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May 8, 2015

To: Hampshire County 4-H and FFA Fair Horse Show Exhibitors

4-H Organizational Leaders and FFA Advisors

From: Kelly C. Hicks

WVU Extension Agent

Subj: Annual Hampshire County Fair 4-H and FFA Horse and Pony Show, Saturday, August 8,

2015

Greetings! Enclosed you will find registration forms for the Annual Hampshire County Fair 4-H and

FFA Horse and Pony Show. Each year this show is implemented to help 4-H and FFA members

satisfy project requirements and to serve as a positive learning opportunity. It is our hope that

through participation in this learning event members develop life skills. This year's show will take

place on Saturday, August 8, 2015 at 9:00 A.M. at the Hampshire County Fairgrounds. Registration

will begin at 8:30 A.M. In this letter you will find complete registration materials and rules

concerning this show. Please have all registration forms turned back into the Hampshire County

Extension Office, along with a copy of the negative Coggins test and a copy of the equine quality

assurance certificate, on or before July 17, 2015.

Entry Fee – There is a nominal $25.00 entry fee. This nominal fee will cover insurance and other

program expenses accrued during the day of the show. Please make checks payable to the Hampshire

County 4-H Volunteer Leader’s Association and include your payment with your registration forms.

T-Shirt Design - There is a special horse show T-Shirt design opportunity for youth. Please turn in

your design for the horse show T-shirt by July 17, 2015. The winning design will be placed on the

horse show T-shirt and credit will be given to the youth.

Health Statements – Please fill out the attached health statement and turn with the registration

material by July 17th if a parent or guardian will not be present with the exhibitor on the day of the

show. It is your responsibility to update the health statement, if needed, before the show date.

Deadlines - Please remember that a completed horse project book and activity record are due into the

Extension Office by July 17, 2015. A completed project book and Activity Record need to be

turned into the Extension Office to participate in the fair show. The horse record guide is due

after the fair on August 28th.

Quality Assurance Training - 4-H’ers enrolled in the horse project will also be required to complete

online equine quality assurance training. This online training must be completed by July 1st.

Please forward certificates to the WVU Hampshire County Extension Service Office.

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Please contact the Extension Office if you have questions regarding this process. We look forward

to seeing you at this year’s horse show. Please do not hesitate in contacting the Extension Office with

questions that you may have about this youth development activity.

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NUMBER:____ Coggins Checked:____

OFFICIAL ENTRY FORM

4-H & FFA Horse and Pony Show

Hampshire County Fair, August 8, 2015

ENTRIES MUST BE RECEIVED ON OR

BEFORE July 17, 2015

Name of 4-H or FFA Member:____________________________________Phone:____________

Address:_______________________________________________________________________

Age as of Jan. 1, 2015______________________ Birthdate:______________________________

Check One: Horse Height in Hands_________ Pony Height in Hands_______________________

Height in Inches ________________Miniature Horse Height In Inches _____________________

4-H Club___________________________ FFA Member________

Project Taken ___________________________________________________________________

Junior ______________Senior _______________

Name of Horse or Pony Breed of Horse or Pony ________________________________________

The West Virginia University Extension Service or personnel of the Hampshire County Fair will not

be responsible for any loss, damage or injury to horses exhibited, or for any article of any kind or

nature that may be lost or destroyed, or in any way injured. Each exhibitor will be responsible for any

injury that may be occasioned to any person, whomsoever by any horse owned or exhibited by

him/her, or arise from negligence of the person in charge of any such horse. All horses exhibited in

the show will be entirely at the owner's risk. The Extension Service, Show Management or

Hampshire County Fair will not be liable for any injury sustained in any way to the exhibitors,

spectators or employees.

Adult responsible for the 4-H/FFA youth exhibitor while on the grounds:

________________________________________________________________________________

Exhibitors Entry Statement: I have read and understand, consent to, and agree to the above and

abide by the IAFE (International Association of Fairs and Expositions) National Code of Show Ring

Ethics as stated in the horse show registration packet for this event. We have also read, understand,

and agree to abide by the attached set of rules.

Certification: I certify that the youth entering and showing this horse/pony is a 4-H or FFA Member

enrolled in a 4-H equine program or FFA supervised educational experience during 2014-2015 year

and that the horse/pony being shown is a part of the member's project on May 1, 2015.

_______________________________________ ________________________________________

Exhibitor's Signature Date Parent or Guardian’s Signature Date

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*Entry form must be signed by a parent or legal guardian. This entry form must be mailed to: WVU

Extension Service, PO Box 1880, Romney, WV 26757 Attn: 4-H and FFA Horse Registration Form __________Yes I want a 4-H & FFA Horse Show T-Shirt(s). The cost for each t-shirt is $12.00.

__________Size(s)

__________Yes I have enclosed my $25.00 entry fee.

__________Yes I have enclosed my class registration.

__________Yes I have enclosed my consent to participate.

__________Yes I have enclosed my health statement (if parent or guardian will not be present).

Please make checks payable to Hampshire County 4-H Leader’s Association. All entry fees and shirts

must be prepaid. Shirts that are not prepaid cannot be ordered. Please send your check with your

registration materials.

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Hampshire County Fair

Consent & Permission to Participate

Hampshire County 4-H & FFA Horse Show

I give permission for my child, to participate in the 2015 Hampshire County Fair Horse Show

Events at the Fairgrounds. Activities involved will include being around and working with animals

and people. Attending the event may lead to contact with individuals who are experienced and

inexperienced in the above mentioned activities. I also understand that participation in this activity is

strictly voluntary and is not a requirement for 4-H or FFA membership.

I am aware and have discussed with my child that:

1. Being in and around animals, fences, buildings, fairground facilities, and other people may cause

clothing to become wet, dirty and beyond cleaning and/or repair;

2. Working with animals may give rise to risk of injury arising from the surface or substance of the

ground, show ring and barn on/in which showing occurs;

3. Other participants may act in a negligent manner which otherwise may result in harm to my child;

4. Showing an animal may lead to injury caused by a number of things, contact with other animals or

show people and/or objects in the show ring and barn area.

5. While participating in the youth agriculture events, participants risk injury from the very nature of

learning new skills.

I recognize that the above outlined activities and potential resulting risk may cause injury, death, or

loss to participants or other persons in the immediate vicinity. I understand that my child is not

required to participate in these activities, but grant permission for him/her to do so, despite possible

risks. I recognize that by participating in this activity, as with any physical activity, my child may

risk personal injury. I hereby attest and verify that I have been advised of the potential risks, that I

have full knowledge of the risks involved in this activity, and that I assume any expenses that may be

incurred in the event of an accident, illness or other incapacity, regardless of whether I have

authorized such expenses.

Signed: _______________________________________________________________________

(Parent/Guardian) Date signed

Print Name: ___________________________________________________________________

(Parent/Guardian)

Signed: _______________________________________________________________________

(Youth Exhibitor) Date Signed

Print Name: ___________________________________________________________________

(Youth Exhibitor)

Programs and activities offered by the WVU Extension Service are available to all persons without

regard to race, color, sex, disability, religion, age, veteran status, sexual orientation, or national

origin.

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2015 Hampshire County Fair Horse and Pony Show

4-H and FFA Members

Saturday, August 8, 2015

Show begins at 9:00 A.M.

Registration begins at 8:30 A.M.

Registration materials are due back into the Extension Office by July 17, 2015

I. GENERAL RULES

A. 4-H and FFA Members enrolled in Hampshire County during this current 4-H year are eligible to

participate.

B. The horse and/or pony used in this show must be designated as the 4-H project animal or part of

the Ag Education Supervised Agriculture Experience Program by May 1, 2015. If for any reason

(lameness, sickness, etc.) a change of animal of animal must occur after the registration form is

submitted, the substitute animal must have been registered as well as the project animal by May 1st

date.

C. Entries must be made on the official Hampshire County Fair Horse and Pony Show entry blanks.

They must be received on or before July 17, 2015. Send completed applications to: WVU Hampshire

County Extension Service, PO Box 1880, Romney WV, 26757 Attn: Horse Registration Forms.

D. This show will be governed by the West Virginia 4-H Horse and Pony Show Rule Book, 4-H 856-

99. Copies may be obtained from your county Extension Office or online.

E. *PROTECTIVE HEADGEAR: As of January 1, 1998, all participants in any mounted 4-H horse

activity or show in West Virginia must wear American Society of Testing Materials (ASTM) and

safety Engineering Institute (SEI) approved headgear with harness secured whenever mounted. This

rule applies for all 4-H youth sponsored trail riders, gymkhana and organized shows. This policy

applies to all 4-H youth and other participants in related mounted horse events at local, county, area,

district, and state levels. All youth participants must wear and use safety items in any 4-H event at

any level without judge discrimination.

It is recognized that in some instances, availability of approved safety headgear for saddle seat and

other style riding may be a problem. Judges will in instructed that suitability of safety headgear for a

specific class is not to be a factor in placing that class. Participants will not be penalized if his/her

hard hat does not meet the hat style requirement in the clothing specifications for a particular class.

Anyone riding inside or outside the ring without his/her helmet at anytime will be disqualified from

further participation in the Fair Horse and Pony Show.

F. All horses and ponies must be accompanied by an official paper showing a negative result (from a

USDA approved laboratory) to the Coggins Test for Equine Infectious Anemia (Swamp Fever) with

the 12 month prior to exhibition and verification of rabies vaccination. Please submit a

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copy of the coggins with registration. Coggins may also be checked at the fairgrounds. Anyone

without Coggins papers will not be allowed to enter the premises.

Exhibitors are encouraged to have their horses and ponies under veterinarian approved

immunizations schedule for the summer horse show session.

HEALTH REQUIREMENTS FOR HORSES FROM THE WV DEPT OF AGRICULTURE

From West Virginia: (1) Must be uniquely identified, and (2) Have a negative Coggins’ Test (from a USDA official approved laboratory) within the last 12 months. From Other States: (1) Must be uniquely identified. (2) Accompanied by an approved CVI from the state of origin prior to show or fair, and (3) A negative Coggins’ Test (from a USDA official approved laboratory) within the last 12 months. RECOMMENDED EQUINE VACCINATION Vaccination Programs should include at least: • Flu • Tetanus • Eastern & Western Encephalitis • West Nile Virus • Rabies NOTE: No animals from any herd or herds under restrictions will be permitted to show or sell.

Animal Health Officials of the West Virginia Department of Agriculture reserve the right to examine

any animal consigned and exclude animals from the show or sale that exhibit signs of disease.

NOTE: We are strongly recommending that all horses being shown in any show or activity be

rabies vaccinated.

G. Junior and Senior Divisions:

1.) Junior Division - The exhibitor must be at least 9 years of age during the current year, under

14 years of age on January 1, 2015.

2.) Senior Division - The exhibitor bust be 14 years of age and not have been 21 years old on or

before January 1, 2015.

Horses and Ponies being shown must have a 4-H Activity Record and project book turned in by

July 17, 2015. Record Guides are due into the Hampshire County Extension Office by August

28, 2015.

H. Show attire for all exhibitors will be clean, neat attire; button down white shirt; jeans for western;

and breeches for English; tie and show bow optional

I. The decision of the judge is final. Any discourtesy displayed by an exhibitor, parent, or leader

toward show officials, other exhibitors, parents, or leaders may result in forfeiture of ribbons,

trophies, and/or premiums. Flagrant violations or discourtesy may result in the banning of an

exhibitor and or observer from the show and future 4-H & FFA horse shows.

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J. Horse and ponies are NOT to be ridden anywhere on the fairgrounds except the exercise ring or

show ring. Riding anywhere except these rings constitutes a great safety hazard. Horses and ponies

must NOT be ridden bareback or with halters; they must be ridden with bridles and saddles at all

times unless as a prerequisite for an approved class. Horses and ponies will not be near the

designated spectator area.

K. Western Fitting and Showmanship.

1.) Clothing Specifications: Minimum Requirements: Western pants, Western boots, Long-

sleeve collared shirt, Approved hard hat (western hat may be worn in fitting/showing classes)

Optional: Vest or coat/jacket, Chaps (in riding events), Tie, choker, Spurs Restricted: Tennis

shoes, loafers.

2.) Equipment Specifications: Minimum Requirements: Western Stock Saddle, Western bridle

with standard western bit. See below for additional information on bits. Optional: Rope

attached to saddle, Breast collar, Humane spurs (without sharp points; rowels cannot be

wired or taped), Tapaderos (covered stirrups), Tail extensions (hair to hair attachment)

Restricted: Inhumane Bits, Wire, metal, or rawhide devices added to the curb strap, any type

of protective boot, Cavesson-type nose bands, mechanical hackamores, tie-downs, draw

reins, running martingales. Whenever the 4-H rule book refers to hackamore, it means the

use of a rawhide braided, leather braided, or rope bosal. It does not refer to a so-called

mechanical hackamore. Absolutely no iron will be permitted under the jaws regardless of

how padded or covered. Whenever this rule book refers to snaffle bit in western performance

classes, it means the use of a smooth snaffle bit with broken mouthpiece (conventional O-

ring, egg-butt or D-ring) and the ring no larger than 4". One inch in from the cheek must be a

minimum of 3/8 inch diameter with a gradual decrease to center of the snaffle. Optional loose

curb strap (leather or nylon only). Reins to be attached above the curb strap. Whenever this

rule book refers to a bit in western performance classes, it means the use of a curb bit that has

a solid or broken mouthpiece, has shanks and acts with curb action. Whenever this rule book

refers to Romal, it means an extension of braided material attached to closed reins. This

extension is to be allowed to be carried in the free hand with a16 inch spacing between the

reining hand and the free hand holding the Romal. The free hand may not be used to adjust

the length of the rein in any way. The Romal shall not be used forward of the cinch or used to

signal or cue the horse in any way. Any infraction of this rule shall be penalized severely by

the judge. In all classes under the Western Pleasure Division (western pleasure, western

horsemanship, and trail) junior horses (five years old and younger) may be shown in either a

curb bit, hackamore, or snaffle bit. Junior horses ridden with snaffle bits must be shown with

both hands on reins. Reins may or may not be crossed. The rider's hands should be carried

near the pommel and not further than 4 8

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inches out on either side of the saddle horn. Rider's hands must be steady with very limited

movement.

L. 1. A miniature horse shall not exceed 38 inches in height.

IAFE (International Association of Fairs and Expositions) National Code of

Show Ring Ethics

Exhibitors of animals at livestock shows shall at all times deport themselves with honesty and good

sportsmanship. Their conduct in the competitive environment shall always be the highest standards

of dignity to promote the advancement of agricultural education. This code applies to junior as well

as open class exhibitors who compete in structured classes of competition. This code applies to

livestock offered in any event at a livestock show. In addition to the IAFE National Code of Show

Riding Ethics, fairs and livestock shows may have rules and regulations which they impose on the

local, county, state, provincial and national levels.

All youth leaders working with junior exhibitors are under an affirmative responsibility to do more

than avoid improper conduct or questionable acts. Their moral values must be so certain and positive

that those younger and more pliable will be influenced by their fine example. Owners, exhibitors,

fitters, trainers, and absolutely responsible persons who violate the code of ethics will forfeit

premiums, awards and auction proceeds and shall be prohibited from future exhibition in accordance

with the rules adopted by the respective fair and livestock shows. Exhibitors who violate this code of

ethics demean the integrity of all livestock exhibitors an should be prohibited from competition at all

livestock shows in the United States and Canada.

The following is a list of guidelines for all exhibitors and all livestock in competitive events:

1. All exhibitors must be present, upon request of fair and livestock show officials, proof of

ownership, length of ownership and age of all animals entered. Misrepresentation of ownership, age,

or any facts relating thereto is prohibited.

2. Owners, exhibitors, fitters, trainers, or absolutely responsible persons shall provide animal health

certificates from licensed veterinarians upon request by fair or livestock show officials.

3. Junior exhibitors are expected to care for and groom their animals while at fairs or livestock

shows.

4. Animals shall be presented to show events where they will enter the food chain free of drugs. The

act of entering an animal in a livestock show is the giving consent by the owner, exhibitor, fitter,

trainer and/or absolutely responsible person for show management to obtain any specimens of urine,

saliva, blood, or other substances from the animal to be used in testing. Animals are not entered in an

event which culminates with the animal entering the food chain shall not be administered drugs other

than in accordance with applicable federal, state and provincial statues, regulations and rules.

Livestock shall not be exhibited if the drugs administered in accordance with federal, state,

provincial statues, regulations and rules affect the animals performance or appearance at the event.

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If the laboratory report in the chemical analysis of saliva, urine, blood or other sample taken from

livestock indicates the presence of forbidden drugs or medications, this shall be prima facie evidence

such substances has been administered to the animal either internally or externally. It is presumed

that the sample of urine, saliva, blood, or other substances tested by the approved laboratory to which

it is sent is the one taken from the animal in question, its integrity is preserved and all procedures of

said collection and preservation, transfer to the laboratory and analysis of the sample are correct and

accurate and the report received from the laboratory pertains to sample taken from the animal in

question and correctly reflects the condition of the animal at the time the sample was taken, with the

burden in the owner, exhibitor, fitter, trainer, or absolutely to prove otherwise at any hearing in

regard to the matter conducted by the fair or livestock show. At any time after an animal arrives in

the fair or livestock premises, all treatments involving the use of drugs and or/medications shall be

administered by a licensed veterinarian.

5. Any surgical procedures or injection of any foreign substances or drugs or the external application

of any substance (irritant, counterirritant, or similar substance) which could affect the animals

performance or alter is natural contour, confirmation, or appearance, except external applications of

substances to the hoofs or horns of animals which affect appearance only and except surgical

procedures performed by a duly licensed veterinarian for the sole purpose or protecting the health of

the animal is prohibited.

6. The use of showing and/or handling practices or devices such as striking animals to cause swelling

using electrical contrivance, or other similar practices are not acceptable and are prohibited.

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Hampshire County 4-H & FFA Horse Show

Saturday, August 8, 2015, 9:00 A.M.

Participants will pre-register for classes. Please review the list of classes below to determine

what you will be participating in. Participants may drop classes during registration, but will not

be permitted to add classes during registration on show day. It is recommended that you make a

copy of this form so that you know which classes you signed up for.

Classes:

__ Halter Mare (horses only)

__ Halter Gelding (horses only)

__ Grand and Reserve overall Halter (first and second place horses from each halter category)

__English Junior Grooming and Showmanship

__English Senior Grooming and Showmanship

__English Junior Horsemanship

__English Senior Horsemanship

__English Junior Pleasure

__English Senior Pleasure

Miniature Horse Classes

__ Halter Miniature Horse (38” and under)

__Fitting and Showmanship

__Miniature Jump and Obstacle

10 Minute Tack Change

__Miniature Driving

Intermission (Lunch break)

__Western Junior Grooming and Showmanship

__Western Senior Grooming and Showmanship

__Western Junior Horsemanship

__Western Senior Horsemanship

__Western Junior Pleasure

__Western Senior Pleasure

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__Costume Class (for fun, separate)

__Trail Class

__Cloverleaf Barrel Race (Speed Event)

__Flag Race (Speed Event)

__Straight Barrel Class (Speed Event)

__Pole Bending

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