Planning and Community Development Department

FY 2016 Recommended BudgetJoint Finance Committee/Council

June 8, 2015

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Mission Statement

To protect and advance quality of life through the application of sound land use planning principles, development standards and property maintenance and building codes; to facilitate informed land use decisions through community participation and collaborative process; to protect and enhance safe, livable neighborhoods which reflect and preserve Pasadena’s unique cultural and historic character; to support and encourage healthy reinvestment in the community to provide for a strong local economy; to expand community access to arts and culture through cultural planning and programs, and to promote smart planning and a sustainable future for generations to come.

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Planning & Community Development

Sources FY 2014Actual

FY 2015Revised

FY 2016Recommend

ed

General Fund $2,162,000 $2,494,418 $1,945,779

Building Fund $8,318,000 $6,301,439 $9,450,618

Capital Public Art Fund

$0 $0 $0

Cultural Trust Fund $165,703 $50,000 $164,750

Total $10,645,703 $8,845,857 $11,561,147

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Revenue History By Fund

Planning & Community Development

Expenses FY 2014Actual

FY 2015Revised

FY 2016Recommend

ed

General Fund $6,815,088 $7,199,581 $7,513,856

Building Services Fund

$4,132,244 $5,879,154 $7,851,597

Capital Public Art Fund

$128,774 $165,829 $207,441

Cultural Trust Fund $256,597 $323,869 $324,486

Other (e.g. Fund 105)

$967,580 $0 $0

Total $12,300,283 $13,568,433 $15,897,381

FY 2016 Increase: $2,328,947

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Expense History By Fund

Planning & Community Development

Expenses FY 2014Actual

FY 2015Revised

FY 2016Recommende

d

Administration $1,489,300 $2,258,538 $1,526,000

Building and Safety

$4,485,879 $5,747,713 $6,215,610

Code Compliance

$21,116 $0 $1,049,997*

Cultural Affairs $792,605 $855,479 $974,460

Planning $5,514,515 $4,706,703 $6,131,278

Total $12,302,417 $13,568,433 $15,897,381

FTEs 74.75 76.75 78.75

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Expense History By Division or Major Budget Area

* Code Compliance Division is restructured, functions were previously split amongst other divisions

Planning & Community Development

Expenses FY 2014Actual

FY 2015Revised

FY 2016Recommend

ed

Personnel $7,768,000 $9,120,405 $9,685,168

Servs. & Supplies

$2,875,000 $2,638,065 $3,817,821

IS Charges $1,660,000 $1,809,963 $2,234,469

Other $0 $0 $159,922

Total $12,302,000 $13,568,433 $15,897,381

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Expense History By Category

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Planning & Community Development

• General Fund Increase of $193,493 (3.4%) in personnel costs

attributed to increase in benefit costs

• Building FundSurplus of approximately $6.6 million at FY 2016

year end; turnaround from $2.9 million deficit in FY 2011

Increase of $435,369 (13.1%) in personnel costs attributed to increase in benefit costs and 2 new FTEs

Increase of $1,073,982 (57.8%) in Services and Supplies Contract Services: Long Range Planning Grant

($778,000) Increase of $419,441 (59.8%) in Internal Services

Hale Building – Tenant Improvements ($420,000)

Significant Changes From FY 2015 Budget

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Planning & Community Development

• Capital Public Art FundProgram Coordinator II .50 FTE personnel costs

are reallocated to the Building Fund (.25) and General Fund (.25) Position was previously paid out of the Capital Public

Art Fund

Significant Changes From FY 2015 Budget

• Add 2.0 FTE Positions from Building Services FundManagement Analyst IV (Concierge)

Outgrowth of Matrix Study and Interdepartmental Review Team

Provides for improved customer servicePlanner (Community Planning)

General Plan Implementation: Assigned to update specific plans and Zoning Ordinance

Planning & Community Development

• Improve Code ComplianceStudy existing procedures and implement

changes as needed to current practices (e.g. abatement, fines, proactive inspections, work assignments, etc.)

Create a reporting system and begin measuring and reporting on performance metrics for Code Compliance cases

• Implementation of the General PlanDedicate a team to update specific plans and

Zoning Ordinance (to incorporate form-based code principles)

Update Design Guidelines9

FY 2016 Key Issues and Strategies

Planning & Community Development

• Improve Development Review Process

Continue Implementation of Matrix/Interdepartmental Review Team (IRT) Work Program (e.g. provide concierge service to customers, increase public outreach, establish an express window in the Permit Center, improve process for opening a restaurant and expand services provided online)

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FY 2016 Key Issues and Strategies

Planning and Community Development Department

FY 2016 Recommended Budget

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