Planning Session Agenda January 2, 2020€¦ · Resort, Reno February 28, 2020, Poudre River Forum,...

Planning Session Agenda January 2, 2020

9 AM1. Preliminary Items

1.A. Call to Order: Roll Call and Verification of QuorumPresenter: Chairman ApplegateAction: None

1.B. Public Comment on Non-Agenda ItemsPresenter: Chairman ApplegateAction: None

1.C. Agenda Modification and/or Recommendation for Executive SessionPresenter: Brad WindAction: None

2. Discussion/Study Items

2.A. Program Update: Colorado Water Trust's Flowing Waters PartnershipPresenter: Andy Schultheiss, CWT Executive Director, and Dana Dallavalle, CWTDirector of DevelopmentAction: None

2.B. Legislative Process and 2020 Legislative Session UpdatePresenter: Julie McKennaAction: None

2.C. Update on Recent Allotment Contract Transfer RequestsPresenter: Bennett RaleyAction: None

2.D. Allotment Contract PoliciesPresenter: Brad Wind and Bennett RaleyAction: None

1

Planning Session Agenda and Meeting MaterialsJanuary 2, 2020

2.E. Waters of the United States (WOTUS) PresentationPresenter: Andrew SullivanAction: None

2.F. NISP 401 CertificationPresenter: Esther VincentAction: None

2.G. Development of an Adaptive Management Framework for NISPPresenter: Esther VincentAction: None

3. Preview of Municipal Subdistrict Agenda Topics for January 9, 2020, BoardMeeting

3.A. Amendment to Consulting Services Agreement with Black & Veatch forPreconstruction Services for Chimney Hollow Reservoir ConstructionManagementPresenter: Joe DonnellyAction: NoneBlack and Veatch Contract SummaryBlack and Veatch Contract Amendment

4. Preview of Northern Water Agenda Topics for January 9, 2020, Board Meeting

4.A. Amendment to Consulting Services Agreement with Pinyon Environmental toProvide Environmental Support Services for NISPPresenter: Christie ColemanAction: NonePinyon 2020 Contract SummaryPinyon 2020 Scope of Work

4.B. Amendment to Consulting Services Agreement with Muller EngineeringCompany for Highway 287 Relocation Design for Glade ReservoirPresenter: Carl BrouwerAction: NoneMuller Contract SummaryMuller Scope of Work

2

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/498031/BV_Contract__Summary_Form_for_Amendment_No_2_-_B_V_Construction_Management.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/498032/BV_Contract_Amendment_2-rev1.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/497532/NISP_-_Pinyon_2020_CSA_Contract_Summary_Form.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/497538/NISP_-_Pinyon_2020_SOW_Summary.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/497540/MullerAmendment3_Summary_Form.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/497541/Muller_US_287_Relocation_Final_Design_Scope_of_Work_November_2019_-_Summary.pdf


4.C. Amendment to Consulting Services Agreement with Ditesco for ConstructionManagement Services for the Southern Water Supply Pipeline IIPresenter: Stephanie CecilAction: NoneDitesco Contract SummaryDitesco Exhibit A

5. Informational Items

5.A. Board of Directors RoundtablePresenter: Chairman ApplegateAction: None

5.B. Future Events:

January 8-10, 2020, Four States Irrigation Council 67th Annual Meeting, Hilton,Fort Collins

January 16, 2020, 9 a.m. to 1 p.m., Water Efficiency Stakeholders' Meeting

January 28-30, 2020, Colorado Farm Show, Island Grove Regional Park, Greeley

January 29-31, 2020, Colorado Water Congress 2020 Annual Convention,Westin in Westminster

February 6, 2020, Northern Water Board Retreat, DoubleTree, Greeley

February 20-21, 2020, Family Farm Alliance Annual Conference, EldoradoResort, Reno

February 28, 2020, Poudre River Forum, Embassy Suites, Loveland

March 5-6, 2020, DARCA Conference, Palisade

Presenter: Brad WindAction: None

5.C. Other MattersPresenter: Brad WindAction: None

6. Executive Session 3

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/497542/Ditesco_Contract_Summary_Form_Template_Ditesco.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/497543/Ditesco_Exhibit_A-1_2019-11-21_Ditesco_Contract_Amend.pdf


Matters that fall within C.R.S. § 24-6-402 (4) (a) through (g) may be discussed¹

____________________1 The Executive Session listed above may be cancelled at the discretion of the Board of Directors at thecommencement of, or during, this meeting.

4

Contract Summary Form

Name of Project Amendment to Consulting Services Agreement with Black & Veatch for Preconstruction Services for Chimney Hollow Reservoir Construction Management.

Project Description Provide construction management services during pre-construction for the Chimney Hollow Reservoir Project

Entity or Enterprise Windy Gap Firming Project Water Activity Enterprise - Fund 80

Agreement Number 2273-0-AGRE

Starting Date 1/1/2020

New or Amended Amendment to existing contract

Final Completion Date 5/31/2020

Contract Expiration Date 3/31/2023

NW Project Manager Joe Donnelly

Legal Approval by N/A

Legal Approval Date N/A

Vendor Name Black & Veatch Corporation

Vendor Key Contact Chris Mueller

Vendor Address 4600 South Syracuse Street, Suite 800, Denver, CO 80237

Vendor Phone 1-913-458-9862

Vendor Email [email protected]

Procurement Type Negotiated Purchase

Contract Amount $ 29,952,493 – Authorizing spending for $831,895, no change to NTE

Insurance Requirements as per contract

No Change

Bond Requirements Bonds Not Required

Other risks Litigation delays could increase contract time and cost.

5

Amendment No. 2 1

Chimney Hollow Reservoir – CM Services

AMENDMENT NO. 2 TO

April 4, 2018 CONSULTING SERVICES AGREEMENT

GENERAL This Amendment No. 2 (“Amendment”) is made and entered into on __________________, 2020,

by and between the Windy Gap Firming Project Water Activity Enterprise, a government-owned

business within the meaning of Article X, § 20(2)(d) of the Colorado Constitution, organized

pursuant to C.R.S. §§ 37-45.1-101 et. seq. and owned by the Municipal Subdistrict, Northern

Colorado Water Conservancy District (“Enterprise”), and Black & Veatch Corporation

(“Consultant”), and amends the Consulting Services Agreement dated April 4, 2018 (the

"Agreement"), between Enterprise and Consultant regarding additional services and additional time

associated with the construction services (Preconstruction Period #1) for the Chimney Hollow Dam

& Reservoir Project. All provisions of the Agreement not specifically modified in this Amendment

No. 2 shall remain in full force and effect in accordance with their terms.

DESCRIPTION OF CHANGES

The purpose of this Amendment is to modify the Scope of Services (as further detailed below in

Exhibit A) and to modify Exhibit B (Schedule) and Exhibit C (Compensation) to account for these

changes. The Parties agree to modify Exhibit C as further detailed below, and specifically to modify

Table 1 of Ex. C to increase the “Not to Exceed” fee for Preconstruction Period #1 by $831,895 and

agree to corresponding decreases to other phases, as detailed below. At this time, the “Total Not to

Exceed” fee detailed in Article 4 and Ex. C of the Agreement will not be changed. However, the

Parties acknowledge that the cost to complete the construction phase services are dependent on the

actual construction approach by the contractor and actual construction duration, which is not known

at this time. And therefore, the Parties cannot determine the full impact of the changes agreed to in

this Amendment on the total cost to complete the Services. Therefore, the Parties agree that if the

actual cost to complete the construction phase services will exceed the “Not to Exceed” fee for

construction phase services or cause the “Total Not to Exceed Fee” to be exceeded, a future

amendment will be issued increasing the Not to Exceed Fee for the Construction Phase Services

and/or the Total Not to Exceed Fee to allow for completion of the construction phase services. The

Parties agree that, by accepting this Amendment No. 2, Consultant does not waive the right to request

additional compensation for these changes.

The level of effort required for preconstruction period services will depend on the number and

quality of the Contractors’ proposals, questions, RFIs, and submittals and will impact the level of

effort required to complete the services.

6

Amendment No. 2 2


The Agreement is modified as described below.

I. EXHIBIT A – SCOPE OF WORK.

Exhibit A is modified as follows:

Add to the scope of work the following new task.

A. Subtask 2.05 – Preconstruction Period #1

Construction notice to proceed will be delayed until at least May 4, 2020. An Administrative Notice to Proceed was issued to the contractor in December 2019 and a Preconstruction Period was initiated. The scope of services in this task support the Enterprise and Contractor’s work during this period. The duration of Preconstruction Period #1 is 5 months and will run from January 1, 2020 to May 31, 2020. The scope of services during Preconstruction Period #1 are in addition to those defined in the original scope as they will occur outside the window of construction. The scope of services for Preconstruction Period #1 only are as follows and are in support of the Contractors scope defined in the Supplementary Conditions:

2.05.1. RFI’s. Consultant will administer Requests for Information (RFI’s) as described under Subtask 2.9. The basis is 40 RFI’s.

2.05.2. Submittals. Consultant will administer submittals as described under Subtask 2.9 where Consultant is the lead reviewer. The basis is 35 initial submittals with 25 re-submittals.

2.05.3. Submittals. Consultant will administer submittals as described under Subtask 2.9 where Engineer of Record is the lead reviewer. The basis is 35 initial submittals with 25 re-submittals.

2.05.4. Upload to Prolog the individual issued for construction drawings and specifications.

2.05.5. Coordinate with and provide review to the construction observation plan for the Engineer of Record.

2.05.6. Conduct two Prolog document management system trainings (one for contractor and one for the Enterprise team).

2.05.7. Review and provide administration of contractor submitted value engineering proposals as described under Subtask 2.9.

2.05.8. Provide project management services and monthly reporting as described under Subtask 2.5.

2.05.9. Provide general coordination with the contractor for related tasks listed under Subtask 2.9.

2.05.10. Finalize construction management plans to align with contract documents and input from Enterprise and provide training to contractor on requirements.

2.05.11. Update the risk register with input from the Contractor from the two risk management meetings. Re-analyze the updated risks using previously prepared risk simulation.

7

Amendment No. 2 3


2.05.12. Complete bi-weekly raptor monitoring required by Colorado Fish and Wildlife and associated reporting/documentation.

2.05.13. Complete one raptor aerial survey via helicopter and associated reporting/documentation.

2.05.14. Continue air emissions coordination with Contractor so that the model incorporates the Contractor’s plan for construction. Update emissions model, complete modeling, and prepare updated air permitting. Coordinate with CDPHE as required.

2.05.15. Coordinate field quality assurance inspection forms/program with Prolog.

2.05.16. Create project specific quality assurance testing/inspection forms.

2.05.17. Complete quality assurance audit of Contractor’s quality control plan and procedures implemented.

2.05.18. Establish specific hold points and the procedure for electronic signing (if agreed to) of Contractor ITP forms at these hold points.

2.05.19. Conduct and/or attend the following meetings.

• Preconstruction period kickoff meeting (half-day meeting on same day as value engineering meeting)

• Weekly Enterprise meetings (basis is 20 meetings)

• Weekly Contractor meetings (basis is 20 meetings)

• Monthly Contractor meetings (basis is 5 meetings)

• SEO pre-construction meeting

• Two additional SEO meetings

• Monthly Bureau of Reclamation meetings (basis is 5 meetings)

• Two additional Bureau of Reclamation meetings

• Two Larimer County meetings

• One participant meeting

• Two stakeholder meetings

• Partnering meeting

• Potential Failure Modes Analysis meeting

• Two risk management meetings

• Value engineering meeting (half-day meeting on same day as kickoff meeting)

II.. EXHIBIT B – SCHEDULE.

Exhibit B is modified as follows:

• The finish date for the pre-construction schedule is extended to January 31, 2020 to allow for completion of the public outreach communications plan.

• Preconstruction Period #1 is from January 1, 2020 to May 31, 2020.

8

Amendment No. 2 4


III. EXHIBIT C – COMPENSATION

Add the attached fee spreadsheet to Exhibit C immediately following Table 5 from Amendment No.

1.

Replace Table 1 to Exhibit C in its entirety with the following Table 1:

Table 1: Summary of Not-To-Exceed by Project Phase Includes all labor and expenses, except as noted in assumptions

Phase Not To Exceed Fee

Through Amendment 1

Amendment No. 2 Change

Not To Exceed Fee Through

Amendment 2

Preconstruction (Design) Phase $1,469,904 $0 $1,469,904

Preconstruction Period #1 $0 $831,895 $831,895

Construction Phase $26,491,501 ($831,895) $25,659,606

Post-construction (Contract Close Out) Phase

$1,023,388 $0

$1,023,388

Expenses $967,700 $0 $967,700

Totals $29,952,493 $0 $29,952,493

9

Amendment No. 2 5


IN WITNESS WHEREOF, Enterprise and Consultant have executed this Amendment on the date first set out above. WINDY GAP FIRMING PROJECT WATER ACTIVITY ENTERPRISE By: __________________________ Bradley D. Wind Title: General Manager____________ Date: __________________________ BLACK & VEATCH CORPORATION By: _________________________ Title: ________________________ Date: _________________________

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Windy Gap Firming Project Water Activity Enterprise - Chimney Hollow Reservoir Project

Fee Estimate for Construction Management Services - Preconstruction Period #1 (Amendment No. 2)

January 2020 through May 2020 (5 months)

2020 Billing Rates CM Deputy CM Deputy CM FCA FCA Support QA Manager Senior PM Deputy PM Contract Admin Support Contract Admin Support Risk Risk Lead Health/Safety Scheduler Project Admin Finance Project Controls

B&V + Kleinfelder B&V B&V B&V Neil Ferguson Jeff Bair Pete Boysen Vik Sehdev Eric Sturtz Ray Brainard Chris Mueller Dan Kugler Dave Bentler Darrin Harris Mark Thompson Greg Zamensky Wanda Cox Tyler Schrader John Watkins

Task No. Task Description Total Total Labor Hours 301.52 295.83 295.83 210.51 220.87 256.17 316.89 210.57 283.27 120.16 169.79 289.92 134.54 175.00 126.01 62.72 126.92 Expenses

Preconstruction Period #1 Activities

2.05.1 RFI Review/Management (40 RFIs) 60,836 55,855 55,855 212 80 20 20 20 20 20 20 4 8

2.05.2

Submittal Review/Management, B&V Lead Reviewer (35 submittals with 25

resubmittals) 162,643 118,986 118,986 490 120 30 60 60 30 45 15 30 30 16 24 30

2.05.3

Submittal Review/Management, Stantec Lead Reviewer (35 submittals with 25

resubmittals) 37,453 34,331 34,331 150 30 30 60 30

2.05.4 Load IFC contract documents to Prolog 25,028 16,704 16,704 108 8 12 8 80

2.05.5 Review/coordinate construction observation plan prepared by Stantec 11,797 8,898 8,898 32 8 8 8 8

2.05.6 Document management system training (2 sessions) 5,533 4,240 4,240 20 4 2 2 2 2 8

2.05.7 Review/respond to Contractor VE requests 30,817 30,817 30,817 120 24 24 12 12 12 4 4 6 6 16

2.05.8 Project management 92,543 77,293 65,293 280 100 40 60 20 20 40 12,000

2.05.9 General contractor coordination 44,944 44,944 44,944 150 100 25 25

2.05.10 Finalize construction plans and train contractor on requirements 40,392 23,476 23,476 104 24 8 8 8 8 16 8 8 8 8

2.05.11 Update risk register and run Monte Carlo 9,111 9,111 9,111 48 40 8

2.05.12 Bi-weekly raptor monitoring and reporting. 17,100 0 0 0

2.05.13 Raptor aerial helicoptor survey and reporting. 8,000 0 0 0

2.05.14 Complete emissions modeling and air permitting 31,750 0 0 0

2.05.15 Coordinate Kleinfelder inspection forms/program with Prolog 12,147 7,345 7,345 36 16 20

2.05.16 Create Project Specific QA Reporting Forms 15,122 8,878 8,878 32 8 8 16

2.05.17

Audit Contractor conformance to their QC procedures during preconstruction

period 9,232 6,511 6,511 24 8 16

2.05.18

Establish specific hold points and then the procedure for electronic signing of

Barnard ITP forms at these hold points. 8,738 3,255 3,255 12 4 8

2.05.19 Meetings

1 Conduct project kick off meeting (half-day with VE meeting) 14,000 11,774 8,414 32 8 4 8 4 4 4 3,360

2 Conduct weekly Enterprise meetings (20 mtgs) 19,441 19,441 19,441 70 40 10 20

3 Attend weekly Contractor meetings (20 mtgs) 35,803 27,514 27,514 98 40 8 30 20

4 Attend monthly Contractor meetings (5 mtgs) 26,812 20,053 16,693 62 10 8 24 20 3,360

5 Attend pre-construction meeting with SEO 4,750 4,750 4,678 16 8 8 72

6 Attend two SEO meetings 4,750 4,750 4,678 16 8 8 72

7 Attend monthly BOR meeting 3,015 3,015 3,015 10 10

8 Attend two BOR meetings 14,217 11,077 9,433 34 10 16 8 1,644

9 Attend two Larimer County meetings 2,484 2,484 2,412 8 8 72

10 Attend one participant meeting 5,697 5,697 4,947 16 8 8 750

11 Attend two stakeholder meetings 8,921 8,921 7,421 24 12 12 1,500

12 Attend 1 day partnering meeting 14,673 10,808 8,270 32 8 8 8 8 2,538

13 Attend 1 day PFMA meeting 15,194 13,373 12,407 48 8 8 8 8 8 8 966

14 Conduct two all day risk management meeting 31,940 24,211 22,495 88 16 16 16 16 16 8 1,716

15 Attend VE meeting (half-day with kickoff meeting) 7,011 5,321 4,499 16 4 4 4 4 822

Totals 831,895 623,834 594,962 2,388 724 165 235 190 50 129 98 241 84 44 72 24 28 68 176 20 40 28,872

5 Average per month (5 months) 166,379 124,767 118,992 478 145 33 47 38 10 25.8 19.6 48.2 16.8 8.8 14.4 4.8 5.6 13.6 35.2 4 8 5,774

Average Monthly Utilization 299% 91% 21% 29% 24% 6% 16% 12% 30% 11% 6% 9% 3% 4% 9% 22% 3% 5%

Note 1 - Neil Ferguson expenses are estimated at $24,000 in Task 2.05.8. It was agreed with Enterprise to split these expenses 50/50.

December 20, 2019

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11

Windy Gap Firming Project Water Activity Enterprise - Chimney Hollow Reservoir Project

Fee Estimate for Construction Management Services - Preconstruction Period #1 (Amendment No. 2)

January 2020 through May 2020 (5 months)

2020 Billing Rates

Task No. Task Description

Preconstruction Period #1 Activities

2.05.1 RFI Review/Management (40 RFIs)

2.05.2

Submittal Review/Management, B&V Lead Reviewer (35 submittals with 25

resubmittals)

2.05.3

Submittal Review/Management, Stantec Lead Reviewer (35 submittals with 25

resubmittals)

2.05.4 Load IFC contract documents to Prolog

2.05.5 Review/coordinate construction observation plan prepared by Stantec

2.05.6 Document management system training (2 sessions)

2.05.7 Review/respond to Contractor VE requests

2.05.8 Project management

2.05.9 General contractor coordination

2.05.10 Finalize construction plans and train contractor on requirements

2.05.11 Update risk register and run Monte Carlo

2.05.12 Bi-weekly raptor monitoring and reporting.

2.05.13 Raptor aerial helicoptor survey and reporting.

2.05.14 Complete emissions modeling and air permitting

2.05.15 Coordinate Kleinfelder inspection forms/program with Prolog

2.05.16 Create Project Specific QA Reporting Forms

2.05.17

Audit Contractor conformance to their QC procedures during preconstruction

period

2.05.18

Establish specific hold points and then the procedure for electronic signing of

Barnard ITP forms at these hold points.

2.05.19 Meetings

1 Conduct project kick off meeting (half-day with VE meeting)

2 Conduct weekly Enterprise meetings (20 mtgs)

3 Attend weekly Contractor meetings (20 mtgs)

4 Attend monthly Contractor meetings (5 mtgs)

5 Attend pre-construction meeting with SEO

6 Attend two SEO meetings

7 Attend monthly BOR meeting

8 Attend two BOR meetings

9 Attend two Larimer County meetings

10 Attend one participant meeting

11 Attend two stakeholder meetings

12 Attend 1 day partnering meeting

13 Attend 1 day PFMA meeting

14 Conduct two all day risk management meeting

15 Attend VE meeting (half-day with kickoff meeting)

Totals

5 Average per month (5 months)

Average Monthly Utilization

ith Enterprise to split these expenses 50/50.

QA Testing Manager Environmental Manager Document Controls Project Staff

Kleinfelder Kleinfelder Kleinfelder Nate Pilcher Nan Elzinga Jordan Alvis

Total Labor Hours 170.08 192.35 104.05 180.25 Expenses

4,981 4,981 36 8 8 20

43,658 43,658 250 80 140 30

3,122 3,122 30 30

8,324 8,324 80 80

2,899 2,899 16 8 8

1,293 933 6 2 2 2 360

0 0 0

15,250 15,250 100 60 10 30

0 0 0

16,916 16,916 96 62 20 14

0 0 0

17,100 17,100 NA

8,000 8,000 NA

31,750 31,750 NA

4,802 4,802 36 16 20

6,245 6,245 40 20 10 10

2,721 2,721 16 16

5,483 5,483 40 20 20

2,226 1,866 12 4 4 4 360

0 0 0

8,289 8,289 50 20 20 10

6,759 5,799 32 16 16 960

0 0 0

0 0 0

0 0 0

3,139 2,899 16 8 8 240

0 0 0

0 0 0

0 0 0

3,864 3,624 20 10 10 240

1,821 1,701 10 10 120

7,729 7,249 40 20 20 480

1,690 1,450 8 4 4 240

208,060 205,060 934 384 270 256 24 3,000

41,612 41,012 187 77 54 51 5 600

117% 48% 34% 32% 3%

Lump Sum

Lump Sum

Lump Sum

December 20, 2019

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12


Name of Project Pinyon Environmental Consulting Services Agreement

Project Description This is an amendment to the Pinyon Environmental Consulting Services Agreement to extend the contract completion date and add a 2020 scope of work and cost estimate.

Entity or Enterprise Northern Integrated Supply Project Water Activity Enterprise - Fund 40






NW Project Manager Christie Coleman



Vendor Name Pinyon Environmental, Inc.

Vendor Key Contact Karin McShea

Vendor Address 3222 South Vance Street, Lakewood, CO 80227

Vendor Phone 303-980-5200


Procurement Type Request for Proposals

Contract Amount $ 327,277.40 + original contract


Standard Insurance Requirements

Bond Requirements Bonds not required

Other risks No other notable risks

13

Northern Integrated Supply Project (NISP) 2020 Environmental Services Proposal Executive Summary

Executive Summary of Pinyon’s 2020 Environmental Services Proposal for the NISP

December 9, 2019 Page 1

Northern Integrated Supply Project (NISP) 2020 Environmental

Services Proposal Executive Summary

Date: December 9, 2019

To: Christie Coleman, Northern Colorado Water Conservancy District (Northern Water)

From: Allison Haraminac and Karin McShea, Pinyon Environmental, Inc. (Pinyon)

Subject: Executive Summary of Pinyon’s 2020 Environmental Services Proposal for the NISP

Introduction

Pinyon is presenting a proposal to Northern Water to conduct environmental services for the year 2020.

Pinyon has been providing environmental support for NISP since November 2018. Our current scope of work runs through the end of 2019 and our current contract runs through the end of January 2020. This proposal

includes environmental tasks anticipated from January 1, 2020 to January 31, 2021. The total estimated budget for these tasks is $327,277.40. This executive summary provides a high-level overview of the tasks proposed

for inclusion in Pinyon’s 2020 scope of services.

Task Summary

Task 1 – Project Management

This task covers general project management activities, including weekly conference calls with Northern Water,

invoicing and submittal of monthly progress reports, internal coordination between the Pinyon project manager and other team members, attendance at up to six in-person meetings with Northern Water, and general

organization and management of project files (such as Geographic Information Systems [GIS] data).

Task total: $32,488.60

Task 2 – Design Coordination and Review

Under this task, Pinyon will attend quarterly design team meetings to provide feedback on environmental requirements as the designs progress. Pinyon will also review project design plans to evaluate compliance with

the environmental mitigation measures to be identified in the future Record of Decision (ROD). Up to seven reviews of plan sets are included in this scope of work. This review will promote collaboration between design

team members and help to integrate appropriate environmental information into design plan sets. In addition,

Pinyon will provide notes for the plan sets to summarize general environmental requirements, as applicable.


Task 3 – Environmental Tracking Database

For this task, Pinyon will create a database to compile and track the environmental commitments for the project as listed in the Environmental Impact Statement (EIS), Fish and Wildlife Mitigation and Enhancement Plan

(FWMEP), Conceptual Mitigation Plan, and other permits and agreements as appropriate. Pinyon will populate

14




this information into the Smartsheet database platform, which has been used by Northern Water for

compliance on other projects.


Task 4 – On-call Services

This task is included as a contingency for additional environmental services that may be needed in 2020 that are not included elsewhere in the scope. Any work under this task would be discussed by both Pinyon and

Northern Water and approved in writing by the NISP Water Activity Enterprise (WAE) project management

team before the work commences.


Task 5 – Bald Eagle Survey

Under this task, Pinyon will continue bald eagle and raptor surveys in 2020, focusing on collecting data on bald eagle nesting and roosting. Other raptor nests and roosts will also be recorded, if encountered during the

survey. The scope will include a survey in January or February to identify/monitor locations of bald eagle roosts, a survey in March or April to verify activity at known bald eagle nest locations, and a survey in December to

initiate a third consecutive year of roost data collection (three total mobilizations). The scope also includes

preparation of reports that will be submitted to Northern Water after each survey.


Task 6 - Townsend’s Big-eared Bat Survey

As required by Colorado Parks and Wildlife (CPW), Pinyon conducted a bat survey in 2019 and no Townsend’s big-eared bats were found. Pinyon proposes to conduct a second survey in 2020 to confirm the results of the

2019 survey and verify that no potential Townsend’s big-eared bat roosts are located within the proposed Glade Reservoir footprint. Pinyon will use bat detectors to re-survey the roost sites identified in 2019. Potential

roost sites will be surveyed by two Pinyon biologists in June 2020. At the conclusion of the survey, Pinyon will prepare a technical memorandum that summarizes the methodology and results of the field work, and provides

maps showing the locations of roost sites, if found.


Task 7 – Ute Ladies’-tresses Orchid Survey

Pinyon conducted an initial survey for the federally listed Ute ladies’-tresses orchid in the Glade Reservoir

footprint in 2019. Because the U.S. Fish and Wildlife Service (USFWS) requires two years of surveys to show absence of this species, Pinyon proposes to conduct a second survey for Ute ladies’-tresses orchid in 2020.

Two Pinyon biologists will survey suitable Ute ladies’-tresses orchid habitat within the project footprint during the 2020 blooming season. Following the survey, Pinyon will prepare a technical memorandum that summarizes

the methodology and results of the field work, and provides maps showing the locations of plants, if found.


Task 8 – Bell’s Twinpod Survey and Management Plan

The FWMEP includes measures to address impacts to Bell’s twinpod, which is a rare plant species found in the

Highway 287 realignment portion of the NISP area. Pinyon proposes to survey the Highway 287 alignment area to identify locations and densities of Bell’s twinpod, so that management recommendations included in project

15




plans can be based on current information. The field survey will be conducted by two Pinyon biologists during June or July 2020. Following the field survey, Pinyon will prepare a technical memorandum that summarizes the

methodology and results of the field work, and provides maps showing the locations of plants, if found. Pinyon will also prepare a separate deliverable, a Bell’s Twinpod Management Plan, that provides recommendations

for avoidance, minimization, and/or mitigation measures, if applicable based on the survey results.


Task 9 – Noxious Weed Management Plan

Per the FWMEP, “Prior to construction activities, a noxious and invasive weed control plan will be developed for construction activities as required by local and state agencies. A separate specific noxious and invasive weed control plan for Glade and Galeton reservoirs will submitted to CPW for approval.” To help Northern Water

meet this requirement, Pinyon will prepare two Noxious and Invasive Weed Control Plans, one for the Glade Reservoir area and one for the Upper Galeton Reservoir area. Each Noxious and Invasive Weed Control Plan

will provide recommendations on the best approach for weed management, consistent with Larimer and Weld

county requirements (as applicable).


Task 10 – Waters of the U.S. (WUS) and Preble’s Meadow Jumping Mouse (PMJM) Mitigation Plan

In 2019, two sites were selected for further development into conceptual mitigation plans, the Munroe/Owl Creek site and the Eastman Park site. Pinyon prepared and submitted a PMJM conceptual mitigation plan and a

wetland/open waters conceptual mitigation plan, which were subsequently submitted to the U.S. Army Corps of Engineers (USACE) in support of the Section 404 permitting process. Pinyon also began developing grading

plans for each site. The Eastman Park site plan was submitted to the Town of Windsor for coordination of the

mitigation plan with other activities proposed on the Eastman Park property.

Pinyon anticipates that 2020 work on the mitigation plans will include coordination with Northern Water to

address USACE, USFWS, and Town of Windsor comments, which will likely include revisions to the submitted plans. Pinyon anticipates up to three further revisions to the plans at each site (Munroe/Owl Creek and Eastman

Park). Once the agencies and Northern Water have agreed on the final configuration and acreage of the mitigation plans, Pinyon will develop those plans further into engineering drawings that can be used for constructing the mitigation sites. This will include refinement of grading plans, landscape mitigation plans, details,

notes, construction specifications, and quantities.


Task 11 – Eastman Park CLOMR

Pinyon will prepare floodplain permitting documents for the Poudre River for the proposed changes at Eastman Park. This task includes preparation and processing of a Floodplain Development Permit with the Town of

Windsor and preparation and processing of a Conditional Letter of Map Revision (CLOMR) to delineate the floodplain changes based upon the proposed improvements. The HEC-RAS modeling scope assumes the previous Poudre River HEC-RAS model is provided to Pinyon to use as a baseline floodplain model. Letter of

Map Revision (LOMR) preparation and processing will be completed following construction of the Eastman Park improvements. The LOMR effort is not included in this scope as construction will not be complete in

2020.


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Task 12 – Eastman Park Groundwater Monitoring

A key aspect of planning mitigation for wetlands will be understanding the subsurface hydrology of the potential mitigation site. In 2019, Pinyon oversaw the installation of five piezometers for monitoring groundwater levels

at the proposed Eastman Park mitigation site. Pinyon proposes to continue monitoring these piezometers during the growing season in 2020 (between March and October; eight months of monitoring). Once per

month, a Pinyon scientist will travel to the site and measure depth to water in each well. Detailed field notes will be collected during each site visit, and the data will be summarized in an Excel spreadsheet on an ongoing

basis.


Task 13 – Stormwater Management Plan (SWMP) and Permitting

Pinyon will develop a SWMP Narrative and Site Maps for the geotechnical exploration and quarrying work

associated with the Glade Reservoir portion of the project, which is anticipated to occur starting in 2021. Pinyon will prepare up to 10 SWMP Site Maps for the project. Initial, Interim, and Final Best Management

Practice (BMP) phasing for construction activities will be depicted on a single sheet for each design segment. A SWMP narrative will be prepared in plan format to comply with the Colorado Department of Public Health

and Environment (CDPHE) permit and any municipalities or counties within the project boundaries. Pinyon will work with Northern Water to complete the application for a General Permit COR400000 for stormwater

discharges associated with construction activities.


Task 14 – Environmental Clearance for Conveyance System Segments

As portions of the proposed pipeline conveyance corridor are rapidly urbanizing, Northern Water may need

to conduct initial work in 2020 to acquire easements for certain pipeline segments. This task includes budget for Pinyon to conduct biological resources clearances for those segments, including wetland

delineations/refinement of impacts to WUS for the Section 404 permit; migratory bird (including raptor) nesting surveys; and Ute ladies’-tresses orchid surveys (if potential habitat is present within a desired easement area).

The exact scope will be determined once the easement acquisition needs are known; however, a placeholder

budget has been included in Pinyon’s proposal at Northern Water’s request.


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Name of Project Name as will appear on board agenda.

Project Description HW 287 Relocation Design for Glade Reservoir

Entity or Enterprise Northern Integrated Supply Project Water Activity Enterprise - Fund 40






NW Project Manager Carl Brouwer



Vendor Name Muller Engineering Company, Inc.

Vendor Key Contact Gray Clark

Vendor Address Irongate 4, Suite 100, 777 South Wadsworth Blvd., Lakewood, CO 80226




Contract Amount $ 2,503,194 (less $200,000 contract carryover = $2,303,194


Standard Insurance Requirements

Bond Requirements Bonds not required.

Other risks N/A

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1 SCOPE OF WORK SUMMARY

SECTION 1 – PROJECT SPECIFIC INFORMATION

1. PROJECT BACKGROUND

This scope of work is for the final design of approximately seven (7) miles of US 287 in Larimer County along a new alignment which is required for the construction of a new dam in the Hook and Moore Glade north of LaPorte and just north of Ted’s Place near the intersection of US 287 and SH 14. The dam construction is part of the Northern Integrated Supply Project (NISP) proposed by the Northern Colorado Water Conservancy District (Northern Water). The NISP project goal is to provide 40,000 acre-feet of new reliable municipal water supply annually through a regional project coordinated by the District, which will meet a portion of the District Participants’ current and reasonably projected future additional water supply needs. The reservoir resulting from the project is called Glade Reservoir. The construction of the dam and reservoir will result in the inundation of approximately 5 miles of existing US 287, thus requiring the relocation of the highway.

A Final Environmental Impact Statement (FEIS) is being finalized by the US Army Corps of Engineers for the new dam and reservoir and the alignment for the relocation of US 287 is identified in the FEIS. The preferred alignment from the FEIS is Alignment F as documented in the US 287 Relocation Study dated August 22, 2007 as prepared by Muller Engineering Company.

The Colorado Department of Transportation (CDOT) is a cooperating agency that will assist the District in addressing the design and construction of the proposed relocation of US 287.

The scope of work shall include the following items and as listed in the attached design schedule and list of plan sheets:

SECTION 4 – SCOPE OF WORK

4. FINAL DESIGN

A. Survey (Lund Partnership)

Consultant field activities that interfere with traffic operations within existing roadways will require control of traffic. The Consultant shall plan and provide any required traffic control for the survey, testing, or the design process. Traffic control operations will be in accordance with the MUTCD. The proposed Method for Handling Traffic (MHT) must be submitted to the CDOT to obtain a CDOT and/or Larimer County as appropriate for permits to work within the right-of-way. Also, certification of the Traffic Control Supervisor as a Worksite Traffic Supervisor by the American Traffic Safety Services Association (ATSSA) or as a TCS (Traffic Control Supervisor) by the Colorado Contractors Association (CCA) shall be required.

a. Land Survey / Boundary Survey

Based on coordination with other consultant design teams and direction from Northern Water, The Lund Partnership will extend the project and land survey control to incorporate the entirety of the Glade Reservoir project.

b. Topographic Survey

Lund will provide supplemental topographic survey for the Ted’s Place, Big Ridge Way, and US 287/SH 14 intersections as requested by Muller.

B. Traffic Engineering

a. Prepare permanent signing/pavement marking plans and provide quantities. 19


b. Prepare construction traffic control plans and provide quantities (See Section 4.J).

C. Geotechnical Investigations and Materials Engineering (Yeh and Associates)

Value Engineering (Modifications to North Alignment)

The geotechnical services for the value engineering study are to provide sufficient design information to evaluate multiple potential shifts of the alignment in the northern portion of the project, focusing on the existing haul road take-off to the west side of the hogback cut areas. Based on the revised alignment and the impacts, we are proposing the following scope for the value engineering study:

1. Coordinate work activities with the project team and stakeholders, attend planning and reporting meetings, prepare supplemental site-specific work plans, etc., as requested.

2. Plan and coordinate work schedules, right-of-entry access, drilling and monitoring well permits, utility locates, drilling services support, testing programs, etc.

3. Conduct a subsurface exploration to include thirteen borings at the locations and planned depths as presented in the geotechnical scope of work. We anticipate that minor grading is required to provide access to some of the boring locations.

4. Within these borings, the overburden materials and weathered bedrock will be drilled and sampled. Composite bulk samples of the overburden materials will also be collected for laboratory testing and evaluation for use as fill materials. Competent bedrock will be sampled with diamond core barrel at 5’ intervals. Televiewer will be performed in selected borings to obtain rock formation fracture information. Selected borings will also be converted into groundwater monitoring wells at the completion of drilling and testing. The ground water will be continuously monitored at a 3-month interval for a total length of 12 months. For drilling locations within to-be-constructed areas, site reclamation will be limited to general cleanup and light grading of the ground surface around borings, unless otherwise directed (e.g., special requirements for spoil pile area access)

5. Conduct laboratory testing to evaluate the engineering properties of the subsurface materials. The types and quantity of testing will be determined after the borings are completed, and samples are inspected. The estimated laboratory testing includes evaluation of the soil/rock materials to determine the properties for subgrade and embankment construction, rock excavation (rippability and blasting), and soil and rock slope stability.

6. General soil, rock outcrop and geotechnical hazard mapping to supplement the subsurface exploration. Work will focus on the approach to the thru-cut on the eastern flank of the hogback, the hogback, and the western flank approach.

7. Prepare preliminary value engineering geotechnical report that includes the following specific information, with all text, photos, drawings and logs in easily transferable file formats:

• Exploration location map, general site geology, boring logs, groundwater depths, soil and rock laboratory testing results, site photos and maps, borehole monitoring results, and a description of general and site-specific surface and subsurface conditions.

• Recommendations that will include the suitability of alignments and cut slopes in regard to the slope stability, additional rock excavation requirements, and material source

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suitability. Mitigation alternatives for identified geotechnical hazards (e.g., rockfall) was completed in a previous report and is not included in this scope of work.

Final Design

Based on the current preliminary design, the geotechnical engineering evaluation performed, and the value engineering study, we have developed the following services that would be required to reach the final design level. For the ease of this project, we have divided the project into 3 sectors: (1) Roadway- Cut and Embankment; (2) Pavement Design; and (3) Structures.

1. Coordinate work activities with the project team and stakeholders, attend planning and reporting meetings, prepare supplemental site-specific work plans, etc., as requested.

2. Plan and coordinate work schedules, right-of-entry access, drilling and monitoring well permits, utility locates, drilling services support, testing programs, etc.

3. Conduct subsurface exploration to include borings at the locations and planned depths as presented in the geotechnical scope of work. We anticipate that minor grading is required to prepare a driving path to some of these borings.

4. Within these borings, the overburden materials and weathered bedrock will be drilled and sampled. Composite bulk samples of the overburden, spoil materials and pavement subgrade materials will also be collected for laboratory testing. Competent bedrock will be sampled with a diamond core barrel at 5’ intervals in selected borings as shown in the geotechnical scope of work. A borehole televiewer will be used in selected borings to obtain rock formation fracture information. Selected borings will also be converted into groundwater monitoring wells at the completion of drilling and testing. The ground water will be continuously monitored at a 3-month interval for a total length of 12 months. For drilling locations within the to-be-constructed areas, site reclamation will be limited to general cleanup and light grading of the ground surface around borings, unless otherwise directed (e.g., special requirements for spoil pile area access)

5. Conduct laboratory testing to evaluate the engineering properties of the subsurface materials. The types and quantity of testing will be decided after the borings are completed, and samples are inspected. The estimated laboratory testing includes evaluation of the soil/rock construction materials to determine the properties for subgrade and embankment construction, rock excavation, and soil and rock slope stability.

6. General soil, rock outcrop and geotechnical hazard mapping to supplement the value engineering subsurface exploration. Work will focus on the south take-off at the spoil pile at the south end of the project.

7. Perform 2 lines of seismic refraction tests at the south spoil piles to evaluate the depths to the bedrock and thickness of spoil materials.

8. Prepare Draft Final Geotechnical Report that includes the following specific information, with all text, photos, drawings and logs in easily transferable file formats:

• Exploration location map, general site geology, boring logs, groundwater depths, soil and rock laboratory testing results, site photos and maps, borehole monitoring results, and a description of general and site-specific surface and subsurface conditions.

21


• Three reports: Roadway Report (cut and embankment), Pavement Design Report, and Structures Report.

• The roadway report will include the cut slopes recommendations at the south spoil pile and the cut sections along the planned alignment, the rippability of the materials, the suitability of the excavated materials for construction, additional rock excavation requirements, embankment slopes stability, time rate and amount of settlement, and discussion of mitigation for settlement if needed.

• The pavement report will include the discussion of the subgrade materials, subgrade stabilization, and pavement thickness design. The pavement will include asphalt concrete pavement for the US 287 and the connecting county roads.

9. After the review comments are received, the Draft Final Reports will be finalized for the submittal.

D. Hydrology and Hydraulic Engineering

a. Review and revise preliminary hydraulic information in accordance with FIR design comments.

b. Hydraulics

i. Complete final design of approximately 35 minor drainage structures:

A Finalize horizontal and vertical locations and sizes for drainage structures based on hydraulic design.

B Make final recommendations for pipe materials and document recommendations.

C Finalize structure cross-sections and profiles to determine the elevations, flow lines, slopes, and length of structures.

ii. Complete final design for major structures.

A Finalize hydraulic analysis elevations, flow lines, water surface profiles and hydraulic information.

B Finalize configuration, size, and skew of major structures and channels.

C Coordinate final water surface profiles and final low girder elevation for selected structures.

D Finalize channel profiles for design year and 500-year scour for selected structures.

E Finalize channel grading, erosion protection limits, and mitigation measures for selected structures and provide appropriate details.

iii. Complete final design for drainage details required for minor and major drainage structures.

iv. Complete final design for roadside ditches

c. Prepare final construction plans in accordance with requirements in the CDOT Drainage Design Manual.

i. Drainage Notes

ii. Drainage Tabulation Sheets

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iii. Drainage Detail Sheets

iv. Drainage Plan Sheets

v. Drainage Profile Sheets

vi. Channel Grading Plan Sheets

vii. Bridge Hydraulic Information Sheets

viii. Detailed quality control of drainage details, plans, and profiles

d. Final Hydraulics and Hydrology Report. Include the following:

i. Update in accordance with comments made at FIR design

ii. Finalize all sections of the report and include Bridge Hydraulic Information Sheets.

E. Stormwater Management Plan

i. Initiate a Storm Water Management Plan in accordance with:

A Municipal Separate Storm Sewer Systems (MS4) - This project does not lie within CDOT’s MS4 area; therefore, Permanent Water Quality measures are not required.

B CDOT’s Erosion Control and Storm Water Quality Guide

C CDOT’s Standard Specifications

D CDOT’s M&S Standard Plans

E Other appropriate documents

F. Utility Coordination

a. Conduct SUE investigation

b. Prepare final utility plans

c. Ditch Company Coordination

Develop the final plans for the necessary irrigation structures and submit to the ditch company for review. The ditch company structure plans will be developed under H. Final Major Structural Design (below).

G. Roadway Design and Roadside Development

a. Roadway Design. Prepare and provide final roadway design plans incorporating all input from FIR design review.

b. Roadside Development. Revise roadside design to incorporate FIR design review comments.

c. Prepare and provide lighting design plans for roundabout intersection of relocated US 287 and SH 14.

H. Final Major Structural Design

Major structures for this project are:

Sta. 5135+00 – US 287 over Poudre Valley Canal (Concrete Box Culvert)

23


Sta. 5297+00 – US 287 over confluence (Str. No. TBD) (Bridge)

Sta. 5388+25 – US 287 over Owl Creek/Wildlife Crossing (Str. No. B-16-CPA) (Bridge)

a. Structure Final Design

i. Perform the structural analysis. Provide superstructure design, substructure design, and document design with design notes and detail notes. Design of Sta. 5135+00 Concrete Box Culvert shall be in accordance with CDOT M-Standard M-601-1.

ii. Prepare structure plans and specifications, including any revisions identified during independent check.

iii. Perform independent design, detail, and quantity check.

iv. Prepare and provide structure rating and field packages.

b. Structure Selection Report

Revise the structure selection reports based on FIR design comments and changes to the FIR hydraulic design.

c. Structure Review Meeting

While the major structural design work is progressing, the Consultant shall meet periodically with the CDOT Structure Reviewer to review the work. These meetings will be in conjunction with the Project Progress Meetings.

I. Final Minor Structural Design

Minor structures for this project are:

Sta. 5324+00 – US 287 over Munroe Canal (Concrete Box Culvert)

a. Design of Sta. 5324+00 Concrete Box Culvert shall be in accordance with CDOT M-Standard M-601-1.

b. Prepare structure plans and specifications, addressing anticipated long-term and short-term settlement.

J. Construction Traffic Control

a. Prepare construction traffic control plans. Maintenance of traffic will be focused on the new US 287/SH 14 intersection, reconfigured US 287/Big Ridge Way intersection, and at the SH 14 intersection at Ted’s Place.

b. Develop required construction sequencing, including coordination with adjacent construction projects.

K. Preparation for the FOR

a. Coordinate the packaging of the plans from various disciplines. Calculate plan quantities and prepare tabulations and Summary of Approximate Quantities.

b. Prepare and provide Project Special Provisions not adequately covered by CDOT’s Standard Specifications and Standard Special Provisions.

c. Prepare FOR-level opinion of probable construction cost

d. Submit plans to Northern Water PM for review prior to submittal.

24


e. Provide FOR-level (90%) set of plans to Northern Water and CDOT. Plans will be distributed to project participants and utility companies electronically (via e-mail) in pdf file formats. Printing of plan copies is at the discretion of each project participant.

L. FOR/90% Design Review

a. Attend the FOR meeting.

b. Prepare and distribute minutes via e-mail.

c. Revise FOR plan sheets and specifications in accordance with FOR comments and resubmit to Northern Water for final review.

M. Advertisement

a. Prepare construction contract package consisting of revised FOR plans, specifications, and quantities electronically.

b. Provide structure construction packets.

c. Provide record plan sets.

25


Name of Project Southern Water Supply Project II – Amendment #1 for Ditesco – Construction Management

Project Description Additional Construction Management time for final pipeline construction, cleanup and punchlist items, and reclamation work extending into Spring 2020.

Entity or Enterprise Southern Water Supply Project Water Activity Enterprise - Fund 20






NW Project Manager Stephanie Cecil



Vendor Name Ditesco

Vendor Key Contact George Latour

Vendor Address 2133 S. Timberline Road, Unit 110, Fort Collins, CO 80525




Contract Amount $ 121,787


Standard Insurance Requirements (per previous contract)

Bond Requirements Bonds not required.

Other risks None

26

2133 South Timberline Road, Suite 110

Fort Collins, CO 80525

ditescoservices.com

November 16, 2019

Contract Amendment Summary

Increased George’s time slightly for construction phase March - October: $38,197 Billed at $118/hour

Increased Justin’s hours for reclamation coverage March - October: $13,334

Added Mike, March – April: $29,618

Additional Time for As-built Survey (based on Garney credit): $15,638

Added reimbursable allowance for mileage costs: $25,000

Total Contract Change: $121,787 Conversation Points:

Additional Staff Added Reclamation Coverage Added As-built Survey Added Additional Mileage Staffing to complete (George’s, Mike’s and Justin’s time availability)

27

scecil

Text Box

Exhibit A-1

Planning Session Agenda January 2, 2020€¦ · Resort, Reno February 28, 2020, Poudre River Forum,...

Documents

Transcript of Planning Session Agenda January 2, 2020€¦ · Resort, Reno February 28, 2020, Poudre River Forum,...