10 July, 2017 This publication was produced for review by the United States Agency for International Development. It was prepared by Tetra Tech ARD.

PLANNING FOR RESILIENCE IN EAST AFRICA THROUGH POLICY, ADAPTATION, RESEARCH, AND ECONOMIC DEVELOPMENT (PREPARED) 15TH QUARTERLY REPORT

(1 April 2017 to 30 June 2017)

This publication was produced for review by the United States Agency for International Development by Tetra Tech ARD, through USAID Kenya and East Africa Contract # AID-623-C-13-00003. This report was prepared by: Tetra Tech ARD 159 Bank Street, Suite 300 Burlington, Vermont 05401 USA Tetra Tech ARD Contacts: Anna Farmer Amer Barghouth Project Manager Deputy Project Manager Tetra Tech ARD Tetra Tech ARD Burlington, VT Burlington, Vermont Tel.: 802-658-3890 Tel.: 802-658-3890 Anna.Farmer@tetratech.com Amer.Barghouth@tetratech.com

PLANNING FOR RESILIENCE IN EAST AFRICA THROUGH POLICY, ADAPTATION, RESEARCH, AND ECONOMIC DEVELOPMENT 15th Quarterly Report (1 April 2017 to 30 June 21 2017)

10 July 2017

DISCLAIMER The views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government

PREPARED PROJECT 15TH QUARTERLY REPORT: APRIL 1—JUNE 30, 2017 1

CONTENTS ACRONYMS AND ABBREVIATIONS ............................................................................................... 2 I. EXECUTIVE SUMMARY..................................................................................................................... 5 II. KEY ACHIEVEMENTS (QUALITATIVE IMPACT) .................................................................. 7

COMPONENT ONE: CLIMATE CHANGE ADAPTATION TECHNICAL CAPACITY, POLICY LEADERSHIP, AND

ACTION READINESS OF REGIONAL INSTITUTIONS IMPROVED. ............................................................................ 7

COMPONENT TWO: RESILIENT AND SUSTAINABLE MANAGEMENT OF BIOLOGICALLY SIGNIFICANT

TRANSBOUNDARY FRESHWATER ECOSYSTEMS IN THE EAC REGION STRENGTHENED. ................................ 11

COMPONENT THREE: RESILIENT AND SUSTAINABLE WATER SUPPLY, SANITATION, AND WASTEWATER

TREATMENT SERVICES IN LAKE VICTORIA BASIN ENHANCED........................................................................... 13

CROSS-CUTTING ACTIVITIES ........................................................................................................................... 16

DELIVERABLES ......................................................................................................................................................... 17

III. PROGRAM PROGRESS (QUANTITATIVE IMPACT) ......................................................... 17 IV. PERFORMANCE MONITORING ................................................................................................ 26 VIII. SUBSEQUENT QUARTER’S WORK PLAN ........................................................................ 27 IX. PROJECT ADMINISTRATION .................................................................................................... 30

CONSTRAINTS ........................................................................................................................................................ 30

CONTRACT MODIFICATIONS AND AMENDMENTS ........................................................................................... 30

Annexes & Attachments ....................................................................................................................... 31 ANNEX A: SCHEDULE OF KEY ACTIVITIES IN NEXT QUARTER .......................................................................... 31

ANNEX B: PREPARED PROJECT GRANTS UNDER CONTRACT (GUC) PROGRAM UPDATE ................. 33

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ACRONYMS AND ABBREVIATIONS

AF Adaptation Fund ARCOS Albertine Rift Conservation Society AYII Area Yield Index Insurance BCTA PREPARED Biodiversity Conservation Technical Advisor BIMS Biodiversity Information Management Systems BSA Biologically Significant Area BTF Biodiversity Task Force BUWSA Bunda Urban Water Supply Authority C3A2 Community Climate Change Adaptation Assessment CBAP Community Based Adaptation Plans CCASAP Climate Change Adaptation Strategy and Action Plan CCATA PREPARED Climate Change Adaptation Technical Advisor CCCU Climate Change Coordination Unit CCS PREPARED Climate Change Specialist CEF Customer Engagement Framework CFI Customer Feedback Instrument CIN Climate Information Network CIP Conservation Investment Plans COP PREPARED Chief of Party CWT Counter Wildlife Trafficking DARE Data Rescue DCOP PREPARED Deputy Chief of Party DED District Executive Director DG Director General DMA District Metering Area DWE District Water Engineer EAC East African Community EAC-CCF EAC Climate Change Fund EADB East Africa Development Bank EAWSL East Africa Wild Life Society EIA Environmental Impact Assessment EIA Environmental Impact Assessment FEWS NET Famine Early Warning System Network FoAWP Fifth Annual Work Plan GCF Global Climate Fund GHACOF Greater Horn of Africa Climate Outlook Forum (GHACOF) GIZ German International Development Agency GoK Government of Kenya GUC Grants under Contract

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IATC Inter-Agency Technical Committee ICPAC IGAD Climate Prediction and Applications Centre ICT Information Communication and Technology IDDRISI IGAD's Drought Disaster Resilience and Sustainability Initiative IFAW International Fund for Animal Welfare IGAD Intergovernmental Authority on Development IKMS Information, Knowledge Management IKMS Information, Knowledge Management Specialist IMP Integrated Management Plan IWRM Integrated Water Resources Management JSC Joint Steering Committee KMD Kenya Meteorological Department KWS Kenya Wildlife Service LECRD Low Emission and Climate Resilient Development LVBC Lake Victoria Basin Commission LVRLAC Lake Victoria Region Local Authorities Cooperation LVSWSB Lake Victoria South Water Services Board M&E Monitoring and Evaluation MaMaSe Mau Mara Serengeti Project MD Managing Director MEA Multilateral Environmental Agreements MMNR Maasai Mara National Reserve MMWCA Maasai Mara Wildlife Conservancies Association MOU Memorandum of Understanding MP Management Plan MRB Mara River Basin MSHF Mara Serengeti Hoteliers Forum MUWSA Musoma Urban Water Supply Authority MWAUWASA Mwanza Urban Water Supply and Sewerage Authority MWI Ministry of Water and Irrigation MWI Kenya Ministry of Water and Irrigation NDC National Determined Contribution NELSAP Nile Equatorial Lakes Subsidiary Action Program NRW Non-Revenue Water NWSC Uganda National Water and Sewerage Company PACD Project Activity Completion Date

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PCC PREPARED Program Coordination Committee PES Payment for Ecosystem Services PIC PREPARED Program Implementation Committee PMP Performance Management Plan PPP Public Private Partnerships PREPARED Planning for Resilience in East Africa through Policy, Adaptation, Research, and

Economic Development PS PREPARED Project Partnerships Specialist PY Project Year (e.g. PY4) QSIP Quality Service Improvement Program RCMRD Regional Center for Mapping of Resources for Development RECOR Rwanda Environmental Conservation Organization RFA Request for Application RIE Regional Implementing Entity RIS Ramsar Information Sheet RPSC Regional Policy Steering Committee SECOM Sectoral Council of Ministers SORALO South Rift Association of Land Owners SOW Statement of Works SOW Scope of Work SusWatch Sustainability Watch – Kenya TA Technical Assistance TCSD Tanzania Coalition for Sustainable Development TESSA The Ecosystem Services Site-Based Assessment TMA Tanzania Meteorological Agency TWG Technical Working Group UCSD Uganda Coalition for Sustainable Development UNDP United Nations Development Program USAID United States Agency for International Development VIA Vulnerability, Impacts and Adaptation Assessment WACOCO Water Community Communication Clubs WARIDI Water Resources Integration Development Initiative WASAC Rwanda Water and Sanitation Corporation WASH Water Supply, Sanitation and Hygiene WII+ Weather Indexed Insurance Plus WILD Wildlife Information and Landscape Data WRSI Maize Water Requirement Satisfaction Index

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I. EXECUTIVE SUMMARY

The Planning for Resilience in East Africa through Policy, Adaptation, Research, and Economic Development (PREPARED) Program is funded by the U.S. Agency for International Development’s Kenya and East Africa Mission. The PREPARED Program is a five-year, multi-organization, comprehensive program aimed at mainstreaming climate-resilient development planning and program implementation into the East African Community (EAC) and its Partner States’ development agendas.

The overall goal of the PREPARED Project, a component of the larger PREPARED Program, is to strengthen the resiliency and sustainability of East African economies, trans-boundary freshwater ecosystems, and communities. The PREPARED Project targets three key development challenges of the EAC region: transboundary freshwater biodiversity conservation; improved access to drinking water supply and sanitation services; and increased resiliency to climate change.

During this reporting period considerable progress was made in the implementation of Project components. This progress is briefly summarized below and is presented in greater detail in Section II (Key Achievements).

Component 1: Climate change adaptation technical capacity, policy leadership and response of regional institutions improved

v The Project team provided technical backstopping on climate change issues to the Technical Working Group on Policy, Legal, and Institutional Framework in Entebbe, Uganda.

v The Project worked with the Intergovernmental Authority on Development (IGAD) Climate Prediction and Application Centre (ICPAC) and concluded a two-day Climate Information Network (CIN) fact finding mission to the IGAD Secretariat in Djibouti to learn about the development, operations, and sustainability of the CIN and explored the possibility of the IGAD Drought Disaster Resilience and Sustainability Initiative (IDDRSI) hosting the EAC CIN.

v PREPARED added new content to the Information and Knowledge Management (IKM) System Portal meta-database through a vigorous search, collection, and indexing of EAC member states’ climate and related sectors’ metadata of their products and services.

v The Project conducted Quality Services Improvement Program (QSIP) and Business Modelling workshop for ICPAC where the team designed a realistic business model focused towards sustainability of products and services, particularly GeoCLIM tools that were developed by USAID/KEA and other partners.

v The project team provided technical support to closure of Data Rescue Activities at Tanzania Meteorological Department through a training workshop for EAC data managers.

v The PREPARED Climate Finance Specialist supported EAC Secretariat to submit their RIE application to the Adaptation Fund.

v The Project team drafted three bankable project concept notes for the EAC Secretariat and for their eventual submission to the Adaptation Fund (AF) and the Green Climate Fund (GCF).

v The Climate Finance Specialist (CFS) developed a concept note and plan for the operationalization of the EAS Climate Fund.

Next quarter, the Project will hold the a CIN Task Force and stakeholder workshop and articulate a proposed plan for CIN sustainability, finalize and disseminate the best practices from Data Rescue (DARE), prepare an Institutional Sustainability Strategy for the Climate Change Coordination Unit (CCCU), complete the Integrated Knowledge Management System (IKMS) Portal and develop a sustainability plan for the portal, institutionalize climate change decision tools, finalize the Lake Victoria Basin (LVB) Vulnerability Impacts and Adaptation Assessment and the LVB Climate Change Adaptation Strategy and

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action Plan (LVB CCASAP),and submit the LVB CCASAP to the EAC and the Lake Victoria Basin Commission (LVBC) for review.

Component 2: Resilient and sustainable management of biologically significant transboundary freshwater ecosystems in the EAC region strengthened

v Nature Uganda, a grantee working with the Ministry of Water and Environment, Uganda Wetlands Department, and other stakeholders launched the Nabugabo Ramsar Management Plan and guidebook.

v The Nabugabo Conservation Investment Plan (CIP) was reviewed and validated by stakeholders, who defined the overall goal “to promote wise use of Lake Nabugabo wetland system resources for improved livelihoods of the stakeholders at local, national and international level”. Stakeholders agreed on four investment packages.

v An Inter-Agency Task Force (IATC) reviewed the first draft of the Mara Wetlands Integrated Management Plan (IMP).

v The Biodiversity Information Management Systems (BIMS) report for the Lake Victoria Basin was finalized.

v Strathmore University and the MMWCA conducted Wildlife Information Landscape Database (WILD) Training for leaders of Mara conservancies and the Maasai Mara Wildlife Conservancies Association (MMWCA) in Talek, Kenya.

Next quarter, PREPARED will work with Maasai Mara Wildlife Conservancies Association (MMWCA) to standardize the monitoring framework for the conservancies operating in the Mara using WILD. We will also, complete the second draft of the Mara Wetlands Management Plan; publish the final EPA report and associated documents; finalize CIP guidelines, the Nabugabo CIP and its TEV; and publish the Sango Bay – Minziro TEV and CIP reports. We will conduct a CIP training in Tanzania and coordinate the production of the Mara Wetlands CIP.

Component 3: Resilient and sustainable water supply, sanitation, and wastewater treatment services in the Lake Victoria Basin enhanced

v PREPARED completed the final detailed designs and the Environmental Impact Assessment (EIA) scoping report for the five (5) beneficiary towns of Bomet, Mulot, Ndarawetta, Longisa and Silbwet water supply scheme. The project continued to support preparation of a full Environmental Impact Assessment (EIA) of the distribution system design for these five towns.

v PREPARED supported the Rwanda Water and Sanitation Corporation (WASAC) and Mwanza Urban Water Supply and Sanitation Authority (MWAUWASA) in Tanzania by conducting a QSIP training workshop in line with the WASH Strategy interventions. The group agreed on an implementation schedule for identified strategic tasks that aim to increase awareness about WASAC operations and customer obligations and to support service quality improvement campaigns.

Next quarter, the Project will facilitate QSIP Phase II workshops for the Rwanda WASH sites Musanze and Nyagatare and conduct QSIP Phase I&II training in Tanzania with MWAUWASA, Bunda Water Supply Authority (BWSA), and Mwanza Urban Water Supply and Sewerage Authority (MUWASA). The project team will provide recommendations for the Kenya and Rwanda WASH programs and will develop a regional Non-Revenue Water (NRW) reduction regional strategy that can be submitted to LVBC for ongoing activities.

Overall Project Management and Administrative Support The Project received a Termination for Convenience notification from USAID/KEA that revised the Project Activity Completion Date (PACD) from September 30, 2018 to December 31, 2017. Further, USAID/KEA requested that Tetra Tech submit a revised work plan and budget covering a seven (7) month period, May 19 – December 31, 2017. The future activities presented in this quarterly report are subject to change if necessary to meet the terms of the final revised work plan.

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II. KEY ACHIEVEMENTS (QUALITATIVE IMPACT)

During this reporting period, the PREPARED Project continued to implement planned activities and attained the following achievements.

TECHNICAL ACHIEVEMENTS:

COMPONENT ONE: CLIMATE CHANGE ADAPTATION TECHNICAL CAPACITY, POLICY LEADERSHIP, AND ACTION READINESS OF REGIONAL INSTITUTIONS IMPROVED.

Activities that were expected to be achieved during this quarter, as defined in the PREPARED Project Fifth Annual Work Plan (FiAWP), are presented below. The status of each activity is indicated in parentheses.

v Revise the IKM portal design as agreed with the PREPARED team in Arusha to be presented at the April Climate Modelers Monthly Meeting (CMMM) for discussion (Completed);

v Conduct the first CIN Task Force meeting to consider and adopt Terms of Reference (TOR), define indicators of success, develop an awareness raising – communication plan, determine opportunities for fund raising, capacity building, and prepare a Monitoring and Evaluation (M&E) Plan (Meeting rescheduled to July 2017):

v Conduct first CIN Stakeholders Meeting (Rescheduled to July 2017); v Support ICPAC on the Data Rescue (DARE) wind up activity with Tanzania Meteorological

Authority (TMA) (Completed); v As part of a delegation from ICPAC and USAID, visit Djibouti to evaluate viability of using

IDDRSI platform to host the CIN (Completed); v Facilitate Climate Modelers Monthly (CMM) Meeting (Completed); v Submit of the LVB CCASAP to EAC and LVBC (Rescheduled); v Present of revised CCASAP to CCTWG for its consideration (CCTWG meeting

rescheduled); v Refine the 3 bankable project proposals (Ongoing); and v Assist EAC on the operationalization of the RIE and the EAC CCF (Ongoing).

The following key accomplishments were achieved during the quarter:

Build Climate Change Coordination Unit (CCCU) Capacity to Address Climate Change Adaptation.

Technical Assistance to Partner States: The Climate Change Adaptation Technical Advisor (CCATA) and the Climate Finance Specialist (CFS) attended the Technical Working Group (TWG) on Policy, Legal, and Institutional Framework meeting in Entebbe, Uganda from June 13-16, 2017 to provide technical backstopping on climate change issues under consideration and to present the project concept notes being considered for presentation to the Adaptation Fund (AF) and the Green Climate Fund (GCF). Meeting participants reviewed progress and provided technical guidance on the implementation of environment and natural resources management matters.

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The meeting had two broad agenda items:

1. Policy, legal, and institutional frameworks. Issues addressed included consideration of the revised framework for joint participation in negotiations under each Multilateral Environmental Agreement (MEA) and revision of the Terms of Reference (TOR) of the TWGs under Environment and Natural Resources (ENR); and

2. Partnership building and resource mobilization initiatives. Issues covered here included consideration of the PREPARED concept notes developed for accessing climate change resources under the AF and the GCF.

Issues that fall under the areas of PREPARED support were concluded as follows:

1. The draft framework for joint participation in negotiations and implementation of MEAs: The meeting recommended to the Sectoral Council for Environment and Natural Resources (SCENR) to adopt the framework and to direct the secretariat in collaboration with the Partner States to mobilize resources to enhance EAC participation in negotiations and implementation of the MEAs.

2. Partnership building and resource mobilization initiatives: The concept notes prepared under the PREPARED climate finance support were well received by the Partner States within the TWG. Priority areas included energy efficiency, renewable energy, food security and Water, Sanitation and Hygiene (WASH). The proposed initiatives focus on removing barriers in energy efficiency, securing community livelihoods and food security by building climate resiliency, and improving climate change resiliency through addressing deficiencies in the provision of WASH services in East Africa.

The meeting recommended that the SCENR direct the secretariat to finalize the development of the concept notes and submit the revised documents to the multi-sectoral TWG for review and inputs.

Improve Access to and Sharing of Climate Change Information

Climate Information Network: The PREPARED Project and Intergovernmental Authority on Development (IGAD) Climate Prediction and Application Centre (ICPAC) organized a two-day Climate Information Network (CIN) fact finding mission to the IGAD Secretariat in Djibouti from May 24 -27, 2017. The team included Leonard Kimotho, an Information Technology (IT) Specialist, Matayo Indeje, PREPARED Project Climate Change Specialist (CCS), David Mwayi, PREPARED Project Information Knowledge Management Specialist (IKMS); and Gilbert Ouma, PREPARED Project CIN Specialist Consultant.

The team visited the IGAD Drought Disaster Resilience and Sustainability Initiative (IDDRSI) and learned about the Knowledge Management Unit, which is an output of the IDDRSI Priority Intervention Area 5. The discussion items included the development, operation, and sustainability of the IDRRSI Knowledge Platform and explored the possibility of IGAD/IDRRSI hosting the EAC CIN.

On the possibility of IGAD/IDRRSI hosting the EAC CIN, it was noted that IGAD and EAC largely serve the same population and it is only natural that they integrate their services as far as possible. It was pointed out that the non-IGAD members of EAC, including Rwanda, Burundi, and Tanzania, are already covered by ICPAC, a specialized institution of IGAD. It was indicated in the meeting that the integration is also in the spirit of the desires of African Union to promote single blocks representing regions. IGAD proposed that sustainability would be enhanced by IGAD/IDRRSI hosting the EAC CIN because resources would be pooled together.

IGAD has already started the process of internal amalgamation/integration of services as can be seen from, for example, the linking of the biodiversity portal and specialized institutions to the knowledge portal.

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The team concluded that a functional and sustainable EAC CIN requires a permanent status (not project-based) in the Arusha Secretariat with permanent technical staff and arrangements for focal persons in the Partner States, and a political acceptance by the highest levels of the EAC. If these institutional resources are made available at the EAC Secretariat, the team recommended the CIN be hosted at the EAC, but linked to the IDDRSI network.

Information and Knowledge Management (IKM) System Portal for EAC: The IKM portal was presented to the Climate Modelers Monthly Meeting (CMMM) to solicit their suggestions on how to further develop and improve it. Several suggestions were provided and subsequently incorporated into a re-design of the portal (http://50.6.22.161/index_new.php). New content has been added to the meta-database through a vigorous search, collection, and indexing of metadata of EAC Partner States’ products and services associated with climate and related sectors.

Quality Services Improvement Program (QSIP): The Project conducted a QSIP and Business Modelling workshop for ICPAC. As a result of the workshop, ICPAC was able to design a realistic business model that is focused on sustainability of products and services, particularly GeoCLIM tools. In addition, they integrated QSIP into their business models for improvement of service delivery. The workshop enabled ICPAC to audit their departmental operations, customer service delivery programs, and climate information gathering and dissemination channels. From the workshop, ICPAC developed customer awareness tools (service credo, service strategy, customer obligations, and commandments of quality service). They also developed service standards for each department, customer feedback instruments (CFIs), and employee satisfaction surveys. ICPAC will use the CFIs and other surveys to gather service improvement feedback from internal and external customers.

Date Rescue (DARE): The Tanzania Meteorological Agency (TMA) pilot Data Rescue project, which started in August, 2015 and was completed in September, 2016 after six months of hands on operational data capture tasks. Directors of National Meteorological and Hydrological Services (NMHSs) from EAC Partner States had requested that the PREPARED Project assist in rescuing and digitizing historical meteorological data that would eventually be integrated into the gridded datasets to improve generation of products for the region. PREPARED offered to fund the DARE pilot activities through provision of DARE tools and other logistics, with ICPAC providing the technical support. The pilot project successfully rescued 13 temperature and 90 rainfall stations from the Lake Victoria Basin area of Tanzania, generating 14,530 digitized records, 9,574 of which were proof-read, 50,234 captured images and 49,755 indexed imaged records.

PREPARED provided technical support to the ICPAC winding up activity of DARE at TMA (April 3-7 2017) in Dar es Salaam, Tanzania. The DARE training workshop for EAC data managers concluded by sharing experiences and learn lessons out of the TMA pilot with the other EAC NMHSs data managers. The workshop deliverables included merging and gridding the rescued data using GeoCLIM tool to generate an improved data shape file for the Lake Victoria Basin (LVB) and documenting all the procedures and collating all materials in a booklet with WMO format for future reference. PREPARED produced a lessons learned report and guidelines for conducting data capture.

Mainstream Climate Change Adaptation Strategies

Lake Victoria Basin Climate Change Adaptation Strategy and Action Plan (LVB CCASAP): The PREPARED Project continues to make progress on drafting the LVB CCASAP, which draws on the results of the VIA and the VIA Options Development Workshop held in July 2016. In May, the Chief of Party (COP) completed the first draft of the CCASAP and it is planned that the EAC secretariat will facilitate an experts meeting to review and revise the draft before presenting to the Climate Change Technical Working Group (CCTWG) in September for consideration. A third draft report will be prepared and presented to the Sectoral Council of Ministers for Environment (SCENR) in October 2017.

Climate Modelers Monthly Meeting (CMMM): The CMMM was held at ICPAC on April 6, 2017. PREPARED Program Partners attended this meeting, including representatives from USAID, ICPAC,

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FEWSNET, RCMRD, EAC Secretariat and the PREPARED Project. PREPARED activities were discussed and harmonized including support to the WARIDI project in Tanzania, preparation of a presentation for the visit to the RCMRD by a US House Staff Director, ICPAC DARE finalization activity at TMA, formalizing DARE Best Practices into the WMO institutional structure, discussion of the Adaptation Learning Programme (ALP) for the region, and the CIN fact finding mission to IGAD Secretariat in Djibouti on the IDDRSI Information Management Platform (reported under CIN above). PREPARED Participation at the EAC Meteorological Directors Meeting: The PREPARED CCATA, CCS, IKMS, and CIN Consultant participated in the EAC Meteorological Directors Annual Meeting on June 19-21, 2017 in Arusha, Tanzania. During the last meeting, PREPARED was asked to:

v Support Date Rescue (DARE) pilot at the Tanzania Meteorological Agency (TMA) and develop the Climate Information Network (CIN);

v Further improve and develop GeoTools (GeoCLlM, GeoCOF, GeoMOD and GeoWRSl) gridded data and climate products to support operational work;

v Implement a weather index insurance pilot in agriculture with Kenya Meteorological Department (KMD) using gridded datasets; and

v Pilot the Quality Service Improvement Program (QSIP) to KMD and ICPAC.

The CCS informed the NMHS directors that the PREPARED Program had achieved the desired outcomes and had developed several tools to support the weather and climate sectors.

Realize Access to and Future Management of Climate Change Adaptation Funds

Regional Implementing Entity (RIE): With support from the PREPARED Climate Finance Specialist (CFS), the EAC Secretariat completed and submitted their RIE application to the Adaptation Fund (AF). The AF Secretariat completed the screening process of the EAC application on April 18, 2017 and provided comments and questions to the EAC. With support of the CFS, the AF comments were addressed and the application was reviewed and updated accordingly. Bankable Projects: The CFS completed three draft concept notes for the EAC Secretariat review. The EAC Secretariat intends to submit these concept notes to the AF and GCF once EAC achieves RIE accreditation. The three concept notes propose climate adaptation projects focused on:

1. Food security, with an aim to secure community livelihoods and food security affected by climate change – induced rainfall variability by strengthening a regional early warning, crop monitoring, and yield forecasting system. This project also proposes to demonstrate and upscale agricultural and livestock insurance coverage based upon best practices;

2. Energy efficiency, aiming to shift the EAC’s energy consumption patterns from traditional use of biomass into more efficient energy sources and to promote the use of alternative renewable energy sources in order to mitigate emissions from production of charcoal and reduction of forest cover; and

3. Improving climate change resilience in the provision of water supply, hygiene, and sanitation services in East Africa, focusing on developing and testing design and operational guidelines.

Climate Funding Sustainability and Capacity Building: The CFS developed a concept note and plan for the operationalization of the EAC Climate Fund. The fund aims to address the inadequacy, unsustainability, unpredictability, and inaccessibility of resources to implement climate change adaptation, mitigation, and resilience activities on a regional level. Discussions were held with EAC’s Principal Environment and Natural Resources Officer (PENRO) on how the fund could be operationalized. A concept note was developed for an EAC regional training workshop on Climate Finance to be held in the last quarter of August 2017.

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COMPONENT TWO: RESILIENT AND SUSTAINABLE MANAGEMENT OF BIOLOGICALLY SIGNIFICANT TRANSBOUNDARY FRESHWATER ECOSYSTEMS IN THE EAC REGION STRENGTHENED.

The status of activities that were expected to be achieved during this quarter, as defined in the PREPARED Project’s Fifth Annual Work Plan, are summarized below. The status of each activity is indicated in parentheses.

v Complete editing of the final EPA report for dissemination (Proposed editor is included in the revised Fifth Annual Work Plan and budget requested by USAID/KEA in the Termination for Convenience letter);

v Launch the Nabugabo Ramsar Site Management Plan and Guide Book (Completed); v Complete second draft of the Nabugabo CIP (A draft has been prepared and is being

reviewed by the LVBC); v Support implementation of the MMWCA grant in the Mara ecosystem (Ongoing); v Support implementation of the audit of tourist facilities outside the MMNR by EAWLS (The

necessary support letter from Narok County Government was received in June. This activity was then postponed due to termination letter from USAID, and is pending approval of the revised Fifth Annual Work Plan);

v Complete PES scoping report for the Mara River Basin (This activity was revised due to the presence of a previous PES study completed under the USAID Mara Transboundary Water for Biodiversity and Human Health Project. PREPARED will use this report to produce a PES experiences and lessons learned report);

v Conduct a refresher WILD training for SORALO scouts (Completed); v Hold a meeting with Kenya Wildlife Service (KWS) and International Fund for Animal Welfare

(IFAW) to discuss WILD (Completed); and v Complete BIMS assessment and submit to LVBC (Completed).

The following key accomplishments were achieved during the quarter:

Biologically Significant Areas (BSAs) Site Interventions

Nabugabo Wetlands, Uganda: Management Planning and Outreach Materials: Nature Uganda reviewed and finalized the Nabugabo Ramsar Site Management Plan (MP) and produced a policy brief summary of the MP. A Nabugabo guidebook was also drafted and is in the process of being finalized. The Management Plan was approved by the Nabugabo Task Force and was officially launched by the Uganda Ministry of Water and Environment on June 16, 2017 at Nabugabo in Masaka District, Uganda. The launch was attended by stakeholders including representatives from the ministry, local authority, community, PREPARED, and the LVBC.

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Mr. Joy Walusimbi, the Masaka Resident District Commissioner (right) and David Mugabi Stephen,

Environment Commissioner from the Uganda Ministry of Water and Environment as they launched the Lake Nabugabo Wetlands System Ramsar Site Management Plan and Handbook in Nabugabo on June 16, 2017.

Conservation Investment Plan (CIP): The Project held a CIP planning meeting for the Nabugabo Ramsar site April 4th – 5th, 2017. The overall goal of the meeting was to review the Nabugabo MP and identify priorities, strategies, actions, and funding needs to be included in the CIP. Thirty participants who developed content for the CIP participated in previous meetings and represented national, district, and community levels. They traveled to Nabugabo to see examples of climate smart agriculture, sand mining, tourist attractions, and cultural sites. The stakeholders defined the overall goal of the CIP “…to promote wise use of Lake Nabugabo wetland system resources for improved livelihoods of the stakeholders at local, national, and international level”. Stakeholders also proposed and outlined four investment packages:

1. Enforcement and sound management; 2. Awareness and capacity building; 3. Alternative livelihoods development; and 4. Climate change adaptation and resilience.

Based upon these four packages, PREPARED facilitated a CIP validation meeting June 14th and 15th, 2017 that included participants from national and local governments, donors, NGOs, private sector partners, and local community stakeholders. Participants then engaged in a participatory stakeholder process that used both plenary discussion and group work to review contents of the draft CIP, which was based upon the inputs from the April 2017 meeting. Each investment package was reviewed and analyzed to ensure that it adequately represented the stakeholder’s views and priorities. Finally, a mutually agreed upon road map for institutionalization and implementation of the CIP was developed. Following agreement, participants validated the Lake Nabugabo wetland system Ramsar site CIP. The CIP will be refined and then submitted to LVBC for comments. The dissemination plan, including informal

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briefings with key stakeholders, will be revised in preparation for identification of potential donors and launch during a regional CIP investment forum in November 2017. Mara Wetlands, Tanzania: This quarter, Birdlife International, a project grantee, conducted numerous activities in the Mara Wetlands to improve the sustainable management of this BSA. During the 3rd Inter Agency Task Force (IATC) Meeting held in Musoma, Tanzania in June, participants reviewed the first draft of the Mara Wetlands Integrated Management Plan (IMP) and agreed that the office of the Regional Administrative Secretariat (RAS) would be responsible for oversight, implementation and monitoring of the IMP.

Combatting Wildlife Trafficking (CWT) Wildlife Information and Landscape Database (WILD): The Masai-Mara Wildlife Conservancies Association (MMWCA) facilitated a meeting with conservancy managers to review WILD functionalities and agree upon standard indicators and the timeline for subsequent trainings. Strathmore University then conducted WILD training for leaders of the Mara conservancies and MMWCA in Talek, Kenya. The Project team, assisted by the International Fund for Animal Welfare (IFAW), presented WILD to the Kenya Wildlife Service (KWS) Director of Intelligence and other senior management staff. KWS showed interest in introducing WILD in Tsavo National Park and agreed to support KWS field staff in a structured WILD training and field test in late July. Strengthen Biodiversity Conservation Related Databases and Tools

Biodiversity Information Management Systems (BIMS): The BIMS report for the Lake Victoria Basin was finalized this quarter and will be shared with LVBC for comment.

COMPONENT THREE: RESILIENT AND SUSTAINABLE WATER SUPPLY, SANITATION, AND WASTEWATER TREATMENT SERVICES IN LAKE VICTORIA BASIN ENHANCED

The status of the activities that were expected to be achieved during this quarter, as defined in the PREPARED Project FiAWP, are presented below. The status of each activity is indicated in parentheses.

v Oversee UCSD and NWSCs technical activities to reduce NRW (Completed); v Oversee WEMA’s completion of the detailed EIA study for the Ndarawetta – Bomet – Longisa

and Mulot water supply scheme in Kenya (Completed) ; v Select the new Kenyan WASH site, and negotiate a SOW and budget with WEMA to carry out

the pre-feasibility and detailed design of the water supply system (Completed); v Finalize WASAC’s QSIP training workshop output documentations (Completed); v Facilitate the QSIP Phase II training for WASAC Musanze and Nyagatare branches (Training

rescheduled to July for Nyagatare and August for Musanze); v Conduct Phase I and II of QSIP training for MWAUWASA, BWSA and MUWASA staff

(Completed); v Support the implementation of the subcontract to develop a Water Allocation Plan (WAP) for

the Mara River Basin (MRB) (activity to be dropped under the proposed Revised FiAWP, but potentially included in a planned USAID Sustainable Water Partnership (SWP) demonstration project in the Mara River Basin); and

v Support QSIP Training for Lake Victoria Region Local Authorities Cooperation (LVRLAC). This activity is funded by LVBC (rescheduled to next quarter pending availability of LVBC funds).

The following key accomplishments were achieved during the quarter:

Improving Service Delivery

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Kenya Climate Smart Water Supply Design: PREPARED continued to support WEMA to implement an Environmental Impact Assessment (EIA) for the Ndarawetta – Bomet – Longisa and Silbwet Water Supply Scheme. This activity is based upon the conclusions of the February 22nd meeting with the Project, Bomet County, Lake Victoria South Water Services Board (LVSWSB), LVBC, Ministry of Water and Irrigation (MWI), and WEMA on progress of and priority actions for the implementations of the Bomet Water Supply works. To date the status of the Bomet Water Supply Design and EIA includes:

v LOT 1, covers the intake works from the Kipsonoi River in the Mau Forest to the storage and treatment tank. Lot 1 design is being finalized by a consultant employed by the LVSWSB, and the final report is crucial for successful EIA studies; and

v LOT 2 was completed by a WEMA consultant. Lot 2 covers the distribution network to the five (5) beneficiary towns of Bomet, Mulot, Ndarawetta, Longisa and Silbwet. WEMA also completed detailed designs and an EIA scoping report for the scheme. The ongoing activity is the full EIA study that began in April and expected to end in July 2017.

The EIA Scoping report indicated that the flows of the intake (Kipsonoi River) will be gravity fed, but are insufficient to meet the current and projected demands of water for the project horizon for the five (5) towns. In order to meet low flow demands, a dam must be constructed within the Mau forest. Bomet County has completed a pre-feasibility study for a Boston dam, but has not completed the detailed designs or EIA.

Following findings of a team comprising representatives from LVBC, LVSWSB, MWI, and WEMA to the newly proposed WASH towns in Kenya (Muhoroni - Kipsitet towns cluster replacing Nandi Hills and Emurua – Dikkir – Shartuka – Enoosaen towns replacing Kilgoris - Lolgorian), PREPARED convened a meeting in Nairobi to determine eligible clusters using agreed-upon WASH sites selection criteria from the 2014 Bujumbura WASH Task Force meeting. Participants of the 2017 Nairobi meeting further considered new sub – criteria such as the possibility of a pilot study, direct application of climate lens designs, political risks, availability of reliable water sources, and actual distances between the towns.

v The meeting considered recommendations to the new Kenyan WASH sites based on the site verification trip, and participants determined the following: Narok County town clusters remain a top priority for PREPARED support;

v PREPARED and WEMA Consult should conduct a rapid reconnaissance study to investigate which cluster to support, considering technical feasibility and impact (Emarua Dikkir, population 40,000, Enoosaen – Shartuka 8,000, or Muhoroni – Kipsitet 20,000);

v WEMA Consult would produce a technical report with recommendations to PREPARED regarding the possible town in Narok cluster that shall receive PREPARED support.

Following those deliberations a Statement of Work (SOW) was prepared and WEMA consult services identified to conduct a prefeasibility study for Narok cluster towns.

WASH Activities in Rwanda: PREPARED supported Rwanda Water and Sanitation Corporation (WASAC) by conducting a Quality Service Improvement Program (QSIP) training workshop at its headquarters in Kigali. The WASAC staff produced the following outputs for WASAC:

v Quality Service Vision “Towards the year 2022”; v Service Strategy; v Service Credo or guiding values; v 10 Commandments of Quality Service; v Customer Obligations; and v Service Standards for the Urban Water Supply Directorate; Commercial Directorate; Rural

Water Supply Directorate; Finance Directorate; and the Support Services Directorate, mainly ICT, human resources, logistics and procurement.

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These outputs will be printed as posters and pull – up banners and displayed in all WASAC branches to increase awareness of WASAC operations, customer obligations, and service quality improvement campaigns. This is in line with the agreed – upon WASAC and PREPARED WASH strategy interventions and milestones:

v Development of an interactive customer support and outreach framework and approach through the engagement of an NGO1;

v Build WASAC staff capacity to render improved service delivery through the introduction of the Quality Service Improvement Program (QSIP) to WASAC staff at Headquarters, Musanze, and Nyagatare branches;

v Conduct a feasibility study of pre-paid meters project in medium sized towns in Rwanda; and v Conduct an assessment of the NRW situation in Musanze and Nyagatare and prepare a strategy

to address NRW in medium sized towns in Rwanda. WASH Activities in Tanzania: Following a meeting February 2017 of PREPARED, Itron and Mwanza Urban Water Supply and Sanitation Authority (MWAUWASA), and according to the MWAUWASA NRW Reduction Strategy document, the following activities were agreed upon and implemented by each partner as follows:

1. Itron sent an expert who has worked with MWAUWASA staff in April 2017. Some advancements were made in the demarcation of District Metering Areas (DMA) in Zone G where identified bulk meters are already installed. An automated system will be introduced so that MWAUWASA can directly capture real time flow data for decision making.

2. Itron has proposed procurement of a WaterMind Analyser to automate data collection, to deploy Itron’s manual meter reading solution into the Zone G DMA, and update all meter data in this DMA. Use of any Android phone will allow successful implementation and MWAUWASA would only need to procure a software license.

3. Itron further recommends deployment of WaterMind Analyser on the large consumers, installation of Automatic Meter Readers (AMRs) for identified clients (typically 20% of all connections), identification and replacement of incorrectly sized meters, and identification and replacement of meters with decreasing consumption in the DMA in order to further reduce physical losses.

4. PREPARED supported Tanzania’s WASH sites by conducting a QSIP training workshop on11th-13th April 2017 at Cadillac Hotel in Magu Tanzania to MWAUWASA, MUWASA, and BUWASA staff representatives. The main QSIP training workshop outputs include the following: v MWAUWASA Quality Service Vision “Towards the year 2022”; v WASAC Service Strategy; v MWAUWASA Service Credo or guiding values; v MWAUWASA 10 Commandments of Quality Service; v MWAUWASA Customer Obligations; and v Service Standards for different departments: Urban Water Supply Directorate, Commercial

Directorate, Rural water supply directorate, Finance directorate, Support services directorate mainly ICT, HR, logistics and procurement.

5. MWAUWASA has set aside a token budget to support agreed implementation, will provide all required data, and will also allocate staff time during the period of this partnership agreement.

1 The grant to support the development of a customer engagement strategy in Musanze and Nyagatare will not be completed due to the

reduction in PREPARED resources under the revised FiAWP, as directed by USAID/KEA in the Termination for Convenience letter of May 19, 2017.

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Climate Change Resiliency and advancement Regional interventions: The Musoma District Government in Tanzania provided an unsolicited proposal to the Project in 2016. The proposal aimed to revive the Etaro Water Supply Scheme. The PREPARED Deputy Chief of Party (DCOP) and WASH Technical Advisor (WTA) in February 2017 met the Mara Regional Administrative Secretary (RAS), the Musoma District Executive Director (DED), and MUWASA Managing Director (MD) and conducted a site visit to Etaro village in Musoma District, Tanzania.

The objectives of the Etaro proposal are to:

v Restore water supply services to Etaro and two neighboring villages, approximately 10,000 people who currently walk two or more hours to get water from the Lake;

v Build capacity of Etaro local community, the Musoma District of the Water Engineer (DWE) Office, and the Musoma Urban Water Supply and Sanitation Authority (MUWASA) to oversee the rehabilitated water supply scheme operations including maintenance costs to achieve its sustainability;

v Introduce and test prepaid meter technology for cost recovery and NRW reductions; v Increase community participation and involvement in the construction works and daily operations,

and address issues related to paying monthly bills on time and the importance of reporting water theft, bursts and leakages; and

v Document new and gained skills/experience from implementing this project. The proposal is currently being reviewed by MUWASA MD, the PREPARED Project, and the DED to determine roles and the district’s financial contribution. If the Project approves the validated proposal will then be submitted to USAID/KEA for approval.

CROSS-CUTTING ACTIVITIES The following were accomplished during this quarter: Partnerships: The Chief of Party signed a Memorandum of Understanding (MoU) with Ecolab and BASF East Africa that will promote the efficient use of water through improved waste management in the Mara Ecosystem. The Partnership Specialist worked to facilitate the registration of the Mara Serengeti Hoteliers Forum (MSHF) by providing additional documents as requested by the Government of Kenya Non-Government Organizations Coordination Board. ADMINISTRATIVE AND MANAGEMENT ACTIVITIES: The 18th Sectoral Council of Ministers (SECOM) Meeting: The SECOM meeting took place on June 24, 2017 in Mwanza, Tanzania. The LVBC PREPARED Program Coordinator presented the results of the Regional Policy Steering Committee (RPSC) meeting to the SECOM senior officials.

Personnel: In accordance with PREPARED Contract Section C.9, Key Personnel, Tetra Tech informed USAID/KEA that Chelsea Keyser, the PREPARED Deputy Chief of Party (DCOP), would be departing the Project in June 2017 and submitted a request for approval for her replacement on April 4, 2017. The COP and DCOP worked with current Project staff and Tetra Tech Home Office to ensure a smooth handover in May 2017. Ms. Keyser was replaced by Dr Brenda Bergman.

Termination for convenience: As stated in the Preface, USAID/KEA sent a letter dated May 19, 2017, notice of Termination for Convenience, which revised the Project Activity Completion Date (PACD) from September 30, 2018 to December 31, 2017. Further, USAID/KEA requested that Tetra Tech submit a revised FiAWP and budget covering a seven (7) month period, May 19 – December 31, 2017.

.

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DELIVERABLES

During the reporting period the Project submitted the deliverables presented in Table 1. Table 1: PREPARED Project deliverables during the reporting period Deliverable Submittal Date Approval Date

Revised Work Plan (May – December 2017) June 9, 2017 Pending

Budget Realignment Request June 9, 2017 Pending

Request for disposition instructions June 9, 2017 Pending

III. PROGRAM PROGRESS (QUANTITATIVE IMPACT)

The Project continues to make progress towards achieving PREPARED’s performance indicator targets. During this quarter, the following results were achieved: 1.1 (FACTS 4.8.2-8) Number of climate adaptation tools, technologies and methodologies developed, tested and/or adopted as a result of USG assistance.

The PREPARED Project developed and tested the Data Rescue (DARE) for East Africa National Meteorological Services (NMHS) Manual. This manual provides guidelines for an individual meteorological service department to recognize, rescue, preserve, and digitize climate data that is at risk of loss. The manual can be used to train data management staff on the practices that the World Meteorological Organization (WMO) recommends and to highlight a cost-effective method of rescuing and storing data that are not digitized and usable. During the quarter, PREPARED finalized the design of the Information and Knowledge Management (IKM) Portal for EAC Climate Change Coordination Unit (CCCU) and hosted it within the EAC secretariat, awaiting formal launch. The IKM Portal is a metadata base of online information, knowledge, and best practices for climate change adaptation and mitigation, as well as governance, finance and the impacts of climate change on the economies of East African communities. The Portal primarily contains metadata for from the East African Community Partner States (Burundi, Kenya, Rwanda, South Sudan, Tanzania, Uganda) and other countries in the IGAD Region (Djibouti, Eritrea, Ethiopia, Somalia, South Sudan and Sudan). The Portal also hosts metadata for knowledge globally that is of importance to the East Africa Community stakeholders. 1.2 (Custom) Percentage increase in institutional capacity score, as measured by Organizational Capacity Assessment Tool (OCAT).

PREPARED continued to implement the EAC CCCU Capacity Building Strategy towards increasing the CCCU’s institutional capacity to address climate change issues. This quarter the Project designed and hosted within the EAC the Information and Knowledge Management (IKM) portal (see above), resulting in an improved score of 0.5 (3.33% improved score).

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In addition, PREPARED submitted the EAC Regional Implementation Entity (RIE) application to the adaption fund (AF) board and identified three projects for RIE application, which have been approved by member states and are under development. This achievement also gave an improved score of 0.5 (3.33% improved score). Altogether, during the quarter, PREPARED has improved the CCCU’s capacity percentage score by 6.7%, leading to a cumulative improved capacity score of 20% above baseline. The Project is on track to achieve a 30% increase in EAC’s CCCU capacity Life of Project (LOP) target. 1.3 (FACTS 4.8.2-14/3.1.8-29) Number of institutions with improved capacity to address climate change adaptation issues as a result of USG assistance.

During the quarter, no institution with improved capacity on climate change adaptation issues was supported by the Project. PREPARED has already achieved the annual and life of project (LOP) target of 22 institutions for this indicator. Note that PREPARED continued strengthening the capacity of institutions already counted during previous reporting periods. 1.4 (FACTS 4.8.2-4) Number of laws, policies, strategies, plans, agreements, or regulations addressing climate change adaptation officially proposed, adopted, or implemented as a result of USG assistance No new plan, strategy or agreement was proposed, adopted, or implemented during this quarter. PREPARED is on track on this indicator and continues to implement activities towards achieving the proposed LOP target.

1.5 (FACTS 4.8.2-6) Person hours of training completed in climate change adaptation supported by USG assistance. PREPARED did not conduct climate change adaptation training this quarter. PREPARED is on track on this indicator and continues to implement activities towards achieving the proposed life of project (LOP) target for this indicator. 1.6 (FACTS 4.8.1-28) Number of days of USG funded technical assistance in climate change adaptation provided to counterparts or stakeholders.

During this quarter, the PREPARED Project provided 9 days of climate change adaptation technical assistance (TA) to the Project counterparts/ stakeholders:

v 6 days (24 - 29 April, 2017): The Climate Change Specialist (CCS) provided TA to Tanzania Meteorological agency (TMA) to support completion of Data Rescue (DARE) pilot project activities. This included a regional workshop for EAC Met Services Data Managers to share experiences and lessons learnt from the TMA pilot and to integrate the rescued data points into the Lake Victoria Basin (LVB) datasets using GeoCLIM. Documentation of the DARE process was carried out for future reference; and

v 3 days (14-16 June, 2017) – The Climate Change Adaptation Technical Advisor (CCATA) provided TA to EAC secretariat and EAC partner states during the meeting of technical working group on policy, legal, and institutional framework in Entebbe, Uganda. The CCATA provided technical guidance on implementation of environmental and natural resources management matters affected by of climate change. The CCATA provided technical support toward revising a framework for participation in negotiations under multilateral environmental agreements and presented concept notes of 3 projects PREPARED is preparing on behalf of EAC partner states. These concept notes will be considered under the adaptation fund and the green climate fund.

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2.1 (FACTS 4.8.1-26) Number of hectares of biological significance under improved natural resource management as a result of USG assistance.

The PREPARED Project has not reported any target met for this indicator during this quarter. The progress on this indicator is on track and the Project continues implement activities towards achieving the LOP targets for this indicator. 2.2 (FACTS 4.8.2-28) Number of laws, policies, strategies, plans, agreements, or regulations addressing biodiversity conservation officially proposed, adopted, or implemented as a result of USG assistance (Disaggregated by: measure type; stage; implementing/enforcing institution; scale) During this quarter Nature Uganda, Project grantee, developed ad finalized the Lake Nabugabo Wetland System Ramsar Site Management Plan, Uganda (2017 – 2027). The plan was officially proposed to the Biodiversity Task Force. It was adopted by the District stakeholders during the Launch on June 15th 2007 in Nabugabo, Uganda. The plan takes into consideration a larger geographical coverage (77,700 ha, up from 22,000 ha) and population increase (475,967 in 2014, up from 300,000 in 2004; UBOS 2014). The new plan also accounts for multiple stakeholders, changing land use patterns (from traditional to a mix with large scale investments), and the floodplains of Lwera in Kalungu, part of the interconnected waterways of the River Katonga in Butambala, and Gomba. The PREPARED Project developed the Uganda Nabugabo Wetland System Ramsar Site Conservation Investment Plan (CIP). The CIP was validated and endorsed by the District stakeholders and the Biodiversity Task Force. The CIP brings together the needs and priorities of different sectors, organizations, and interest groups into an integrated set of activities, which are united under the common goal of ensuring sustainable use of Lake Nabugabo ecosystem resources. 2.3 (FACTS 4.8.1-29) Number of person hours of training in biodiversity conservation supported by USG assistance (Disaggregated by: nationality, institution, gender) During this quarter, Birdlife International, PREPARED Project grantee, carried out two trainings; namely beekeeping training for Mara North community (15 February, 2017) which achieved 158 person hours of training) and Ecosystems Services Valuation training (3 – 4 March, 2017) which achieved 208 person hours of training. A total of 366 (93 female hours and 273 male hours) person hours of training were achieved with these two training. The bar graph below demonstrates the cumulative number of person hours of training in biodiversity conservation achieved.

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Figure 1: Number of person hours of training in biodiversity conservation

3.1 (FACTS 3.1.8.1-3) Number of people receiving improved service quality from existing improved drinking water sources (Disaggregated by: location/country; service provider) No additional people received improved water service quality this quarter. However, several activities were implemented that progress toward improved water service quality, including the QSIP training workshop with WASAC and MWAUWASA and the completion of designs and Environmental Impact Assessment for five beneficiary towns in Kenya, PREPARED is working towards achieving the life of project (LOP) target for this indicator in the remaining implementation period of the Project. 3.2 (FACTS 3.1.8.3-1) Number of new policies, laws, agreements, regulations, or investment agreements (public or private) implemented that promote access to improved water supply and sanitation (Disaggregated by: country) * *Note: This indicator was dropped after the discussions and recommendation of USAID/KEA 3rd DQA June 2016. The two targets earlier achieved for this indicator were moved and reported in the amended indicator 3.4. 3.3 (Custom) Number of institutions with improved capacity to address drinking water supply, sanitation, and hygiene issues as a result of USG assistance (Disaggregated by: institution, capacity area)

During this quarter PREPARED built the capacity of 2 institutions to better address drinking water supply, sanitation, and hygiene issues as a result of PREPARED activities.

1. Rwanda Water and Sanitation Corporation (WASAC), 32 WASAC staff participated in a QSIP workshop (23 – 24 March, 2017) to orient them on QSIP methodology and on how to improve service delivery. Customer Feedback Instruments (CFIs) were developed to improve WASAC day to day implementation and effectiveness. In addition, WASAC Non-Revenue Water (NRW) Reduction Strategy was reviewed and finalized to guide NRW reduction activities.

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2. Mwanza Urban Water Supply and Sewerage Authority (MWAUWASA), 15 staff participated in QSIP phase 1 and 2 training (11 – 13 April, 2017) to develop their CFIs to improve MWAUWASA day to day implementation and effectiveness of its work. In addition, MWAUWASA NRW Strategy been developed to guide NRW reduction activities.

The bar graph below demonstrates the cumulative number of institutions with improved capacity to address water supply, sanitation, and hygiene issues:

Figure 1: Number of institutions with improved capacity to address water supply, sanitation and hygiene issues

3.4 (Custom) Number of laws, policies, strategies, plans, agreements, or regulations officially proposed, adopted, or implemented as a result of USG assistance to promote to improved water supply and sanitation services2. During this quarter, the Project developed Non-Revenue Water (NRW) reduction strategy for Mwanza Urban Water Supply and Sewerage Authority (MWAUWASA), Tanzania. The NRW strategy aimed at reducing non-revenue water levels and improve the quality of supply services of Mwanza Urban Water Supply and Sewerage Authority (MWAUWASA) through sound management and implementation of ICT and engineering solutions, performance improvement programs, and customer engagement initiatives through partnership between MWAUWASA, Itron and the PREPARED Project. The bar graph below demonstrates the cumulative number of strategies and agreements officially proposed, adopted, or implemented to address WASH, disaggregated by area of implementation:

2 This indicator was revised from the original 3.4 (Number of strategies, agreements and plans implemented to promote improved sanitation services) after the DQA exercise on 3 June, 2016.

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Figure 2: Number of strategies and agreements addressing water and sanitation service delivery

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Table 1: Consolidated Indicator performance sheet

PREPARED Project Performance Indicators

YR 1-4 Actual

YR5 Target YR 5 Q1 YR 5 Q2 YR 5 Q3 YR 5 Q4

YR 5 Project-

ed

YR 1-5 Project-

ed

LOP Target

LOP Var-iance

1.1 (FACTS 4.8.2-8) Number of climate adaptation tools, technologies and methodologies developed, tested and/or adopted as a result of USG assistance

22 3 1 1 2 0 4 26 20 6

1.2 (Custom) Percentage increase in institutional capacity score, as measured by OCAT. (Disaggregated by: institution, key capacity area)

10% above

baseline

20% above

baseline 0%

3.3% improved

score

6.7% improved

score 0

20% above

baseline

20% above

baseline

30% above

baseline

10% above

baseline

1.3 (FACTS 4.8.2-14/3.1.8-29) Number of institutions with improved capacity to address climate change adaptation issues as a result of USG assistance (Disaggregated by: institution)

20 3 0 2 0 0 2 22 20 2

1.4 (FACTS 4.8.2-4) Number of laws, policies, strategies, plans, agreements, or regulations addressing climate change adaptation officially proposed, adopted, or implemented as a result of USG assistance (Disaggregated by: stage; implementing institution; scale)

22 5 0 0 0 0 0 22 20 2

1.5 (FACTS 4.8.2-6) Person hours of training completed in climate change adaptation supported by USG assistance (Disaggregated by: nationality; gender)

14,898 1000 0 816 0 0 816 15,714 8,000 7,714

1.6 (FACTS 4.8.1-28) Number of days of USG funded technical assistance in climate change adaptation provided to counterparts or stakeholders (Disaggregated by: institution)

86 13 0 34 9 0 34 129 114 15

2.1 (FACTS 4.8.1-26) Number of hectares of biological significance under improved natural resource management as a result of USG assistance (disaggregated by Country), new maintained/ previously maintained)

291,354 185,723 0 25,700 0 0 25,700 317,054 432,719 -115,665

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PREPARED Project Performance Indicators

YR 1-4 Actual

YR5 Target YR 5 Q1 YR 5 Q2 YR 5 Q3 YR 5 Q4

YR 5 Project-

ed

YR 1-5 Project-

ed

LOP Target

LOP Var-iance

2.2 (FACTS 4.8.2-28) Number of laws, policies, strategies, plans, agreements, or regulations addressing biodiversity conservation officially proposed, adopted, or implemented as a result of USG assistance (Disaggregated by: measure type; stage; implementing/enforcing institution; scale)

9 4 0 0 2 0 2 11 15 -4

2.3 (FACTS 4.8.1-29) Number of person hours of training in biodiversity conservation supported by USG assistance (Disaggregated by: nationality, institution, gender)

7,066 600 0 0 366 0 0 7,432 4,000 3,432

3.1 (FACTS 3.1.8.1-3) Number of people receiving improved service quality from existing improved drinking water sources (Disaggregated by: location/country; service provider)

1,510 1300 1,354 950 0 0 2,304 3,814 8,000 -4,198

**3.2 (FACTS 3.1.8.3-1) Number of new policies, laws, agreements, regulations, or investment agreements (public or private) implemented that promote access to improved water supply and sanitation (Disaggregated by: country)

2

3

0

2

15 13

3.3 (Custom) Number of institutions with improved capacity to address drinking water supply, sanitation, and hygiene issues as a result of USG assistance (Disaggregated by: institution, capacity area)

26 4 0 0 2 0 2 28 23 5

3.4 (Custom) Number of laws, policies, strategies, plans, agreements, or regulations officially proposed, adopted, or implemented as a result of USG assistance to promote to improved water supply and sanitation services

6 1 0 1 1 0 2 8 5 3

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*Note: In response to discussions during 3rd and 4th DQA in June/July 2016, the PREPARED Project proposed to revise the PMP to include revision the LOP targets where applicable.

**Note: Indicator dropped in July 2016 based on discussions and recommendations of the 3rd and 4th DQA in June/July 2016

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IV. PERFORMANCE MONITORING

The PREPARED Project DCOP and the Monitoring and Evaluation (M&E) Specialist continued to hold discussions with PREPARED technical component leads to discuss and establish plans on how to achieve Project year 5 and the Life of Project (LOP) targets, taking into consideration targets not achieved in prior periods and the new end of Project timeframe. Component-specific review meetings were held with component technical leads to review progress being made, challenges faced, and plans to achieving the LOP indicator targets. In light of the notice of the revised the Project Activity Completion Date (PACD) from September 30, 2018 to December 31, 2017, PREPARED reviewed its year 5 work plan with the aim of ensuring the initial LOP targets are achieved when the Project closes in December 2017. The PREPARED Project DCOP and the M&E specialist will hold regular review meetings with technical component leads to review progress, challenges, and strategies towards achieving the approved LOP indicator targets, focusing on the indicators whose targets have not been met in prior implementation and reporting periods.

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VIII. SUBSEQUENT QUARTER’S WORK PLAN

The PREPARED Project has programmed the following technical activities for the next quarter.3

Component 1, Climate Change Adaptation

v Building CCCU Capacity:

ü Revise the IKM portal design as agreed with the PREPARED team in Arusha to be presented at the CMMM for discussion.

v Improve Access to and Sharing of Climate Change Information, and Build Decision-Support Tools:

ü Conduct a CIN Task Force and Stakeholders Workshop.

v The VIA Implementation:

ü Submit of the LVB CCASAP to EAC and LVBC; and ü Present of revised CCASAP to CCTWG for its consideration.

v Realize Access to and Future Management of Climate Change Adaptation Funds:

ü Present climate change bankable project proposals to the Multi-sectoral Technical working group and the CCTWG;

ü Conduct planning meeting for the operationalization of EAC Climate Fund; ü Address additional comments from AF on EAC application for accreditation as RIE;

and ü Conduct training workshop on climate change finance.

Component 2, Biodiversity Conservation

During the next quarter, the DCOP will:

v EPA Report and BSA Site Interventions

3 A summary of events planned for the next quarter are presented in Annex A.

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ü Print and disseminate final EPA report; ü Review the EPA policy brief; ü Finalize/brand the Minziro CIP; the Sango Bay CIP and Nabugabo CIP ü Review and finalize the Mara Wetlands IMP; ü Finalize EPA and TEV lesson learning notes; ü Finalize TEV fact sheets (Sango Bay – Minziro and Mara Wetlands); ü Conduct the Mara Wetlands CIP Planning Meeting; ü Implement beekeeping alternative livelihoods in Mara Wetlands; ü Support the implementation of the MMWCA grant in the Mara ecosystem; and ü Support the implementation of the audit of tourist facilities outside the MMNR, being

completed by EAWLS.

v Economic Valuation & Payment for Ecosystem services (PES)

ü Compile a lesson learning document on PES experiences in East Africa with more focus on LVB.

v Combatting Wildlife Trafficking

ü Conduct a re-fresher WILD training for scouts.

v Strengthening Biodiversity Conservation Related Databases and Tools

ü Submit BIMS assessment report to the LVBC.

Component 3, Water Supply, Sanitation and Hygiene (WASH)

The PREPARED Project WTA will complete the following during the next quarter:

v Governance and Institutional Support

ü Facilitate LVBC Secretariat to conduct QSIP training for Lake Victoria Region Local Authorities Cooperation (LVRLAC) municipalities and towns from Kenya and Tanzania.

v Improved Service Delivery

ü Follow up and monitor implementation progress of grantee activity that aims to support and achieve Water Community Communication Clubs (WACOCO) sustainability and preparation of lessons leant and best practices in Uganda;

ü Complete NRW and prepaid meters short term consultancies; ü Close out MWAUWASA NRW reduction strategic intervention under the partnership

arrangements between MWAUWASA, Itron and PREPARED; ü Facilitate NRW partnership between Itron and WEMA Consult; ü Prepare NRW sustainability plan and proposal for the LVBC Secretariat; ü Facilitate QSIP Phase 3 validation for MWAUWASA; and ü Facilitate QSIP Phase 1 and 2 in Nyagatare and Musanze sites in Rwanda.

Cross-cutting Activities

Grants Management

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v Provide technical support to grantees on an as – needed basis; and v Review grantee reports and processing advance/reimbursement requests.

Cash Flow Report and Financial Projections (Pipeline Burn-Rate)

LOP Total

Billed to Date

Current Period

Next Quarter

Balance Estimated

Cost to Complete

27,549,635

22,151,084

387,960

1,387,477

3,623,114

3,623,114

Labor & Fringe Benefits

5,349,789

4,205,226

97,626

166,501

880,436

880,436

Other Direct Costs

7,523,894

6,598,588

105,379

513,367

306,561

306,561

Subcontracts

6,682,844

5,494,097

71,944

249,741

867,062

867,062

Grants Under Contract

2,897,290

1,807,352

31,630

235,871

822,436

822,436

Indirect Costs

3,536,406

2,789,824

59,421

138,748

548,413

548,413

Fixed Fee

1,559,413

1,255,998

21,960

83,249

198,206

198,206

Obligation $27,209,512

Billed to Date (through June, 2017) $22,151,084

Current Period (June 1 – 30, 2017) $387,960

Next Quarter (July – September 2017) $1,387,477

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IX. PROJECT ADMINISTRATION

CONSTRAINTS

The PREPARED Project did not experience major constraints in implementation this quarter. The June notice of Termination for Convenience required some members of the PREPARED team to divert focus from implementation to preparing a revised work plan and budget.

For the upcoming quarter and remainder of the project, two major issues pose a concern to the project timeline:

v Timing of USAID approval of the PREPARED revised Fifth Annual Work Plan and budget. Several activities and consultancies are pending final approval of the revised work plan, budget, and associated consultancies.

v Kenyan elections in August 2017 will soon follow approval of the revised work plan, and will also require a hiatus in many of the PREPARED team’s operations.

Given these circumstances, it will be particularly important for the PREPARED team and USAID to work together efficiently within the limited remaining timeframe of the project.

CONTRACT MODIFICATIONS AND AMENDMENTS

As previously noted, the Project received a letter dated May 19, 2017, notice of termination for convenience, which revised the Project Agreement Completion Date (PACD) from September 30, 2018 to December 31, 2017. Further, USAID/KEA requested that Tetra Tech submit a revised work plan and budget covering a seven (7) month period, May 19 – December 31, 2017.

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ANNEXES & ATTACHMENTS ANNEX A: SCHEDULE OF KEY ACTIVITIES IN NEXT QUARTER

Events Date(s) Location

JULY

Mara Wetlands: National Level Stakeholder Review of IMP (2 days) July 3-4, 2017 Dodoma, Tanzania

Project Coordination Committee (PCC) Meeting July 6, 2017 Park-Inn Radisson Hotel

Project Implementing Committee (PIC) Meeting July 7, 2017 PREPARED Office, Nairobi

Quality Service Improvement Program (QSIP) Phase I & II (Visioning and Values & Service Audit) Workshop with Rwanda Water and Sanitation Utility (WASAC) targeting PREPARED's WASH site in Nyagatare, Rwanda

July 14 – 15, 2017 Diplomate Hotel, Nyagatare-Rwanda

Climate Information network (CIN) Task Force Workshop with Meteorological Services Rep & Climate Change Units (1-2 day)

July 18-19, 2017 Dar es Salaam, Tanzania

CIN Stakeholder Workshop (2 days) July 20-21, 2017 Dar es Salaam, Tanzania

QSIP Validation Workshop for MWAUWASA July 26-28, 2017 Lenny's Hotel, Geita, Tanzania

LVB Write shop for Climate Change Adaptation Strategy and Action Plan (CCASAP) July date TBD Kisumu, Kenya

Mara Wetlands, Tanzania Conservation Investment Plan (CIP) Planning Meeting July date TBD Musoma, Tanzania

Preperation Meeeting for Conference of Parties (COP) at the National Level (5 meetings, 1 per Partner State) and Regional Level (1 meeting) to be funded by EAC.

July date TBD Venue TBD

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AUGUST

Quality Service Improvement Program (QSIP) Phase I & II (Visioning and Values & Service Audit) Workshop with Rwanda Water and Sanitation Utility (WASAC) targeting PREPARED's WASH site in Musanze, Rwanda

August 11-12, 2017

La Palme Hotel, Musanze, Rwanda

Training for East African Community (EAC) staff of climate finance resource mobilization, sustainability and management. August date TBD Arusha, Tanzania

Mara Wetlands Conservation Investment Plan (CIP) Validation Meeting

September date TBD Musoma, Tanzania

Quality Service Improvement Program (QSIP) Phase III Action Planning Workshop with Mwanza, Musoma and Bunda, Tanzania WASH sites

September date TBD Mwanza, Tanzania

Quality Service Improvement Program (QSIP) Phase III Action Planning Workshop with IGAD ICPAC

September date TBD Nairobi, Kenya

Quality Service Improvement Program (QSIP) Phase III Action Planning Workshop with Rwanda Water and Sanitation Utility (WASAC) targeting PREPARED's WASH site in Musanze, Rwanda.

September date TBD Musanze, Rwanda

Quality Service Improvement Program (QSIP) Phase III Action Planning Workshop with Rwanda Water and Sanitation Utility (WASAC) targeting PREPARED's WASH site in Nyagatare, Rwanda.

September date TBD Nyagatare, Rwanda

Quality Service Improvement Program (QSIP) Training for Lake Victoria Region Local Authorities Cooperation (LVRLAC). This activity is funded by Lake Victoria Basin Commission (LVBC)

September date TBD Kisumu, Kenya

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ANNEX B: PREPARED PROJECT GRANTS UNDER CONTRACT (GUC) PROGRAM UPDATE

To date PREPARED has issued 19 grants valued at approximately $2,216,000. PREPARED has successfully closed out 12 of this grants, valued at approximately $1,147,000. Currently, the Project has seven active grants listed in the table below.

Two of the current grants, PREPARED019 to Strathmore and PREPARED016 to MMWCA, were approved by USAID/KEA and executed with period of performances that extend past the current PACD of December 31, 2017. The PREPARED Project has worked with these grantees to revise their SOWs and budgets to officially end of November 19, 2017. This will provide PREPARED time (6-weeks) to close out these grants.

In addition, PREPARED intends to issue an additional fixed obligation grant for durations of 3-4 months to the South Rift Association of Landowners (SORALO) to support the uptake and sustainability of WILD. This grant package will be submitted to the Contracting Officer Representative (COR) for approval.

TABLE 4. ACTIVE GRANTS

Grant Number Grant Type Name Comp. Start

Date End Date Value USD$ Mod001

PREPARED010 Standard w/Advances SUSWATCH 1: CC 1-Aug-15 30-Jul-17 $342,580

PREPARED013 FOG no Advances Nature Uganda 2: Bio 9-Mar-16 30-Jun-17 $180,248

PREPARED015 Standard w/Advances Birdlife International 2: Bio 9-May-16 8-May-17 $164,823 31-Aug-17

PREPARED016 FOG no Advances

Maasai Mara Wildlife Conservancies Association (MMWCA)

2: Bio 1-May-17 28-Feb-18 $154,676 19-Nov-17

PREPARED017 SIG with Advances UCSD 3:

WASH 22-Nov-

16 21-Nov-17 $86,500

PREPARED018 FOG no Advances EAWLS 2: Bio 8-Dec-16 1-May-17 $74,912 31-Aug-17

PREPARED019 SIG with Advances Strathmore WILD 2: Bio 1-Jan-17 31-Jan-18 $64,913 19-Nov-17

As a result of the Notice of Termination for Convenience letter (May 19, 2017), PREPARED has cancelled the following planned grants:

1. Request for Application (RFA006) to conduct the C3A2 in four communities in the Mara River Basin;

2. RFA007 to develop a customer engagement framework for WASAC Musanze and Nygatare Branches in Rwanda Quality service improvement and the NRW reduction programs in Tanzania

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and Rwanda; 3. RFA008 to develop a customer engagement framework for Mwanza Water Utility in Tanzania; 4. Unsolicited proposal to rehabilitate the Etaro Water Supply System in Musoma, Tanzania.

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Signed By: ____________________________________

Reviewed By: ________

U.S. Agency for International Development PO Box 629

Village Market 00621 Nairobi, Kenya

Telephone +254 20 862 2000 Fax +254 20 862 2680/ 2682

http://www.usaid.gov/east-africa-regional