Please remember to sign the Visitor’s Register – Thank you.

Facilities Meeting

Friday, February 22, 2013

2:00 PM – ROOM 200 - TEAO

AGENDA

I. Public Comment

II. Approval of Minutes a. January 18, 2013

III. Construction Report

a. Change Orders

IV. Discussion and Update Items a. Recap of Prior Action Items b. HES PTO Gift c. Bid Results for House Demolition and VFES Parking Lot - Tom Daley d. Infrastructure Report – Tom Daley e. Building Security f. Safe Routes to Schools – Molly Duffy g. Capital Sources and Uses Report h. Dameion House Lease i. Recap of Action Items j. Announcements

V. Future Facilities Committee Meetings

The next Facilities Committee meeting will be held on March 8, 2013 at 2:00 P.M. at the TEAO in Room 200

VI. Adjournment

2013 Facilities Committee Goals 1. Prioritize and recommend capital projects for summer 2013. 2. Continue to recommend facility projects to match enrollment needs, program and the

Infrastructure Report, 2003 as amended. 3. Receive and review the new Infrastructure Report, 2013. 4. Monitor the application and functionality of re-written Facilities Use Policies 7040

and 7041. 5. Recommend plan and timeline for a facility to house the Maintenance Department and

central storage needs. 6. Receive and review the District-wide Green Roof Study and make recommendations.

7. Monitor the planned IT and phone system updates.

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Draft Pending Committee Approval

Facilities Committee Meeting Minutes January 18, 2013

Room 200 – Tredyffrin/Easttown Administration Office 2:00 p.m.

Attending all or part of the meeting: Board Committee Members: Dr. Peter Motel, Chair, Betsy Fadem, Liz Mercogliano, Jim

Bruce Other Board Members: Karen Cruickshank, Kris Graham T/E School District Representatives: Art McDonnell, Jeff Curtis, Colm Kelly, Susan Tiede, Dan

Waters, Karen Whyte Other: Tom Daley Community Members: Cindy Verguldi, Karen Vadner, Mike Vadner, Ray Clarke,

Amy Susanin Public Comment:

• None

Approval of the Minutes:

• The Committee approved the minutes from the December 14, 2012 meeting. NEES and BES Mechanical Bid Results:

• The Committee reviewed and approved the bid results for the mechanical replacements

projects at Beaumont Elementary School for a total of $1,147,916 and New Eagle Elementary School for a total of $1,646,896. These results will be placed on the next Board consent agenda.

New Eagle Elementary School Gift:

• Representatives from the New Eagle Elementary PTO presented an update on their proposed

school garden project. The Committee accepted the plan and thanked the PTO for the gift.

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Draft Pending Committee Approval

Devon Elementary School Gift:

• Representatives from the Devon Elementary PTO presented their donation of new sound system equipment for the Devon Elementary School. The sound system can be installed during Spring Break and will cost the PTO $13,456. The Committee accepted the gift and thanked the PTO for their donation.

Building Security Enhancements:

• Mr. Tom Daley, District Architect, provided details about the new buzz-in/intercom security systems and ballistic film applied to the entrance areas of all District school buildings approved by the Board. The Committee discussed the possibility of additional security cameras, constructing vestibules, ballistic film adhered to building glass and access control for employees. Security discussions will continue at future Facilities Committee meetings.

Network and Telephone System Upgrades RFP:

• Mr. Art McDonnell updated the Committee on the status of the network and telephone system upgrade projects that will be released as RFPs this fall. This summer, the structured cabling bid work is planned in conjunction with the IT electrical upgrade infrastructure project. The network and telephone system upgrade projects are to be completed before the start of school in 2014.

Budget Impact Items:

• The Committee reviewed budget impact items referred by the Finance Committee. The Committee recommended that they not be implemented for the 2013-2014 budget year. The impact items discussed were the sale of District land; the facilities use fee schedule and the parking fee at Conestoga High School. The Committee recommended the sale of District land be abandoned as a budget strategy.

Other:

• The Committee approved a revised lease agreement offer to Daemion House, for the office space they occupy in the Network Operations Center, at a rate of $400.00 per month for two years starting this January.

• The Committee scheduled the school year’s last Facilities Committee meeting for Friday, June 14th.

Adjournment: The meeting adjourned at approximately 4:00 p.m.

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Facilities Committee Meeting Construction Report

February 22, 2013

Construction Projects: 1. Project #1292 – Mechanical Replacement and Upgrades at Beaumont Elementary

• Bids Approved: January 28, 2013 • Start Up Phase

2. Project #1292 – Mechanical Replacement and Upgrades at New Eagle Elementary

• Bids Approved: January 28, 2013 • Start Up Phase

3. Project #1244 – Mechanical Replacement and Upgrades at Hillside Elementary

• Project Substantially Complete: October 1, 2012 • Punch List Phase

4. Project #1244 – Mechanical Replacement and Upgrades at T/E Middle

• Project Substantially Complete: October 1, 2012 • Punch List Phase

5. Project #1276 – CHS Curtain Wall Replacement • Project Completed

6. Project #1278 – CHS Mechanical and Hot Water Upgrades

• Project Completed 7. Project #1277 – Asphalt Paving, Seal Coating and Site Work at Three Schools (DES, NEES, VFMS)

• Project Completed 8. Project #1280 – Small Group Room & Classroom Renovation at T/E Middle

• Project Completed

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576 Forest Road NOTES:

Wayne, PA 19087 Customer Number: HOW507 OPTIONS:

484-586-3100 Invoice Number: 1212077 Peerless PE1120 projector enclosure $250.00Quote Date: 12/7/2012

Audio Video Quote: Quote valid for 30 days from above date.

For: Site Location:Hillside Elementary School SAME507 Howellville Rd. Cafeteria - ProjectorBerwyn, PA 19312 Kristin Becket610-240-1500, 610-651-0451 484-888-1883 cell

iratedog@comcast.netUNIT EXTENDED

Qty. Mfg. MODEL DESCRIPTION SELL SELL1 NEC NPP420X Projector, 2000:1 high output 1,299.00$ 1,299.00$ 1 Chief CMS440 Drop ceiling mount kit 79.00$ 79.00$ 1 Peerless PRGUNV Projector mount 107.00$ 107.00$ 1 CablesToGo 60007 100' RapidRun Cable 175.00$ 175.00$ 1 CablesToGo 60018 RapidRun AV fanout 48.00$ 48.00$ 1 CablesToGo 60032 RapidRun AV wall plate (aluminum) 78.00$ 78.00$ 2 Binary Cables HDMIHD1 1meter HDMI cable 12.00$ 24.00$ 1 Binary Cables HD2CAT1080P130 HDMI over cat5e extender 179.00$ 179.00$ 1 CablesToGo 40099 TruLink, AV controller 249.00$ 249.00$ 1 Peerless EXT103 Extension pipe (may not be required) 37.00$ 37.00$

-$ 1 AVA Labor Includes projector installation/alignment, AC power -$

hookup, mount wall plates on side of stage, -$ connect to existing audio system and -$

1 AVA SP2 1 year on-site support -$ Sub-Total Materials 2,275.00$ AVA Lot Engineering/ ProgrammingAVA Lot Fabrication -$ -$ AVA Lot On-Site Labor/Test/Training 2,500.00$ AVA Lot Gen. Inst. Materials, Wire, Connectors, etc 275.00$ Sub-Total Services -$ 2,775.00$ Sub-Total Materials & Services 5,050.00$ Deposit -$ Sub-Total Taxes 6.00% Materials 136.50$ Bond Cost (if applicable)BAL DUE 5,186.50$

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 G:\1004‐te infra\2013\Bid Review\1318‐Bid Review Letter.docx 

February 12, 2013  Mr. Arthur McDonnell Tredyffrin / Easttown School District West Valley Business Center 940 West Valley Road Suite 1700 Wayne, PA   19087  Re:  Bid Review                  D  R  A  F  T 

House Demolition at 892 Old Lancaster Road  DJA #1318 

 Dear Art,  Attached is the bid sheet from the House Demolition at 892 Old Lancaster Road, opened on February 7, 2013.  The District received seven bids ranging from $17,200 to $38,333.  The low bid was submitted by BRB Contractors of King of Prussia, PA.  We are in the process of checking references for this contractor as we have not worked with them in the past.      Estimate:    $  30,000      Base Bid Total:    $       17,200     Difference  $         ‐12 ,800   This project will remove the existing structure including foundations, terminate utilities, and re‐grade the parcel.  The projected schedule is to complete the work in late March and early April so that the tract may be seeded this Spring.        Following a favorable review of the Contractor's qualifications, we will endorse the awarding of the contract as follows:  

General Contract:  BRB Contractors, for the sum of $ 17,200.    We will be reviewing these bid results at the February 22, 2013 Facilities Meeting.  Let me know if you have any questions.     Sincerely, 

 Thomas Daley  DALEY + JALBOOT ARCHITECTS  cc:  Daniel Waters   Colm Kelly  

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Bid Results - Demolition of Residential Structure at February 7, 2013

892 Old Lancaster Road DJA #1318Tredyffrin/Easttown School District

General ContractBRB Contractors Reamstown

Excavating R.E. Pierson Geppert Bros. JMC Contractors Donald E. Reisinger Main Line Paving

Base Bid 17,200$ 24,900$ 26,230$ 30,400$ 30,444$ 37,464$ 38,333$

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 G:\1004‐te infra\2013\Bid Review\1294‐Bid Review Letter.docx 

February 12, 2013  Mr. Arthur McDonnell Tredyffrin / Easttown School District West Valley Business Center 940 West Valley Road Suite 1700 Wayne, PA   19087  Re:  Bid Review                  D  R  A  F  T 

Parking Lot Expansion at Valley Forge Elementary DJA #1294  

 Dear Art,  Attached is the bid sheet from the Parking Lot Expansion at Valley Forge Elementary School project.  The District received twelve bids with the low five bids being tight.  The low bid was submitted by JMC Contractors of Glen Mills, PA.  This is the contractor that completed the site work at the Network Operations Center and he is qualified to do this project.    Budget Estimate Total:  $  242,500     Base Bids Total:    $     224,743      Difference  $       ‐17,757   This project will add an additional 24 parking spaces, widen the entry drive, and remove the existing tennis courts.  The layout will also create a loop at the existing dead‐end parking lot.  As you know, the site currently has 73 parking spaces.    As the bid is under the estimate, and the low bidder is qualified to complete the project, we endorse the awarding of the contract as follows:  

General Contract:  JMC Contractors, for the sum of $ 242,500.    We will be reviewing these bid results at the February 22, 2013 Facilities Meeting.  Let me know if you have any questions.     Sincerely, 

 Thomas Daley  DALEY + JALBOOT ARCHITECTS  cc:  Daniel Waters   Colm Kelly  

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Bid Results - Parking Lot Expansion at February 7, 2013

Valley Forge Elementary School DJA #1294Tredyffrin/Easttown School District

General ContractJMC Contractors Donald E.

ReisingerGessler

ConstructionOut of Site

Infrastructure Dan Malloy Ply-Mar Construction

Base Bid 224,743$ 235,717$ 239,700$ 245,248$ 249,850$ 259,800$

Reamstown Excavating S.A. Macanga Lechmanik Associated

PavingMarino

CorporationReading Site Cointractors

274,025$ 313,193$ 316,377$ 327,750$ 336,860$ 339,894$

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Infrastructure Summary Report - TESD 2013-2014 v.11 Bid Groups 13 February 2013 Page 1 of 32003 2010-11 2011-12 2012-13 2013-14 2014-15 2015-2016 2016-17 2017-18

32% 37% 42% 47% 52% 57% 62% 67%SummaryBeaumont Elementary School 2,015,175 179,540 473,810 0 814,470 0 0 57,500 146,960Devon Elementary School 2,569,450 22,659 0 122,420 57,150 1,144,796 616,000 220,320 0Hillside Elementary School 3,759,400 109,388 0 1,565,155 9,750 92,000 671,380 0 0New Eagle Elementary School 4,375,758 342,813 76,500 74,000 1,503,206 0 0 785,700 461,254Valley Forge Elementary School 2,868,400 714,616 177,240 0 308,450 1,000,240 0 115,830 420,840Tredyffrin / Easttown Middle School 3,009,482 94,527 0 783,600 37,600 0 39,250 0 960,000Valley Forge Middle School 1,736,483 70,004 150,000 25,000 52,800 33,000 942,550 1,064,000 0Conestoga High School 4,409,200 96,957 708,030 495,173 465,794 278,895 661,350 38,600 40,500District Wide 57,000 0 0 0 30,000 0 0 0 0Maintenance 358,800 0 0 0 0 270,560 388,272 0 0Summary Total 25,159,148 1,630,504 1,585,580 3,065,348 3,279,220 2,819,491 3,318,802 2,281,950 2,029,554

Work SummaryTotal Work Proposed Under ADA (A) 392,775 0 0 0 0 0 53,380 0 228,790Total Work Proposed Under Building Codes (C) 308,158 0 0 0 354,500 0 0 0 0Total Work Proposed as District Projects (DP) 0 0 0 0 0 0 0 0 0Total Work Proposed as 5 Year Maintenance (M1) 7,325,160 237,296 0 0 0 40,740 624,600 0 0Total Work Proposed as 10 Year Maintenance (M2) 2,771,445 0 1,154,382 2,866,538 520,994 659,015 840,982 248,330 0Total Work Proposed as District Wide Roof Replacement (RF) 4,871,000 0 76,500 0 0 106,400 0 0 0Total Work Proposed as Infrastructure Capital Improvement (T) 7,188,460 1,317,558 354,698 57,790 2,374,326 1,995,096 1,799,840 2,033,620 1,800,764Total Work Proposed as Use Related Recommendation (U) 2,302,150 75,650 0 141,020 29,400 18,240 0 0 0

25,159,148 1,630,504 1,585,580 3,065,348 3,279,220 2,819,491 3,318,802 2,281,950 2,029,554

Package SummaryPackage 1 - BES Mechanical Replacement & Upgrades November 2012 Bid Projects 714,270Package 2 - NEES Mechanical Replacement & Upgrades November 2012 Bid Projects 1,302,956Package 3 - DES / NEES Replace Clock/Master System 100,000Package 4 - VFMS Corridor Light Control 29,400Package 5 - CHS Mechanical/Energy Projects & TEMS Rooftop Ductwork 392,994Package 6 - IT Infrastructure Upgrades 165,100Package 7 - VFES Parking Lot Expansion 242,500Package 8 - CHS Room 246 Renovation 74,000Package 9 - VFES Classroom Renovation 38,000Package 10 - BES NEES A/C Cafeteria 140,000Package 11 - BES NEES Gas Array Replacement 50,000Package 12 - 892 Old Lancaster Road Demolition 30,000

3,279,220

November 2013 Bid ProjectsPackage A - DES Mechanical Replacement & Upgrades November 2013 Bid Projects 1,111,796Package B - VFES Mechanical Replacement & Upgrades November 2013 Bid Projects 787,880

1,899,676Capital Improvement ProjectsMaintenance / Storage Phase 1 1,100,000

DRAFT

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Infrastructure Summary Report - TESD 2013-2014 v.11 Bid Groups 13 February 2013 Page 2 of 32003 2010-11 2011-12 2012-13 2013-14 2014-15 2015-2016 2016-17 2017-18

32% 37% 42% 47% 52% 57% 62% 67%DRAFT

1 BES005 T * Replace Sanyo Units * 72,000 105,8401 BES006 T * Replace Uninvents * 120,000 187,0001 BES042 T * Replace RTUs and Condensing Units * 69,000 101,430

1 BES051 T * Replace Pneumatic Heat Controls ($51,000) *

320,000

2 NEES003 T * Replace Boilers, Expansion Tanks, Pumps and Piping in BR *

240,000 352,800

2 NEES005 T * Replace Condensing Units * 24,000 35,2802 NEES007 T * Replace Herman Nelson Unit Ventilators

*66,000 185,000

2 NEES008 T * Replace Pipe Enclosure & Metal Shelving *

85,800 126,126

2 NEES009 T * Replace Remaining Pneumatic Controls w/DDC *

225,000 420,000

2 NEES011 T * Replace RTUs * 45,000 66,1502 NEES015 T Boiler replacement, louvers, fuel tank 50,000 73,500

2 NEES016 T Office Ventilation 20,000 29,4002 NEES019 T Add Boiler Room Louvers 10,000 14,7003 DES065 M2 Replace clock/master system 50,0003 NEES098 M2 Replace clock/master system 50,0004 VFMS002 U Add Corridor Lighting Control 20,000 29,4005 TEMS093 M2 Replace rooftop ductwork insulation/patch

ductwork35,000

5 CHS142 M2 HVAC: Replace AHU 18 (Custodial Area) 30,000

5 CHS149 T HVAC: Replace RTU-21 and RTU-22 duct insulation

22,000

5 CHS187 M2 Replace RT-1, RT-2 (Library) & RT-3 (Room 268)

255,000

5 CHS200 M2 Replace Room 202, RTU-4 30,9945 CHS223 M2 Remove AHU-2 (Stage Area) 20,0006 BES067 T IT Infrastructure upgrades 5,2006 DES067 T IT Infrastructure upgrades 7,1506 HES086 T IT Infrastructure upgrades 9,7506 NEES100 T IT Infrastructure upgrades 55,2506 VFES052 T IT Infrastructure upgrades 27,9506 TEMS100 T IT Infrastructure upgrade 2,6006 VFMS095 T IT Infrastructure upgrade 23,4006 CHS225 T IT Infrastructure upgrades 33,8007 VFES053 C Parking lot expansion 242,5008 CHS226 C Room 246 renovation 74,0009 VFES054 C Classroom renovation 38,000

10 BES068 T A/C Cafeteria 70,00010 NEES101 T A/C Cafeteria 70,00011 BES066 M2 Replace gas train 25,00011 NEES099 M2 Replace gas train 25,00012 DW011 T 892 Old Lancaster Road Demolition 30,000

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Infrastructure Summary Report - TESD 2013-2014 v.11 Bid Groups 13 February 2013 Page 3 of 32003 2010-11 2011-12 2012-13 2013-14 2014-15 2015-2016 2016-17 2017-18

32% 37% 42% 47% 52% 57% 62% 67%DRAFT

A DES005 T * HVAC Improvements * 50,000 76,000A DES006 T * Replace Pneumatic Heat Controls * 250,000 380,000A DES007 T * Replace RTUs and condensing units * 69,000 104,880

A DES008 T * Replace Sanyo Units * 80,000 121,600A DES009 T * Replace Unit ventilators * 48,000 178,500A DES011 T Office Ventilation 20,000 30,400A DES041 T * Replace metal window wall shelving * 85,800 130,416

A DES060 M2 Replace LGI Rooftop AHU 90,000B VFES003 T * Replace Casework in Classrooms * 84,000 127,680

B VFES004 T * Replace Pneumatic Heat Controls * 175,000 266,000B VFES005 T * Replace Rooftop Exhaust Fans and

Condensers *55,000 83,600

B VFES006 T * Replace Sanyo Units * 80,000 121,600B VFES049 M2 Replace 28 unit ventilators 168,000 189,000

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Routes to School Assessed for Free by Traffic Engineer

Scheduling Walkability Audits for This Spring

Apply today for your school (K-8) to receive a free walkability audit from the Pa. Safe Routes to School Resource Center. What can you expect from this assessment?

• Expert evaluation of walking and bicycling routes by a traffic engineer. • Low-cost, simple solutions you can address immediately. • Recommendations for long-range improvements that you can plan for in the

future. • Involvement of the community, including municipal officials and local police. • A detailed report outlining the audit, its findings, and its recommendations. • No cost to your school or community!

Audits are being scheduled NOW for this spring. To schedule yours, contact the Pa. Safe Routes to School Resource Center at info@saferoutespa.org or call (717) 763-0930 (ask for “Safe Routes”).

Capacity Building for Increasing Physical Activity Mini-Grant Program

Please open and print the instructions for additional details and application questions. Applications must be electronically submitted. After reviewing the instructions, click

on the application link below.

Purpose and Overview of Requirements Capacity Building for Increasing Physical Activity Mini-Grant ($5,000) Since one in three

American children is overweight or obese, increasing ways of being more active has never been more important. Therefore in addition to the SRTS mini-grants, funding is also available for

schools and community based organizations to partner to increase physical activity opportunities through implementation of evidence-based strategies. In order to plan their events and measure their success, schools and / or community based organizations will be required to

complete, with assistance from CNAP staff members, the Centers for Disease Control and Prevention (CDC) School Health Index (SHI). This will be completed at the beginning of the grant period in order to develop an action plan and then again at the end of the grant period.

Additional information regarding the index can be found at: http://www.cdc.gov/healthyyouth/shi/. Examples of evidence-based strategies include, but

are not limited to:

• Community-wide campaigns • Social support programs for physical activity (like a walking or biking club)

• Joint use agreements for active school yards and playgrounds • Physical activity policies in schools and after school programs • Active transportation, including SRTS and Walk to School Day

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2/13/20133:35 PM

DRAFT

A B C D E F G H2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Total Projected

Actual Projected Projected Projected Projected Projected Projected ProjectsSources

1 General Fund Transfer to Capital Project 10,387,537 10,387,537 10,387,537 8,760,960 5,401,416 1,484,794 (1,139,449)2 Proceeds from Bond Issue 13,984,285 11,745,978 5,288,949 0 0 0 03 Total Sources 24,371,822 22,133,515 15,676,486 8,760,960 5,401,416 1,484,794 (1,139,449)

Uses4 Capital Improvement 0 76,004 2,403,726 2,013,336 1,799,840 2,033,620 1,800,764 10,127,2905 Deferred Maintenance 1,641,172 2,959,039 520,994 699,755 1,465,582 248,330 0 7,534,8726 Roofing 76,406 0 0 106,400 0 0 0 182,8067 Regulatory/Safety 0 0 354,500 0 53,380 0 228,790 636,6708 Information Technology Capital Plan 0 1,442,896 1,442,869 0 0 0 0 2,885,7659 Vehicle Replacement 229,157 191,567 0 100,000 100,000 0 0 620,72410 Land Acquisition 0 266,220 0 0 0 0 0 266,22011 Maintenance/Storage Building (Phase 1 & 2) 0 1,100,000 1,614,000 0 0 0 0 2,714,00012 Retrofit Lighting Projects 0 85,045 87,554 17,129 0 0 0 189,72813 Architect, District Costs and Contingencies 291,573 336,258 491,883 422,924 497,820 342,293 304,433 2,687,18414 Total Uses 2,238,308 6,457,029 6,915,526 3,359,544 3,916,622 2,624,243 2,333,987 27,845,259

15 Balance of Sources over Uses 22,133,515 15,676,486 8,760,960 5,401,416 1,484,794 (1,139,449) (3,473,436)

Source: February 13 2013 Infrastructure Report and February Capital Projects Summary

Capital Sources & Uses (7 -Yr Plan)

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