic yard hauled.

Unit

Quantity Stewarts

Spreading

Synagro Biosolids Land Application Cubic Yard 1.0 $20.30 $20.20 Biosolids Landfill Hauling Orchard Hills, David Junction Cubic Yard 1.0 $15.00 $34.90

Aerobic Digested Sludge Liquid Land Application Cubic Yard 1.0 $0.12 $0.35

The lowest responsive responsible bidder is Synagro. They have been the Village’s vendor for these services since 2013 and have performed well meeting IEPA permitting requirements. The award of this contract is based on the biosolids land application unit pricing of $20.20 with the quantity based on the three-year historical average for both plants combined of 2,175 cubic yards for a total award of $43,935.00. The unit pricing received for 2021 is lower than the 2019 and 2020 contract pricing.

2

The bid also incorporates emergency measures for hauling to a landfill or liquid land application. This is not something that is normally used, but is included in the bid should we not be able to meet our IEPA permit requirements or due to an equipment failure that would prevent us from dewatering the sludge. The contract duration is for 5 years beginning May 10, 2021 through December 31, 2026. The contract unit prices for 2021 and 2022 are fixed at the unit prices as bid. Commencing on January 1, 2023 and for each calendar year of the contract thereafter, the contract shall have the ability to increase the until prices in an amount not to exceed the Chicago Area Consumer Price Index (CPI-U) for the prior twelve months. In addition, the contract allows for an additional two-year extension through 2028. Staff recommends awarding the 2021-2026 Biosolids Management Program to Synagro in the amount of $43,935.00 for 2021 as well as the contract through 2026 with the adjustments as noted for the CPI-U. Implications: Is this item budgeted? Yes. The FY2021 Budget allocates a total of $68,000 for biosolids hauling in water/sewer fund 51918220-61600. Any other implications to be considered? None. Attachments: Resolution Contract Exhibit A


A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THE BIOSOLIDS HAULING SERVICES FOR THE 2021 – 2026 BIOSOLIDS MANAGEMENT PROGRAM BETWEEN THE VILLAGE OF ROSELLE AND

SYNAGRO

WHEREAS, the corporate authorities of the Village of Roselle deem it in the best interests of the Village to enter into an Agreement with Synagro 435 Williams Court, Suite 100, Baltimore, MD, 21220 for Biosolids Hauling Services for the 2021-2026 Biosolids Management Program; and WHEREAS, the Mayor and Board of Trustees have determined that it is in the best interests of the Village of Roselle to authorize the services with Synagro associated with the 2021-2026 Biosolids Management Program; and

WHEREAS, both parties agree to the terms and conditions set forth in the

proposal for the 2021-2026 Biosolids Management as described in Exhibit A. WHEREAS, the Village budgeted funds for the above stated program in the Water & Sewer Operating Fund; and WHEREAS, both parties agree to the terms and conditions set forth in the bid proposal and agreement for 2021-2026 Biosolids Management Program as described in Exhibit A. NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle that the Mayor is hereby authorized to sign and the Village Clerk is hereby directed to attest that certain Agreement for 2021-2026 Biosolids Management Program between the Village of Roselle and Synagro Central, LLC., which is attached hereto and incorporated as fully set forth as Exhibit A.

ADOPTED this 10th day of May, 2021 AYES: NAYS: ABSTAIN: ABSENT: _________________________ David Pileski, Mayor ATTEST: ____________________________ Patricia Burns, Village Clerk

1

AGENDA ITEM # 13B


May 10, 2021

Item Title: Engineering Plan Review Services for the Cherry Street Lift Station Forcemain Replacement

Staff Contact: Kristin Mehl, Assistant Director of Public Works VILLAGE BOARD ACTION Adopt a Resolution authorizing the Mayor to execute an agreement for Engineering Plan Review Services for the Cherry Street Lift Station Forcemain Replacement between the Village of Roselle and Trotter and Associates in the amount of $13,600. Executive Summary: As part of the preliminary review of the proposed Avgeris Metro 19 development, Village staff worked with Trotter and Associates, as an extension of their work on the Wastewater Facility Master Plan, to evaluate the capacity of the existing sanitary sewer system. The sanitary sewer from the proposed development will flow into the Cherry Street Lift Station. From there, the Cherry Street Lift Station Forcemain carries the flow to the gravity sewer which feeds into the Devlin Wastewater Treatment Facility. The capacity analysis showed that the lift station had the ability to accommodate the additional flow from the proposed development, but the size of the downstream forcemain does not. To accommodate Metro 19 and future developments in the area, the existing 8-inch forcemain must be upsized to a 10-inch forcemain. The design and construction of the forcemain will be completed by Avgeris as part of the Metro 19 Redevelopment Agreement. Following the construction and acceptance of the forcemain, it will be owned and maintained by the Village. Because of this, it is critical that the forcemain location, construction methods and details be carefully reviewed by the Village. Due to their knowledge of the area from the capacity analysis as well as the Wastewater Facility Master Plan, staff requested a proposal from Trotter and Associates for the plan review. Trotter submitted a proposal in the amount of $13,600.00. Staff reviewed the hours, scope and project team and recommend the execution of an agreement for Engineering Plan Review Services with Trotter and Associates.

2

Implications: Is this item budgeted? Yes. Funds for plan review are budgeted in 10514120-61270. Any other implications to be considered? During the construction of the forcemain, Construction oversight services will be required. This is anticipated to occur in 2022. Attachments: Resolution Trotter Proposal


A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR ENGINEERING PLAN REVIEW SERVICES

FOR THE CHERRY STREET LIFT STATION FORCEMAIN REPLACEMENT BETWEEN THE VILLAGE OF ROSELLE AND TROTTER AND ASSOCIATES, INC.

WHEREAS, the Mayor and Board of Trustees of the Village of Roselle, DuPage

and Cook Counties, Illinois, have determined that it is in the best interests of the Village of Roselle to enter into a contract for Professional Services with Trotter and Associates, Inc. regarding the engineering plan review services for the Cherry Street Lift Station Forcemain Replacement. NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle, DuPage and Cook Counties, Illinois, that the Mayor is hereby authorized to sign and the Village Clerk is hereby directed to attest to that certain Professional Services Contract attached hereto and incorporated herein as fully set forth as Exhibit A.


700 Geneva Parkway North, Suite B Lake Geneva, WI 53147

O: 262.729.4350

38 W. Grand Ave., Suite 300 Fox Lake, IL 60020 O: 224.225.1300

40W201 Wasco Rd., Suite D St. Charles, IL 60175

O: 630.587.0470

April 21, 2021 Village of Roselle Mrs. Karen Young, PE 474 Congress Circle North Roselle, IL 60172 Re: Professional Services Letter, Agreement and Exhibits

Cherry Street Lift Station Force Main Replacement – Plan Review Services Dear Mrs. Young, We sincerely appreciate this opportunity to offer our services. Enclosed for your review is the engineering services agreement for the Cherry Street Lift Station Force Main Replacement Project. This agreement includes engineering plan review services for this project. We look forward to working with you on this project and continuing to serve the Village of Roselle. If you have any questions or require any additional information, please call or email me at [email protected]. Sincerely, Trotter and Associates, Inc. R. Scott Trotter, PE, BCEE President


Village of Roselle Cherry Street Lift Station Force Main Replacement Plan Review Services April 21, 2021 Page 2

This Page is intentionally left blank


O: 262.729.4350



O: 630.587.0470

April 30, 2021 Village of Roselle Mrs. Karen Young, PE 474 Congress Circle North Roselle, IL 60172 Re: Professional Services Letter, Agreement and Exhibits

Cherry Street Lift Station Force Main Replacement – Plan Review Services Dear Mrs. Young,

Trotter and Associates, Inc. (ENGINEER) is pleased to provide professional services to the Village of Roselle (CLIENT) for the Cherry Street Lift Station Force Main Replacement Project (hereinafter referred to as the “PROJECT”). This agreement addresses the Plan Review portion of the project.

Project Background The Cherry Street Lift Station is located on the Southeast corner of Cherry Street and Dee Lane. This lift station was replaced and commissioned in 2019. The new Cherry Street station combined the previous Ventura and Jewel stations into one and currently serves 1,078 PE from the 152-acre D04 sub-basin and an additional 1,650 PE from the 149-acre D03 sub-basin, for a total of 2,728 PE.

The D03 sub-basin, comprised of single-family residential property, is located directly east of the Cherry St. Basin and is bordered by the Elgin/O’Hare Expressway to the north, Irving Park Road to the south, Plum Grove Road to the east, and Cherry Street/Ventura Club Drive to the west.

Sub-basin D04 extends from Irving Park Road north to Devon Avenue, and from Cherry Street and Ventura Club Drive west to Turner Park and includes both residential and commercial development.

This lift station includes a triplex pumping system with variable frequency drives to allow the system to operate over a wide range of flow conditions. The system discharges to an 8-inch diameter force main is made up of a combination of cast-iron, ductile iron and PVC pipe with a majority of it being over 50 years old. The force main is approximately 3,500 feet in length and is tributary to sanitary manhole D04.014 on Rush Street within the Central sub-basin.


Project Understanding The existing 8-inch force main is over 50 years old and is in need of replacement as it has exceeded its anticipated service life. The 3,500 feet of force main will be replaced from the Cherry Street Lift Station (air release valve) to the discharge manhole with a 10-inch force main.

The force main will be installed underneath Il Route 19. All IDOT specifications must be followed within the IDOT Right-of-Way. A thorough plan review of the proposed design is needed to verify all required Village of Roselle, MWRDGC, IDOT, IEPA, and METRA ordinances, details, and specifications are followed. Additionally, all utility crossing will be reviewed to confirm there are no conflicts with the proposed alignment of the force main.

Scope of Services Our services will consist of customary civil engineering services and related engineering services incidental thereto, described as follows;

A. Project Plan Review

1) Attend project kick-off meeting.

2) Complete three reviews of the Cherry Street Lift Station Force Main Replacement Plans.

a. 25-percent Plan Review

b. Pre-Final Plan Review

c. Final Plan Review

3) Attend review meetings with the design engineer to review plan discrepancies.

4) Conduct site visits as necessary.

In order to address minor changes in project scope, the overall fee schedule for design and construction engineering services includes a separate dedicated amount that may be authorized by the City Administrator and Mayor for minor changes. Changes to the scope of services outlined in this agreement shall be authorized through execution of an Exhibit D - Contract Addendum.


Compensation An amount equal to the cumulative hours charged to the Project by each class of ENGINEER’s employees times Standard Hourly Rates for each applicable billing class for all services performed on the Project, plus Reimbursable Expenses and ENGINEER’s Consultant’s charges, if any.

ENGINEER’s Reimbursable Expenses Schedule and Standard Hourly Rates are attached to this Exhibit B.

The total compensation for services will estimate to be $13,600.

Plan Review: $ 13,600 ENGINEER may alter the distribution of compensation between individual phases of the work noted herein to be consistent with services actually rendered, but shall not exceed the total estimated compensation amount unless approved in writing by CLIENT. The total estimated compensation for ENGINEER’s services included in the breakdown by phases incorporates all labor, overhead, profit, Reimbursable Expenses and ENGINEER’s Consultant’s charges. The amounts billed for ENGINEER’s services will be based on the cumulative hours charged to the PROJECT during the billing period by each class of ENGINEER’s employees times Standard Hourly Rates for each applicable billing class, plus Reimbursable Expenses and ENGINEER’s Consultant’s charges. The Standard Hourly Rates and Reimbursable Expenses Schedule will be adjusted annually as of January 1st to reflect equitable changes in the compensation payable to ENGINEER.


Miscellaneous This Agreement constitutes the entire agreement between the parties and supersedes any prior oral or written representations. This agreement may not be changed, modified, or amended except in writing signed by both parties. In the event of any conflict among the exhibits, the exhibit of the latest date shall control.

ENGINEER may have portions of the Services performed by its affiliated entities or their employees, in which event ENGINEER shall be responsible for such services and CLIENT shall look solely to ENGINEER as if ENGINEER performed the Services. In no case shall CLIENT’S approval of any subcontract relieve ENGINEER of any of its obligations under this Agreement. However, ENGINEER is not responsible whatsoever for any obligations its subcontractors might have to its [subcontractors’] employees, including but not limited to proper compensation of its employees.

ENGINEER acknowledges that this project and the scope of work performed thereto will require ENGINEER and all lower tiered subcontractors of ENGINEER to comply with all obligations under and pursuant to the any applicable local, state and/or federal prevailing wage laws (e.g. Davis-Bacon Act, Illinois Prevailing Wage Act, etc.), including but not limited to all wage, notice and/or record keeping requirements to the extent applicable, necessitated and required by law.

Trotter & Associates’ services performed is based on its understanding through the actions, statements and/or omissions of CLIENT that this project [Den Lift Station Replacement] and the work performed relating thereto is professional in nature and not subject to prevailing wage requirements (federal, state or local). If Trotter & Associates’ understanding is incorrect, CLIENT agrees and acknowledges that it shall immediately notify Trotter & Associates in writing within forty-eight (48) hours from receiving this notice so that Trotter & Associates may submit a revised proposal and/or invoice reflecting the additional costs associated with applicable prevailing wage laws. If at any time it is determined that this project is or was subject to prevailing wage requirements under federal, state or local law, then CLIENT agrees and acknowledges that it shall reimburse and make whole Trotter & Associates for any back wages, penalties and/or interest owed to its employees or any other third party, including any appropriate governmental agency. CLIENT also agrees that prices, costs and/or applicable fees will also be increased prospectively as required by the increase in wage payments to Trotter & Associates’ employees. CLIENT understands and acknowledges that it shall notify Trotter & Associates of any prevailing wage requirements or obligations under applicable laws relating to the work or services performed by Trotter & Associates. CLIENT also agrees to indemnify and hold Trotter & Associates harmless from any error, act or omission on its part with regard to prevailing wage notification that causes any claim, cause of action, harm or loss upon Trotter & Associates, including but not limited to prompt reimbursement to Trotter & Associates of any and all back wages, penalties and/or interest owed to its employees or any other third party, including reasonable attorneys’ fees and costs associated with such claim, cause of action, harm or loss.


Contents of Agreement This Letter Agreement and the Exhibits attached hereto and incorporated herein, represent the entire understanding with respect to the Project and may only be modified in writing signed by both parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement.

CLIENT: Trotter and Associates, Inc.: ____________________________________________

____________________________________________

By: David Pileski

By: Robert Scott Trotter, PE, BCEE

Title: Mayor, Village of Roselle

Title: President

Effective Date: _______________________________

Date Signed: ______April 30, 2021_____________

Address for giving notices:

Address for giving notices:

31 South Prospect Street

Roselle, IL 60172

40W201 Wasco Road, Suite D

St. Charles, IL 60175 Designated Representative

Designated Representative

___________________________________________

Terry M. Heitkamp, PE

Title: _______________________________________

Title: Project Engineer

Phone Number: ______________________________

Phone Number: 630.587.0470

Facsimile Number: ____________________________

Facsimile Number: 630.587.0475

E-Mail Address: _______________________________

E-Mail Address: [email protected]

Attachments:

EXHIBT A – STANDARD TERMS AND CONDITIONS

EXHIBIT B – SCHEDULE OF HOURLY RATES AND REIMBURSIBLE EXPENSES

EXHIBIT C – SUPPLEMENTAL GENERAL CONDITIONS

EXHIBIT D – CONTRACT ADDENDUM


This Page Intentionally Left Blank

CLIENT Initial ______

TAI Initial ______

EXHIBIT A - STANDARD TERMS AND CONDITIONS

Table of Contents

ARTICLE 1 - SERVICES OF ENGINEER 1 1.01 Scope 1

ARTICLE 2 - CLIENT’S RESPONSIBILITIES 1 2.01 General 1

ARTICLE 3 - TIMES FOR RENDERING SERVICES 2 3.01 General 2 3.02 Suspension 2

ARTICLE 4 - PAYMENTS TO ENGINEER 2 4.01 Methods of Payment for Services and Reimbursable Expenses of ENGINEER 2 4.02 Other Provisions Concerning Payments 2

ARTICLE 5 - OPINIONS OF COST 3 5.01 Opinions of Probable Construction Cost 3 5.02 Designing to Construction Cost Limit 3 5.03 Opinions of Total Project Costs 3

ARTICLE 6 - GENERAL CONSIDERATIONS 3 6.01 Standards of Performance 3 6.02 Authorized Project Representatives 4 6.03 Design without Construction Phase Services 4 6.04 Use of Documents 4 6.05 Insurance 4 6.06 Termination 5 6.07 Controlling Law 5 6.08 Successors, Assigns, and Beneficiaries 5 6.09 Dispute Resolution 5 6.10 Hazardous Environmental Condition 6 6.11 Allocation of Risks 6 6.12 Notices 6 6.13 Survival 6 6.14 Severability 6 6.15 Waiver 6 6.16 Headings 6 6.16 Definitions 6

ARTICLE 1 - SERVICES OF ENGINEER _______________________________________________ 1.01 Scope A. ENGINEER shall provide the Professional Services set forth herein

and in the Agreement.

B. Upon this Agreement becoming effective, ENGINEER is

authorized to begin Services. ARTICLE 2 - CLIENT’S RESPONSIBILITIES _______________________________________________ 2.01 General A. Provide ENGINEER with all criteria and full information as to

CLIENT’s requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which CLIENT will require to be included in the Drawings and Specifications; and furnish copies of CLIENT’s standard forms, conditions, and related documents for ENGINEER to include in the Bidding Documents, when applicable.

B. Furnish to ENGINEER any other available information pertinent to the Project including reports and data relative to previous designs, or investigation at or adjacent to the Site.

C. Following ENGINEER’s assessment of initially-available Project information and data and upon ENGINEER’s request, furnish or otherwise make available such additional Project related information and data as is reasonably required to enable ENGINEER to complete its Basic and Additional Services. Such additional information or data would generally include the following: 1. Property descriptions. 2. Zoning, deed, and other land use restrictions. 3. Property, boundary, easement, right-of-way, and other

special surveys or data, including establishing relevant reference points.

4. Explorations and tests of subsurface conditions at or contiguous to the Site, drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site, or hydrographic surveys, with appropriate professional interpretation thereof.

5. Environmental assessments, audits, investigations and impact statements, and other relevant environmental or cultural studies as to the Project, the Site, and adjacent areas.

6. Data or consultations as required for the Project but not otherwise identified in the Agreement or the Exhibits thereto.

D. Give prompt written notice to ENGINEER whenever CLIENT observes or otherwise becomes aware of a Hazardous Environmental Condition or of any other development that affects the scope or time of performance of ENGINEER’s services, or any defect or nonconformance in ENGINEER’s services or in the work of any Contractor.

E. Authorize ENGINEER to provide Additional Services as set forth in Exhibit D - Addendum of the Agreement as required.

F. Arrange for safe access to and make all provisions for ENGINEER to enter upon public and private property as required for ENGINEER to perform services under the Agreement.

Exhibit A Standard Terms and Conditions Page 2

G. Examine all alternate solutions, studies, reports, sketches, Drawings, Specifications, proposals, and other documents presented by ENGINEER (including obtaining advice of an attorney, insurance counselor, and other advisors or consultants as CLIENT deems appropriate with respect to such examination) and render in writing timely decisions pertaining thereto.

H. Provide reviews, approvals, and permits from all governmental authorities having jurisdiction to approve all phases of the Project designed or specified by ENGINEER and such reviews, approvals, and consents from others as may be necessary for completion of each phase of the Project.

I. Provide, as required for the Project: 1. Accounting, bond and financial advisory, independent cost

estimating, and insurance counseling services. 2. Legal services with regard to issues pertaining to the

Project as CLIENT requires, Contractor raises, or ENGINEER reasonably requests.

3. Such auditing services as CLIENT requires to ascertain how or for what purpose Contractor has used the moneys paid.

4. Placement and payment for advertisement for Bids in appropriate publications.

J. Advise ENGINEER of the identity and scope of services of any independent consultants employed by CLIENT to perform or furnish services in regard to the Project, including, but not limited to, cost estimating, project peer review, value engineering, and constructability review.

K. Furnish to ENGINEER data as to CLIENT’s anticipated costs for services to be provided by others for CLIENT so that ENGINEER may make the necessary calculations to develop and periodically adjust ENGINEER’s opinion of Total Project Costs.

L. If CLIENT designates a manager or an individual or entity other than, or in addition to, ENGINEER to represent CLIENT at the Site, the duties, responsibilities, and limitations of authority of such other party shall be disclosed to the ENGINEER and coordinated in relation to the duties, responsibilities, and authority of ENGINEER.

M. If more than one prime contract is to be awarded for the Work designed or specified by ENGINEER, designate a person or entity to have authority and responsibility for coordinating the activities among the various prime Contractors, and define and set forth the duties, responsibilities, and limitations of authority of such individual or entity and the relation thereof to the duties, responsibilities, and authority of ENGINEER is to be mutually agreed upon and made a part of this Agreement before such services begin.

N. Attend the pre-bid conference, bid opening, pre-construction conferences, construction progress and other job-related meetings, and Substantial Completion and final payment inspections.

O. Provide the services of an independent testing laboratory to perform all inspections, tests, and approvals of Samples, materials, and equipment required by the Contract Documents, or to evaluate the performance of materials, equipment, and facilities of CLIENT, prior to their incorporation into the Work with appropriate professional interpretation thereof.

P. Provide inspection or monitoring services by an individual or entity other than ENGINEER (and disclose the identity of such individual or entity to ENGINEER) as CLIENT determines necessary to verify: 1. That Contractor is complying with any Laws and

Regulations applicable to Contractor’s performing and furnishing the Work.

2. That Contractor is taking all necessary precautions for safety of persons or property and complying with any

special provisions of the Contract Documents applicable to safety.

Q. Provide ENGINEER with the findings and reports generated by the entities providing services pursuant to paragraphs 2.01.O and P.

ARTICLE 3 - TIMES FOR RENDERING SERVICES _______________________________________________ 3.01 General A. ENGINEER’s services and compensation under this Agreement

have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. Unless specific periods of time or specific dates for providing services are specified in this Agreement, ENGINEER’s obligation to render services hereunder will be for a period which may reasonably be required for the completion of said services.

B. If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided, and if such periods of time or dates are changed through no fault of ENGINEER, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. If CLIENT has requested changes in the scope, extent, or character of the Project, the time of performance of ENGINEER’s services shall be adjusted equitably.

C. For purposes of this Agreement the term “day” means a calendar day of 24 hours.

3.02 Suspension A. If CLIENT fails to give prompt written authorization to proceed

with any phase of services after completion of the immediately preceding phase, or if ENGINEER’s services are delayed through no fault of ENGINEER, ENGINEER may, after giving seven (7) days written notice to CLIENT, suspend services under this Agreement.

B. If ENGINEER’s services are delayed or suspended in whole or in part by CLIENT, or if ENGINEER’s services are extended by Contractor’s actions or inactions for more than 90 days through no fault of ENGINEER, ENGINEER shall be entitled to equitable adjustment of rates and amounts of compensation provided for elsewhere in this Agreement to reflect, reasonable costs incurred by ENGINEER in connection with, among other things, such delay or suspension and reactivation and the fact that the time for performance under this Agreement has been revised.

ARTICLE 4 - PAYMENTS TO ENGINEER _______________________________________________ 4.01 Methods of Payment for Services and Reimbursable Expenses

of ENGINEER A. For Basic Services. CLIENT shall pay ENGINEER for Basic Services

performed or furnished under as outlined in the Letter Agreement

B. For Additional Services. CLIENT shall pay ENGINEER for Additional Services performed or furnished as outlined in Exhibit D.

C. For Reimbursable Expenses. CLIENT shall pay ENGINEER for Reimbursable Expenses incurred by ENGINEER and ENGINEER’s Consultants as set forth in Exhibit B.

4.02 Other Provisions Concerning Payments A. Preparation of Invoices. Invoices will be prepared in accordance

with ENGINEER’s standard invoicing practices and will be submitted to CLIENT by ENGINEER, unless otherwise agreed.


B. Payment of Invoices. All payments to the ENGINEER shall be due in accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1, et seq.

C. Disputed Invoices. In the event of a disputed or contested invoice, only that portion so contested may be withheld from payment, and the undisputed portion will be paid.

D. Payments Upon Termination. 1. In the event of any termination under paragraph 6.06,

ENGINEER will be entitled to invoice CLIENT and will be paid in accordance with Exhibit B for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination.

2. In the event of termination by CLIENT for convenience or by ENGINEER for cause, ENGINEER, in addition to invoicing for those items identified in subparagraph 4.02.D.1, shall be entitled to invoice CLIENT and shall be paid a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with ENGINEER’s Consultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Exhibit B.

E. Records of ENGINEER’s Costs. Records of ENGINEER’s costs pertinent to ENGINEER’s compensation under this Agreement shall be kept in accordance with generally accepted accounting practices. To the extent necessary to verify ENGINEER’s charges and upon CLIENT’s timely request, copies of such records will be made available to CLIENT at cost.

F. Legislative Actions. In the event of legislative actions after the Effective Date of the Agreement by any level of government that impose taxes, fees, or costs on ENGINEER’s services or other costs in connection with this Project or compensation therefore, such new taxes, fees, or costs shall be invoiced to and paid by CLIENT as a Reimbursable Expense to which a Factor of 1.0 shall be applied. Should such taxes, fees, or costs be imposed, they shall be in addition to ENGINEER’s estimated total compensation.

ARTICLE 5 - OPINIONS OF COST _______________________________________________ 5.01 Opinions of Probable Construction Cost A. ENGINEER’s opinions of probable Construction Cost provided for

herein are to be made on the basis of ENGINEER’s experience and qualifications and represent ENGINEER’s best judgment as an experienced and qualified professional generally familiar with the industry. However, since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over the Contractor’s methods of determining prices, or over competitive bidding or market conditions, ENGINEER cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of probable Construction Cost prepared by ENGINEER. If CLIENT wishes greater assurance as to probable Construction Cost, CLIENT shall employ an independent cost estimator.

5.02 Designing to Construction Cost Limit A. If a Construction Cost limit is established between CLIENT and

ENGINEER, such Construction Cost limit and a statement of ENGINEER’s rights and responsibilities with respect thereto will be specifically set forth in Exhibit C - Supplemental General Conditions.

5.03 Opinions of Total Project Costs A. ENGINEER assumes no responsibility for the accuracy of opinions

of Total Project Costs. ARTICLE 6 - GENERAL CONSIDERATIONS _______________________________________________ 6.01 Standards of Performance A. The standard of care for all professional engineering and related

services performed or furnished by ENGINEER under this Agreement will be the care and skill ordinarily used by members of ENGINEER’s profession practicing under similar circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or implied, under this Agreement or otherwise, in connection with ENGINEER’s services.

B. ENGINEER shall be responsible for the technical accuracy of its services and documents resulting therefrom, and CLIENT shall not be responsible for discovering deficiencies therein. ENGINEER shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in CLIENT-furnished information.

C. ENGINEER shall perform or furnish professional engineering and related services in all phases of the Project to which this Agreement applies. ENGINEER shall serve as CLIENT’s prime professional for the Project. ENGINEER may employ such ENGINEER’s Consultants as ENGINEER deems necessary to assist in the performance or furnishing of the services. ENGINEER shall not be required to employ any ENGINEER’s Consultant unacceptable to ENGINEER.

D. ENGINEER and CLIENT shall comply with applicable Laws or Regulations and CLIENT-mandated standards. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after the Effective Date of this Agreement may be the basis for modifications to CLIENT’s responsibilities or to ENGINEER’s scope of services, times of performance, or compensation.

E. CLIENT shall be responsible for, and ENGINEER may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by CLIENT to ENGINEER pursuant to this Agreement, unless Engineer, in the exercise of the applicable standard of care pursuant to 6.01(A) of this Agreement, should recognize and report to the CLIENT that there appears to be an inaccuracy or lack of completeness in some requirement, program, instruction, report, data or other information, at which point the ENGINEER will inform the CLIENT of the potential inadequacy and then it will be the CLIENT’s responsibility to respond in writing to the ENGINEER’s notification by asserting the accuracy or completeness in the information required or provide the additional information necessary for the ENGINEER to perform its work in conformance with Section 6.01(A).

F. CLIENT shall make decisions and carry out its other responsibilities in a timely manner and shall bear all costs incident thereto so as not to delay the services of ENGINEER.

G. Prior to the commencement of the Construction Phase, CLIENT shall notify ENGINEER of any other notice or certification that ENGINEER will be requested to provide to CLIENT or third parties in connection with the Project. CLIENT and ENGINEER shall reach agreement on the terms of any such requested notice or certification, and CLIENT shall authorize such Additional Services as are necessary to enable ENGINEER to provide the notices or certifications requested.


H. ENGINEER shall not be required to sign any documents, no matter by whom requested, that would result in the ENGINEER’s having to certify, guarantee or warrant the existence of conditions whose existence the ENGINEER cannot ascertain. CLIENT agrees not to make resolution of any dispute with the ENGINEER or payment of any amount due to the ENGINEER in any way contingent upon the ENGINEER’s signing any such certification.

I. During the Construction Phase, ENGINEER shall not supervise, direct, or have control over Contractor’s work, nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by Contractor, for safety precautions and programs incident to the Contractor’s work in progress, nor for any failure of Contractor to comply with Laws and Regulations applicable to Contractor’s furnishing and performing the Work.

J. ENGINEER neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to furnish and perform the Work in accordance with the Contract Documents.

K. ENGINEER shall not be responsible for the acts or omissions of any Contractor(s), subcontractor or supplier, or of any of the Contractor’s agents or employees or any other persons (except ENGINEER’s own employees) at the Site or otherwise furnishing or performing any of the Contractor’s work; or for any decision made on interpretations or clarifications of the Contract Documents given by CLIENT without consultation and advice of ENGINEER.

L. The General Conditions for any construction contract documents prepared hereunder are to be the “Standard General Conditions of the Construction Contract” as prepared by the Engineers Joint Contract Documents Committee (Document No. 1910-8, 1996 Edition) unless both parties mutually agree to use other General Conditions.

6.02 Authorized Project Representatives A. Contemporaneous with the execution of this Agreement,

ENGINEER and CLIENT shall designate specific individuals to act as ENGINEER’s and CLIENT’s representatives with respect to the services to be performed or furnished by ENGINEER and responsibilities of CLIENT under this Agreement. Such individuals shall have authority to transmit instructions, receive information, and render decisions relative to the Project on behalf of each respective party.

6.03 Design without Construction Phase Services A. Should CLIENT provide Construction Phase services with either

CLIENT’s representatives or a third party, ENGINEER’s Basic Services under this Agreement will be considered to be completed upon completion of the Final Design Phase or Bidding or Negotiating Phase as outlined in the Letter Agreement.

B. It is understood and agreed that if ENGINEER’s Basic Services under this Agreement do not include Project observation, or review of the Contractor’s performance, or any other Construction Phase services, and that such services will be provided by CLIENT, then CLIENT assumes all responsibility for interpretation of the Contract Documents and for construction observation or review and waives any claims against the ENGINEER that may be in any way connected thereto.

6.04 Use of Documents A. All Documents are instruments of service in respect to this

Project, and ENGINEER shall retain an ownership and property interest therein (including the right of reuse at the discretion of the ENGINEER) whether or not the Project is completed.

B. Copies of CLIENT-furnished data that may be relied upon by ENGINEER are limited to the printed copies (also known as hard copies) that are delivered to the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by CLIENT to ENGINEER are only for convenience of ENGINEER. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk.

C. Copies of Documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to CLIENT are only for convenience of CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk.

D. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data’s creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the 60-day acceptance period will be corrected by the party delivering the electronic files. ENGINEER shall not be responsible to maintain documents stored in electronic media format after acceptance by CLIENT.

E. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of this Project.

F. CLIENT may make and retain copies of Documents for information and reference in connection with use on the Project by CLIENT. Such Documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by ENGINEER, as appropriate for the specific purpose intended, will be at CLIENT’s sole risk and without liability or legal exposure to ENGINEER or to ENGINEER’s Consultants. CLIENT shall indemnify and hold harmless ENGINEER and ENGINEER’s Consultants from all claims, damages, losses, and expenses, including attorneys’ fees arising out of or resulting therefrom.

G. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern.

H. Any verification or adaptation of the Documents for extensions of the Project or for any other project will entitle ENGINEER to further compensation at rates as defined in Exhibit B.

6.05 Insurance A. ENGINEER shall procure and maintain insurance as set forth

below: 1. Workers Compensation & Employer’s Liability

a. Each Occurrence: $1,000,000 2. General Liability

a. Each Occurrence: $1,000,000 b. General Aggregate: $2,000,000

3. Excess or Umbrella Liability a. Each Occurrence: $5,000,000 b. General Aggregate: $5,000,000


4. Automobile Liability a. Combined Single Limit (Bodily Injury and Property

Damage): Each Accident $1,000,000

5. Professional Liability a. Each Occurrence: $2,000,000 b. General Aggregate: $2,000,000

B. CLIENT shall cause ENGINEER and ENGINEER’s Consultants to be listed as additional insureds on any general liability or property insurance policies carried by CLIENT which are applicable to the Project.

C. CLIENT shall require Contractor to purchase and maintain general liability and other insurance as specified in the Contract Documents and to cause ENGINEER and ENGINEER’s Consultants to be listed as additional insureds with respect to such liability and other insurance purchased and maintained by Contractor for the Project

D. CLIENT and ENGINEER shall each deliver to the other certificates of insurance evidencing the coverage.

E. All policies of property insurance shall contain provisions to the effect that ENGINEER’s and ENGINEER’s Consultants’ interests are covered and that in the event of payment of any loss or damage the insurers will have no rights of recovery against any of the insureds or additional insureds thereunder.

F. At any time, CLIENT may request that ENGINEER, at CLIENT’s sole expense, provide additional insurance coverage, increased limits, or revised deductibles that are more protective. If so, requested by CLIENT, with the concurrence of ENGINEER, and if commercially available, ENGINEER shall obtain and shall require ENGINEER’s Consultants to obtain such additional insurance coverage, different limits, or revised deductibles for such periods of time as requested by CLIENT.

6.06 Termination A. The obligation to provide further services under this Agreement

may be terminated: 1. For cause,

a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party.

b. By ENGINEER: 1) upon seven (7) days written notice if ENGINEER believes that ENGINEER is being requested by CLIENT to furnish or perform services contrary to ENGINEER’s responsibilities as a licensed professional; or 2) upon seven (7) days written notice if the ENGINEER’s services for the Project are delayed or suspended for more than 90 days for reasons beyond ENGINEER’s control. 3) ENGINEER shall have no liability to CLIENT on account of such termination.

c. Notwithstanding the foregoing, this Agreement will not terminate as a result of such substantial failure if the party receiving such notice begins, within seven (7) days of receipt of such notice, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure

period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice.

2. For convenience, a. By CLIENT effective upon the receipt of notice by

ENGINEER. B. The terminating party under paragraphs 6.06.A.1 or 6.06.A.2

may set the effective date of termination at a time up to 30 days later than otherwise provided to allow ENGINEER to demobilize personnel and equipment from the Site, to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files.

C. Failure of Corporate Authorities of the Village of Roselle to allocate payment for the ENGINEER’s work in its annual budget.

6.07 Controlling Law A. This Agreement is to be governed by the law of the state in which

the Project is located. 6.08 Successors, Assigns, and Beneficiaries A. CLIENT and ENGINEER each is hereby bound and the partners,

successors, executors, administrators and legal representatives of CLIENT and ENGINEER (and to the extent permitted by paragraph 6.08.B the assigns of CLIENT and ENGINEER) are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements and obligations of this Agreement.

B. Neither CLIENT nor ENGINEER may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.

C. Unless expressly provided otherwise in this Agreement: 1. Nothing in this Agreement shall be construed to create,

impose, or give rise to any duty owed by CLIENT or ENGINEER to any Contractor, Contractor’s subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them.

2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of CLIENT and ENGINEER and not for the benefit of any other party. The CLIENT agrees that the substance of the provisions of this paragraph 6.08.C shall appear in the Contract Documents.

6.09 Dispute Resolution A. CLIENT and ENGINEER agree to negotiate all disputes between

them in good faith for a period of 30 days from the date of notice prior to exercising their rights under provisions of this Agreement, or under law. In the absence of such an agreement, the parties may exercise their rights under law.

B. If and to the extent that CLIENT and ENGINEER have agreed on a method and procedure for resolving disputes between them arising out of or relating to this Agreement, such dispute resolution method and procedure is set forth in Exhibit C, “Supplemental Conditions.”


6.10 Hazardous Environmental Condition A. CLIENT represents to ENGINEER that to the best of its knowledge

a Hazardous Environmental Condition does not exist. B. CLIENT has disclosed to the best of its knowledge to ENGINEER

the existence of all Asbestos, PCB’s, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Site, including type, quantity and location.

C. If a Hazardous Environmental Condition is encountered or alleged, ENGINEER shall have the obligation to notify CLIENT and, to the extent of applicable Laws and Regulations, appropriate governmental officials.

D. It is acknowledged by both parties that ENGINEER’s scope of services does not include any services related to a Hazardous Environmental Condition. In the event ENGINEER or any other party encounters a Hazardous Environmental Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until CLIENT: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the Site is in full compliance with applicable Laws and Regulations.

E. CLIENT acknowledges that ENGINEER is performing professional services for CLIENT and that ENGINEER is not and shall not be required to become an “arranger,” “operator,” “generator,” or “transporter” of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the Site in connection with ENGINEER’s activities under this Agreement.

F. If ENGINEER’s services under this Agreement cannot be performed because of a Hazardous Environmental Condition, the existence of the condition shall justify ENGINEER's terminating this Agreement for cause on 30 days’ notice.

6.11 Allocation of Risks A. Indemnification

1. To the fullest extent permitted by law, ENGINEER shall indemnify and hold harmless CLIENT, CLIENT’s officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of ENGINEER or ENGINEER’s officers, directors, partners, employees, and ENGINEER’s Consultants in the performance and furnishing of ENGINEER’s services under this Agreement.

2. To the fullest extent permitted by law, CLIENT shall indemnify and hold harmless ENGINEER, ENGINEER’s officers, directors, partners, employees, and ENGINEER’s Consultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of CLIENT or CLIENT’s officers, directors, partners, employees, and CLIENT’s consultants with respect to this Agreement or the Project.

2. To the fullest extent permitted by law, ENGINEER’s total liability to CLIENT and anyone claiming by, through, or under CLIENT for any cost, loss, or damages caused in part by the negligence of ENGINEER and in part by the

negligence of CLIENT or any other negligent entity or individual, shall not exceed the percentage share that ENGINEER’s negligence bears to the total negligence of CLIENT, ENGINEER, and all other negligent entities and individuals.

4. In addition to the indemnity provided under paragraph 6.11.A.2 of this Agreement, and to the fullest extent permitted by law, CLIENT shall indemnify and hold harmless ENGINEER and its officers, directors, partners, employees, and ENGINEER’s Consultants from and against all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused by, arising out of or resulting from a Hazardous Environmental Condition, provided that (i) any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than completed Work), including the loss of use resulting therefrom, and (ii) nothing in this paragraph 6.11.A.4. shall obligate CLIENT to indemnify any individual or entity from and against the consequences of that individual’s or entity’s own negligence or willful misconduct.

5. The indemnification provision of paragraph 6.11.A.1 is subject to and limited by the provisions agreed to by CLIENT and ENGINEER in Exhibit C, “Supplemental Conditions,” if any.

6.12 Notices A. Any notice required under this Agreement will be in writing,

addressed to the appropriate party at its address on the signature page and given personally, or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.

6.13 Survival A. All express representations, indemnifications, or limitations of

liability included in this Agreement will survive its completion or termination for any reason.

6.14 Severability A. Any provision or part of the Agreement held to be void or

unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and ENGINEER, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision.

6.15 Waiver A. Non-enforcement of any provision by either party shall not

constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement.

6.16 Headings A. The headings used in this Agreement are for general reference

only and do not have special significance. 6.16 Definitions A. Defined terms will be in accordance with EJCDC No. 1910-1

(1996 Edition)


O: 262.729.4350



O: 630.587.0470


TAI Initial ______

EXHIBIT B SCHEDULE OF HOURLY RATES AND REIMBURSABLE EXPENSES

2021 Schedule of Hourly Rates

Classification Billing Rate

Engineering Intern $55.00

Engineer Level I $114.00

Engineer Level II $126.00

Engineer Level III $138.00

Engineer Level IV $153.00

Engineer Level V $173.00

Engineer Level VI $198.00

Engineer VII $208.00

Engineer VIII $239.00

Principal Engineer $245.00

Technician Level I $98.00

Technician Level II $119.00

Technician Level III $139.00

Technician Level IV $151.00

Senior Technician $167.00

GIS Specialist I $98.00

GIS Specialist II $114.00

GIS Specialist III $155.00

Clerical Level I $66.00

Clerical Level II $78.00

Clerical Level III $91.00

Survey Technician Level I $66.00

Survey Technician Level II $81.00

Survey Crew Chief $166.00

Professional Land Surveyor $200.00

Department Director $198.00

Prevailing Wage Survey Foreman** $191.00

Prevailing Wage Survey Worker** $186.00

Sub Consultants Cost Plus 5%

**Rates will be escalated for Overtime & Holiday Pay to adjust for Premium Time based on the current Illinois Department of Labor Rules Note: On January 1st of each year, the fees and hourly rates may be escalated by an amount not to exceed five (5) percent.

2021 Reimbursable Expenses Item Unit Unit Price Engineering Copies Sq. Ft. $0.29 1- 249 Sq. Ft. Engineering Copies Sq. Ft. $0.27 250-999 Sq. Ft. Engineering Copies Sq. Ft. $0.25 1000-3999 Sq. Ft. Engineering Copies Sq. Ft. $0.23 3999 Sq. Ft. & Up Mylar Engineering Copies Each $8.00 up to 24" by 36" Color Presentation Grade Sq. Ft. $5.15 Large Format Print Comb Binding > 120 Sheets Each $4.75 Comb Binding < 120 Sheets Each $3.50 Binding Strips (Engineering Plans) Each $1.00 5 Mil Laminating Each $1.25 Copy 11" x 17" Each $0.50 - Color Copy 11" x 17" Each $0.25 - Black and White Copy 8.5" x 11" Each $0.25 - Color Copy 8.5" x 11" Each $0.12 - Black and White Recorded Documents Each $25.00 Plat Research Time and Material Per Diem Each Day $30.00 Field / Survey Truck Each Day $45.00 Postage and Freight Cost Mileage Per Mile Federal Rate

Exhibit B Schedule of Hourly Rates & Reimbursable Expenses Page 2



O: 262.729.4350



O: 630.587.0470


TAI Initial ______

EXHIBIT C SUPPLEMENTAL CONDITIONS

Exhibit C Supplemental Conditions Page 2


O: 262.729.4350



O: 630.587.0470


TAI Initial ______

EXHIBIT D

CONTRACT ADDENDUM

Project Name: ____________________

Project No. ______________________

Addendum No.___________________

This is an addendum attached to, made part of and incorporated by reference into the Agreement between CLIENT and ENGINEER for modification of scope and compensation for the PROJECT. All other terms and conditions of the original Agreement between CLIENT and ENGINEER are unchanged by this Contract Addendum and shall remain in full force and effect and shall govern the obligations of both CLIENT and ENGINEER, including obligations created by this Contract Addendum.

The contract modifications are described below:

1.

2.

3.

CONTRACT SUMMARY

Original Contract Amount $_______________

Changes Prior to This Change $_______________

Amount of This Change $_______________

Revised Contract Amount: $_______________

For purposes of expediency, ENGINEER and CLIENT agree that an executed electronic version of this Contract Addendum shall suffice. The original of this Contract Addendum shall be returned to ENGINEER after execution.

CLIENT: ENGINEER:

[ ] TROTTER AND ASSOCIATES, INC.

SIGNED:

TITLE TITLE

Exhibit D Contract Addendum Page 2


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AGENDA ITEM # 13C


May 10, 2021

Item Title: Small Cell Coordinator Professional Engineering Services Staff Contact: Kristin Mehl, Assistant Director of Public Works VILLAGE BOARD ACTION Adopt a Resolution authorizing the Mayor to execute an Agreement for Small Cell Coordinator Professional Engineering Services between the Village of Roselle and Civiltech Engineering, Inc. in the amount of $27,141.50. Executive Summary: In July 2018, the Village Board approved an ordinance for Small Wireless Facilities in Rights-of-Way (Section 18-125 to 18-154). These facilities, also called Small Cells, are installed by cell service providers to improve 5G service. This ordinance established design standards for applicable decorative utility poles, or reasonable stealth, concealment, and aesthetic requirements in designated areas of the Village. These small cell installations, as well as the Village’s authority to review and inspect them, are additionally regulated by state and federal laws. Since the approval of the ordinance, staff has been contacted by Verizon regarding a Master License Agreement for the installation of small cells within Village right-of-way. The agreement is in the final review process and Verizon is looking to begin the permit process this summer. The review of these small cell permits varies based on the type of installation. Installations may be done on existing Village light poles, installed on replacement Village light poles, or installed on new poles without lights. Due to the variety of electrical requirements associated with these installations as well as the structural and regulatory components of these installations, staff requested a proposal from Civiltech Engineering, Inc. to provide Small Cell Coordinator Services. Civiltech’s team has experience in providing these services for other communities as well as expertise in electrical and street lighting aspects of the permitting. The services proposed to be provided by Civiltech include three main components: set up, permit review/approval and construction inspection. The first component is the setup of the process. This will include working with Village staff for to establish the procedures and process for tracking submittals by all wireless companies who may wish to install

2

small cell locations in the Village. This work will also include verifying that the standards necessary to review all installations are established. The cost for this set up is $4,041.50. This cost will be required regardless of the number of permits received. The other services proposed will be dependent on the number of permits received. Civiltech has provided an estimated cost of $1,155 per permit. The work included relates to the permit review, approval, and inspection of the construction. The hours necessary will vary based on the type of installation and the number of permit submittal reviews required. The cost of Civiltech’s services will be partially offset by the permit fees that the wireless companies are required to pay (varies from $350 to $1,000 based on the type of installation). Additionally, once an installation is complete, the wireless company must also pay an annual fee of $200 per location. This is established by the Village ordinance as well as state and federal laws. Staff has reviewed the scope and hours submitted by Civiltech and recommends award of the Professional Services Contract. The contract includes the setup cost and the permit review, approval and construction inspection for 20 locations. The amount of work performed in FY2021 will be dependent on the number of permit applications received from wireless providers. Implications: Is this item budgeted? The General Fund (10912020-61270) includes $5,500 for Small Cell Wireless Review which will be sufficient for the setup costs. If more than one permit is reviewed and issued, the costs associated with the review of each permit submittal will exceed the budgeted amount. Based on our recent correspondence with Verizon it is anticipated that we will exceed the amount budgeted, but the exact amount is unknown until their permit application is received. There are sufficient funds in this account to cover the cost of the proposed agreement. Any other implications to be considered? Based on the number of permits received, a portion of this contract may be carried over into FY 2022. The associated revenues with each permit must also be accounted for. Attachments: Resolution Professional Services Contract Proposal

RESOLUTION NO. 2021 -

A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR SMALL CELL COORDINATOR PROFESSIONAL ENGINEERING SERVICES

BETWEEN THE VILLAGE OF ROSELLE AND CIVILTECH ENGINEERING, INC. IN THE AMOUNT OF $27,141.50.

WHEREAS, the corporate authorities of the Village of Roselle deem it in the best

interests of the Village to enter into an Agreement with Civiltech Engineering, Inc., Two Pierce Place, Suite 1400, Itasca, IL 60143 for Small Cell Coordinator Professional Engineering Services; and WHEREAS, the Mayor and Board of Trustees have determined that it is in the best interests of the Village of Roselle to authorize the services with Civiltech Engineering, Inc. associated with the Small Cell Coordinator Services; and WHEREAS, both parties agree to the terms and conditions set forth in the proposal for the Small Cell Coordinator Professional Engineering Services as described in Exhibit A. NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle that the Mayor is hereby authorized to sign and the Village Clerk is hereby directed to attest that certain “Agreement for Small Cell Coordinator Professional Engineering Services” between the Village of Roselle and Civiltech Engineering, Inc., which is attached hereto and incorporated as fully set forth as Exhibit A.


1

CONTRACT NO. __________ FOR PROFESSIONAL SERVICES


politic and corporate (hereinafter the "Village"), and Civiltech Engineering, Inc. (hereinafter

“Consultant").

WITNESSETH:

WHEREAS, the Village of Roselle (hereinafter “Village”) has determined that it is

reasonable, necessary and desirable to obtain the services of a firm to provide Small Cell

Coordinator services associated with Small Cell Permitting to the Village; and

WHEREAS, Civiltech Engineering, Inc. (hereinafter “Consultant”) agrees to provide the

necessary engineering services upon the terms set forth herein.



1. Scope of Services. Village hereby retains Consultant, and Consultant hereby agrees to

act as the independent contractor for the Village performing those engineering services, which are

described in the Scope of Services Exhibit (hereinafter the “Work”), attached hereto and

incorporated herein as if fully set forth as Exhibit A.

2. Standard of Care. Consultant represents and warrants that it shall perform its services in

a manner consistent with the level of care and skill customarily exercised by other professional

consultants under similar circumstances at the time the services are performed. Where this

Agreement is inconsistent with any provision of Exhibit A this Agreement shall control.

3. Compensation. The Village shall pay the Consultant an amount not-to-exceed

$27,141.50. A breakdown of these fees by task is summarized in the Scope of Services Exhibit.

Consultant shall submit itemized invoices containing sufficient detail of the Work performed to

enable the Village to properly evaluate the payout request and the Village shall pay Consultant in

accordance with the Local Government Prompt Payment Act.

2

4. Term of Agreement. The term of this Agreement shall be for a period of __2___ years

terminating May 4, 2023, unless terminated earlier by either party pursuant to Paragraph 11 and

provided the term of the Agreement may be extended upon mutual written agreement.

5. Additional Services. Additional services that are not part of the Work may be assigned

subject to prior written approval or direction of the Village. Payment for additional services shall be

as mutually agreed upon by the parties before the commencement of any additional services. Any

additional services shall be subject to the terms and conditions of this

Agreement.

6. Hold Harmless and Indemnification. Consultant shall defend, hold harmless and






negligent acts, errors, omissions, or intentional acts or omissions of Consultant in performing the

services provided for in this Contract. The obligation on the part of the Consultant to defend, hold

harmless and indemnify the Village shall survive the expiration or termination of this contract.


Consultant shall purchase and maintain during the term of this Contract insurance coverage which

will satisfactorily insure Consultant and, where appropriate, the Village against claims and liabilities

which may arise out of the services referred to in this Contract. Such insurance shall be issued by

companies authorized to do business in the State of Illinois and approved by the Village. The

insurance coverages shall include, but not necessarily be limited to, the following:

(A) Worker's Compensation insurance with limits as required by the applicable statutes of

the State of Illinois. The Employer's Liability coverage under the Worker's Compensation policy

3

shall have limits of not less than $500,000 each accident/injury; $500,000 each employee/disease;

$500,000 policy limit.

(B) Commercial general liability insurance protecting Consultant against any and all public

liability claims which may arise in the course of performance of this Contract. The limits of liability

shall be not less than $1,000,000 each occurrence bodily injury/property damage combined single

limit and $2,000,000 aggregate bodily injury/property damage combined single limit. The policy of

commercial liability insurance shall include contractual liability coverage and an endorsement

naming the Village as an additional insured.

(C) Commercial automobile liability insurance covering Consultant's owned, non-owned and

leased vehicles which protects Consultant against automobile liability claims whether on or off of

the Village's premises with coverage limits of not less than $1,000,000 per accident bodily



insured.

(D) Umbrella or Excess liability insurance with limits of not less than $1,000,000 per





(E) Professional liability insurance with limits of not less than $1,000,000 per claim covering

Consultant against all sums which Consultant may become obligated to pay on account of any

liability arising out of the performance of the professional services for the Village under this Contract

when caused by any negligent act, error or omission of Consultant or of any person employed by

Consultant or any others for whose actions Consultant is legally liable. The professional liability

4

insurance shall remain in force for a period of not less than four years after the completion of the

services to be performed by Consultant under this Contract.

8. Evidence of Insurance. Consultant shall furnish the Village with a certificate of insurance



no cancellation of modification of the policies shall occur without at least 30 days' written notice to

the Village. Consultant shall not commence any services under this Contract until evidence of the


policies required by Section 5 subsections (B) and (D) as additional insured. No policy shall require


9. Compliance with Laws. Consultant shall comply with all applicable federal, state and


or hereafter enacted in the performance of the services required under this Contract.


means, methods, techniques or procedures with respect to the performance by Consultant of the


11. Termination of Contract. If Consultant fails to perform according to the terms set forth

herein, the Village may terminate this Contract upon seven days' written notice to Consultant. This

Agreement may be terminated by the Village without cause upon fourteen days written notice. In

the event of a termination, the Village shall pay Consultant for the services performed and

expenses incurred as of the effective date of termination, less any sums attributable, directly or

indirectly, to Consultant's breach. The Village may terminate this agreement without cause upon

seven calendar days’ notice. The written notice required under this paragraph shall be either (a)

served personally during regular business hours; (b) served by facsimile during regular business

hours; (c) served by certified or registered mail, return receipt requested, addressed to the address

5

listed at the end of this contract with postage prepaid and deposited in the United States mail or by

e-mail sent to the Consultant’s Project Manager. Notice served personally, by facsimile

transmission or e-mail shall be effective upon receipt, and notice served by mail shall be effective

upon receipt as verified by the United States Postal Service. Consultant shall provide the Village

with its Project Manager’s e-mail address upon its execution of this Agreement.



prepared or generated by Consultant in connection with performing the services provided for herein

shall be regarded as the property of the Village and shall not be utilized by Consultant in any

manner on other projects or distributed to third parties without the prior consent of the Village. In

addition, any information provided by the Village to Consultant in connection with Consultant's

performance of the services provided for herein and all information associated with Consultant's

work product shall remain confidential and shall not be disclosed to any third party without the prior

written consent of the Village.

13. FOIA. Consultant agrees to furnish all records related to this Agreement and any


140/1, et/ seq.) (hereinafter “FOIA”) request within five business days after Village issues notice of

such request to the Consultant. Consultant’s fees for FOIA disclosure shall be consistent with the

requirements set forth by the FOIA.






15. Electronic Signatures. Each party agrees that this agreement may be executed by

EXHIBIT A

May 5, 2021

Mr. Kristin Mehl, P.E.

Assistant Director of Public Works/Village Engineer

Village of Roselle

474 Congress Circle North

Roselle, IL 60172

Re: Small Cell Coordinator

Proposal/Agreement for Engineering Services

Dear Ms. Mehl:

We are pleased to submit our Proposal/Agreement to furnish professional

engineering services to assist the Village as a Small Cell Coordinator.

SCOPE OF SERVICES

Small Cell Coordinator

As the Small Cell Coordinator, Civiltech will be the main point of contact and act

as a project manager for the installation of small cells within the Village. Civiltech

will assist and collaborate with the Village on establishing a small cell submittal

procedures. We will also assist in setting up and maintaining a database to track

all small cell applications submitted.

Small Cell are low powered wireless base stations that function like cells in a

mobile data wireless network. It is designed to expand comprehensive coverage

and provide data capacity in densely populated areas. Typically these small cells

are added to street light poles or another existing poles that are already located

within the right‐of‐ way. A small cell company can also install their own pole

within the right‐of‐way, with the approval of the Village. The Village reviews

small cell applications to ensure the installation meets all engineering, safety, and

design standards. Other than ensuring all standards and codes are met for each

proposed placement, the village, state or county are prohibited by federal law

from taking any action that would prohibit the deployment of wireless systems.

Civiltech will continue to refine small cell procedures to be utilized on all permit

applications. Steps that are currently followed consist of the following:

Permit Review and Approval

The permit will be reviewed with the following minimum steps:

Site Review and Inspection Photos Coordinate with the wireless company to pay the appropriate fee

Coordinate and provide Village utility information and atlases for the wireless

company

Plan markups / comments

Civiltech will send comments back to the small cell company

Review resubmittal to ensure all comments are addressed

When the permit is ready for approval, a permit will be signed by the Village and issued by Civiltech

Based on currently enacted laws, the Village, and therefore Civiltech, must meet the following timeliness goals:

Within thirty (30) days after receiving an application, the Village must determine whether the application is

complete and notify the applicant.

With a complete permit, the Village must either issue or deny a permit application within ninety (90) days or the

permit will be considered approved.

Construction

There are 3 types of small cell installation we are anticipating with the following minimum steps to follow:

1. Wireless company to install a new pole only for 5G antenna and small cell equipment. This pole will be owned by

the wireless company.

a) Civiltech will coordinate the start date with the contractor and initiate an on‐site pre‐construction

meeting with the contractor, wireless company, and Village (if necessary).

b) Post construction walk through to ensure it is built to plan and restoration is completed.

2. Wireless company to install 5G antenna and equipment on a utility pole/infrastructure that is not owned by the

Village but is on Village right of way.


meeting with the contractor, wireless company, owner of the utility pole/infrastructure, and Village

(if necessary).

b) Post construction walk through to ensure restoration is completed.

3. Wireless company to install 5G antenna and equipment on a Village owned light pole.


meeting with the contractor, wireless company, and Village (if necessary).

b) Inspection of light pole foundation and ground rod is at the correct depth before pour and check

that the foundation is at the correct level.

c) Inspection of lighting electrical wiring and grounding has been properly installed.

d) Post construction walk through to ensure restoration is completed.

Any items not installed to the Village’s standards shall be coordinated and resolved with the contractor.

COMPENSATION

This work will be compensated at the hourly rates provided in the table below. The billing rates below include a

multiplier of 2.67 for overhead and profit. Mileage will be compensated at the current federal rate per mile.

Staff Member Billing Rate

Shirley Choi, P.E. $115.50

Derek Mall, P.E. $161.50

Civiltech will meet with the Village staff to discuss and collaborate with the Village on establishing a small cell submittal

procedure and setting up a database to track all incoming small cell applications submitted. The following table is the

anticipated tasks and hours to establish the initial setup.

Task No.

Task Project Manager (hours)

Senior Project Engineer (hours)

1. Initial Kick‐Off Meeting with Village Staff 2 2

2. Preliminary setup of procedures and creating database for project

Develop procedure – Internal (Village) and External (Wireless Companies)

Develop Small Cell permit application/forms

Develop data base / spreadsheet

Provide input to Village GIS to create map of small cell locations within the Village

2 20

3. Review meeting with Village on procedures and database

0 2

4. Finalize procedures and database 1 4

Total Hours: 5 28

Billing Rate: $161.50 $115.50

Cost: $807.50 $3,234.00

Total Setup Cost: $4,041.50

It is anticipated that each permit for collocation of small cell on Village owned infrastructure will require approximately

11 hours or 9 hours for non‐Village owned infrastructure and may be higher depending on the complexity of the actual

permit submittal. Using an average of 10 hours per permit at Shirley Choi’s rate of $115.50, the fee is estimated at

$1,155.00 for each permit.

Assuming 20 small cell applications submitted, Civiltech’s not to exceed fee for this contract is calculated as follows:

Initial Setup: $4,041.50

20 Permits at $1,155 Avg. (see above) $23,100.00

Total Contract Amount: $27,141.50

We thank you for the opportunity to submit our proposal, and we look forward to assisting the Village on this project.

Very truly yours,

Jonathan R. Vana, P.E.

Civiltech Engineering, Inc.

Item Title: Bills List

Staff Contact: Tom Dahl, Finance Director

VILLAGE BOARD ACTION

Fund

General Fund $136,195.24General Debt Service $554.16General Capital Improvements $1,023.48TIF 2 Roselle Rd-Nerge $1,327.41TIF 3 Irving-Central $2,189.59TIF 4 Contractual $1,233.57Water/Sewer Operating $50,258.81Water/Sewer Capital Improvements $247,811.42Parking Lot Operating $1,411.25Insurance Fund $266.07Information Technology Fund $47,991.82

Total 5/11/21 Bills Payable $490,262.82

Total 5/5/21 Payroll - Biweekly $475,876.75Total 5/5/21 Payroll - Monthly $5,425.59

Total Disbursements $971,565.16

G:\accountspayable\billslistcoverpage

AGENDA ITEM EXECUTIVE SUMMARYVillage Board Meeting

Approval of the attached bills list.

May 10, 2021

AGENDA ITEM # 14A

VENDOR DESCRIPTION AMOUNT

A1 TROPHIES & AWARDS PLAQUES 594.00ACCURATE BACKGROUND EMPLOYMENT SCREENING 120.50ACE HARDWARE SUPPLIES 396.30AFFORDABLE OFFICE INTERIORS FILE CABINETS AND WORK STATION SHELVES 1,703.20AFTERMATH BIO-HAZARD CLEANING 155.00ALEXANDER CHEMICAL CHEMICALS FOR BOTTERMAN & DEVLIN PLANTS 1,298.00ALL POINT PROPERTY FACILITIES MAINTENANCE 1,175.00AMALGAMATED BANK ADMINISTRATIVE FEES 1,029.16AMERICAN DOOR AND DOCK DOOR REPAIR-FD 1,124.13AMPERAGE ELECTRICAL SUPPLIES 406.02ANDERSON PEST SOLUTIONS PREVENTATIVE PEST CONTROL 220.85ASSOCIATED BANK CREDIT CARD FEES 179.71ATLAS BOBCAT AUTO PARTS 85.93AUTHORIZE.NET CREDIT CARD FEES 144.80BRIDGEPAY NETWORK TRANSACTION FEES 10.40CALL ONE TELEPHONE 3,101.45CASE LOTS FACILITIES SUPPLIES 239.80CDW PC & SCANNER 2,025.17CHRISTOPHER BURKE TRAIN HORN QUIET ZONE 1,023.48CINDER & VINEGAR BOARD MEMBERS PHOTOS 200.00CINTAS SHOP TOWELS & MATS 118.22CIVICPLUS VILLAGE WEBSITE REDESIGN PROJECT 17,170.19COM ED ELECTRICITY 3,110.34COMFORT INDOOR SOLUTIONS HVAC REPAIR 624.00CONDON, KEVIN REFUND FINAL WATER BILL CREDIT 47.22CONSTELLATION ELECTRICITY 30,324.88COOK CTY TREASURER TRAFFIC SIGNAL MAINTENANCE-1ST QTR 417.75CORE & MAIN SUPPLIES 284.00COTTON, JENNIFER REIMBURSE MILEAGE EXPENSE 31.35DAHME MECHANICAL CLARIFIER VALVE REPLACEMENT 26,165.00DIVE RIGHT IN SCUBA DIVE SUPPLIES 68.00DUPAGE CTY RECORDER RECORDING FEES 57.50EJ EQUIPMENT AUTO PARTS 914.39ENVIRONMENTAL RESOURCE ASSOCIATES LABORATORY TESTING 833.84FEDERAL EXPRESS POSTAGE 27.98FLEET SAFETY SUPPLY SUPPLIES 47.33FOX VALLEY FIRE & SAFETY FIRE SPRINKLER SYSTEM REPAIR 307.26FULLIFE SAFETY SAFETY CLOTHING 76.95GOVTEMPS ECONOMIC DEVELOPMENT SERVICES 4,679.50GRAINGER SUPPLIES 125.62HEALTH & LAW RESOURCE MEDICAL EVALUATION 8,806.90HELM INC FORD SERVICE PUBLICATION SOFTWARE RENEWAL 2,750.00HERITAGE-CRYSTAL TANK UNIT 35 GAL 529.77HR GREEN CONSULTING SERVICES/PLAN REVIEW & INSPECTION 15,716.78IL ENVIRON PROTECTION AGENCY IEPA LOAN L17-5421 70,118.00IL STATE POLICE FINGERPRINTING 102.25JEFFREY ELEVATOR ELEVATOR REPAIR 318.00JET BRITE CAR WASH CAR WASHES 21.00JG UNIFORMS UNIFORM ITEMS 1,116.25

VILLAGE OF ROSELLEWARRANT LIST

5/11/2021



5/11/2021

KANE MCKENNA & ASSOCIATES TIF 3 REVIEW 1,900.00KARA CO TOTAL STATION REPAIR 301.14KNOEPFLE, THOMAS REFUND BUSINESS LICENSE FEE 56.25KUCHYT, MARGRET REFUND FINAL WATER BILL CREDIT 22.51LAI, LTD HYDRANT WRENCH 128.54LITGEN CONCRETE SAW CUTTING-590 W LAKE ST 575.00MACQUEEN EMERGENCY AUTO PARTS 632.09MARCHESE & SONS SURVEYING 555 LAWRENCE 600.00MAX CARE HOME HEALTH REFUND OVERPAYMENT ON BUSINESS LICENSE 18.75MCCANN INDUSTRIES SUPPLIES 318.88MERCHANT SOLUTIONS CREDIT CARD FEES 2,002.37METRO PARAMEDIC SERVICES PARAMEDIC SERVICES 54,177.86MGP INC GIS DUES 6,946.00MICROSYSTEMS DOCUMENT SCANNING 760.84MOTOROLA CRIME REPORTS PLUS SUBSCRIPTION 1,500.00MUNICIPAL EMERGENCY SERVICES GEAR 2,396.00NAPA AUTO PARTS AUTO PARTS 917.36NAPCO STEEL AUTO PARTS 295.35OPEN EDGE TRANSACTION FEES 179.10PAINTEGRITY INTERIOR PAINTING 2,800.00PAT KEAN FRIENDLY FORD AUTO PARTS 331.62PDC LABORATORIES LABORATORY SERVICES 120.00PRINTING PLUS OF ROSELLE SCANS 320.00RAY O HERRON UNIFORM ITEMS 49.99ROSELLE CHAMBER OF COMMERCE GOLF OUTING 150.00SELECTMED NETWORK HEALTH SERVICES 310.00SERVICE EXPRESS SERVER MAINTENANCE 136.45SIRCHIE TAPE MEASURES 129.73SPIN DOCTOR CYCLEWERKS BICYCLE MAINTENANCE 387.99STANDARD EQUIPMENT NOZZLES - SANITARY SEWER MAINTENANCE 5,494.83STAPLES OFFICE SUPPLIES 137.96STERNBERG LIGHTING STREET LIGHT HEAD REPLACEMENT 1,437.00STORINO, RAMELLO & DURKIN LEGAL SERVICES 506.25SUNSHINE FILTERS OF PINELLAS PANEL FILTER ELEMENT 211.74TASC FLEX BENEFIT PLAN/HRA ADMIN FEES 374.40TEKLAB LABORATORY TESTS 97.00TESKA ASSOCIATES ROSELLE ZONING UPDATE 4,155.00TOTAL UPTIME DNS RENEWAL 468.00TRAFFIC CONTROL & PROTECTION SIGNS 1,314.20TRANE CHICAGO HVAC MAINTENANCE FOR ALL VILLAGE BLDGS-2ND QTR 4,940.00TRANSUNION CONTRACT FEE 257.00TYLER TECHNOLOGIES BRAZOS & TYLER INCODE MAINTENANCE 13,528.90ULINE OFFICE SUPPLIES 77.81VACCARELLO, JOSEPH REIMBURSEMENT FOR EVT CERTIFICATION 120.00VANCO TRANSACTION FEES 253.86VERIZON WIRELESS TELEPHONE 1,278.24WAREHOUSE DIRECT OFFICE SUPPLIES 328.05WEATHER BY REQUEST WEATHER FORECASTING SERVICE MAY-OCT 600.00WILLIAMS BROTHERS DEVLIN INFLUENT PUMP STATION 151,053.42



5/11/2021

WRIGHT EXPRESS UNLEADED FUEL 9,532.11WURTH USA CHEMICALS 273.84AMERICAN PUBLIC WORKS ASSOCIATION CC-JOB POSTINGS/TRAINING 909.00NICOR CC-NATURAL GAS 7,491.03AT&T CC-INTERNET 109.94IGFOA CC-TRAINING 100.00IL CITY/COUNTY MANAGEMENT CC-TRAINING 15.00IL DEPT OF HEALTH CC-LICENSE FEES 76.69METROPOLITAN FIRE CHIEFS ASSOCIATION CC-MEETING 90.00COMCAST CABLE CC-ETHERNET NETWORK SERVICE 3,578.45AMAZON CC-SUPPLIES 1,434.26SHELL CC-FIREWOOD FOR DRUG BURN 25.65JRS POS DEPOT CC-CREDIT CARD MACHINE STANDS 195.92SWIFT CAR WASH CC-CAR WASH MEMEBERSHIP 20.00ZOOM VIDEO CC-MONTHLY LICENSE 59.96JET BRITE CAR WASH CC-CAR WASH 12.00AMERICAN HEART ASSOCIATION CC-CPR INSTRUCTION PACKAGE 130.00LOU MALNATIS CC-FOOD FOR POLICE TESTING 88.48DONUT SHOP CC-FOOD FOR OFFICERS MEETING 29.73MEDICAL WAREHOUSE CC-MEDICAL SUPPLIES 765.16CFS FUNERAL HOMES CC-FLOWERS 84.95

CHECK RUN TOTAL 490,262.82

POLICE WEEK PROCLAMATION

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