Platting Update Orange County BCC January 27, 2015.

Platting Update

Orange County BCC

January 27, 2015

Presentation Outline

PurposePlatting BackgroundPlatting ChallengesDeveloper EngagementSummary

Purpose

Public comments from August 2014 regarding length of time to receive plat approval

Summarize discussions with development community

Discuss actions taken

Platting Background

Map or drawing depicting the division of lands into lots, blocks, parcels, sites or other divisions for the purpose of recording. Plats shall meet all the requirements of Florida Statutes, Chapter 177 and shall be so certified by a land surveyor registered in the State.

Platting Background

Plat process defined in OC Code Chapter 34–Occurs after Comp Plan / Rezoning–Occurs after Construction Plan approval, and with

Certificate of CompletionProcess ensures legal public access before

property is soldWhy it is important to the County?–Protect interest of the County and future owners–Future impacts to County

Platting Process

Land DevelopmentProcess Flow

Chart

Comprehensive Plan Amendment

Rezoning

Preliminary Subdivision Plan

Development Plan (optional)

Subdivision Construction Plans

Plat Review

Building Permitting (Vertical)

Platting Process

Platting Process Flow Chart

Pre-Submittal Meeting

(optional)

Plat Submittal

Staff Review (13 Divisions)

•Preliminary Address Assignment• School Capacity Review•ROW Review•Concurrency Review• Street Name Approval

Plat Accepted / Recorded

Outstanding technical comments

Clean submittal with all required

documents

Platting Background

Reviewing Orange County Divisions• Development

Engineering• Engineering Survey• EPD• Parks & Recreation• Zoning• Planning• Concurrency

• Transportation

Planning• Real Estate

Management• Utilities• 911• Property Appraiser• Comptroller

Platting Background

Plat Review Requirements–Conditions of Approval–Subdivision Survey–R-O-W Conveyances–Easement Subordination–Environmental Site Assessments–Title Opinion–Developer’s Agreement–Establishment of MSBU’s–Covenants, Conditions and Restrictions

Platting Background

Platting complexities–Multiple phases–Physical site restrictions–Environmental requirements –Covenants, Conditions and

Restrictions–School Impact Fees/Road

Concurrency Obligations–Land Ownership Changes

Platting Challenges

Three main issues affecting platting reviews1. Staff workload2. Applicant quality control3. Regulatory streamlining impacts

Platting Challenges

1. Staff Workload– Increased demand with economic recovery–Staffing changes already made• Added 2 staff in Public Works for platting and PSP reviews• Added staff in Real Estate

–Future staffing changes• Replace two re-assigned positions with permanent full time

positions• FY 15/16 Budget – request two (2) additional positions

– Improve metrics / reporting

Platting Challenges

Distribution of Approval Times*January 2012 – December 2014

6 Weeks – 3 Months 11% (16 approved)3 – 6 Months 41% (57 approved)6 – 9 Months 29% (40 approved)9 Months or More 19% (27 approved)

Total # of Plats – 140

*Approval time reflects initial submittal to recording

Platting Challenges

2. Quality Control–Typical review comments addressing:• Survey errors and omissions• Compliance with BCC conditions• Agreement inconsistencies• Required reports outdated• Easements/Encumbrances not identified• Current Title Opinion• Re-submittal Delays

–Evaluating mandatory pre-application meeting and more detailed sufficiency reviews

Platting Challenges

3. Regulatory Streamlining — Review what documentation can reasonably be

reviewed with the plat submittal— Confirm what documentation can reasonably be

submitted at earlier stages of the review process— Optimize streamlining reviews of Planned

Developments, Preliminary Subdivision Plans, and Development Plans

Developer Engagement

Meeting with GOBA on August 27, 2014Discussed:–Developer concerns regarding time, coordination–Staff concern of increased plat complexity and poor

quality controlCommitted to future discussions, staffing, and

process evaluation


Platting Survey–On-line survey sent to over 160

customers–53 responses–14 questions• Customer perceptions regarding

process• Customer expectations• Suggestions for improvements


Developer’s Forum–Conducted on January 20, 2015–Over 60 attendees–Purpose of the forum:• Education• Discovery• Solutions• Manage expectations


Developer’s Forum input received–Add staff to address workload–Mandatory pre-submittal meeting–More thorough sufficiency review–Establish timeline goals for review comments–Enhanced online information and access– Improved management / reporting–Evaluate further process changes

Summary

Platting is a critical component of the land development process

Areas of concern–Staffing–Quality control–Streamlining impacts

Developer’s Forum ensures communication and manages expectations

Evaluating future process changes or staffing needs

Platting Update

Orange County BCC

January 27, 2015

Platting Update Orange County BCC January 27, 2015.

Documents

Transcript of Platting Update Orange County BCC January 27, 2015.