Devolved powers 'the Manchester story' - Elderly care conference 2015, Jessica Williams
PMO17BR211 Super Powers of the EPMO Jessica …...HOUSTON, TX, USA | 5 –8 NOVEMBER 2017 #PMOSym...
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HOUSTON, TX, USA | 5 – 8 NOVEMBER 2017 #PMOSym PMO17BR211 Super Powers of the EPMO Jessica Ballew, Deputy Assistant Director of Policy & Planning | Amanda Arriaga, Chief Administrative Officer, Texas Department of Public Safety
Transcript of PMO17BR211 Super Powers of the EPMO Jessica …...HOUSTON, TX, USA | 5 –8 NOVEMBER 2017 #PMOSym...
HOUSTON, TX, USA | 5 – 8 NOVEMBER 2017
#PMOSym
PMO17BR211
Super Powers of the EPMO
Jessica Ballew, Deputy Assistant Director of Policy & Planning | Amanda Arriaga, Chief Administrative Officer,
Texas Department of Public Safety
Who is DPS?
Meet the Avengers: Establishing the Enterprise PMO
Business & Law
Enforcement Operations
Workforce Mgmt
Enterprise Project
Management Office
• Strategy Cycle
• Legislative Process
• Grant Applications
• Funding Streams
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Super Power: Clairvoyance
• Risk Management
– Assumptions
– Constraints
– Dependencies
• Stakeholder Management
– Sidekicks
– Villains
– Partners
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Super Power: Clairvoyance
“SWOT did you think would happen?”
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Super Power: Mind Meld
Assessment
Plan
Design
• Needs
• Objectives
• Scope
• Dependencies
• Processes / Framework
• Implementation Plan
• Team Formation
• Innovate
• Optimize
• Share
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Super Powers: Speed AND Strength
• Adaptable Frameworks
• Change ManagementPortfolio Planning
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The DC Framework - Traditional, Hybrid, Iterative
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The Marvel Framework - Agile, Short Term Releases
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Tying it All Together: The Justice League
Process ManagementCommunication
Management
Relationship Management
Business Management
PM Leadership
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Tying it All Together: The Justice League
• Performance Measures
– Project
– Portfolio
• Post Implementation Review
Tying it All Together - Examples
• What is your organization’s kryptonite?
– Poor Planning
– Lack of Resources
– Lack of Communication
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Example - Project Status Report
Portfolio Health – Q1 FY16
0% 20% 40% 60% 80% 100%
Overall
Resources
Budget
Schedule
Red
Yellow
Green
Percent of Active Projects in Portfolio
Example - Portfolio Status
Example - Project Scoring
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MeasurementDescription Approach to Taking Measurement Result
Match confirmation transaction time Currently, 75% of transactions are complete within one (1) hour and
100% of transactions are complete within two (2) hours. The goal is to
have 100% of transactions complete within 1.5 hours.
reports to show increase in match
confirmation and completion rate.
Results are expected to be met. A
sampling of 10K transactions was
taken and the average processing
time is between 7-10 minutes, with
100% of transactions completing
within 1.25 hours..
Cost Savings per Transaction Currently, it costs 1.25 per
transaction. The goal is to achieve
a reduction in cost of at least 10%
per transaction.
Contract pricing Exceeded. Current contract pricing
is .99 per transaction for an
estimated total “savings” of 923K in
FY16.
Example - Project Performance Measures
Example - Portfolio Investment By Goal
0 20 40 60
Combat Crime & Terrorism
Enhance Highway &…
Human Capital
Enhance License &…
Infrastructure
Strengthen Emergency…
Requested Active
Million
Project
Status
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
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Resource and Contract Savings Compliance Business InfrastructureImprovements and Innovation
Portfolio Performance
FY15 FY16 FY17
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Example - Portfolio Value
Does Your Organization Have Super Powers?
• Who is assembling your project team?
• Do you make your sponsor feel like Captain America?
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Your Contact Information• Amanda Arriaga
– Assistant Director, Administration
– Texas Department of Public Safety
– 512.424.7772
• Jessica Iselt Ballew
– Deputy Assistant Director, Policy & Planning
– Texas Department of Public Safety
– 512.424.5818
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