Please note: There will be NO remote meeting...

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, 53703

President : Jim Hessling; President-Elect : Scott Solverson; Vice-President: Mary Dziewiontkoski; Secretary: Eric Dundee; Treasurer: Lee Igl; Director: Robert Givens and Scott Brandmeier; Past President: Ryan Amtmann; Council of Chapters Delegates: Mike Dailey and Paul Woodard

EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING AGENDA

Meeting Date: Thursday, July 20, 2017 Meeting Time: Executive Committee Meeting 7:30 a.m. Meeting Location: Washington County Golf Course 6439 Clover Road Hartford, WI 53027

Please note: There will be NO remote meeting access

1. Call to Order /Introductions

2. Presidents Report (Hessling)

3. Approval of Minutes: June 9, 2017 (attached)

4. Treasurer’s Report (Igl)

i. Current Account Balances (through 06/31/2017)

i. Chapter Checking Associated $ 33,847

Summit $ 7,177

ii. Associated Money Market $ 75,612

iii. Scholarship Fund Total $152,149

ii. Total Investments $268,784

iii. Revenue YTD $236,041

iv. Expenses YTD $231,232

5. Approval of Treasurer’s Report

6. Committee Reports

i. Technical Committees

i. Emergency Management (Bruce Slagoski) – no report

ii. Engineering & Technology (Jim Mantes)

iii. Facilities & Grounds (Shelley Billingsley)

iv. Fleet Services (Nathan Wachtendonk) - attached



v. Leadership & Management (Cathy Austin)

vi. Solid Waste Management (Jodine Saunders)

vii. Transportation (John Burgan) – meeting minutes attached

viii. Utilities and Right of Way (Dave Simpson)

ix. Water Resources (Bill Frisbee) - attached

ii. Standing Committees

i. Awards (Sean Gehin)

ii. Conference Program (Scott Solverson)

iii. Diversity (Nahid Afsari) - attached

iv. Education & Scholarship (Holly Powell) - attached

v. Historical & Archives (Jim Hessling)

vi. Council of Chapters (Mike Dailey)

vii. Membership Services (Brad Reents) - attached

viii. Newsletter (Ryan Amtmann)

ix. Past Presidents (John Edlebeck) – no report

x. Public Relations (Matt Bednarski)

xi. Website Administration /Communications (Jeff Mazanec)

xii. Vendor Committee (Andrew Lang) - attached

xiii. Young Professional Chapter Liaison (Becca Alonge) - attached

7. Old Business i. Conference Planning Guide – Tabled (Hessling)

ii. 2017 Chapter Goals - Tabled (Hessling) iii. Chapter Strategic Planning Session Update (Hessling)

8. New Business

i. 2017 Audit Committee ii. 2017 Nominating Committee

iii. 2019 Fall Conference Joint with League of Municipalities Update

9. Upcoming Event Dates i. Accreditation Workshop, October 2, 2017 - Janesville



ii. Fall Conference, November 1-3, 2017 – Wausau

iii. Spring Conference, 2018 – Green Bay

iv. Fall Conference, 2018 – Stone Harbor Resort, Sturgeon Bay

v. Spring Conference, 2019 – Oshkosh

vi. Fall Conference, 2019 – Potawatomi, Milwaukee (Joint w League of Municipalities)

10. Future Agenda Items

11. 2017 Future meeting dates

August 11 Conference call November 1 Wausau September 5 Green Bay December 8 Conference call October 13 Wausau

12. Future newsletter deadlines- Newsletters are published quarterly: January, April, July and October.

October 2017 Newsletter is due Friday, September 15 January 2018 Newsletter is due Friday, December 8

13. Adjourn



WISCONSIN CHAPTER APWA

EXECUTIVE COMMITTEE MEETING MINUTES

& STRATEGIC PLANNING MEETING

Meeting Date: Friday, June 9, 2017 Meeting Time: Executive Committee Meeting 7:30 a.m. Strategic Planning Meeting 8:00 a.m. Meeting Location: Ruekert Mielke, Waukesha conf. room W233 N2080 Ridgeview Parkway Waukesha, WI 53188

Please note: There will be NO remote meeting access

1. Call to Order /Introductions

Attendees: Hessling, Solverson, Dziewiontkoski, Dundee, Igl, Givens, Amtmann, Dailey, Woodard, Mazanec, Brian Van Norman(APWA national staff)

2. Presidents Report (Hessling)

It was noted the deadline extension of the Emerging Leader applications to June 30 with a possible email vote on applicants in early July.

3. Approval of Minutes: May 10, 2017 (attached) motion to approve Igl, 2nd Woodard, passed.

4. Treasurer’s Report (Igl)

Igl noted checking account switch Summit Credit Union for better rates and also noted he has a meeting with the Bank of Sun Prairie next week for the Chapter money market account.

i. Current Account Balances (through 05/31/2017)

i. Associated Checking $105,090

ii. Associated Money Market $ 35,605

iii. Scholarship Fund $152,002

ii. Total Investments $292,696

iii. Revenue YTD $227,796

iv. Expenses YTD $187,420



5. Approval of Treasurer’s Report motion to approve Woodard, 2nd Solverson, passed.

6. Old Business i. Conference Planning Guide – Tabled (Hessling)

ii. 2017 Chapter Goals - Tabled (Hessling) iii. 2017 Spring Conference – Madison Recap & Final Budget (Dundee)

Dundee reported on overall evaluations of conference. Key notes: Need more way finding, attendees want open lunch period, enjoyed 25-min sessions, possible presenters want an “open call” for topics, vendors want more traffic. Executive Committee extended a thank you to the host committee for “an outstanding job by the host”. a. Conference Refund – Dejewski motion to approve refund minus $25 Woodard, 2nd Amtmann, passed

iv. Discuss and Consider request for National Snow Plow Roadeo participation (sending winners and judge) Motion to approve 1 year of participation with no attendance at Minnesota competition by Dundee, 2nd Igl, passed.

7. New Business i. Discuss 2018 Spring Conference Venue & Equipment Show (Woodard)

Motion to not have equipment at the conference due to facility space conflicts by Woodard, 2nd Solverson, passed.

ii. Accreditation Workshop (Woodard) Motion for chapter to sponsor accreditation workshop organized by Janesville (registration for the event will be open) – Dundee, 2nd Woodard, passed

iii. Approve 2017/2018 Budget (Igl) Motion to approve with additions for Western Snow & Ice participation ($3,300), Top Ten Application consultant ($2,000), additional strategic planning ($2,000), Accreditation workshop ($1,200) – Woodard, 2nd Amtmann, passed

iv. Summer Outing Update (Dundee) No action. Only discussion of event and looking for volunteers.

8. Upcoming Event Dates

i. Summer Fundraiser Outing, July 20, 2017 – Hartford

ii. Roadeo, Sept. 5-6, 2017 – Green Bay



iii. Fall Conference, November 1-3, 2017 – Wausau

iv. Spring Conference, 2018 – Green Bay

v. Fall Conference, 2018 – Stone Harbor Resort, Sturgeon Bay

vi. Spring Conference, 2019 – Oshkosh

vii. Fall Conference, 2019 – Potawatomi, Milwaukee (Joint w League of Municipalities)

9. Future Agenda Items

Strategic Planning Session Items: Committee Restructuring

10. 2017 Future meeting dates

July 20 Hartford October 13 Wausau August 11 Conference call November 1 Wausau September Green Bay December 8 Conference call

11. Future newsletter deadlines- Newsletters are published quarterly: January, April, July and October.

July 2017 Newsletter is due Friday, June 16 October 2017 Newsletter is due Friday, September 15 January 2018 Newsletter is due Friday, December 8

12. Adjourn 8:54am (motion by Dziewiontkoski, 2nd Woodard, passed)

DEPARTMENT OF PUBLIC WORKS

300 East Main Street, Sun Prairie, WI 53590 (608) 837-3050 Fax: (608) 825-1194 www.cityofsunprairie.com

To: APWA – Wisconsin Executive Committee From: Lee Igl, Treasurer Date: July 17, 2017 Re: Treasurer’s Report

Below are a few updates on from the Treasure’s desk. (Action needed on #1 and #4)

1. Money Market account: I missed the rates at the Bank of Sun Prairie and I am shopping the market for the best rate available to move the funds. I have moved $40,000 from checking into our existing money market account. I am requesting approval to move the funds from the Associated Bank Money Market account to a location with the best interest rate on another Money Market, once my research is complete.

2. I have started the Fiscal Year End Reports to send to National and hope to have completed by early next week.

3. The Audit needs to be completed by September 30, 2017. I have just received the audit checklist. As soon as the Year End Reports are completed, I will be able to turn over the information to the audit committee to complete the audit.

4. I plan to keep the checking account with Associated Bank open, to allow deposits be made by more members throughout the state. Once all of the Associate Bank checks are depleted, I will transfer the funds from Associated checking, as funds come in, to the interest bearing Summit Credit Union Checking. I request your approval for this practice.

Category Description 2017 Budget 2017 YTD Balance % YTD 2016 YTDINCOME

405 Registration Fees 100,000$ 141,623$ (41,623)$ 142% 122,015$ 406 Food & Beverage -$ 410 Exhibit Space Sales 17,500$ 44,066$ (26,566)$ 252% 14,660$ 435 Membership Dues 10,000$ 16,988$ (6,988)$ 170% 1,156$ 460 Interest Income 100$ 645$ (545)$ 645% 154$ 465 Misc. Income (from Scholarship fund) 6,000$ 360$ 5,640$ 6%480 Expense Reimbursement 1,500$ 2,445$ (945)$ 163% 774$ 490 Sponsorship 16,000$ 22,227$ (6,227)$ 139% 19,700$ 491 Rebates 6,000$ 7,292$ (1,292)$ 122% 7,637$ 495 Contributions 500$ 395$ 105$ 79% 834$

TOTAL INCOME 157,600$ 236,041$ (78,441)$ 150% 166,930$

EXPENSES552 Board Travel 2,000$ 4,094$ (2,094)$ 205% 1,752$ 555 Other Travel 6,000$ 3,983$ 2,017$ 66% 3,275$ 575 Insurance 1,000$ 1,000$ 0%600 Facility Costs 25,000$ 56,373$ (31,373)$ 225% 20,041$ 605 Audio Visual Equip Rental 5,000$ 1,460$ 3,540$ 29% 4,258$ 615 Food and Beverage 60,000$ 55,364$ 4,636$ 92% 80,562$ 620 Transportation -$ 1,980$ (1,980)$ 0% 1,675$ 675 Speakers and Trainers 3,000$ 2,828$ 172$ 94% 2,685$ 680 Entertainment 4,000$ 5,168$ (1,168)$ 129% 5,080$ 700 Office Supplies 500$ 154$ 346$ 31% 243$ 725 Telephones 500$ 311$ 189$ 62% 312$ 730 Postage 2,000$ 1,112$ 888$ 56% 1,880$ 735 Flowers, Gifts, Bequests 4,000$ 250$ 3,750$ 6% 648$ 831 Books & Publications 1,500$ 1,368$ 132$ 91% 560$ 838 Printing & Production 19,000$ 32,305$ (13,305)$ 170% 19,747$ 861 Awards, Fellowships, Door Prizes 6,000$ 9,948$ (3,948)$ 166% 9,248$ 863 Scholarships to Non Students 5,500$ 2,893$ 2,607$ 53% 2,882$ 864 Scholarships to Students 6,000$ 10,109$ (4,109)$ 168% 10,652$ 890 Bank Service Charges 100$ 12$ 88$ 12% 35$ 898 Miscellaneous 4,000$ 41,520$ (37,520)$ 1038% 2,388$

TOTAL EXPENSES 155,100$ 231,232$ (76,132)$ 149% 167,922$ Income less Expenses 4,809$ (992)$

Account 6/30/16Chapter Checking 33,847$ Associated Bank 0.00% 73,101$

Chapter Money Market 75,612$ Associated Bank 0.17% 35,548$

Chapter Checking 7,177$ Summit Credit Union 0.06% -$

Scholarship Fund (North Shore Bank) Closed North Shore Bank 146,570$

Scholarship Fund Savings 6$ Summit Credit Union 0.10% -$

Scholarship Fund Money Market 25,078$ Summit Credit Union 1.06% -$

2017 YEAR TO DATE BUDGET REPORTWisconsin Chapter - APWA - Period thru 6/30/17

Balances - As of 6/30/17

APWA Wisconsin Chapter

COMMITTEE REPORT Committee Name: Engineering and Technology Chair: Jim Mantes Executive & Technical Committee Meeting Date: 7/20/2017 Committee Emphasis/Goals: Educate membership on current issues in engineering and public works with a special emphasis on technology. Notes from Most Recent Meeting: Attached Notes: -Met at spring 2017 conference to discuss topics for fall 2017 conference. -Roling list was updated with new topics for fall 2017 conference -Discussed having a vice chair person in absence of chair person Jim. Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. See attached. Working with committee to ID more names. 2. 3.

APWA Wisconsin Chapter COMMITTEE REPORT

7/18/2017 1

Committee Name: Fleet Services Chair: Nathan Wachtendonk

Executive & Technical Committee Meeting Date: July 20, 2017

Committee Emphasis/Goals: Snow Plow Roadeo/Fleet Topics

Notes from Most Recent Meeting: Attached

Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. 2. 3.

Wisconsin Chapter American Public Works Association Fleet Services Committee Chair: Nathan Wachtendonk

Fleet Services Committee Meeting

Thursday May 19, 2017 10:30 AM

Location: Stadium View Green Bay

1. Introductions

2. Schedule of Events. The WRM class will be held at the stadium view along with mechanic training the day before the Raodeo, the tentative schedule of events is:

September 5th

• 8:30-4:00 Winter Road Maintenance Class at Stadium View • 8:30-4:00 Mechanics training day at Stadium View • 9:00-2:00-Vendor setup at Stadium View-course set up in stadium parking lot • 11:30-12:30-Lunch at Stadium View • 4:30-6:30-Vendor social and light snacks at Stadium View (sponsored by vendors)

September 6th

• 6:30-8:00 Registration at Stadium View • 8:00-8:15ish opening remarks • 8:30-12:00 Roadeo, testing and vendor show • 12:00-1:00 Lunch • 1:00-2:00 awards • 2:00-4:00 cleanup

3. PA System/shuttle Nathan will secure outdoor PA system from the Park/Rec Dept. and will secure a bus to run from the vendor show to the driving course.

4. GIS-Course With the vendors being at the Stadium View, the entire parking lot at the stadium will be dedicated to the driving course. We will meet up at the stadium early June to go over the new course layout and it will be put in the GIS.

5. Upcoming Meetings June TBD-Course set up at Stadium July 27th- 9:00 AM Faros Fond Du Lac August TBD-Faros Fond Du Lac

Wisconsin Chapter American Public Works Association Fleet Services Committee Chair: Nathan Wachtendonk

6. Attending Committee Members Nathan Wachtendonk-City of Green Bay Jay Getka-City of Kenosha Steve Schmeling-City of West Bend Bob Rauchle-Waukesha County Mark Yankee-Retired Dave Lewandowski-Retired Andy Lang-Caspers Truck Chris Nichols-City of Kenosha Fleet Tony Stuper-City of Kenosha Engineering Jack Fieweger-Force America Max Hawkins-Monroe Truck Equipment Jim Leu-City of West Allis Rick Heisler-Heavy Equipment Ray Dilts-City of Fond Du Lac Holly Powell-City of Fitchburg Dan Showmaker-JX Peterbilt Jim Garvens-Fuel System T.J. Sorensen-Retired

TRANSPORTATION COMMITTEE

APWA WISCONSIN CHAPTER Spring Conference – Madison

May 11, 2017

Committee Members

Member Member Chris Petykowski Tom Turchi Tom Turchi Tim Moyer John Burgan Ernie Winters Kevin McMullen Scott Solverson

New Items The Committee discussed Wayne Chase’ (WisDOT) request for additional municipal involvement in their Local Program Advisory Forum. Tom Turchi and Chris Petykowski agreed to participate in the May 30th meeting. Potential Conference Topics

1. David Noyce, UW Madison – How current highway design can accommodate future operations hardware

2. Newsletter Topics (To be updated)

1. April 2013 – Rain Gardens (Genesis Steinhorst, City of Madison) 2. July 2013 – Pavement Recycling (Dan Knoeck, City of Marshfield) 3. October 2013 – Storm Water Trash Screen (Rob Phillips, City of Madison) 4. January 2014 – A Sustainable Roadway – South Second St Milwaukee (Tom Rach) 5. April 2014 - Bioretention or hot in place asphalt recycling. (Gary Evans) 6. July 2014 – Bike Paths (Rob Phillips) 7. October 2014 - Limestone added to Clinker (Kevin McMullan) 8. January 2015 – LED Street Lights – Petykowski 9. April 2015 – Topic TBD, Tom Turchi will draft an article. 10. July 2015 – Needs to be assigned.

Next Meeting Conference Call, date and time to be determined.


COMMITTEE REPORT

7/14/2017 1

Committee Name: Water Resources Chair: Bill Frisbee

Executive & Technical Committee Meeting Date: May 11, 2017

Committee Emphasis/Goals:

Maintaining a statewide database of Stormwater Utility fees and credit policies,

Keeping municipalities and their consultants informed on stormwater best practices, and

Tracking legislation that affects stormwater permitees throughout the state


LWM is looking for funding for more research/monitoring for fall leaf phosphorus studies. This is

a continuation of the effoerts of Roger Bannerman and Bill Selbig.

High school students in Beloit and Janesville participated in leaf studies. Effort will continue this

fall. Discussed having the students write an article for the newsletter.

Possible lessons learned article for stormwater MS4 audits/evaluations from DNR.

Discussed topics for fall conference.

Suggested Conference Session Topics: (rank by priority. Include speaker name if available)

1. Illicit Discharge Detection and Elimination - Rick Wenta

2. Calibrating a Water Model - Linda Severson

3. Storm Water Public Education Presentation/Roundtable - Reps from various regional

stormwater groups to give an update on their I&E activities


7/19/2017 1

Committee Name: Awards Committee Chair: Sean Gehin

Executive & Technical Committee Meeting Date:

Committee Emphasis/Goals: Pleased to announce that the Chapter has been selected by National to receive the 2017 Presidential Award for Chapter Excellence (PACE). The PACE Award will be presented to our Chapter at the APWA Awards Ceremony to be held in conjunction with the 2017 APWA PWX being held in Orlando, Florida. The Chapter has a long standing tradition of winning this award (past 13-yrs).

The Awards Committee is seeking input from the Executive Committee on next year's Top Ten candidate.

Identify Executive Committee members willing to present reciepents their respective Chapter Individual Awards at an upcoming public meeting.


Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. Project of the Year Award Presentations 2. 3.


7/18/2017 1

Committee Name: Diversity Chair: Nahid Afsari

Executive & Technical Committee Meeting Date: 7/30/2017

Committee Emphasis/Goals: Find a speaker for Fall conference. Figure out a plan on how to get into MPS with APWA members to talk about career paths in APWA that might spark interest in MPS students. Committee has contact with Employ Milwaukee and MPS Senior Manager Career and Technical Education to discuss potential opportunities.

Notes from Most Recent Meeting: Attached Have not had a meeting recently. Nothing attached.

Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. Ethics - Professor from MSOE - either DeAnna Leizke or Doug Nelson 2. Diversity and Inclusing including age, gender, race etc. 3.


COMMITTEE REPORT

7/17/2017 1

Committee Name: Education and Scholarship Chair: Holly Powell

Executive & Technical Committee Meeting Date: 7-20-2017


Educational opportunities, CEU's, scholarships for associates/bachelors, Winter Maintenance

Supervisor Certificate


The speaker evaluations from Spring Conference have been scanned into Google Drive. Gus is

working on the excel summary.

The Winter Maintenance Supervisor Certificate training will be offered on Tuesday, September 5

at the Snow Plow Roadeo event. Online and paper registration are available. Mark DeVries is the

lead presenter from Vaisala. Additional speakers include Wilf Nixon (Salt Instititute), Ben Hershey

(Iteris), Dave McDermott (City of Council Bluffs), Kevin Hensley (Iowa), and potentially Jeff Tews

(City of Milwaukee). National contract requires signature and check to continue.

Scholarhsip applications are available for asssociate and bachelor degree students in public

works. Due by August 16th.

Suggested Conference Session Topics: (rank by priority. Include speaker name if available)

1.

2.

3.

Wisconsin Chapter

American Public Works Association

Education & Scholarship Committee

Chair: Holly Powell

Education & Scholarship Committee Meeting

Thursday, May 11 4-4:55 pm

Location: Brocach Irish Pub, 7 W Main Street, Madison

I. Introductions

a. In Attendance: Aaron Jahncke, Erin Salmon, Steve Grenier, Bill Dunlop, Nathan

Wachtendonk, and Tim Schleeper.

i. Welcome new committee member Erin Salmon from City of Portage.

b. Not in Attendance: Brett Hebert, Steve Pudloski, Howard Rosen, Gus Vander Wegen,

Cory Horton, and Gary Blazek.

II. Items

A. Winter Maintenance Training

a. Winter Maintenance Certificate May 5 and Snow Plow Roadeo May 6 at the

Stadium View in Green Bay, WI. The Stadium View can hold up to 150 people

with no charges for AV equipment. Potential for happy hour meet and greet

with vendors.

i. Future education ideas to replace the certificate at the roadeo:

signs/barricades, work zone safety, TIC, confined space, mechanics

B. CEU’s for Spring conference

a. Providing 0.10 CEU’s for lunch sessions but this requires 2 session minimum.

C. Associate & Bachelor Degree Scholarship Program

D. Young Professionals are looking for alumni contacts for Madison College, UW-Madison,

UW-Milwaukee, MSOE, UW-Plateville and other tech schools

E. Summer Outing on July 20th

a. Consider an alternate event such as a fishing competition or kayak trip in

Hartland.

American Public Works Association 1

American Public Works Association Workshop Agreement – With NO On-Site Support

The American Public Works Association (“APWA”), a 501 (c) (3) not-for-profit educational association, and the APWA-Wisconsin Chapter/ Branch (“Chapter”) agree as follows for the provisions on APWA’s Winter Maintenance Supervisor Certificate Workshop as designed by the Winter Maintenance Supervisor (WMS) Task Force derived from the Winter Maintenance Subcommittee of the APWA National Transportation Committee. 1. Scope of Agreement This Agreement provides that APWA will assist the Chapter in conducting the 10 hour Winter Maintenance Supervisor Certificate Workshop in conjunction with the 28th Annual APWA Wisconsin Snow Plow Roadeo and Equipment Show at facilities provided by Chapter in Green Bay, WI on 09/05/2017. The Chapter shall provide all registration and administrative functions for the workshop. The Chapter is responsible for compilation, distribution, grading and remittance of required test; and certificate distribution at the conclusion of the workshop. The Chapter is responsible for completion and remittance of test scores to APWA at the conclusion of the workshop. APWA agrees to provide guidance in working with the WMS task force to secure the approved speakers and the Winter Maintenance Supervisor Workshop Content required to deliver the workshop. APWA will work with Chapter and WMS task force to enhance the standard curriculum to allow for local expertise and practices prior to the event, provided it does not conflict with the existing course content. Chapter agrees to maintain the integrity of the curriculum while working with APWA to enhance with pertinent local information or best practices. The Chapter is responsible for paying any instructors’ speaking fee(s), if required, along with reimbursement for their travel, lodging, meals, etc. APWA will work with Chapter to coordinate delivery of training content for 150 participants at the Chapter’s expense. Materials to include Snow and Ice Control Field Handbook, Copies of Presentation Slides in Binder with pocket, Continuing Education Unit (CEU) form; Certificates of Completion for eligible recipients upon the conclusion of the workshop. It is agreed participants must achieve a score of 80% or higher on test to be eligible for certificate. The Chapter shall provide the facility and set the facility for the appropriate number of participants in classroom or chevron style; audio visual equipment consisting of a large projection screen, microphone and laptop computer with PowerPoint software (version 97 or higher) installed; computer printer capable of printing certificates; food and beverages, etc., and onsite verification and monitoring of participant attendance in course. 2. Cancellation Either party to this Agreement may cancel the presentation of the workshop upon written notice. If cancelled by Chapter after COB on 08/05/2017, all non-refundable or non-recoverable expenses incurred by APWA will be paid by Chapter. If cancelled by APWA, Chapter reimbursement from APWA will be limited to non-recoverable expenses. 3. Payment Chapter agrees to pay APWA a $1000 fee for the workshop content and basic assistance in preparation for the workshop. APWA will send an invoice to the Chapter upon acceptance of signed contract. 4. General Detailed specifics of the tasks and responsibilities are detailed in the attached Appendix 1 – Winter Maintenance Supervisor Workshop Agreement. The foregoing terms and conditions shall govern the relationship between APWA and the Chapter. This agreement sets forth the entire agreement of the parties, supersedes all prior agreements between parties, and may not be altered except in a document signed by the party to be bound thereby. No contrary or inconsistent terms or conditions in delivery memos, invoices, letters or elsewhere will be binding on other party unless expressly agreed to in writing by both parties. Agreed upon by: Executive Director, APWA Chapter Date Date

APPENDIX I : WINTER MAINTENANCE SUPERVISOR WORKSHOP AGREEMENT WITH NO ONSITE SUPPORT


The APWA Winter Maintenance Supervisor Certificate Workshop was designed to run in conjunction with the North American Snow Conference and is offered annually on the first day of the conference. APWA National and the Winter Maintenance Transportation Subcommittee are now making this workshop available for Chapters and Branches to use as a supplement to their annual conference or other Chapter event. (Please assume that all future references to Chapters also assumes branches)

The APWA Winter Maintenance Supervisor (WMS) Certificate Workshop provides a well-rounded overview of all aspects of snow and ice control for individuals charged with supervising their winter maintenance operations. The goals is for participants to

Expand their knowledge of planning and preparation, Increase their understanding of winter weather and how it affects operations Identify how to better use traditional and alternative chemicals, Consider what equipment is available and how to maintain it Expand understanding of snow & ice control techniques Appreciate the environmental impacts of winter maintenance policies Stress responsible application

Who should attend? Supervisors with winter maintenance responsibilities, Operators that aspire to be supervisors, Operators wanting a greater understanding of winter maintenance processes.

CHAPTER REQUIREMENTS:

GENERAL: Responsibility for all expenses required to the workshop Classroom facility of sufficient size to accommodate attendees and equipped with required equipment. Coordination and facilitation of Lunch and/or refreshments for participants Speaker Coordination, expenses and compensation (if required)

This includes working with National and the Winter Maintenance WMS task force to get approval of all potential speakers.

Agreement to run workshop as designed ( signed contract) Printing/ purchase & distribution of slide manual, field handbook and certificates Administration of workshop ( see Administration bullet for additional information)

This consists of working with National in identifying and getting approval of speakers from task force; working with National in the preparation and distribution of materials; distributing, collecting and grading the tests; documentation of scores and attendance; supplying results electronically to National and attending to any other workshop needs while on site. (Select the WMS with no onsite support contract)

The chapter may request on-site administrative support from National at a cost. This National support would accommodate the onsite responsibilities. The Chapter would still be liable for generating the printed materials and any expenses incurred in the preparation for the workshop. (Select the WMS with onsite support contract)

ADMINISTRATION: ($1000) The cost to receive the workshop content is $1000.

This cost is used to keep the content current Provide support to Chapter event planners Coordination of local content into Workshop Provide maintenance of Certificate Database

The workshop requires a Chapter representative dedicated to getting the workshop established for the conference. This entails identifying and securing the approved speakers, working with the WMS task force and APWA national to include any desired local content



And getting all materials purchased, printed and delivered to the conference site. At least two dedicated volunteers will be needed to administer the program on site. These individuals are responsible for all administrative functions required for the workshop. These include:

Registration and check–in of participants Distribution of course materials including Test, Slide Copies, Snow & Ice Control Field Handbook and any other

documents used for the program. Collection, grading and documenting of each individuals’ test scores

Participants must receive an overall score of at least 80% to earn the certificate Printing and distribution of Certificates

A printer will be required on site with appropriate card stock Compilation and distribution of tracking information in electronic form to APWA National (the status of the participants

(pass/fail), their agencies, and their test scores). ONSITE SUPPORT – No Onsite support will be provided. All functions at the actual workshop will be completed by

the Chapter. This includes:

Check–in of participants Distribution of course materials including Test, Slide Copies, Snow & Ice Control Field Handbook and any other

documents used for the program. Collection, grading and documenting of each individuals’ test scores

Participants must receive an overall score of at least 80% to earn the certificate Printing and distribution of Certificates

A printer will be required on site with appropriate card stock Compilation and distribution of tracking information in electronic form to APWA National (the status of the

participants (pass/fail), their agencies, and their test scores). FACILITY: (Cost Dependent on Chapter event)

Training Room The room needs to be able to accommodate the all the registrants and should be set in Classroom style to accommodate

note taking if possible The size of the course directly affects the expenses incurred and the time involved in administrative functions The room needs to have appropriate a/v capacity for the workshop. This typically consists of an LCD projector, a large

Screen and microphones sufficient for the number of speakers presenting.

At least one laptop (that is compatible with the above referenced a/v equipment) needs to be available and loaded with PowerPoint software and the Winter Maintenance Workshop Presentation.

Lunch should be provided in conjunction with the 45 minute lunch break. Coffee, tea and water should be provided A space is also needed to accommodation the grading and documentation of tests and color printing of final certificates

EQUIPMENT (Cost Dependent On Chapter Event & Facility Charges) Computer

At least one laptop (that is compatible with the above referenced a/v equipment) needs to be available and loaded with PowerPoint software and the Winter Maintenance Workshop Presentation.

Audio/ Visual Equipment LCD projector, Large Screen And microphones sufficient for the number of speakers presenting.

SPEAKERS: (Cost Determined By Chapter Arrangement With Speakers) The Chapter must use approved speakers as designated by the Winter Maintenance Supervisor Task Force

At least one of the approved speakers for the program must be utilized to ensure consistency of the curriculum. There is a list of approved speakers available for the workshop but this list will continue to evolve.



Any additions to this list must be approved by the Winter Maintenance Committee’s WMS task force who will evaluate the suitability of any planned speaker.

Any travel expenses and/ or compensation to the speakers are the responsibility of the Chapter planners. Many of the speakers that have agreed to present are not allowed to take payment for training but do expect for their

travel arrangements and conference registration fees to be covered. Fee to trainer providing the training sessions if requested

Typical fee is $1000 per day + travel expenses in accordance with APWA’s travel guidelines. A good average to use for travel expenses is $750 – for hotel, airfare, incidentals

We appreciate that each Chapter handles their speaker’s arrangements for their events differently. The workshop works best with a variety of both local and national expertise. The program is more interesting if different speakers are used for each session – however the specifics of this can be

worked out with the above referenced task force. (Typically, the chapters have individuals with this expertise scheduled to speak on other topics so economies of scale can be achieved.)

National and at least one individual from the WMS task force will work with the Chapter representative and the speakers identified to coordinate some local specifics into the presentation providing it can be done without changing the core content of the program

SCHEDULE: (Total Time Is 10 Hours) The time dedicated to the Workshop is 10 hours

This is made up of 1 hour for registration, 7 hours of instruction, 1 hour for breaks and tests (4 – 15 minute breaks) and a 1 hour break for lunch.

There are 6 modules of 60 -90 minutes each Each module is followed by a 15 minute period for completion of that section’s quiz and a short break The 60-minute lunch-break this can also be used for local focus and Q&A. The length and order of the modules is as follows:

Policy & Planning - 60 Minutes Quiz/ Break – 15 Minutes

Weather- 60 Minutes Quiz/ Break – 15 Minutes

Materials- 90 Minutes Lunch – 60 Minutes (Can Be Used For Local Focus & Q&A If Desired)

Fleet & Equipment- 60 Minutes Quiz/ Break – 15 Minutes

Snow Control- 60 Minutes Quiz/ Break – 15 Minutes

Ice Control- 60 Minutes Quiz – 5 Minutes

Wrap-Up & Q&A – 25 Minutes The WMS workshop can be scheduled for a one day or two day format- whichever the chapter prefers. At the snow

conference, the workshop is completed in one day. A two-day format may create additional expenses for refreshments, room and equipment rental, etc. See Addendum I for typical schedule

CONTINUING EDUCATION CREDITS ( No cost to Chapter) Participants are eligible for .7 CEU’s with successful completion of the program. A CEU form can be included in print materials upon request. No Chapter approval process is necessary since this is covered by APWA’s national IACET rules.

PRINTING/ MATERIALS: (Est. $35 per attendee) Required materials consist of:

Slide Copies An electronic pdf copy of the final presentation will be forwarded to the Chapter for printing. This pdf will be in color – but the chapter can opt to print these slides in black & white to save expenses. A ½ inch Binder with pockets works best for holding the slides copies and supplemental materials

“Snow & Ice Control Field Handbook for Snowplow Operators” ( item code PB.A1109) – available for purchase from APWA bookstore: http://www2.apwa.net/bookstore/detail.asp?PC=PB.A1109

http://www2.apwa.net/bookstore/detail.asp?PC=PB.A1109



Certificate – The chapter must provide the recipient the approved WMS Certificate. Each occurrence of the workshop will include the current date and location of the workshop. An electronic WORD template can be provided to the Chapter with the current location and date of the workshop. The Chapter would then insert each name of each candidate that earned the certificate into the appropriate space and

color print these certificates on stock paper. Optional Materials

Pens Copy of an agency Winter Maintenance Plan ( it is also recommended that the participants bring their own agency’s plan

to review throughout the day) CEU Form Sponsor gifts

SHIPPING COSTS (Cost dependent on number of participants and local rates & arrangements) Chapter is responsible for all shipping costs for getting the materials to the event.

REGISTRATION FEE/ REVENUE CONSIDERATIONS: The Fee charged to the participants for the workshop is up to the Chapter. For the North American Snow Conference, the fee is the same as a one-day registration to the conference for APWA

members, an additional fee is charged to non-members SPONSORSHIPS

Sponsorship for the program are allowed and encouraged to help the Chapter offset expenses. Use of sponsorships is at the discretion of the Chapter

APWA CONTACT: Primary contact for this workshop is Phyllis Muder, Continuing Education Project Manager. Email [email protected] or education @apwa.net (800) 848- 2792 ext. 5211 or (816) 595- 5211

mailto:[email protected]

2016 Actual costs Rate Quantity Total

RevenueRegistration $6,900.00 $60.00 125 $7,500.00Sponsors (Roadeo budget)

$6,900.00 $7,500.00

ExpensesAPWA National program (required) $1,000.00 $1,000.00 1 $1,000.00Powerpoint slide handbook printing $846.30 $9.00 125 $1,125.00APWA National reference book $1,253.60 $11.00 130 $1,430.00Hotels for speakers $262.40 $90.00 3 $270.00Speaker travel reimbursement $0.00 $500.00 1 $500.00Breakfast $641.50 $320.00 1 $320.00Lunch $1,568.30 $16.00 135 $2,160.00AV Rentals $100.00 FreeConference & Dining room Free FreeSigns Sponsored SponsoredSpeaker gifts (Roadeo budget) (Roadeo budget)Unexpected costs $0.00 $300.00

$5,672.10 $7,105.00

Expected Profit $1,227.90 $395.00

**2017 changes include a new venue. Training and food will take place at the Stadium View Bar & Grille. Breakfast will be coffee and donutsinstead of a full breakfast. Certificate will include 5 speakers all out of state. Only one speaker is asking for travel expenses.

2017 Expected Costs

2017 Winter Maintenance Supervisor Certificate Budget

Stadium View Bar & Grille 8:30 am to 3:30 pmTuesday, September 5, 2017


Committee Name: Membership Committee Chair: Brad Reents and Matt Maederer



1. Get committee back into a regular routine by completing welcome letters and following up with those with lapsed membership.

2.. Increase membership by 5% for 2017 with more aggressive marketing campaigns. The committee is responsible for preapring a "how to" plan for this.

3. Follow up with new members and conference first times to help build memembership. Develop a mechanism to get this started and keep it going.

Notes from Most Recent Meeting: Attached Brad Reents and Matt Maederer met with Eric Dundee to learn and discuss the roles and responsibilities of the membership committee. Brad and Matt are new leaders of this committee and plan to share duties as co-chairs.

Eric shared a copy of the 2013 Membership Committee Strategic Plan which provides an overview of the committee as well as specific tasks the committee is responsible for.

Brad and Matt plan to get the committee back into a regular routine with welcome letters and following up on those with lapsed membership. With a plan in place to maintain the routine resposnibilities of the committee, the committee will work on the 2017 committee goals.

APWA WI's membership count as of 6/30/17 is 786 members which is down from the previous month by 14 members. The memberhsip committee will reach out to those with expired memberships and remind them to renew.

Here's a summary of new members for the last few months:

May 2017 - 5 new members

June 2017 - 3 new members

July 2017 - 6 new members

Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. 2. 3.

7/17/2017 1


7/18/2017 1

Committee Name: Vendor Committee Chair: Andrew Lang



Advise the Executive Committee with recommendations to sustain healthy and value added vendor opportunities that are mutually beneficial to the Wisconsin Chapter APWA, vendors and members. Encourage Vendor participation at Spring and Fall Conferences and other APWA sponsored events.


Following the show I briefly met with members of my new vendor sub-committee to get input regarding the show. I provided my committee a list of show follow up questions to answer. Please see those answers attached and highlighted. Hopefully their voices are heard and considered by the Committee to help bring more value to both vendors and attendees at next year’s show. This committee was formed and designed to provide diverse perspectives on how to enhance the shows we all attend. From the vendors perspective, the ultimate goal is to have an experience for all that brings the most return on investment. If that is accomplished, it will enhance participation and ensure APWA membership. My most recent vendor sub-committee members include:

1. Jennifer Vaughn Sealmaster Company

2. Sarah Young-Chirafisi Lakeside International Trucks

3. James Barry Swiderski Equipment

4. Randy Herwig MSA

5. Jim Weedman Bruce Equipment

Overall, I felt the show went well for having equipment incorporated for the first time in many years. There were many more “moving parts” to this show, than in past years. I think Eric did a great job and did his best to try and bring value to all that attended. My only disappointment was that the equipment showcases did not actually bring attendees to the vendor booths for equipment presentations as they were intended. Vendor Showcase Area’s with designated speakers did draw a crowd however. This will need to be changed in the future to ensure all the vendors are allowed time to focus on their particular product or service. I am confident after reviewing the feedback from the vendors the APWA Executive Committee will be able to apply positive changes that will bring even more value to all participants at future shows.

Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. Environmental and Health Benefits of Street Sweeping - Chad Bormann/Global Environmental 2.


7/18/2017 2

3.

VENDOR COMMITTEE- POST CONFERENCE & SHOW QUESTIONS

VENDOR NAME: ___Lakeside International Trucks_____________

1. Please provide your opinion and a brief summary of the event. Please include your concerns, as well as your thoughts on how we could improve the event for vendors. I think the event itself is a great idea, but there has to be some incentive for the vendors to be present – they pay for the event to take place, but the contact with the attendees was so minimal. There are vendors who were visited because there was CE to get from them, but there should be incentive for attendees to visit each vendor booth. Maybe a punch card they turn in to win a prize at the end?

2. How do you feel about the overall selection of the booth location, space and layout? (Scale 1-5 with 1 not being sufficient and 5 being very sufficient.) Please explain. 3 – we had a big truck, so we had to actually move the divider over a little bit or it wouldn’t have fit.

3. In your opinion, what were the shows weaknesses, as well as strengths? The mission of the show is great! But again, the vendors being away from the office all day, hauling equipment and trucks to display, and then just sitting there… no one has time to do all of that.

4. Based on booth conversation, do you feel good leads were generated? If no, how could the Committee boost leads and improve attendee booth participation? No, not really. I know Hank did speak with current customers already about delivering a truck, but in terms of new leads – the people who we spoke with didn’t seem to be the decision makers. It’s always good to have your name out there, regardless, but for this question – no.

5. Would you recommend having equipment at future APWA Spring Conferences? Would you rather have a 1 or 2 day show? I think a one-day show would suffice.

6. Did you like the indoor setup, or is it more important for you to provide outdoor equipment demonstrations? Indoor is just fine.

7. As a vendor, would you have liked a specific time listed in the program for equipment showcases that drew an audience to your booth so you could put on a power point presentation or provide a product overview? If yes, would 25 minutes be enough time to do this? Yes, this would be great! 15 minutes would be sufficient, really.


VENDOR NAME: _Hammerhead Trenchless Equipment___________

1. Please provide your opinion and a brief summary of the event. Please include your concerns, as well as your thoughts on how we could improve the event for vendors.

a. I thought the attendees were booked solid in classrooms with no time to attend the booths at the show. Booth attendance was extremely slow.

b. I’d suggest something along the lines of “visit the booth, get a stamp, enter for a give-away” type of thing to get them to at least stick their noses in.

c. The classes seemed very well attended and the couple I attended seemed to get a very good question/Answer period and interaction!

d. 2. How do you feel about the overall selection of the booth location, space and layout? (Scale 1-5

with 1 not being sufficient and 5 being very sufficient.) Please explain. a. This was as expected. 5. We got what we paid for.

3. In your opinion, what were the shows weaknesses, as well as strengths?

a. Parking/venue/Hotel. Most likely my own fault. It was tough to get in and out of, and since I didn’t stay downtown, the evenings were pretty shot.

4. Based on booth conversation, do you feel good leads were generated? If no, how could the

Committee boost leads and improve attendee booth participation? a. No. I got more leads from talking to the vendors/engineers at the show than

municipalities.

5. Would you recommend having equipment at future APWA Spring Conferences? Would you rather have a 1 or 2 day show?

a. Evening Reception, Breakfast early, Classrooms & Show from 9-7, reception/dinner, stayover go home the next day. Bigger Classes, more time to visit booths individually.

6. Did you like the indoor setup, or is it more important for you to provide outdoor equipment

demonstrations? Indoor is fine.

7. As a vendor, would you have liked a specific time listed in the program for equipment showcases that drew an audience to your booth so you could put on a power point presentation or provide a product overview?

a. Not a bad idea, but for 100 booths, that’s quite a bit of time!

8. If yes, would 25 minutes be enough time to do this? a. Should be, if you can provide it.


VENDOR NAME: _Contech Engineered Solutions __________________________________

1. Please provide your opinion and a brief summary of the event. Please include your concerns, as well as your thoughts on how we could improve the event for vendors.

Needed to see more people attending the conference at the vender area, not just the Venders.

2. How do you feel about the overall selection of the booth location, space and layout? (Scale 1-5 with 1 not being sufficient and 5 being very sufficient.) Please explain. 1, we were in many cases 2 floors below the meeting rooms.

3. In your opinion, what were the shows weaknesses, as well as strengths? See above for weakness, strength-the floor space was great.

4. Based on booth conversation, do you feel good leads were generated? If no, how could the Committee boost leads and improve attendee booth participation? No, need more people stopping and more time to stop, more time between seminars.

5. Would you recommend having equipment at future APWA Spring Conferences? Would you rather have a 1 or 2 day show? 1

6. Did you like the indoor setup, or is it more important for you to provide outdoor equipment demonstrations? yes

7. As a vendor, would you have liked a specific time listed in the program for equipment showcases that drew an audience to your booth so you could put on a power point presentation or provide a product overview? If yes, would 25 minutes be enough time to do this?


VENDOR NAME: Jennifer Vaughn (SealMaster)

1. Please provide your opinion and a brief summary of the event. Please include your concerns, as well as your thoughts on how we could improve the event for vendors. I felt that the venue was in a good location, however, it was difficult getting displays and equipment in and out from the parking garage. The floor set up was better than I have seen in past conferences, as it was a pretty open concept. There was not a lot of traffic coming around even with the sessions being right there on the floor. It was my understanding there were also meetings going on on a different floor at different times, so that may have had something to do with it. I think only 6 or 7 people stopped by our booth to talk about products.

2. How do you feel about the overall selection of the booth location, space and layout? (Scale 1-5 with 1 not being sufficient and 5 being very sufficient.) Please explain. I would give my booth location a 4, as myself and the vendors around my booth picked out our location at the 2016 conference in Stevens Point for this year.

3. In your opinion, what were the shows weaknesses, as well as strengths? Weaknesses: difficulty getting display items in and out. Not a lot of traffic coming through. Didn’t really see the 20 min vendor showcases other then 1 from an engineering firm. Strengths: better booth lay out then in Stevens Point in 2016, nice view of the lake.

4. Based on booth conversation, do you feel good leads were generated? If no, how could the Committee boost leads and improve attendee booth participation? No. I don’t feel I got a whole lot of leads. Maybe 2 that were descent. There wasn’t a lot of traffic, attendees were all kind of scattered at various point in the conference. Maybe setting the sessions up differently would help.

5. Would you recommend having equipment at future APWA Spring Conferences? Would you rather have a 1 or 2 day show? Yes, I think it makes sense to have equipment there, maybe demos could be available at various times, but you would need a location that is more open and less downtown, obviously. I think a 1 day show is sufficient, but a 2 day show would be beneficial for people who maybe were in sessions throughout the day and didn’t get a chance to talk to a certain vendor, etc. but it could also back fire and have day 2 be deader than a door nail, and then the vendors will get

upset and try packing up early. For the price we paid for the booth, I’m not impressed with the lead generations we got.

6. Did you like the indoor setup, or is it more important for you to provide outdoor equipment demonstrations? Equipment demonstrations would be great to have, they would have to be scheduled though, as some equipment takes time to warm up, etc. Outdoor shows, you would have to work with the weather (which, we all know doesn’t always work out like we want it to), also, vendors like MSA, or someone that doesn’t have a tangible piece of equipment might not like having to set up a booth outside, or have everyone out side for demos in between sessions, and then have no one be walking around on the floor because they are all either outside, or going back into sessions.

7. As a vendor, would you have liked a specific time listed in the program for equipment showcases that drew an audience to your booth so you could put on a power point presentation or provide a product overview? If yes, would 25 minutes be enough time to do this? Yes, that is what I kind of thought was going to happen at this show, but it didn’t end up that way. I think 25 minutes is too long. I think anyone would need maybe 10 min to do a power-point presentation, or equipment demo. I mean, how much does one need to stand around and talk about a dump truck, or a piece of crack sealing equipment? Plus, shorter time would get more people to more demos.


COMMITTEE REPORT Committee Name: Young Professional Chair: Becca Alonge Executive & Technical Committee Meeting Date: Committee Emphasis/Goals: Develop the community of young professionals within the Wisconsin Chapter and encourage young professionals involvement and development within the Chapter. Notes from Most Recent Meeting: Attached Notes: Participated on National YP conference calls over the past few months. I found a few YPs willing to help get a group moving at the Spring conference. Goal is to set up an event/get together for the YPs at the fall conference. Suggested Conference Session Topics: (rank by priority. Include speaker name if available) 1. 2. 3.

accr

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This workshop is designed to give you the tools to help you evaluate your agency’s management policies and procedures. You will learn how to target problem areas, identify opportunities and improve the effectiveness of any public works operation, all from APWA Accreditation Program Manager, Tracy Quintana.

If you’re already involved in the Accreditation process, this workshop will provide you with “hands-on” training, using the Public Works Management Practices Manual, in preparation for completing the program or beginning the Accreditation process.

Attendees are eligible to receive .75 CEU’s.

To reserve your seat or for more information contact:

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