PO 004- Managing PT Supplies

Learning ObjectivesThe physical therapist technician

will be able to perform safe handling procedures for:◦Physical therapy treatment supplies◦Physical therapy administrative

supplies◦Physical therapy clinic linen◦Sterile equipment and supplies

Continued . . .Be familiar with the medical

logistical system for ordering physical therapy supplies

Be familiar with the order procedures for medical supplies through pharmacy

Physical Therapy SuppliesIn the physical therapy clinic

there are two main types of medical supplies that are used:◦Consumables◦Non-consumables

These supplies are provided through either:◦Medical Logistics◦Pharmacy

Consumable SuppliesDefined as supplies that will be

used up, depleted, worn out or issued to patients

These items need to be stocked and replaced regularly

Storage areas need to be designated and inventory lists kept

Consumables Continued . . . Examples of physical therapy

consumable supplies include:◦Ultrasound gel◦Crutches and cane tips◦Therabands◦Tensor bandages ◦Tape◦Syringes◦Electrodes◦Pens◦Paper

Non-Consumable SuppliesThose supplies that are long

lasting, reusable items, not consumed during use

Requires formal accountability and a Material Control Number (MCN)

Should only require replacement if unserviceable or expired life expectancy

Non-Consumables Continued . . .Examples of physical therapy

non-consumables include:◦Linen◦Modalities◦Plinths◦Exercise equipment

Medical LogisticsThe Medical Logistics Specialist

performs or supervises requisitioning, receipt, inventory management, storage, preservation, issue, salvage, destruction, stock control, quality control, property management, repair parts management, inspection, packing and shipping, care, segregation and accounting of medical supplies and equipment

Med Log Continued . . . Items needed to equip, maintain, and

support military activitiesDivided into 9 classes:

◦Class 1- Rations◦Class 2-Defense Stores◦Class 3-Fuel◦Class 4-Construction Materials◦Class5-Ammunition◦Class 6-Canteen Stores◦Class 7-Vehicles ◦Class 8-Medical and Dental Material◦Class 9-Repair Parts and Components

Med Log Continued . . . Medical logistics is used to order

and replace non-consumable physical therapy supplies

Not up to the physical therapist technician to order, but rather requests are submitted through Biomed◦Use form MoD 14

PharmacyPharmacy is used to order

consumable suppliesMust fill out appropriate

paperwork◦Form MoD 14

Comes from warehouse at NMH

Regional Hospitals Supply chain works differently:

◦Regional Hospitals order from Regional Hospital Logistics and Technical Department

◦The order is passed to the National Depot

◦The order is then filled, or passed to the prime vendor or contractor

◦Then delivered directly to the Regional Hospital

MoD 14

Supply Storage AreasStorage is the keeping of

property or suppliesImportant to store supplies to

keep record/inventory as well as for organization of the PT department

Access limited to PT staffShould be regularly inventoried

and restocked to avoid shortages

InventoryThe purpose of an inventory is to bring

stock accounting records on line with actual stock quantities

Cyclic inventory is the counting of assets during a given time period

PT supplies should be accounted for on a weekly basis

A set amount of each supply should be determined and maintained depending on the expected requirement for that item

Inventory Continued . . . An inventory list should be kept

electronically as well as a paper copy and should include the following information:◦Item name◦Stock number (MCN)◦The Manufacturer◦The date last inspected◦The date of the next required inspection◦Location of the equipment◦Quantity

Inventory Continued . . . Once deficiencies in stock are

identified, the supplies should be ordered using MoD 14 through Med Log or Pharmacy

Keep copies of MoD 14 for records

When new stock is delivered to

the PT department, it must be recorded and placed in the designated storage area

Administrative SuppliesFor proper management of the

physical therapy department, administrative supplies are essential

These supplies include:◦Paper ◦Pens/pencils◦Log books◦Files for patient charts◦Stapler/staples◦Paperclips

Admin Supplies Continued . . . Like treatment supplies, admin supplies

need to kept in a designated area, used only by PT staff and regularly resupplied

Resupply is again though Med Log by utilizing MoD 14

When supplies are received, verification with the original order sheet must be performed to confirm delivery of what was actually ordered

LinenLinen includes towels, sheets, pillow

cases, and blankets

Linen is used to drape patients during treatment, clean equipment and patients and for infection control

Any piece of linen that touches a patient’s skin needs to be replaced before the next patient

Linen Continued . . . A stock of the various linen

should always be maintained in the PT clinic

Dirty linen needs to be collected in a separate bin that is clearly labeled and kept separate from clean linen

Do not shake out dirty linen

Linen Continued . . .It is the responsibility of the

physical therapist technician to:◦Gather and bundle used linen for

cleaning◦Receive clean linen◦Inspect clean linen◦Fold clean linen◦Distribute clean linen◦Store clean linen

Biohazard LinenIf linen is soiled with blood or

body fluids (~2cc’s):◦Place in red biohazard bad◦Close and seal the bag◦Place in used linen bin

Sterile EquipmentProper aseptic technique is one of the most

fundamental and essential principles of infection control in the clinical setting

Aseptic Technique = methods by which contamination with microorganisms is prevented

Aseptic Techniques are those which:

◦ Remove/reduce or kill microorganisms from hands and objects

◦ Employ sterile instruments

◦ Reduce patient risk of exposure to microorganisms that

cannot be removed

Principles of Aseptic TechniqueOnly sterile items are used within the sterile

fieldSterile equipment is handled with a sterile

glove that is kept in sight at all timesSterile persons only touch sterile equipmentAvoid reaching over the sterile field if

unsterileThe edges of anything that encloses sterile

contents are considered unsterileSterile field is created as close as possible to

the time of useSterile areas are continuously kept in view

SummaryConsumable supplies are those that will

be used up, depleted, worn out or issued to patients

Non-consumable supplies are those that are long lasting, reusable, and not consumed during use

Consumable supplies are ordered through pharmacy, non-consumables through medical logistics

Supplies are ordered using an MoD 14 form

Summary…Supplies must be stored in appropriate,

secure areasInventory must be performed regularly to

ensure a sufficient supply of all required items is maintained

An appropriate supply of linen must be maintained and laundered after each use

Proper sterilization of equipment and aseptic technique is required for prevention of the spread of microorganisms

Questions?

Comprehension Check

1. What are the two main types of medical supplies?

2. What form is used to order medical supplies?

3. To which departments are these forms submitted?

4. How often should an inventory of PT supplies be carried out?

Comprehension Check…

5. What should be done with linen soiled with blood or bodily fluids?

6. What is the purpose of aseptic technique?

Answers

1. Consumables and Non-consumables.

2. MoD 14.3. Pharmacy for consumables,

Medical Logistics for non-consumables.

4. Weekly.5. Place in red biohazard bad, close

and seal the bag, and place in used linen bin

Answers…

6. To prevent contamination of a patient or the environment with microorganisms.