Planning Big Events Jenny Funderburke. Objective Determine 9 clear steps to planning large kidmin...
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Transcript of Planning Big Events Jenny Funderburke. Objective Determine 9 clear steps to planning large kidmin...
Planning Big Events
Jenny Funderburke
Objective
Determine 9 clear steps to planning large kidmin events
Step 1: Define Purpose
Who is the event for?
What do you want to accomplish?
Step 2: Paint a Picture
Dream
Prioritize
Identify limitations
Step 3: Build a Team
Right hand person
With you every step
Knows everything
Step 3: Build a Team
Directors over each area
Registration
Advertising
Stuff/Resources
Volunteers
Set-Up/Décor/Tear Down
Step 3: Build a Team
Recruit Volunteers
Small Groups
Student ministry
Bulletin inserts
Online
FOLLOW UP!
Step 4: Calendar
Check church calendar
Check community calendar
Check school calendars
Step 4: Calendar
Give yourself plenty of time
Schedule the event
Schedule related meetings/workdays, etc…
Step 5: Budget
What will it cost?
Make a list of everything!
Estimate high
Step 5: Budget
Where will money come from?
Church budget?
Admission?
Money Makers?
Step 6: Communication
Don’t forget your purpose!
How much do you want to advertise?
Step 6: Communication
What will you use?
Handouts
Social media
Banners
Community resources
Personal invites
Step 7: Make lists
Timelines
Resources
To-Do Lists with steps
Step 8: Make It Happen
Work your lists
Work with your people
Solve problems proactively
Step 8: Make It Happen
During the event:
Let your team own it
Connect with people
Solve problems
Pay attention
Step 9: Wrap Up
Evaluate:
Include your people
What worked?
What didn’t?
Write it down!
Step 9: Wrap Up
Appreciate:
Thank your team
Thank your volunteers
Thank other staff
Thank the church
Step 9: Wrap Up
Celebrate:
What did God do?
How can you tell as many people as possible?