P mnPERS Made Me Do It!

Barbara Dedo, Sr. Programmer San Mateo Community College District

Why?

• In 2007 CalPERS first announced plans for a new computer system to be used by members and employers

• For CalPERS: a new whiz-bang website my|CalPERS

• For us: a whole lotta work

A new way of reporting

• New file format for reporting• XML – Yikes! What’s that?

• New data elements• Lots of them!

Who will do all this work?

• We’re not in this alone – whew!• SGHE California Solution Center agreed

to develop new programs and processes• Focus group was formed to help• Several schools volunteered to meet

biweekly for WebEx webinars

Focus Group

California Solution CenterMike Reid - Director of CA Solution Center (C3SC)Chris Leuer - technical leadJan Wilder - business analyst

SunGard Professional ServicesBanner Schools

Chabot-Los Positas College of Sequoias Cuesta CollegeFoothill-De Anza Kern College of Marin

San Mateo Sierra SiskiyousSolano Ventura

The Work Begins

• C3SC team in place• Focus group in place• Technical ToolKit from PERS

• File formats• Crosswalk tables (old data element ->

new)• File samples galore• periodically updated

• Phone conferences with PERS

What we did

• Went through the PERS documentation, data element by data element

• Decided where on existing forms to store new data to be collected

• Agreed on design of new form to display PERS data

• Created new tables, forms, etc.• Tested first versions of software

Out with the old

• Not really.

• Old stuff still there (PDAPERS, PDPPERS) but no longer relevant

End result of all that work

• New forms• New program• New database tables

• Take a look…….

New Look of PEAEMPL

New Look of NBAJOBS

PTRBDCA

PTREARN

Finally! Time to run…

Put it all together - PVAPERS

PVAPERS – Schedule tab

PVAPERS – Identification tab

PVAPERS – Report tab

PVAPERS – Addl contrib

Data File in XML

And there’s More

• DE9C program – for reporting quarterly taxes to EDD

• Some fixes and enhancements to STRS program, PDPF496

Not Quite The End

• Software delivered, but…• Still finding some glitches• Solution Center working on it

• No worries - CalPERS is having problems too

Are we glad we did it?

• Of course!• We gained insight into the process of

program development• We enjoyed a sense of camaraderie with

members of the focus group. • We have a feeling of accomplishment!

Documentation

• CALBHR 8.2.1

• Release Guide and User Handbook delivered with the software

• http://www.mycalpers.ca.gov

Thanks for listening

• Barbara Dedo, Sr. Programmer San Mateo Community College District dedo@smccd.edu• Jan Wilder, Business Analyst California Community Colleges Solution Center, SGHE Jan.Wilder@sungardhe.com