Please Note: This weekly notice and agenda is subject to ...

Board of County Commissioners

Edward C. Rothstein, President C. Richard Weaver, Vice President

C. Eric Bouchat Dennis E. Frazier Stephen A. Wantz

Carroll County Government 225 North Center Street

Westminster, Maryland 21157 410-386-2043; 1-888-302-8978

fax 410-386-2485 MD Relay ~ 7-1-1/800-735-2258

Notice of Commissioner Meetings & Agenda for the Week of August 9, 2021

• Please Note: This weekly notice and agenda is subject to change. Please call 410-386-

2043 to confirm a meeting you plan to attend. All meetings, unless otherwise note, will

be held at the Carroll County Office Building, Room 311. Public Comment may be

made in person or by calling in using the number provided with the agenda each

week. All or part of a meeting may be conducted in closed session.

Indicates Outside Activities

Monday ~ August 9, 2021

Tuesday ~ August 10, 2021

7:00 p.m. Ag Center Board Meeting

Ag Center, Westminster

Commissioner Rothstein

Wednesday ~ August 11, 2021

9:30 a.m. Carroll Co Farm Museum Advisory Board Meeting

Farm Museum, Westminster

Commissioner Weaver

5:00 p.m. CCPS Board of Education Meeting

Hybrid

Commissioner Weaver

Thursday – August 12, 2021

Closed Administrative Session

9:00 a.m. Board of County Commissioners Open Session

Priority Carroll

Item 1

Purchase of Ergonomic Chairs for the Emergency Communications Center

Department of Public Safety – Mr. Scott Campbell

Item 2

Utilities Code

Department of Public Works, Mr. Jeff Castonguay

Item 3

Sampling, Testing and Reporting Services for the Freedom District Water

Treatment Plant

Department of Public Works – Mr. Jeff Castonguay

Item 4

Sampling, Testing and Reporting Services for the Hampstead Wastewater

Treatment Plant


Item 5

Replacement of Water Valves Bolts – Johnsville Road Corridor


Item 6

Electrical Service Extension to Hampstead South Pump Station


Item 7

Term Contract Use – Pipe Video Inspection Services


Item 8

Request Approval To Use Term Contract for Construction Inspection Services


Item 9

Purchase of a 333G Compact Track Loader


Item 10

Public Safety Training Center Controls Retrofit


Item 11

Follow-up for Signatures for Carroll Community College –

Letter of Intent & Petition


Item 12

Request Approval to Submit Grant Application – Carroll County Regional Airport


Item 13

North Carroll High School

Building ~ Transfer of Funds

Department of Public Works ~ Mr. Jeff Castonguay

Public Comment – Anyone planning to make public comment may do so in person or virtually.

Those wishing to attend virtually should call +1 (872) 240-3212 and Access Code 317-923-893

to join the meeting.

Administrative Session ~ Open

1:00 p.m. Board of County Commissioners Open Session

Item 14

Proposed Changes to both Pension Plans

Department of Human Resources, Ms. Kim Frock

Item 15

Harrison Leishear Property

Department of Economic Development – Mr. Jack Lyburn

Item 16

Maryland Department of Commerce Grant Agreement

Modification – Online Sales & Teleworking

Department of Economic Development – Jack Lyburn

Item 17

Acceptance of FY22 Workforce Innovation and Opportunity Act,

Summer Youth Program and State & Local Fiscal Recovery

Workforce Development Funds

Department of Management & Budget – Mr. Ted Zaleski

Item 18

Volunteer Emergency Services Association Operating Budget Allocation

Department of Management and Budget – Mr. Ted Zaleski

Item 19

Year End Adjustments and 4th Quarter Updates

Department of Management & Budget – Mr. Ted Zaleski

Item 20

Option to Purchase for the Laura E. Bavetta Property

Ag Land Preservation

Department of Land & Resource Management – Mr. Chris Heyn

Item 21

FY22 Body Armor Grant Acceptance

Carroll County Sheriff’s Department – Mr. Jim DeWees

Item 22

Fiscal Recovery Fund Projects

Carroll County Commissioners

Friday ~ August 13, 2021

Saturday ~ August 14, 2021

Sunday ~ August 15, 2021

7:05 a.m. “The Commissioners’ Podcast”

Commissioner Weaver

ACCESSIBILITY NOTICE: The Americans with Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact The Department of Citizen Services, 410.386.3600 or 1.888.302.8978, MD Relay 7-1-1/1.800.735.2258 as soon as possible but no later than 72 hours before the scheduled event.

CARROLL COUNTY

DATE: August 6, 2021

TO: The Carroll County Board of Commissioners

RE: Purchase of Ergonomic Chairs for the Emergency Communications Center

EXECUTIVE SUMMARY:

The Department of Public Safety, in cooperation with the Office of Procurement, is requesting your

approval to purchase twenty-two (22) Iron Horse Ergonomic Office Chairs from the United Group, Inc. in

the amount of $38,812.48. These chairs will be purchased from GSA (General Services Administration)

Contract #GS-28FOO47V. This contract includes a Cooperative Purchasing clause for local

governments.

The Maryland 9-1-1 Board has approved our request to fund the full cost of this expense, should you

approve/accept. Thus, no additional funds will be needed.

Staff Recommended Motion:

I move that the Board of Commissioners accept the funding offered by the MD 9-1-1 Board and award

the purchase of twenty-two (22) Ergonomic Office Chairs to United Group, Inc. in the amount of

$38,812.48

Department of Public Works

Briefing Paper

08/12/2021

Open Session

Topic: Chapter 51 Sewer and Water, Code of Public Laws and Ordinances

Water and Sewer Rate schedule

Background: The Bureau of Utilities has reviewed the referenced topics and is recommending

administrative and language changes throughout. These recommendations will enhance the bureau’s

operation and allow staff to move forward with updating policies. The recommended changes were

presented to a committee consisting of business owners, commercial property operators and citizens.

Additional feedback was given by the group with specific items being incorporated in the final document.

The goal was also to ensure accuracy and fairness throughout the code. In doing, so the committee took a

balanced approach when reviewing the chapter and making recommendations.

Action: Authorize the proposed amendments to proceed to public hearing

Staff Recommended Motion: I move that the Board direct staff to proceed to public hearing on the

proposed amendments to Chapter 51 and the Water and Sewer rate schedule.

Attending:

Jason Green, Deputy Director, Department of Public Works

Andy Watcher, Bureau Chief, Utilities

DATE: July 15, 2021


RE: Sampling, Testing and Reporting Services for the Freedom District Water

Treatment Plant

Executive Summary:

The Office of Procurement, in cooperation with the Bureau of Utilities, requests your approval to

award a contract for water sampling, laboratory testing and reporting services for the Freedom

District Water Treatment Plant to Maryland Environmental Service (MES) of Millersville, MD

in the amount of $25,839.50. The proposal for this work is within the adopted budget and no

additional funds will be necessary.

Background:

MES provides similar sampling, testing and reporting services for other jurisdictions and

numerous water and wastewater treatment plants throughout the State of Maryland. This work

will be a continuation of services for the Freedom water plant. MES will provide close

interaction with the Maryland Department of the Environment to ensure that all testing

parameters and reporting efforts meet or exceed State mandated requirements. These services

are for FY22 and the one-year period from July 1, 2021 through June 30, 2022.


I move that the Board of Commissioners award a contract for water sampling, laboratory testing

and reporting services for the Freedom District Water Treatment Plant to Maryland

Environmental Service in the amount of $25,839.50.

DATE: July 15, 2021


RE: Sampling, Testing and Reporting Services for the Hampstead Wastewater

Treatment Plant

Executive Summary:


award a contract for effluent sampling, laboratory testing and reporting services for the

Hampstead Wastewater Treatment Plant to Maryland Environmental Service (MES) of

Millersville, MD in the amount of $40,754.00. The proposal for this work is within the adopted

budget and no additional funds will be necessary.

Background:

MES provides similar sampling, testing and reporting services for other jurisdictions and

numerous water and wastewater treatment plants throughout the State of Maryland. This work

will be a continuation of services for the Hampstead plant’s effluent discharge to Piney Run and

will now also include services required for the new effluent discharge to Deep Run. MES will

provide close interaction with the Maryland Department of the Environment to ensure that all

testing parameters and reporting efforts meet or exceed State mandated requirements. These

services are for FY22 and the one-year period from July 1, 2021 through June 30, 2022.


I move that the Board of Commissioners award a contract for effluent sampling, laboratory

testing and reporting services for the Hampstead Wastewater Treatment Plant to Maryland

Environmental Service in the amount of $40,754.00.

DATE: July 14, 2021


RE: Replacement of Water Valve Bolts – Johnsville Road Corridor

Executive Summary:


award a contract for the replacement of water valve bolts at twenty-six locations along the

Johnsville Road corridor of the Freedom District service area to HTI Contractors in the amount

of $36,372.00. This award will be made via a competitively bid term contract. These locations

were bid as a collective grouping to generate interest and competitive pricing. Bids were

solicited from four contractors and proposals were received from two of these contractors. The

proposals are summarized below. The bid amount is within the adopted budget and no additional

funds will be necessary.

Contractor Group 1

HTI Contractors $36,372.00

Mid-Atlantic Utilities, Inc. $56,465.00

Background:

The Bureau of Utilities has initiated a programmed valve bolt replacement program to

systematically upgrade aging cast iron bolts to stainless steel bolts. It has been determined that

roughly 1,100 of the estimated 4,300 water valves in the Freedom District were installed with

cast iron bolts during the 1980s and 1990s. Aged cast iron bolts can and have failed without

warning, especially when water valve assemblies are being exercised or utilized. This results in

water service failures and repair challenges for the Bureau. Moving forward with the bolt

replacement program will enhance the overall reliability and level of service of the Freedom

District water system.


I move that the Board of Commissioners award a contract for the replacement of water valve

bolts at twenty-six locations along the Johnsville Road corridor of the Freedom District service

area to HTI Contractors in the amount of $36,372.00.

DATE: July 20, 2021


RE: Electrical Service Extension to Hampstead South Pump Station

Executive Summary:


award a contract for direct electrical service extension for the Hampstead South Pump Station to

BGE in the amount of $62,570.00. The proposal for this work is within the adopted budget and

no additional funds will be necessary.

Background:

The Hampstead South Pump Station is located adjacent to the Joseph A. Bank and BTR

(formerly Black and Decker) properties on the west side of Main Street in Hampstead. When the

pump station was constructed in 2011, indirect electrical service was provided to the facility via

the Joseph A. Bank facility with the understanding that this arrangement would be upgraded as

the contributing service area to the pump station expanded. The scope of work for this project

resolves this matter by providing direct underground electrical service to the pump station from

Main Street.


I move that the Board of Commissioners award a contract for direct electrical service extension

for the Hampstead South Pump Station to BGE in the amount of sixty-two thousand five hundred

seventy dollars and zero cents ($62,570.00).


Bureau of Engineering

Briefing Paper

August 12, 2021

Issue:

Term Contract Use - Pipe Video Inspection Services

Background:

The Department of Public Works, Bureau of Engineering (DPW) is seeking approval to

use an existing term contract with Standard Pipe Services, LLC to perform video

inspections of 14,066 linear feet of storm drain piping.

As part of the development of the FY 22 Pavement Rehabilitation program the Bureau of

Engineering has identified the existing storm drain systems that need further evaluation to

determine if repairs will be required.

The estimated cost for this work is $74,900.00. Funds are available in FY 22 Pavement

Management Program.

Action:

Briefing/Discussion/Decision


I move the Board of Commissioners approve the Department of Public Works to utilize

the term contract with Standard Pipe Services, LLC, in the amount of $74,900.00.

Attendees:

Douglas Brown, Deputy Director, Department of Public Works

Christopher S. Letnaunchyn, Bureau Chief, Department of Public Works, Bureau of Engineering


Bureau of Engineering

Briefing Paper

August 12, 2021

Issue:

Request the approval to utilize the current term contract for Construction Inspection Services.

Background:

The Department of Public Works is requesting the continued use of a current term contract for

Construction Inspection services to supplement our existing staff. We have had a staff vacancy

for several months.

The County’s term contractor, Wallace Montgomery, provided a proposal to provide a consultant

inspector for 40 hours per week for a fee of $2,320 per week.

Action:

Discussion/Decision to approve the use of the Term Contract for the Construction Inspection

Services.


I move the Board of Commissioners approve the continued use of the term contract with Wallace

Montgomery in the amount of $2,320 per week not to exceed an additional $6,960.00

Attendees:

Douglas Brown, Deputy Director, Public Works

Christopher S. Letnaunchyn, PE, Engineering Bureau Chief, Public Works



RE: Purchase of a 333G Compact Track Loader

EXECUTIVE SUMMARY:

The Office of Procurement in cooperation with the Bureau of Fleet Management requests your approval

to purchase one (1) new 333G Compact Track Loader from Jesco, Inc. in the amount of $76,638.20. This

purchase is being made through a Sourcewell contract #032515-JDC that was competitively bid. This

amount is in the adopted FY22 budget and no additional funds will be necessary.


I move the Board of Commissioners approve the purchase of one (1) 333G Compact Track Loader to

Jesco, Inc. in the amount of $76,638.20



RE: Public Safety Training Controls Retrofit

EXECUTIVE SUMMARY:

The Office of Procurement, in cooperation with the Bureau of Facilities, requests your approval

to use term contactor Johnson Controls Inc, to retrofit the Public Safety Training Center with

Metasys Controls. The cost of $45,265.00 includes all material, labor, and equipment to

complete this project. This contract will be awarded through Howard County Public Schools

competitively solicited contract #RFP No. 005.20.B3 to Johnson Controls, Inc.

This cost is within the project budget and no additional funds will be needed.

Background: We are here today for a decision to award Johnson Controls the contract to

remove the existing Carrier controls and replace them with Metasys controls. This will include

replacing the controls on the existing hot water system which entails 2 circulator pumps, 3

boilers and 23 fan powered VAV boxes with zone sensors. The current control system is not

connected to our Building Automation System which provides staff real time data and remote

access. The lack of this capability is causing continual issues with temperature control and

repeated visits to the site to troubleshoot the current carrier controls systems. The new units will

be incorporated into our energy management program for additional cost savings on our energy

consumption. This will provide a more comfortable working environment for staff, reduce sites

visits to troubleshoot and can be managed remotely which adds efficiency to our operation.


I move the Board of Commissioners award these services to Johnson Controls, Inc. to retrofit the

Public Safety Training Center with Metasys Controls in the amount of $45,265.00

Department of Public Works Briefing Paper

August 12, 2021

Open Session

Issue: Signatures for Letter of Intent & Petition requested for Carroll Community College –

Systemic Renovations grant application.

Background: This project consists of 2 phases. They are: Fire Alarm removal and replacement

and Boiler/Chiller removal and replacement. We were before you on Thursday, August 5, 2021

to bring to your attention the need for additional funding for these two projects. Previously

planned funds for FY 2023 budget include $1,309,080.00. The current design and construction

drawings project an additional $1,677,920.00 for a total County financial participation in the

amount of $2,987,000.00. The State’s portion will be in the amount of $3,251,000.00.

Desired Action: To sign the Letter of Intent and Petition to the Maryland Higher Education

Commission (MHEC) that the county intends to provide local share of funds to design, construct,

and equip the above referenced project.

Staff Recommended: I move that the Board of County Commissioners sign the Letter of Intent

assuring the State the County intends to provide the local share of funds and the Petition for the

State to participate in the finically assistance in the amount of $3,251,000.00.

Attendees:

Eric Burdine, Deputy Director, Department of Public Works

Kirk Engel, Project Manager, Bureau of Building Construction

John Bowers, Bureau Chief, Bureau of Building Construction

Justin Megonnell, Bureau Chief, Facilities

Department of Public Works Bureau of Airport

Briefing Paper

August 3, 2021

Issue:

Briefing/Discussion/Decision – Request Approval to submit Grant Application – Carroll County

Regional Airport

Background:

The FAA has notified the county that a grant for $59,000 in funding for airport expenses has been

made available through the American Rescue Plan Act of 2021 (Public Law 117-2) (ARPA). The grant

money is provided to help support airports for costs related to operations, personnel, cleaning,

sanitization, janitorial services, combating the spread of pathogens at the airport and debt service

payments. Funding is coming directly from the US Treasury general fund and can be used for any

purpose for which airport revenues may be lawfully used.

Action:

Direct staff to submit a grant application to the Federal Aviation Administration for $59,000 in funds

made available to Carroll County Regional Airport by the American Rescue Plan Act of 2021.


I move the Board of County Commissioners approve the submittal of the American Rescue Plan Act

grant application and approve acceptance of the grant for the Carroll County Regional Airport.

Attendees:

Eric Burdine, Deputy Director, Carroll County Dept. of Public Works

Mark Myers, Airport Manager, Carroll County Dept. of Public Works


Bureau of Facilities

Briefing Paper

August 12, 2021

Issue: Request to approve BCC Resolution No. 1109-2021, Budget Resolution No. O-22.05,

a budget transfer from the Reserve for Contingencies to Facilities – North Carroll High, to

provide unbudgeted building maintenance cost incurred for September 2021 due to a

settlement delay.

Background:

The county entered into a purchase agreement for the former North Carrol High School building

to be sold on or before June 30, 2021. However, the settlement date is now anticipated to be on

September 30, 2021 resulting in additional building maintenance costs not included in the FY 22

budget. The Department of Public Works requests funds from The Reserve for Contingencies to

be transferred to the Bureau of Facilities in order to provide unbudgeted building maintenance

cost for September 2021.

Estimated cost of utilities, mowing and repairs is $40,000 per month, based on historical

expenses. Any further delay in the sale of the building will require additional transfer of funds of

approximately $40,000/month.

Action: Discussion/Decision


I move the Board of Commissioners approve RESOLUTION No. O-22.05, a budget transfer of

$40,000.00 from the Reserve for Contingencies to the Department of Public Works Bureau of

Facilities for operation and maintenance expenses at the former North Carroll High School

building for the months of September 2021.

Attendees:

Jeffrey Castonguay, Director of Public Works

Jason Green, Deputy Director of Public Works

Justin Megonnell, Bureau Chief of Facilities

DEPARTMENT OF HUMAN RESOURCES

Briefing Paper

August 12, 2021

ISSUE:

Request for Public Hearing – Amendments to Carroll County Pension Plan and Carroll County

Certified Law Officers Plan (to become “Carroll County Public Safety Pension Plan”),

incorporated by reference in Code of Public Local Laws and Ordinances of Carroll County,

Chapter 35, Personnel: Pensions and Retirement Sections 35.30 – 35.31.

BACKGROUND:

With the anticipated hire of County Fire/EMS employees, having one Pension Plan and one

actuarial valuation for all Police & Fire employees will better assist the County in gauging the

cost of providing benefits for those employee groups.

• Carroll County Certified Law Officers Pension Plan (future Public Safety Plan):

o Rename to “Carroll County Public Safety Pension Plan,” effective September 30,

2021. Plan members would be comprised of Law Enforcement, Correctional

Officers, Firefighters, and Emergency Medical personnel.

o Members with prior service as a Correctional Officer and those with Academy

training time would now have that service credited toward their Eligibility

Service.

Human Resources periodically reviews its retirement plan documents to ensure that they comply

with changes in federal law. The County’s Pension Committee has also agreed to implement

recommended changes proposed by the County’s actuary.

• Carroll County Pension Plan:

o Change vesting period from 3 years to 7 years, effective for individuals with an

initial hire date on or after 1/1/2022. Normal Retirement Date = the earlier of: 30

years of service, or Age 62 with 7 years of Eligibility Service.

o Provide future members of the Board of County Commissioners an irrevocable

option of participating in the Plan.

Both Plans:

o For former employees that are non-vested, eliminate annual interest credit accrual

after 12 months has passed from the time one has terminated CCG employment.

o Per recommendation of our actuary, update “Actuarial Equivalent” to be more in

line with current mortality experience.

o For retirements effective 1/1/2022, those electing a Joint & Survivor Option will

no longer be able to substitute a beneficiary upon divorce or the contingent

annuitant’s death. This also aligns with the rules for retiree insurance.

o Keep Plans in compliance with federal law by updating Required Minimum

Distribution (RMD) age (Age 72).

STAFF RECOMMENDED MOTION: I move that the Board authorize this item to move to

Public Hearing.

Attendees: Kimberly L. Frock, Director, Human Resources

Werner Mueller, Retirement Plans Manager

Economic Development Briefing Paper

August 12, 2021

Open Session

Discussion on RFP 56-F1-20/21

Harrison Leishear Property

Issue:

Carroll County Government issued a Request for Proposals for the sale/development of the

Harrison Leishear Property in Mt. Airy. The County received two responses which are before the

Board for consideration.

Background:

The RFP stated the following in considering proposals:

“The proximity of the property to I-70 makes this property extremely valuable and lends itself to

unique industrial, business park and/or other commercial or mixed-use development

opportunities. Currently the site is zoned R-40 and Conservation. Any changes in zoning will

require the approval of the Carroll County Planning Commission and the Carroll County

Commissioners.

The vision for the development of the property is still evolving. With that in mind, the County will

examine proposals and evaluate them based on highest economic and financial benefit to the

County. The County’s intention is to select a developer with the necessary experience and

credentials to result in the highest quality plan.”

Frall Developers and St. John Properties submitted proposals. Frall Developers concept is

exclusively residential. St. John Properties is proposing a mixed-use plan that would include

residential, flex and commercial space.

Staff recommended motion:

Based upon the County’s commitment to evaluate and select a developer based on the highest

economic and financial benefit, I recommend the Commissioners select the proposal submitted

by St. John Properties and authorize the County to proceed in more detailed

discussions/negotiations with this developer.

Attendees:

Mr. Jack Lyburn, Director, Economic Development

Economic Development Briefing Paper

August 12, 2021

Open Session

Maryland Department of Commerce Grant Agreement Modification – Online Sales & Teleworking

Issue: Maryland Department of Commerce has issued a Grant Agreement Modification for the Online Sales & Teleworking grant Background: Previously, Maryland Department of Commerce provided $13,915.48 to Carroll County to assist Carroll businesses to set up online sales and employee telework options. Carroll awarded the previous funds to 15 businesses. Maryland Department of Commerce now has additional funds to offer Carroll businesses to set up online sales and employee telework options in the amount of $139,155.00. Staff Recommended Motion: I make a motion to accept the additional $139,155.00 Maryland Department of Commerce funds for distribution by December 1, 2021 to Carroll companies to set up online sales and employee telework options. Attendees: Mr. Jack Lyburn, Director, Economic Development

Department of Economic Development/BERC Briefing Paper

August 12, 2021

Open Session

Issue: Accept grant awards for PY 21 and FY 2022 Workforce Innovation and Opportunity Act

(WIOA) formula grants; PY 21 Summer Youth Connection grant and American Rescue Plan State

and Local Fiscal Relief Funds award.

Background:

Summer Youth: Carroll Workforce Area provides six weeks of employment for 20 local youth

ages 15-18 experiencing potential barriers to employment. Participants are placed with local

employers. During the six-week period they will also learn essential work and life skills,

participate in group and team-building activities. Students may also choose to participate in

online work readiness as an alternative to in-person employment.

WIOA: The U.S. Department of Labor provides federal funding through the Workforce

Innovation and Opportunity Act to the Maryland Labor to the newly formed Carroll Workforce

Development Area (formerly Mid-Maryland Workforce Development Area). This funding serves

low-income adults with employment barriers, dislocated workers, and disconnected youth

through the American Job Center (BERC) as well as providing talent and workforce development

services to local businesses. In FY20 BERC logged 4,485 center and virtual assistance visits and

provided services to 1,213 citizens. Of those 94 received intensive individualized services in the

adult program, 88 in the dislocated worker program and 31 in the youth program. BERC also

provided services to approximately 311 businesses.

American Rescue Plan Act (ARPA) /State and Local Fiscal Recovery Funds (SLFRF): The Maryland

General Assembly has appropriated $75 million dollars of the ARPA (American Rescue Program

Act) funds for the 13 Maryland workforce areas to be dispersed in two equal amounts in PY 21

and PY 22 using WIOA formulas. $75M will come to Maryland via the US Treasury (not USDOL)

over the next two years and must be obligated by December 31, 2024 and expended by June

30, 2025. The focus of deliverables will be developing work and learn opportunities,

occupational training and apprenticeships that benefit both jobseekers and local employers

experiencing economic hardship from COVID-19. With the monetary size and length of the

grant, BERC anticipates hiring several grant contingent positions to ensure oversight, outreach,

and customer services. The grant would fully cover said positions; no matching County funds

are required.

PY 21 / FY 22 Budget

Summer Youth $30, 416

WIOA

Adult $209, 985

Dislocated Worker $440,443

Youth $210, 691

WIOA Total $861, 119

ARP/SLFRF $1, 236,750

Total FY 22 $ 2, 128, 285


Staff-Recommended Motion:

I move the Board of Commissioners accept the FY22 Governor’s Summer Youth Program grant

award, the FY22 Workforce Innovation and Opportunity Act (WIOA) formula grant award and

the ARPA award.

Attendees:

Jack Lyburn, Director, Economic Development Denise Beaver, Deputy Director, Economic Development Heather Powell, Manager, Business/Employment Resource Center Corey Hardinger, Grants Analyst, Management and Budget

Department of Management and Budget

Briefing Paper

8/12/21

Open Session

Issue:

Request to approve Resolution No. O-22.04 to transfer funds to Volunteer Emergency Services

Association (0169) from Fire Services Administration (0118) to restore additional funding

previously removed to pay for utilities and special teams expenses.

Background:

During the FY 22 budget process, an agreement was made between County staff and Volunteer

Emergency Services Association members to redirect funding from the VESA budget to the Fire

Services Administration budget for utilities, uniforms and special teams (Hazmat, Advanced

Technical Rescue, etc). However, after the departure of the Director of Fire Services, it was

determined to transfer the funds back to VESA as they will remain the direct custodian of these

expenses for the FY 22 budget year. On 7/15/21, $1,639,640 was transferred via Resolution O-

22.02. This is an additional transfer for a category that was not included in the first transfer.

Action: Discussion/ Decision


I move the Board of Commissioners approve Resolution O-22-04, to transfer $89,830 from Fire

Services Administration (0118) to Volunteer Emergency Services Association (0169) to restore

funding previously removed to pay for utilities and special team expenses.

Attendees:

Ted Zaleski, Director of Management and Budget

Department of Management and Budget

Briefing Paper

August 12, 2021

Issue:

Approval of the following Resolutions for Year-End Adjustments:

• O.21.06

• C.21-07

Background:

• Each year, in connection with closing the books and the outside audit, variances

between actual and budgeted expenditures in the general fund are identified.

• Adjustments can be made from the Reserve for Contingencies or between

agencies within a department.

• Adjustments continue to be developed as more information is available. Details

will be provided during session on August 12th.

• Capital Adjustments are included in a separate resolution to transfer unspent

budgeted funds from a completed project

Action:

Discussion/Decision to approve Resolutions for Year-End Adjustments


I move the Board of County Commissioners approve the year-end adjustments included

in resolutions:

O.21.06

C.21-07

Attendees:

Ted Zaleski, Director, Department of Management and Budget

Deb Effingham, Chief, Bureau of Budget

Department of Land & Resource Management

Briefing Paper

August 12, 2021

Open Session

Issue:

Discussion/Decision – Agricultural Land Preservation using the lump sum payment option

on the Laura E. Bavetta property, 2001 Tyrone Road, Westminster, District 2.

Background:

A 46.32-acre farm property owned by Laura E. Bavetta was granted preliminary approval to

participate in the County Agricultural Land Preservation Program by the County Agricultural

Land Preservation Advisory Board on August 4, 2021. Subsequently, the Board of County

Commissioners granted preliminary approval on April 22, 2021. Notice of Intent to purchase a

conservation easement on the property has been duly advertised.

The Option signed by the owners provides 120 days for the Commissioners to exercise the

Option thereby converting it to a Contract of Sale. The property owners requested to be

compensated by the lump sum payment option and agreed to the purchase price of $176,029.81.

Action:

Discussion/Decision – Staff is requesting that Commissioners exercise an Option to Purchase an

easement on the Laura E. Bavetta property for the amount of $176,029.81.


I move that the Board of Commissioners exercises an Option to Purchase an easement on the

Laura E. Bavetta property for the amount of $176,029.81.

Attendees:

Christopher Heyn, Director, Department of Land & Resource Management

J.P. Smith Jr, Program Manager, Agricultural Land Preservation Program

Jackie Brathuhn, Preservation Specialist, Agricultural Land Preservation Program

Sheriff’s Office

Briefing Paper

8/12/21

Open Session

Issue: FY22 Body Armor (BARM) Grant Award Acceptance

Background: The Carroll County Sheriff's Office Body Armor New & Replacement program

ensures that every sworn deputy newly hired is issued the best protective body armor available,

and deputies that are currently wearing body armor, receive replacement body armor as required

by manufacturers’ specifications recommending body armor be replaced every five years in

order to ensure the wearer's safety.

The State Body Armor grant program supports this effort. The Sheriff’s Office is eligible to

apply every other year and applies for the maximum allowed.

FY22 Award

* County Cash Match is budgeted in FY22


Staff-Recommended Motion: I move that the Board of Commissioners accept the FY22 Body

Armor Grant for the Sheriff’s Office.

Attendees:

Vicky McDonold, Director, Administrative Services Bureau, Sheriff’s Office

Debby Standiford, Grants Office

State Grant $6,590

County Cash Match $6,590

Total Program Costs $13,180

Please Note: This weekly notice and agenda is subject to ...

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