PLACE: BOARD ROOM – ADMINISTRATION BUILDING...

12.18.12

PLACE: BOARD ROOM – ADMINISTRATION BUILDING 25 CHURCHILL AVENUE, PALO ALTO, CALIFORNIA

DATE: TUESDAY, DECEMBER 18, 2012 TIME: 5:30 P.M. – CLOSED SESSION 6:30 P.M. – OPEN SESSION

PALO ALTO UNIFIED SCHOOL DISTRICT

BOARD OF EDUCATION

AGENDA

REGULAR MEETING

Most Board of Education meetings are cablecast live on cable services CHANNEL 28 and webcast live on

http://communitymediacenter.net/watch/schedules. Board materials are available for review on the district web site at http://www.pausd.org/community/board/agenda.shtml or at the District Office, 25 Churchill Avenue, Palo Alto, CA 94306.

Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

Should you need special accommodations to participate in the meeting, please contact the Superintendent’s Office at 650.329.3737 or [email protected] Community members wishing to address the Board are allotted THREE minutes per speaker. Should more

than 20 people wish to address any one topic, the Board may elect to allot a shorter time per speaker. Materials presented at the Board meeting will be copied and provided to Board members after the meeting.

Additional instructions are listed on the back page of this agenda.

STRATEGIC PLAN GOALS ACADEMIC EXCELLENCE AND LEARNING

Create an exceptional learning environment that engages, challenges, and supports all students so that they thrive and achieve their academic potential every year, while preparing them to pursue college and other post-secondary opportunities to be global citizens.

STAFF RECRUITMENT AND DEVELOPMENT Create an exceptional teaching environment by recruiting, developing, and retaining the most talented staff.

BUDGET TRENDS AND INFRASTRUCTURE Be prudent stewards of our resources through rigorous planning and budgeting and build further resources by enhancing public and private support for public education.

GOVERNANCE AND COMMUNICATION Create a focused, transparent governance process that is a model of informed communication and decision making.

I. CLOSED SESSION

A. Call to Order

B. Recess to Closed Session (Conference Room A) 5:30 p.m. Action Anyone wishing to address the Board regarding Closed Session items may do so at this time.

Items listed below may be discussed in closed session. Items [√] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction. [ ] 1. Employee Evaluation pursuant to Government Code §54957 [ ] 2. Employee Appointment pursuant to Government Code §54957 [ ] 3. Liability Claims pursuant to Government Code § 54957.1 [√] 4. Conference with Labor Negotiator, Dr. Scott Bowers, regarding PAEA, CSEA, and

Non-represented groups pursuant to Government Code §54957.6 [ ] 5. Conference with Real Property Negotiator pursuant to Government Code §54956 [√] 6. Employee Discipline/Dismissal/Release pursuant to Government Code §54957 [ ] 7. Anticipated Litigation pursuant to Government Code §54956.9 [ ] 8. Student Discipline

A

B

C

D

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II. ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION 6:30 p.m.

A. Election of Officers Action 1

The Board will elect its President for 2013. The new President will assume the office immediately following this action. The Board will then elect a Vice President/Clerk, followed by the election for Secretary. (Board Policy designates the Superintendent as Secretary.)

B. 2013 Board of Education Committee Assignments Discussion 2

The Board will determine committee representation for its members.

C. Naming the Board Representative for the County Committee Discussion 3

This representative votes on behalf of the Board for open seats on the Santa Clara County Committee. This traditionally has been assigned to the Board President.

III. OPEN SESSION / REPORTS

A. Approval of Agenda Order Action

B. Student and Staff Successes Information 4

C. Student Board Representative Reports Information

D. Superintendent’s Report Information

IV. APPROVAL OF CONSENT CALENDAR Action

These items are considered routine and will be approved in one action without discussion. If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.

A. Certificated Personnel Actions Consent 5

It is recommended the Board approve the certificated personnel actions as presented.

B. Classified Personnel Actions Consent 6

It is recommended the Board approve the classified personnel actions as presented.

C. Approval of Minutes Consent 7

It is recommended the Board approve the minutes of the November 13, 2012 regular and special meetings.

D. Approval of Warrants Consent 8

It is recommended the Board approve the November 2012 warrants as presented.

E. Review and Ratification of Single Plans for Student Achievement (SPSA) for 2012-13 for J.L. Stanford, Jordan and Terman Middle Schools

Consent 9

It is recommended the Board approve the 2012-13 SPSA Fall updates for the middle schools. This item was discussed at the November 13 special meeting.

F. Update to Board Bylaw 9323 – Meeting Conduct Consent 10

It is recommended the Board approve its updated bylaw regarding meeting conduct.

G. Resolution Regarding Applications Submitted Beyond the SAB Bond Authority List Consent 11

It is recommended the Board approve the attached resolution.

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V. PUBLIC HEARING

A. Ratification of Tentative Agreement with the Palo Alto Educators Association

Public Hearing (14)

The Board will conduct a public hearing regarding a tentative agreement to the Collective Bargaining Agreement (CBA) with the Palo Alto Educators Association.

B. Ratification of Tentative Agreement with the California School Employees Association

Public Hearing (15)

The Board will conduct a public hearing regarding a tentative agreement to the Collective Bargaining Agreement (CBA) with the California School Employees Association.

VI. ACTION / DISCUSSION / INFORMATION ITEMS

A. Appointment of a Replacement Member to the Citizens’ Oversight Committee (COC) for the Strong Schools Bond

Discussion 12

The Board will discuss appointing Arianne Teherani to the COC for the remainder of a vacated two-year term due to replace a member who is relocating from the area.

B. 2012-13 First Interim Financial Report Action 13

The Board will consider approving the budget revisions listed in the projected year totals and giving a positive certification to the county that the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years.

C.

Ratification of Tentative Agreement with the Palo Alto Educators Association

Discussion 14

The Board will discuss approving a tentative agreement to the Collective Bargaining Agreement (CBA) with the Palo Alto Educators Association.

D.

Ratification of Tentative Agreement with the California School Employees Association

Discussion 15

The Board will discuss approving a tentative agreement to the Collective Bargaining Agreement

(CBA) with the Palo Alto Educators Association.

E. Compensation Changes for Non-Represented Confidential/Supervisory

Employee Group Discussion 16

The Board will discuss compensation changes for non-represented Confidential/Supervisory

employees.

F. Compensation Changes for Non-Represented Management Employees Discussion 17

The Board will discuss compensation changes for non-represented management employees.

G. Strong Schools Bond Active Construction Projects Report Information 18

Staff will present a report on the Strong Schools Bond active construction projects.

H. Close-out of Ohlone Classroom Building and Modernization Project Discussion 19

The Board will discuss approving the close out of the Ohlone Classroom Building and Modernization project and approving the transfer of the amount of the remaining funds, $1,070,095, to the Elementary Reserve fund.

I. Approval of Strong Schools Bond Change Orders Action 20

The Board will consider approving the attached list of Strong Schools Bond change orders, which includes a $922,990 increase to the Palo Alto High School Classroom and Media Arts project.

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J. Approval of Schematic Design for the Phase 1 of the Parking and Drop-off Project at Gunn High School

Discussion 21

The Board will discuss approving the schematic design for Phase 1 of the Parking and Drop Off Improvements at Gunn High School, anticipated to cost $1,387,100.

K.

Authorization to Bid New Construction and Modernization project at Duveneck Elementary School

Discussion 22

The Board will discuss authorizing staff to solicit bids for the Duveneck Elementary School New Construction and Modernization project, with an anticipated budget of $8,481,000.

L. Approval of Project and Authorization to Issue Addendum No. 16 to DLM for Renovation of MS and L-31 Buildings at Gunn High School

Discussion 23

The Board will discuss approving the project and budget for the Renovation of MS and L-31 buildings at Gunn High School and authorizing staff to execute addendum No. 16 to DLM Architects in the total amount of $201,800.

M. Assignment of Strong Schools Bond Program Management Contract to the firm of “fs3|Hodges”

Discussion 24

The Board will discuss approving an assignment and consent agreement from T.J. Hodges & Associates to “fs3|Hodges” to continue program management services for the Strong Schools Bond program.

N. Authorization to Issue Addendums to Specialty Consultants for Additional Services for the Strong Schools Bond program

Action 25

The Board will consider issuing addendums to inspection and geotechnical services companies working on the Strong Schools Bond program.

O. Selection of Two Board Members to work on Strategic Plan Refresh Process Action 26

It is recommended that the Board approve Ms. Baten Caswell and Ms. Emberling as the Board representatives to the Strategic Plan Refresh process. McKinsey and Company has offered to help with this process.

VII. OPEN FORUM

Anyone wishing to address the Board on non-agenda items may do so at this time. Comments are taken as close to 8:30 p.m. as possible. Community members wishing to address the Board are allotted THREE minutes per speaker. Should more than 20 people wish to address any one topic, the Board may elect to allot TWO minutes per speaker. Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.

VIII. BOARD MEMBERS’ REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION

This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities or personnel.

A. Reports

B. Correspondence

C. Operations

Possible Future Board Agenda Items Board members may suggest items for placement on future agendas.

D.

Acknowledgements and Recognition

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E. Board Calendar

The next regular meeting is scheduled for January 15. Topics may include: Annual Focused Goals Update Strategic Plan Refresh Approval of Project and Authorization to Issue Addendum No. 16 to DLM for Renovation

of MS and L-31 Buildings at Gunn High School Approval of Schematic Design for the Phase 1 of the Parking and Drop-off Project at

Gunn High School Authorization to Bid New Construction and Modernization project at Duveneck

Elementary School Appointment of a Replacement Member to the Citizens’ Oversight Committee (COC) for

the Strong Schools Bond Ratification of Tentative Agreements with the Palo Alto Educators Association and the

California School Employees Association

IX. ADJOURN Consensus

BOARD OF EDUCATION Attachment: Action 1 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Election of Officers The Board will elect its President for 2013. The new President will assume the office immediately following this action. The Board will then elect a Vice President/Clerk. The Board also will elect a Secretary. (Board Policy designates the Superintendent as Secretary.)

BOARD OF EDUCATION Attachment: Action 2 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: 2013 Board of Education Committee Assignments

Committee 2010 2011 2012 2013

School / City Liaison Camille Townsend Dana Tom

Dana Tom Barbara Klausner

Melissa Baten Caswell Barbara Klausner

California Association of Large Suburban School Districts (CALSSD)

Melissa Baten Caswell Barb Mitchell

Camille Townsend Melissa Baten Caswell

Barbara Klausner Camille Townsend

Property Subcommittee

Camille Townsend Barbara Klausner

Barb Mitchell Barbara Klausner

Barb Mitchell Dana Tom

Stanford / School Liaison

Dana Tom Melissa Baten Caswell

Barb Mitchell Melissa Baten Caswell

Melissa Baten Caswell Dana Tom

Santa Clara County School Boards Association (SCCSBA) Executive Board

Barbara Klausner Dana Tom

Dana Tom Camille Townsend Camille Townsend

Regional Occupational Program Policy Council

Barb Mitchell Melissa Baten Caswell Barbara Klausner

Board Policy Review Committee

Camille Townsend Dana Tom

Dana Tom Barb Mitchell

Melissa Baten Caswell Barb Mitchell

Santa Clara County Committee on District Organization

Board President Board President Board President

Los Altos Hills Town Council (LAHTC) / PAUSD Liaison Committee

NA Barbara Klausner Dana Tom

Cubberley Policy Advisory Committee NA NA Barb Mitchell,

Camille Townsend

Board of Education Committee Assignments Board members participate on various committees and organizations as part of their regular duties. Some of these assignments are subject to open meeting laws know as The Brown Act (Government Code 54950). Individual Board members report on their activities during the Board Members’ Reports / Correspondence / Operations / Recognition at each of their regular meetings. California Association of Large Suburban School District (CALSSD) CALSSD is a statewide organization of school districts that focuses on the needs of suburban school districts and works to implement strategic reforms that will provide the financial and programmatic tools needed to meet the needs of a diverse student population. The Board has two representatives that participate in conferences several times a year. This organization is not subject to Brown Act requirements. Property Subcommittee This committee has two Board member representatives and meets with various members of staff to review issues related to district property or property interests to be acquired by the District and also for improvements to district property. Representatives recommend action, if necessary, to the full Board of Education. This committee meets on an as needed basis and does post agendas and produce minutes in accordance with Brown Act requirements. Regional Occupational Program Policy Council This council meets quarterly to discuss policy and to vote on the distribution of funding of ROP dollars for the North County ROP Consortium. The consortium consists of Mountain View-Los Altos High School District, Fremont Union High School District, and PAUSD. These funds support our ROP classes on the high school campuses (21 classes). This council posts agendas and produces minutes in accordance with Brown Act requirements. Santa Clara County Committee on District Organization The Board representative (traditionally the board president) only has one role, to complete the election ballot on behalf of the Board. The election occurs in November each year and is conducted in an open session of a regular meeting of the district’s Board of Education where the entire Board indicates their preference for this ballot. The Board’s representative does not participate as a member of this committee. Santa Clara County School Boards Association (SCCSBA) Executive Board This association offers board development services, communication, and other activities to promote public education for the elementary, high school, and unified school districts in Santa Clara County and is composed of Board member representatives from those school districts. Many events are open to all Board members and superintendents. Meetings occur regularly during the school year, and agendas are posted and minutes produced. This organization is not subject to Brown Act requirements.

School / City Liaison Committee This committee has two Board member representatives and two City Council representatives who meet with various staff members, depending on the topics, to discuss and collaborate on issues of mutual interest. This committee meets on a monthly basis and posts agendas and produces minutes in accordance with Brown Act requirements. Stanford University / PAUSD Liaison Committee This committee includes two Board members and various staff members from both organizations, depending on the topics, who meet to discuss and collaborate on issues of mutual interest. This committee meets on an as needed basis and posts agendas and produces minutes in accordance with Brown Act requirements. Los Altos Hills Town Council (LAHTC) / PAUSD Liaison Committee This committee includes one Board member representative and various staff members from both organizations, depending on the topics, who meet to discuss and collaborate on issues of mutual interest. This committee meets on an as needed basis and posts agendas and produces minutes in accordance with Brown Act requirements. Cubberley Policy Advisory Committee (CPAC) This committee consists of two Board members appointed by the School Board President and three City Council members appointed by the Mayor. The CPAC shall be the primary advisor to the Council and the School Board on issues related to the lease and possible re-use or joint use of the Cubberley campus. This committee has been meeting monthly since the summer of 2012 and posts agendas and produces minutes in accordance with Brown Act requirements.

BOARD OF EDUCATION Attachment: Discussion 3 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Naming the Board Representative for the County Committee RECOMMENDATION It is recommended the Board discuss this item and choose its representative at the next regular meeting of January 15, 2013. BACKGROUND California Education Code 35023 requires the Governing Board, at its annual initial meeting, to select one of its members to vote in the election for members of the County Committee on School District Organization. The Board representative will complete the 2013 County Committee Election ballot. Materials provided by the Santa Clara County Office of Education are included with this packet. The Board of Education for Palo Alto Unified School District has traditionally chosen the Board President to serve in this capacity.

BOARD OF EDUCATION Attachment: Information 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Staff and Student Successes

STRATEGIC PLAN INITIATIVE Governance and Communication

Palo Alto High School senior Jeffrey Yan earned a perfect score on his AP Physics C: Electricity and Magnetism Exam, a feat achieved by only one other student in the world. Congratulations to Jeffrey on this incredible accomplishment! Yan and other Palo Alto High School seniors Jeffrey Ling and Bolton Bailey took respectively 5th, 3rd and 6th places overall at the Santa Clara Valley Senior Math Olympiad. Paly was the only school with three students in the top six. Way to go! Gunn High School students Jesse Chen, Nathan Hornbostel and Sarah Varghese were recipients of National Merit Winter 2012-2013 Special Scholarships. Kudos for all of their hard work. Gunn High School Team Club Academia students Shilpa Yarlagadda, Roya Huang, Keshav Varma, Rachel Lew, Mikaela Klein, Kelsey Chan, Joyce Wen, Stephenie Zhang, Sidd Karamcheti, Trevor Nielson, Jenna Levy, Dmitry Simakov, Sierra Fann, Benson Chen, Karine Hsu, and Ahran Cho have won a $20,000 prize for their work from the Westly Foundation. This foundation awards young innovators in California with creative solutions to community problems through a competitive selection process. Congrats to these exceptional social entrepreneurs! PAUSD’s Coordinator of Research and Evaluation Diana Wilmot, Ph.D., has been elected to the Executive Board of the California Educational Research Association (CERA) for a four-year term. Her presidency of the organization in 2014-15 will coincide with the year the state implements the Smarter Balanced Assessments, which align with the Common Core State Standards.

BOARD OF EDUCATION Attachment: Consent 5

PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12

Certificated Personnel Items for the Meeting of: December 18, 2012

ACTION ITEMS: I. APPOINTMENTS

NAME EFF. DATE ASSIGNMENT

Substitutes Alichanh, Xiang 11/8/12 Substitute Teacher Antonakopoulos, Christine 11/29/12 Substitute Teacher Borghi, Robert 10/23/12 Substitute Teacher Ho, Yi Ju 11/14/12 Substitute Teacher Kerwin-Peck, Deborah 10/24/12 Substitute Teacher Sterling, Deborah 11/9/12 Substitute Teacher Thayer, Jennifer 11/15/12 Substitute Teacher Walsh, Hart 10/25/12 Substitute Teacher Watson, Alfred 11/1/12 Substitute Teacher

NAME EFF. DATE ASSIGNMENT Hourly None

NAME EFF. DATES ASSIGNMENT Short Term Assignment None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS

Temporary 0 None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS

Temporary None

Probationary 0 None

Probationary I None

Probationary II None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE STATUS

Administrative None

Other None

II. LEAVES

NAME POSITION DURATION TYPE REASON

None

III. RESIGNATIONS ACCEPTED

NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE

Kamboj, Dirgha 12/7/12 Teacher—J. L. Stanford Leaving Area 5 Yrs., 4 Mos.

(12/18/12) – 2 –

IV. REDUCTION IN CONTRACT

NAME PRESENT STATUS NEW STATUS EFFECTIVE

None

V. RELEASE OF TEMPORARY EMPLOYEES

NAME EFF. DATE ASSIGNMENT TIME REASON

None

VI. RELEASE OF PROBATIONARY EMPLOYEES

NAME EFF. DATE ASSIGNMENT TIME REASON

None INFORMATION ITEMS:

I. CHANGE OF STATUS

NAME PRESENT STATUS NEW STATUS EFF. DATELo, Kristen Teacher/Gunn/1st Semester—20%

2nd Semester—20% Teacher/Gunn/1st Semester—40% 2nd Semester—20%

8/13/12

Vanuska, Karen Teacher/Gunn/1st Semester—80% 2nd Semester—60%

Teacher/Gunn/1st Semester—80% 2nd Semester—100%

1/7/13

RECOMMENDATIONS:

The Administration recommends approval of Certificated Personnel Action Items as presented.

(12/18/12) 1

BOARD OF EDUCATION Attachment: Consent 6 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 Classified Personnel Items for the Meeting of: December 18, 2012 ACTION ITEMS:

I. APPOINTMENTS NAME EFF. DATE ASSIGNMENT TIME STATUS

Regular Benson, Kelsey 11/19/12 Instructional Aide GE—Duveneck 3.9 Hrs./Day N Griswold, Silvia 11/29/12 Typist Clerk III/Special Education—Gunn 4 Hrs./Day N

NAME EFF. DATES ASSIGNMENT Short-Term Assignments

Castro, Tania 11/26/12 – 5/30/13 Instructional Aide GE/Escondido—2 Hrs./Day Cole, Ian 11/27/12 – 5/30/13 Student Attendant/Special Education/El Carmelo—5.8 Hrs./Day Jones, Joy 12/3/12 – 5/30/13 Student Attendant/Special Education/Addison—2.75 Hrs./Day Mayora, Juan 10/29/12 – 3/15/13 Non-credentialed Coach—Gunn Mayora, Juan J. 10/29/12 – 3/15/13 Non-credentialed Coach—Gunn Slaght, Laurie 11/26/12 – 5/30/13 Student Attendant/Special Education/J. L. Stanford—6 Hrs./Day Yob, Steve 11/1/12 – 3/15/13 Non-credentialed Coach—Palo Alto

NAME EFF. DATE ASSIGNMENT Hourly

Evans, Ricky 11/27/12 Substitute Custodian Ibardolasa, Nestor 11/9/12 Substitute Custodian Ibuyan, Harry 10/29/12 Substitute Custodian Salcedo-Rodrigues, Ernesto 11/20/12 Substitute Custodian

II. LEAVES NAME POSITION DURATION REASON

None

III. TERMINATIONS NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE

Quintero Osuna, Elizabeth 12/21/12 Student Attendant/Special Education—Jordan Another Position 2 Yrs., 3 Mos. Snyder, Susan 12/21/12 Student Attendant/Special Education—Nixon To Study 3 Yrs., 4 Mos. RECOMMENDATIONS:

The Administration recommends approval of Classified Personnel Action Items as presented. INFORMATION ITEMS:

I. CHANGE OF STATUS NAME EFF. DATE STATUS ASSIGNMENT

Barahona, Claudia 11/6/12 From: To:

Typist Clerk III/Gunn—6 Hrs./Day Secretary II/Gunn—6 Hrs./Day

Vierra, Cary 10/15/12 From: To:

Instructional Aide-GE/Fairmeadow—2.2 Hrs./Day Bus Driver/Transportation—5 Hrs./Day Instructional Aide-GE/Fairmeadow—2.2 Hrs./Day

Approved: Regular Meeting November 13, 2012 Page 1

BOARD OF EDUCATION Attachment: Consent 7 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12

Complete video recordings of most Board Meetings are available at 25 Churchill Avenue. Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

MINUTES FOR REGULAR MEETING OF NOVEMBER 13, 2012 Call to Order The Board of Education of Palo Alto Unified School District held a Regular Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Townsend, President, called the meeting to order at 6:33 p.m.

Members present: Ms. Camille Townsend, President Mr. Dana Tom, Vice President Ms. Melissa Baten Caswell Ms. Barbara Klausner Ms. Barb Mitchell

Staff present: Dr. Kevin Skelly, Superintendent Dr. Charles Young, Associate Superintendent Dr. Scott Bowers, Assistant Superintendent Dr. Robert Golton, Bond Program Manager Mrs. Cathy Mak, Chief Business Official Utkash Dubey, Student Board Representative—Gunn Anthony Villanueva, Student Board Representative—Paly

Approval of Agenda Order Townsend said the Board held a special meeting about the middle school SPSAs that afternoon. Townsend announced that there were no actions to report from closed session. MOTION: It was moved by Caswell, seconded by Klausner, and the motion carried 5-0 to approve the agenda order.

Reception for Barbara Klausner Staff and Student Successes Student Board Reports Superintendent’s Report

Margot Grant presented a resolution from Senator Joe Simitian and Assemblyman Rich Gordon in honor of Barbara Klausner’s five years of service on the Board of Education. Skelly noted Klausner’s service to PAUSD as a teacher prior to her joining the Board. He praised her deep thinking and championing of students with difficulty in schools. He also recognized Klausner’s father who was present at the meeting. The Board presented Klausner with a gift and thanked her for her service. Student Board members also gave appreciation. Skelly noted Gunn students that were invited to the Computer Using Educators Conference and the success of the Gunn Girls’ Golf team. He also mentioned Jordan students who competed in a math competition. Villanueva described the Paly football league championship win, advancement of girls’ volleyball to the CCS quarterfinals, the Turkey Fest, the last performance of the Crucible, ASB work on site selection for prom and live music on the quad, and a libertarian club sponsored debate. Dubey said Gunn won the best large delegation for Model UN, noted the Arabian Nights play, a Titan 101 meeting and the college early application deadline extension due to Hurricane Sandy. He gave copies of the Oracle to Board members and mentioned a trip to San Antonio for a national journalism convention and the upcoming Turkey Feast. Skelly described the Middle School Single Plans for Student Achievement presented earlier in the day. He noted Heidi Emberling’s election to the Board the previous week and said she would join the Board at the next meeting. He said that the passage of Proposition 30 was welcome news around the state. He said an update on the fiscal situation of the District would be brought by staff on December 4.

Consent Calendar MOTION: It was moved by Klausner; seconded by Mitchell; and the motion carried 5-0 to approve the consent calendar including the classified and certificated personnel actions, approval of minutes, approval of warrants, Variable Term Waivers for Library Media Teachers, Review and Ratification of Single Plans for Student Achievement (SPSA) for 2012-13 for Addison, Barron Park, Juana Briones, Duveneck, El Carmelo, Escondido, Fairmeadow, Walter Hays, Hoover, Lucille Nixon, Ohlone, and Palo Verde Elementary Schools, and Young Fives, Reaffirmation of Board Policy 6020 - Parent Involvement,

http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html


MINUTES FOR REGULAR MEETING OF NOVEMBER 13, 2012 Adoption of California’s Seal of Biliteracy and approval of Strong Schools Bond change orders.

Information 2011-12 Parcel Tax Fiscal Report

Mak thanked the committee for their dedication and introduced committee member, Jeff Traum. Traum described the purpose of the parcel tax, the income from the parcel tax for 2011-12, and the expenditures made with the tax. He said an email address was set up to answer questions regarding the parcel tax. He complimented the district for its work and said that the revenue was spent entirely for the purposes set out in the ballot measure. Board members gave appreciation for the work of the committee.

Information Academic Achievement – High School Measures

Wilmot presented a PowerPoint on college readiness including the following slides:

- PAUSD Class of 2012 - Highlights - Agenda - Strategic Plan Goal 4 - A-G Course Requirements - Goal 4: Increase A-G completion for all graduates - Goal 4: % Difference from 85% meeting A-G in 2008 and 2012 - Of the 755 Students Who Met A-G… - What students are missing the A-G requirements? - Of the 172 students not completing A-G, what courses were they missing? - What is the “chance” of meeting A-G if a student scores below proficient in Elementary School? - Elementary School Math – CST Performance & Meeting A-G - Elementary School ELA – CST Performance & Meeting A-G - Strategic Plan Goal 5 - Goal 5: Increase A-G Completion for underrepresented minorities (URM) - Goal 5: Increase A-G Completion for underrepresented minorities (URM) by 50% - PAUSD Post-secondary outcomes - National College-going Rates – 63% - 92% of the Class of 2012 self-reported going to college in Fall 2012 - Self-reported College Enrollment by Parent Education Level (all graduates) - 75% of Class of 2012 who didn’t meet A-G self-report going onto college - National Student Clearinghouse (NSC) - College Enrollment for PAUSD Seniors - Where have PAUSD SENIORS enrolled immediately after high school? - 21st Century Consortium: Class of 2011 Alumni Survey - Class of 2011 Alumni Survey - Where did you feel connected to your high school experience? - Did you have to take any remedial coursework? - Did you feel academically prepared for college learning? - Did you feel socially prepared for college life? - Quotes from Alumni - Next Steps

Board member questions/comments included: clarification on the process for verifying data; why students started at different places; what work is being done at the high schools to utilize the data; whether forward-looking, longitudinal studies with the data are being planned; whether data showed if students complete college; which information from the alumni survey was of interest; how the data is used to improve interventions; whether there are differences between the high school populations; what the barriers to success are; whether elementary principals would see the data; reasons for why students missed the World Languages requirement; whether comments from alumni could be used for discussion groups with seniors; reiterating support of “A-G for all” students; and desire to teach money management in Life Skills courses. Student Board members said that the advice from the alumni student survey was valuable and asked for clarification on how questions were asked in the survey. Wilmot described the process of verifying the data for which students met the A-G requirements and possible future use of data. Public Comment Kim Bomar noted much good news from the report, but noted continued difficulty for African American students and further work to be done. Skelly said that new effort needed to be made to address these problems.


MINUTES FOR REGULAR MEETING OF NOVEMBER 13, 2012 Open Forum None.

Action PAUSD Enrollment Projections, Enrollment Growth Planning and Elementary Facilities Planning

Skelly introduced the item. Dunkin and Golton made a presentation including the following slides:

- Agenda - Elementary Planning Values - Elementary Planning Assumptions - Students who started when expected as a percentage of total students starting school, by birth month - Percentage of Students Entering Kindergarten Later Than Expected - Elementary Classroom Inventory - Expected Enrollment vs. Seats - Elementary Room Availability vs. Enrollment Growth - Lapkoff & Gobalet Low Projections vs. Actual Elementary Enrollment - Lapkoff & Gobalet Moderate Projections vs. Actual Elementary Enrollment - Lapkoff & Gobalet High Projections vs. Actual Elementary Enrollment - Straight Line Projection & Linear Regression vs. Actual Elementary Enrollment - Lapkoff & Gobalet Medium and High vs. Decision Insite Moderate and “In Between” Projections - DI Moderate and “In Between”, L&G High, Straight Line & Regression vs. Actual Elementary Enrollment

Board member questions/comments included: clarification on questions being answered and not answered during the meeting; noting updates to Board policy that are missing from the elementary planning assumptions which could provide clarification; postponement on recommendation #2 until an integrated facilities planning policy was put together; and noting the benefit of the third recommendation in helping move forward with long-term planning, with less importance placed on how demographic data from Decision Insite is used. MOTION: It was moved by Mitchell; seconded by Klausner; and the motion carried 5-0 to adopt the planning timeline

for the 2012-13 school year, as described on pages 2 and 3, subject to adjustments during the course of the year.

MOTION: It was moved by Baten Caswell; seconded by Mitchell; and the motion carried 5-0 to adopt a regression

model based on enrollment since 2000-01 for long term planning, but continue to use the demographer’s models for short term planning, school location and boundary selection. The adoption included these specific elementary enrollment expectations for planning over the next five years:

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 K -5 Enrollment 5656 5772 5888 6004 6121 6237 Increase from prior year

116 116 116 117 116

Cumulative Increase

116 232 348 464 580

MOTION: It was moved by Klausner; seconded by Baten Caswell; and the motion carried 5-0 to agree to select a site

for the 13th Elementary School during the 2012-13 school year and begin facilities planning during the 2013-14 school year.

MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 5-0 to direct staff to form an

advisory committee composed of district staff and parent representatives from the west, south and north neighborhood clusters (including neighborhood school and choice program perspectives), the district PTA and the City/School Traffic Safety Committee. The advisory committee would be charged with identifying and comparing the benefits and tradeoffs of reopening Greendell or Garland as the 13th elementary school, based on their capacity and flexibility to address projected districtwide enrollment growth (as neighborhood, district program or hybrid sites), and guided by the Elementary Planning Assumptions and the principles outlined in Board policy on facilities planning, school size and elementary school planning values. District staff would conduct an open application process for committee members, and the committee would meet bi-weekly in public between January and April 2013, under the leadership of Ann Dunkin, Chief Technology Officer, and Kathleen Meagher, Director of Elementary Education. Staff recommendations would be presented to the Board of Education in April 2013.

Action Stanford West/Oak Creek Corridor High School Attendance Boundary Change

Skelly described the item. Board member questions/comments included: clarification on whether intra-district transfer requests to Palo Alto High School would be approved in the future; desire not to give preferential treatment to some segments of the student population long-term; noting that many families only live in this location short term; whether students were notified of this


MINUTES FOR REGULAR MEETING OF NOVEMBER 13, 2012 change and concern if they were not; and desire for intra-district transfers to Paly be approved for families affected for the next 4 years. MOTION: It was moved by Mitchell; seconded by Klausner; and the motion carried 5-0 to set the neighborhood high

school for students residing within the Stanford West/Oak Creek corridor as Gunn High School, allowing for intra-district transfers to Palo Alto High School for the next four years.

Action Robotics Coaching Stipends Added to the Coaching Salary Schedule

Skelly noted no plans to add more coaches to the budget at the time, though it could be possible in future years. MOTION: It was moved by Baten Caswell; seconded by Mitchell; and the motion carried 5-0 to approve the addition

of the five Robotics Team coaching stipends as outline on the attached Coaching Salary Schedule.

Discussion Authorization to Issue Addendum No. 16 to Gelfand Partners Architects for Additional Services at Duveneck Elementary School project

This item will return on the consent calendar at the December 4, 2012 regular meeting.

Board Operations/Members’ Reports

Baten Caswell noted a Palo Alto University presentation and encouraged awareness of the availability of low cost counseling services. Mitchell mentioned an upcoming Cubberley Policy Advisory Committee meeting and an education update hosted by Senator Simitian and Assemblyman Gordon. She said she would miss the May 21, 2013 Board meeting. Tom mentioned CSBA legislative priorities for 2013. Baten Caswell said she would distribute notes from the Regional Housing Mandate Committee. Townsend said Klausner would be missed.

Adjournment

The meeting was adjourned at 9:48 p.m. ________________________________ Secretary to the Board

Approved: Special Meeting November 13, 2012 Page 1

BOARD OF EDUCATION Attachment: Consent 7 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12

Complete tape recordings of most Board Meetings are available at 25 Churchill Avenue. Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

MINUTES FOR SPECIAL MEETING OF NOVEMBER 13, 2012 Call to Order The Board of Education of Palo Alto Unified School District held a Special Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Townsend, President, called the meeting to order at 1:00 p.m.

Members present: Ms. Camille Townsend, President Mr. Dana Tom, Vice President Ms. Melissa Baten Caswell Ms. Barbara Klausner Ms. Barb Mitchell

Staff present: Dr. Kevin Skelly, Superintendent Dr. Charles Young, Associate Superintendent Dr. Michael Milliken, Director of Secondary Education Dr. Diana Wilmot, Coordinator of Research and Evaluation Mrs. Cathy Mak, Chief Business Official Principals Katherine Baker Gregory Barnes Sharon Ofek

Discussion Middle School Single Plans for Student Achievement (SPSAs)

Introduction to the Plans Milliken introduced the Single Plans for Student Achievement and their history. He described the new template being used for the plans and said that more text about rationale for the goals would be provided next year. Barnes said that he, Ofek and Baker valued their collaboration time. He noted the varying cultures at the middle schools and opportunities to visit each other’s sites. He said that all schools were working to support developmental assets, improve connectedness, stop bullying, differentiate, intervene when needed and prepare students for college. Jordan Barnes said he was fortunate to be principal at Jordan. He thanked his administrative team and staff. He said teachers most valued opportunities to observe colleague’s classrooms. He described the teacher evaluation and feedback process, as well as the goals of teaming, better collaboration time and making the environment feel smaller for students. He noted work on a protocol for structuring discussions when students struggle and efforts to reduce workload stress through the calendar. Barnes described offerings for gifted and talented (GATE) students as well as students needing intervention. He said that Jordan is tracking all students who receive D and F grades and noted a cohort of 45 students that were identified as below proficient in English Language Arts and Math that have had some success through a targeted curriculum. Regarding social-emotional health, Barnes said the climate committee expanded several offerings, including open session, PTA workshops, an anti-bullying program and the new Jordan Journey transition program for incoming 6th graders. J.L. Stanford (JLS) Ofek said all of JLS’ goals from the past three years were achieved in some way. For academics, she said the focus was on closing the achievement gap. She noted use of common assessments in sixth grade math and a math workshop program for students requiring interventions. Ofek described the Academic Enhancement program for students struggling in reading and writing. She said staff spent two days of staff development, as well as summer time, working on establishing common language and processes around teaching writing. Ofek noted parent confusion around Infinite Campus and the success of the Schoology pilot, which is now required by all staff to use this year. Other programs she mentioned included: being a “chief experience officer,” iCan First Fridays, and the Step it Up to Thrive curriculum pilot. She expressed concern that important programs that are not data driven or produce measurable output could be lost in the new SPSA model. She introduced staff that was present at the meeting. Terman Baker introduced staff that was present at the meeting. She noted a new program for 6th grade English language learners to attend their neighborhood school at Terman instead of going to JLS. She said the program would be fully implemented next year. She said that Terman’s smaller size had some advantages, but offered fewer choices in the master schedule.

http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html


MINUTES FOR SPECIAL MEETING OF NOVEMBER 13, 2012 Baker noted weekly meetings with teachers and guidance counselors to support students, refinements to the social kindness program, and efforts to build interaction between the grade levels. She also described the Tiger Camp transition program, Tigers Achieving Social Kindness (TASK) group, a student leadership elective, lunchtime clubs and efforts at inclusion in the school dances. She said that Response to Intervention (RTI) efforts were continuing and noted teacher efforts at innovating, such as exchanging students into needs-based groupings. Baker said there were amazing results from the Academic Enhancement program and that she would like to track the students’ progress into high school. She noted efforts to start a teacher-led afterschool tutoring program for 6th graders. Summary Comments Baker said that all middle schools were working to sustain continuous improvement in both academics and social-emotional health. She said staff was working to familiarize themselves with the Common Core Standards and desired to educate families around them. She gave appreciation for the time and resources the District devotes to professional development. Baker said much of the work focuses on articulation and setting and tracking data-driven and measurable goals. She said it is important to validate work that is not quantifiable, such as social-emotional and climate efforts. She noted the unique needs of middle school students and the importance of working together as a student-centered staff. She said that all the middle schools were making efforts to improve teacher teaming. She thanked the Board and staff. Discussion with the School Board Board member questions/comments included: noting that site autonomy around shared goals is working at the middle school sites; encouraging the borrowing of each other’s successful ideas; support for changes to the SPSA template; desire to capture the rich texture of the school environment; how the new SPSA format is affecting principals and teachers; how are new strategies employed different from those used in the past; how confident is staff with the strategies mapped out that they will reach their goals; appreciation for principal reports; noting similar challenges in both the SPSA plans and the District Strategic Plan; appreciation for the leadership of the principals; what has been learned to help students with D and F grades; noting how time is a precious commodity for achieving goals; recognition that middle schools have improved greatly through efforts made; whether the “big picture” would be harmed if the goals focus too much on academic grades and test scores; how to avoid “teaching to the test” and grade inflation; whether new technology is needed; how do teachers of electives integrate into teams; how the new Common Core standards will impact staff’s ability to support new graduation requirements; and noting that efforts were being made on behalf of all students, not just those that need intervention. Baker said that the new SPSA format, and its emphasis on measurable data, was helpful in goal setting. She said that teachers advocate for children at all levels and needs. Barnes said that the streamlined one-year goals were very helpful to staff and site councils. Baker said, “We do many things every day in middle school that don’t get measured, but do make a difference in students’ lives.” Ofek said that teachers do not want to have to teach to a test, but rather to increase creativity and introduce more engagement in their classrooms. Ofek said that joint department meetings are helpful between the middle school staffs as they offer opportunities to share best practices. She noted a lack of common district assessments other than the CST. Baker said that at Terman, grade level teams and departments are generating common assessments. Barnes said that the CST does not drive the planning of activities and programs throughout the year. Milliken said that the California Standards for the Teaching Profession were adopted last year and noted ongoing training efforts. He said the Common Core Standards, which are more in-depth than the current state standards, are driving new efforts of assessment. Baker said that professional development selection is determined by student problems and needs. Ofek said that willingness to experiment and find success in a single classroom can impact a school culture. She said that her department staff members generated the activities that she synthesized into the SPSA format. Further Board member questions/comments included: whether anything was threatening the teaming structure at schools and how it could be further supported; whose responsibility it is to develop a common assessment structure; whether a math intervention occurs at all levels and schools; strategic use of parent-teacher conferences; appreciation for multiple assessment and learning opportunities; noting how Khan Academy allows for repetition of learning opportunities; and appreciation for the complexity of scheduling. Baker said that increased enrollment threatened teaming because she had to hire two teachers to keep the integrity of a team and also that it is challenging to keep a student on a team when he/she needs an intervention. Barnes said that there were no external threats to teaming at Jordan. Ofek said that it was important to make all staff value teaming and using their prep time set aside for collaboration. She said that she seeks ideas from staff to solve problems. Ofek described math intervention programs and how students can move fluidly in and out of them. Barnes said that Jordan utilizes an Excel spreadsheet to monitor students, including their test scores, grades and interactions with counselors. Baker, Ofek and Barnes gave appreciation for Wilmot’s work. Milliken thanked the principals and the Board. Skelly said that it has never been a better time to be a middle school student. He noted the leadership provided by the principals and praised their collaboration, respect for each other and openness to feedback.

Adjournment The meeting was adjourned at 3:03 p.m.


MINUTES FOR SPECIAL MEETING OF NOVEMBER 13, 2012 _______________________________ Secretary to the Board

BOARD OF EDUCATION Attachment: Consent 8 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Cathy Mak, Chief Business Officer SUBJECT: Approval of Warrants STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION It is recommended the Board of Education approve the warrant lists as presented. BACKGROUND The November 2012 warrants list has been provided to the Board for review and approval prior to this meeting. Warrant lists are available for public review in Business Services and our website at http://pausd.org./community/board/mtgs_materials/index.shtml

BOARD OF EDUCATION Attachment: Consent 9 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Charles Young, Associate Superintendent – Educational Services SUBJECT: Review and Ratification of Single Plans for Student Achievement (SPSAs)

for 2012-13 for J.L. Stanford, Jordan and Terman Middle Schools STRATEGIC PLAN INITIATIVE Academic Excellence and Learning RECOMMENDATION It is recommended the Board ratify the school plans as presented on November 13, 2012. Only signature pages are attached to this enclosure. BACKGROUND In accordance with regulations governing schools with School-Based Coordinated Programs, each school must submit a school plan annually to the Board of Education for ratification. Based on school needs assessments, self-studies, and student achievement data, these plans formulate goals and objectives for priorities developed in the above process and staff development plans to support implementation. Full school plans are available for review at each school site. SB 374, which amended Education Code sections 64000 and 64001, requires each school to identify the total amount of funds allocated to each school in the Consolidated Application, including funds budgeted for centralized services. A list of proposed expenditures was included with each 2010-11 Single Plan for Student Achievement (SPSA). The annual objectives and budgets presented here have been approved by each School Site Council. Middle school principals presented the 2012 Fall Update Single Plans for Student Achievement for discussion at the November 13, 2012 Special Board Meeting.

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BOARD OF EDUCATION Attachment: Consent 10 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Board of Education FROM: Kevin, Skelly, Ph.D. - Superintendent SUBJECT: Update to Board Bylaw 9323 – Meeting Conduct STRATEGIC PLAN INITIATIVE

Governance and Communication

RECOMMENDATION

This item was discussed at the December 4, 2012 regular meeting. It is recommended that the Board approve the new text of Board Bylaw 9323 – Meeting Conduct. BACKGROUND

At its May 22, 2012 meeting, the Board was presented with an update to its bylaw on meeting conduct. It was decided to postpone an update until a later time. Now, with the newly elected Board in place, staff recommends adoption of the updated bylaw with changes to include the two-meeting rule, which was not carried over from the PAUSD Board bylaws in its March 9, 2010 adoption. Attachments

• Proposed BB 9323 • Current adopted bylaw • CSBA sample

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PAUSD: Staff recommends adoption of the updated bylaw with changes to include the two-meeting rule, which was not carried over from the bylaws in the 2010 CSBA adoption. The BPRC made an additional change to update the section on public participation. The bylaw is based off the CSBA sample. Any changes (additions or strikeouts) recommended solely by District staff are prefaced with [PAUSD]. The current adopted policy and CSBA sample with notes are provided for reference.

Any changes made since the item was last presented at the December 4, 2012 regular Board meeting are presented in red.

PAUSD Recommendation Board Bylaw Bylaws of the Board BB 9323 MEETING CONDUCT Meeting Procedures All Board of Education meetings shall begin on time and shall be guided by an agenda prepared in accordance with Board bylaws and posted and distributed in accordance the Ralph M. Brown Act (open meeting requirements) and other applicable laws. (cf. 9322 - Agenda/Meeting Materials) The Board president shall conduct Board meetings in accordance with Board bylaws and procedures that enable the Board to efficiently consider issues and carry out the will of the majority. (cf. 9121 - President) The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. Regular Board meetings shall be adjourned at 10:00 p.m.; extensions of the meeting will require a [PAUSD] two-thirds four-fifths vote of the Board. [PAUSD] The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. Regular Board meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and subsequently may be adjourned to a later date. (cf. 9320 - Meetings and Notices)

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BB 9323 MEETING CONDUCT (Continued) [PAUSD] Two-meeting Rule To provide opportunity for study by the Board and reaction from the community, agenda items should initially be presented at the first meeting for Discussion or Information and at a subsequent meeting for Action. Exceptions to the two-meeting rules are as follows:

1. Matters which are considered routine in nature may be placed on a Consent Calendar and acted upon in a single meeting. Any Board member’s request to have an item removed from the Consent Calendar will be honored. [PAUSD] If a Board member or member of the public requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.

2. Matters which are considered routine in nature may also be placed on the Action section

of the agenda. While the two-meeting rule applies when approving the district going out to bid, approval of the recommended bid typically only requires one meeting. The Board may table action if it is necessary to provide more time for study and comment.

3. The Board may waive the two-meeting requirement by a two-thirds vote of those present

and voting if it is deemed important and necessary to act on a non-routine item in one meeting.

Quorum and Abstentions The Board shall act by majority vote of all of the membership constituting the Board. (Education Code 35164) (cf. 9323.2 - Actions by the Board) The Board believes that when no conflict of interest requires abstention, its members [PAUSD] should have a duty to vote on issues before them. When a member abstains, his/her abstention shall not be counted for purposes of determining whether a majority of the membership of the Board has taken action. (cf. 9270 - Conflict of Interest) Public Participation Members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction. So as not to inhibit public participation, persons attending Board meetings shall not be requested to sign in, complete a questionnaire, or otherwise provide their name or other information as a condition of attending the meeting.

3

BB 9323

MEETING CONDUCT (Continued)

In order to conduct district business in an orderly and efficient manner, the Board requires that public presentations to the Board comply with the following procedures:

1. The Board shall give members of the public an opportunity to address the Board on any item of interest to the public that is within the subject matter jurisdiction of the Board, either before or during the Board's consideration of the item. (Education Code 35145.5, Government Code 54954.3)

2. At a time so designated on the agenda at a regular meeting, members of the public may bring before the Board matters that are not listed on the agenda. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law. (Education Code 35145.5, Government Code 54954.2)

3. Without taking action, Board members or district staff members may briefly respond to

statements made or questions posed by the public about items not appearing on the agenda. Additionally, on their own initiative or in response to questions posed by the public, a Board or staff member may ask a question for clarification, make a brief announcement, or make a brief report on his/her own activities. (Government Code 54954.2)

Furthermore, the Board or a Board member may provide a reference to staff or other resources for factual information, ask staff to report back to the Board at a subsequent meeting concerning any matter, or take action directing staff to place a matter of business on a future agenda. (Government Code 54954.2)

4. The Board need not allow the public to speak on any item that has already been

considered by a committee composed exclusively of Board members at a public meeting where the public had the opportunity to address the committee on that item. However, if the Board determines that the item has been substantially changed since the committee heard the item, the Board shall provide an opportunity for the public to speak. (Government Code 54954.3)

(cf. 9130 - Board Committees)

5. A person wishing to be heard by the Board shall first be recognized by the president and shall then proceed to comment as briefly as the subject permits. Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item. [PAUSD] Should more than 20 people wish to address any one topic, the Board may elect to allot two minutes per speaker. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.

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BB 9323

MEETING CONDUCT (Continued)

6. The Board president may rule on the appropriateness of a topic. If the topic would be more suitably addressed at a later time, the president may indicate the time and place when it should be presented.

The Board shall not prohibit public criticism of its policies, procedures, programs, services, acts, or omissions. (Government Code 54954.3) In addition, the Board may not prohibit public criticism of district employees. Whenever a member of the public initiates specific complaints or charges against an employee, the Board president shall inform the complainant that in order to protect the employee's right to adequate notice before a hearing of such complaints and charges, and also to preserve the ability of the Board to legally consider the complaints or charges in any subsequent evaluation of the employee, it is the policy of the Board to hear such complaints or charges in closed session unless otherwise requested by the employee pursuant to Government Code 54957. The Board president shall also encourage the complainant to file a complaint using the appropriate district complaint procedure.

(cf. 1312.1 - Complaints Concerning District Employees) (cf. 9321 - Closed Session Purposes and Agendas)

7. The Board president shall not permit any disturbance or willful interruption of Board meetings. Persistent disruption by an individual or group shall be grounds for the president to terminate the privilege of addressing the Board.

The Board may remove disruptive individuals and order the room cleared if necessary. In this case, members of the media not participating in the disturbance shall be allowed to remain, and individuals not participating in such disturbances may be allowed to remain at the discretion of the Board. When the room is ordered cleared due to a disturbance, further Board proceedings shall concern only matters appearing on the agenda. (Government Code 54957.9)

When such disruptive conduct occurs, the Superintendent or designee shall contact local law enforcement. Recording by the Public The Superintendent or designee shall designate locations from which members of the public may broadcast, photograph, or tape record open meetings without causing a distraction. (cf. 9324 - Board Minutes and Recordings) If the Board finds that noise, illumination, or obstruction of view related to these activities would persistently disrupt the proceedings, these activities shall be discontinued or restricted as determined by the Board. (Government Code 54953.5, 54953.6)

5

BB 9323 MEETING CONDUCT (Continued) Legal Reference:

EDUCATION CODE 5095 Powers of remaining board members and new appointees 32210 Willful disturbance of public school or meeting a misdemeanor 35010 Prescription and enforcement of rules 35145.5 Agenda; public participation; regulations 35163 Official actions, minutes and journal 35164 Vote requirements 35165 Effect of vacancies upon majority and unanimous votes by seven member board GOVERNMENT CODE 54953.5 Audio or video tape recording of proceedings 54953.6 Broadcasting of proceedings 54954.2 Agenda; posting; action on other matters 54954.3 Opportunity for public to address legislative body; regulations 54957 Closed sessions 54957.9 Disorderly conduct of general public during meeting; clearing of room PENAL CODE 403 Disruption of assembly or meeting COURT DECISIONS McMahon v. Albany Unified School District, (2002) 104 Cal.App.4th 1275 Rubin v. City of Burbank, (2002) 101 Cal.App.4th 1194 Baca v. Moreno Valley Unified School District, (1996) 936 F.Supp. 719 ATTORNEY GENERAL OPINIONS 76 Ops.Cal.Atty.Gen. 281 (1993) 66 Ops.Cal.Atty.Gen. 336 (1983) 63 Ops.Cal.Atty.Gen. 215 (1980) 61 Ops.Cal.Atty.Gen. 243, 253 (1978) 55 Ops.Cal.Atty.Gen. 26 (1972) 59 Ops.Cal.Atty.Gen. 532 (1976)

Management Resources: CSBA PUBLICATIONS The Brown Act: School Boards and Open Meeting Laws, rev. 2005 Board Presidents' Handbook, rev. 2002 Maximizing School Board Governance: Boardsmanship ATTORNEY GENERAL PUBLICATIONS The Brown Act: Open Meetings for Legislative Bodies, 2003

Bylaw PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 03.09.10 Palo Alto, California

6

Current Adopted Bylaw Bylaws of the Board BB 9323 MEETING CONDUCT Meeting Procedures All Board of Education meetings shall begin on time and shall be guided by an agenda prepared in accordance with Board bylaws and posted and distributed in accordance the Ralph M. Brown Act (open meeting requirements) and other applicable laws. (cf. 9322 - Agenda/Meeting Materials) The Board president shall conduct Board meetings in accordance with Board bylaws and procedures that enable the Board to efficiently consider issues and carry out the will of the majority. (cf. 9121 - President) The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. Regular Board meetings shall be adjourned at 10:00 p.m.; extensions of the meeting will require a four-fifths vote of the Board. (cf. 9320 - Meetings and Notices) Quorum and Abstentions The Board shall act by majority vote of all of the membership constituting the Board. (Education Code 35164) (cf. 9323.2 - Actions by the Board) The Board believes that when no conflict of interest requires abstention, its members have a duty to vote on issues before them. When a member abstains, his/her abstention shall not be counted for purposes of determining whether a majority of the membership of the Board has taken action. (cf. 9270 - Conflict of Interest) Public Participation Members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction. So as not to inhibit public participation, persons attending Board meetings shall not be requested to sign in, complete a questionnaire, or otherwise provide their name or other information as a condition of attending the meeting.

7

BB 9323 MEETING CONDUCT (continued) In order to conduct district business in an orderly and efficient manner, the Board requires that public presentations to the Board comply with the following procedures: 1. The Board shall give members of the public an opportunity to address the Board on any

item of interest to the public that is within the subject matter jurisdiction of the Board, either before or during the Board's consideration of the item. (Education Code 35145.5, Government Code 54954.3)

2. At a time so designated on the agenda at a regular meeting, members of the public may bring before the Board matters that are not listed on the agenda. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law. (Education Code 35145.5, Government Code 54954.2)

3. Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda. Additionally, on their own initiative or in response to questions posed by the public, a Board or staff member may ask a question for clarification, make a brief announcement, or make a brief report on his/her own activities. (Government Code 54954.2)

Furthermore, the Board or a Board member may provide a reference to staff or other resources for factual information, ask staff to report back to the Board at a subsequent meeting concerning any matter, or take action directing staff to place a matter of business on a future agenda. (Government Code 54954.2)

4. The Board need not allow the public to speak on any item that has already been considered by a committee composed exclusively of Board members at a public meeting where the public had the opportunity to address the committee on that item. However, if the Board determines that the item has been substantially changed since the committee heard the item, the Board shall provide an opportunity for the public to speak. (Government Code 54954.3)

(cf. 9130 - Board Committees) 5. A person wishing to be heard by the Board shall first be recognized by the president and

shall then proceed to comment as briefly as the subject permits.

Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.

8

BB 9323 MEETING CONDUCT (continued) 6. The Board president may rule on the appropriateness of a topic. If the topic would be

more suitably addressed at a later time, the president may indicate the time and place when it should be presented.

The Board shall not prohibit public criticism of its policies, procedures, programs, services, acts, or omissions. (Government Code 54954.3) In addition, the Board may not prohibit public criticism of district employees.

Whenever a member of the public initiates specific complaints or charges against an employee, the Board president shall inform the complainant that in order to protect the employee's right to adequate notice before a hearing of such complaints and charges, and also to preserve the ability of the Board to legally consider the complaints or charges in any subsequent evaluation of the employee, it is the policy of the Board to hear such complaints or charges in closed session unless otherwise requested by the employee pursuant to Government Code 54957. The Board president shall also encourage the complainant to file a complaint using the appropriate district complaint procedure.

(cf. 1312.1 - Complaints Concerning District Employees) (cf. 9321 - Closed Session Purposes and Agendas) 7. The Board president shall not permit any disturbance or willful interruption of Board

meetings. Persistent disruption by an individual or group shall be grounds for the president to terminate the privilege of addressing the Board.

The Board may remove disruptive individuals and order the room cleared if necessary.

In this case, members of the media not participating in the disturbance shall be allowed to remain, and individuals not participating in such disturbances may be allowed to remain at the discretion of the Board. When the room is ordered cleared due to a disturbance, further Board proceedings shall concern only matters appearing on the agenda. (Government Code 54957.9)

When such disruptive conduct occurs, the Superintendent or designee shall contact local law enforcement.

Recording by the Public The Superintendent or designee shall designate locations from which members of the public may broadcast, photograph, or tape record open meetings without causing a distraction. (cf. 9324 - Board Minutes and Recordings)

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BB 9323 MEETING CONDUCT (continued) If the Board finds that noise, illumination, or obstruction of view related to these activities would persistently disrupt the proceedings, these activities shall be discontinued or restricted as determined by the Board. (Government Code 54953.5, 54953.6) Legal Reference:

EDUCATION CODE 5095 Powers of remaining board members and new appointees 32210 Willful disturbance of public school or meeting a misdemeanor 35010 Prescription and enforcement of rules 35145.5 Agenda; public participation; regulations 35163 Official actions, minutes and journal 35164 Vote requirements 35165 Effect of vacancies upon majority and unanimous votes by seven member board GOVERNMENT CODE 54953.5 Audio or video tape recording of proceedings 54953.6 Broadcasting of proceedings 54954.2 Agenda; posting; action on other matters 54954.3 Opportunity for public to address legislative body; regulations 54957 Closed sessions 54957.9 Disorderly conduct of general public during meeting; clearing of room PENAL CODE 403 Disruption of assembly or meeting COURT DECISIONS McMahon v. Albany Unified School District, (2002) 104 Cal.App.4th 1275 Rubin v. City of Burbank, (2002) 101 Cal.App.4th 1194 Baca v. Moreno Valley Unified School District, (1996) 936 F.Supp. 719 ATTORNEY GENERAL OPINIONS 76 Ops.Cal.Atty.Gen. 281 (1993) 66 Ops.Cal.Atty.Gen. 336 (1983) 63 Ops.Cal.Atty.Gen. 215 (1980) 61 Ops.Cal.Atty.Gen. 243, 253 (1978) 55 Ops.Cal.Atty.Gen. 26 (1972) 59 Ops.Cal.Atty.Gen. 532 (1976)

Management Resources:

CSBA PUBLICATIONS The Brown Act: School Boards and Open Meeting Laws, rev. 2005 Board Presidents' Handbook, rev. 2002 Maximizing School Board Governance: Boardsmanship ATTORNEY GENERAL PUBLICATIONS The Brown Act: Open Meetings for Legislative Bodies, 2003 WEB SITES CSBA: http://www.csba.org California Attorney General's Office: http://www.caag.state.ca.us

Bylaw PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 03.09.10 Palo Alto, California

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CSBA Sample

Board Bylaw Meeting Conduct BB 9323 Board Bylaws ***Note: Education Code 35010 mandates the Board to "prescribe and enforce" rules for its own governance. These rules must not be inconsistent with law or with regulations prescribed by the State Board of Education. The following bylaw provides suggested rules and procedures for meeting conduct and reflects provisions of law as applicable.*** Meeting Procedures All Governing Board meetings shall begin on time and shall be guided by an agenda prepared in accordance with Board bylaws and posted and distributed in accordance the Ralph M. Brown Act (open meeting requirements) and other applicable laws. (cf. 9322 - Agenda/Meeting Materials) ***Note: The law does not specify that a particular set of procedures must govern Board meetings. Although Robert's Rules of Order can serve as a useful guide, the Board may adopt any procedure that allows for the efficient and consistent conduct of meetings. *** The Board president shall conduct Board meetings in accordance with Board bylaws and procedures that enable the Board to efficiently consider issues and carry out the will of the majority. (cf. 9121 - President) ***Note: The following optional paragraph limits the length of Board meetings and should be revised to reflect district practice. *** The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. Regular Board meetings shall be adjourned at 10:30 p.m. unless extended to a specific time determined by a majority of the Board. The meeting shall be extended no more than once and subsequently may be adjourned to a later date. (cf. 9320 - Meetings and Notices) ***Note: In Rubin v. City of Burbank, an appellate court held that inclusion of "sectarian prayer" at city council meetings, which communicated a preference for a particular religious faith and advanced one faith over another, was unconstitutional by directing the prayer "in the name of Jesus." The court held that it would be constitutional to require the city to advise those people

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conducting the prayer of this limitation. This opinion is consistent with an unpublished 9th circuit federal court opinion which stated that an invocation "in the name of Jesus" was unconstitutional in that it displayed allegiance to a particular faith. *** ***Note: Some general guidelines for invocations can be found in an Attorney General's opinion (76 Ops.Cal.Atty.Gen. 281 (1993)) which stated that a county board of supervisors could open its sessions with an invocation when the invocation is (1) not required by law as a condition to the official proceedings, (2) not part of the deliberative agenda, (3) not offered, supervised, or approved as to content by a public officer, (4) not officially limited to a particular religion, (5) not disparaging of others, and (6) not directed towards proselytizing. However, because this is an unsettled area of law that is subject to frequent litigation, it is strongly recommended that districts consult legal counsel if they wish to open meetings with an invocation. Note that a different legal analysis applies to student-led or student-initiated prayer; see BP 5127 - Graduation Ceremonies and Activities.*** Quorum and Abstentions The Board shall act by majority vote of all of the membership constituting the Board. (Education Code 35164) (cf. 9323.2 - Actions by the Board) ***Note: According to an Attorney General opinion (61 Ops.Cal.Atty.Gen. 243 (1978)), members of a public body have a duty to vote on issues before them so that the public is represented and receives the services which the public body was created to provide. Issues arise when a motion is tied and one Board member has abstained. The general parliamentary rule is that an abstention is counted as agreeing with the action taken by the majority of those who vote, whether affirmatively or negatively (66 Ops.Cal.Atty.Gen. 336 (1983). However, a stronger argument could be made that that parliamentary rule is in conflict with Education Code 35164 which requires a majority vote of all of the membership of the Board in order for the Board to act (i.e., a majority of all of the membership of the Board must vote affirmatively in order to approve any action). In 55 Ops.Cal.Atty.Gen. 26 (1972), the Attorney General opined that, when a statutory requirement exists that requires an affirmative action of at least a majority of the members of the Board, the general rule that members not voting were deemed to have agreed with the action taken by the majority of those that voted is not applicable. *** ***Note: The following optional paragraph is consistent with CSBA's opinion that a majority of the Board must vote affirmatively for a motion to carry, but the law is not settled and contrary legal opinions may exist. It is strongly recommended that the district consult with legal counsel and modify the following optional paragraph to ensure consistency with district practice. *** The Board believes that when no conflict of interest requires abstention, its members have a duty to vote on issues before them. When a member abstains, his/her abstention shall not be counted for purposes of determining whether a majority of the membership of the Board has taken action. (cf. 9270 - Conflict of Interest)

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***Note: The following paragraph applies only to districts with seven member Boards and should be deleted by districts with three or five member Boards.*** If a Board consists of seven members and not more than two vacancies occur on the Board, the vacant position(s) shall not be counted for purposes of determining how many members of the Board constitute a majority. In addition, if a vacancy exists on the Board, whenever any provisions of the Education Code require unanimous action of all or a specific number of the members, the vacant position(s) shall be not be counted for purposes of determining the total membership constituting the Board. (Education Code 35165) Public Participation ***Note: Pursuant to Government Code 54953.3, a member of the public cannot be required to register his/her name, complete a questionnaire, or provide other information as a condition of attending a Board meeting. If an attendance list or similar document is posted near the entrance or circulated during the meeting, it must clearly state that signing or completing the document is voluntary.*** Members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction. So as not to inhibit public participation, persons attending Board meetings shall not be requested to sign in, complete a questionnaire, or otherwise provide their name or other information as a condition of attending the meeting. In order to conduct district business in an orderly and efficient manner, the Board requires that public presentations to the Board comply with the following procedures: ***Note: Education Code 35145.5 mandates the Board to adopt regulations which ensure that the public can address the Board regarding agenda items, as specified below. *** 1. The Board shall give members of the public an opportunity to address the Board on any item of interest to the public that is within the subject matter jurisdiction of the Board, either before or during the Board's consideration of the item. (Education Code 35145.5, Government Code 54954.3) 2. At a time so designated on the agenda at a regular meeting, members of the public may bring before the Board matters that are not listed on the agenda. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law. (Education Code 35145.5, Government Code 54954.2) 3. Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda. Additionally, on their own initiative or in response to questions posed by the public, a Board or staff member may ask a question for clarification, make a brief announcement, or make a brief report on his/her own activities. (Government Code 54954.2)

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Furthermore, the Board or a Board member may provide a reference to staff or other resources for factual information, ask staff to report back to the Board at a subsequent meeting concerning any matter, or take action directing staff to place a matter of business on a future agenda. (Government Code 54954.2) 4. The Board need not allow the public to speak on any item that has already been considered by a committee composed exclusively of Board members at a public meeting where the public had the opportunity to address the committee on that item. However, if the Board determines that the item has been substantially changed since the committee heard the item, the Board shall provide an opportunity for the public to speak. (Government Code 54954.3) (cf. 9130 - Board Committees) 5. A person wishing to be heard by the Board shall first be recognized by the president and shall then proceed to comment as briefly as the subject permits. ***Note: Government Code 54954.3 authorizes regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. The following paragraph should be revised to reflect district practice.*** Individual speakers shall be allowed three minutes to address the Board on each agenda or nonagenda item. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. 6. The Board president may rule on the appropriateness of a topic. If the topic would be more suitably addressed at a later time, the president may indicate the time and place when it should be presented. The Board shall not prohibit public criticism of its policies, procedures, programs, services, acts, or omissions. (Government Code 54954.3) In addition, the Board may not prohibit public criticism of district employees. ***Note: The following optional paragraph addresses the issue of specific charges or complaints against district employees in open Board meetings. The Board president must first determine that the speech in question is a specific complaint or charge against a specific employee or employees before invoking the following provision. General criticisms of the district and its employees, no matter how harsh, may not be prohibited. Board members and staff may briefly respond to the concerns raised by the complainant at the meeting.*** ***Note: In Baca v. Moreno Valley Unified School District, a federal district court issued a preliminary injunction against the district prohibiting it from enforcing its policy barring criticism of employees at public Board meetings. The court found that the district's policy violated the

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plaintiff's First Amendment rights by restricting the content of her speech. The court further noted that the district could not legally prevent a person from speaking in open session, even if the speech was clearly defamatory. Districts should note that this decision does not apply to any district other than the Moreno Valley Unified School District at this time. However, a different federal court has also reached the same result in a case involving the Vista Unified School District. Districts should be very cautious in implementing this policy and be guided by the advice of their legal counsel.*** ***Note: For a district to be safe from litigation, the only option is for the Board to place no content restriction on public comments during the Board meeting. This option, however, would permit accusations to be made against an employee without notice or opportunity for employee response.*** Whenever a member of the public initiates specific complaints or charges against an employee, the Board president shall inform the complainant that in order to protect the employee's right to adequate notice before a hearing of such complaints and charges, and also to preserve the ability of the Board to legally consider the complaints or charges in any subsequent evaluation of the employee, it is the policy of the Board to hear such complaints or charges in closed session unless otherwise requested by the employee pursuant to Government Code 54957. The Board president shall also encourage the complainant to file a complaint using the appropriate district complaint procedure. (cf. 1312.1 - Complaints Concerning District Employees) (cf. 9321 - Closed Session Purposes and Agendas) ***Note: As provided in item #7 below, Government Code 54957.9 authorizes the Board to remove persons who willfully disrupt or disturb a meeting. Examples of disruptive conduct might include conduct that is extremely loud, disturbing, or creates a health or safety risk. In McMahon v. Albany Unified School District, a court held that a speaker's constitutional rights were not violated when he was removed from a Board meeting after dumping a substantial amount of garbage on the floor of the meeting room. The speaker had come to the Board meeting to complain about high school students littering, but did not stop dumping garbage when admonished by the Board president. Because he was not removed based on the content of his speech, a court upheld his conviction for a willful disruption of a public meeting. *** 7. The Board president shall not permit any disturbance or willful interruption of Board meetings. Persistent disruption by an individual or group shall be grounds for the president to terminate the privilege of addressing the Board. The Board may remove disruptive individuals and order the room cleared if necessary. In this case, members of the media not participating in the disturbance shall be allowed to remain, and individuals not participating in such disturbances may be allowed to remain at the discretion of the Board. When the room is ordered cleared due to a disturbance, further Board proceedings shall concern only matters appearing on the agenda. (Government Code 54957.9) When such disruptive conduct occurs, the Superintendent or designee shall contact local law

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enforcement. Recording by the Public ***Note: Government Code 54953.5 provides that any person attending an open meeting may record it with an audio or video tape recorder or a still or movie camera unless the Board makes a reasonable finding that the recording cannot continue without noise, illumination, or obstruction of view which would persistently disrupt the meeting. Government Code 54953.6 requires a similar finding before the Board can prohibit or restrict a broadcast of its meetings.*** The Superintendent or designee shall designate locations from which members of the public may broadcast, photograph, or tape record open meetings without causing a distraction. (cf. 9324 - Board Minutes and Recordings) If the Board finds that noise, illumination, or obstruction of view related to these activities would persistently disrupt the proceedings, these activities shall be discontinued or restricted as determined by the Board. (Government Code 54953.5, 54953.6) Legal Reference: EDUCATION CODE 5095 Powers of remaining board members and new appointees 32210 Willful disturbance of public school or meeting a misdemeanor 35010 Prescription and enforcement of rules 35145.5 Agenda; public participation; regulations 35163 Official actions, minutes and journal 35164 Vote requirements 35165 Effect of vacancies upon majority and unanimous votes by seven member board GOVERNMENT CODE 54953.5 Audio or video tape recording of proceedings 54953.6 Broadcasting of proceedings 54954.2 Agenda; posting; action on other matters 54954.3 Opportunity for public to address legislative body; regulations 54957 Closed sessions 54957.9 Disorderly conduct of general public during meeting; clearing of room PENAL CODE 403 Disruption of assembly or meeting COURT DECISIONS McMahon v. Albany Unified School District, (2002) 104 Cal.App.4th 1275 Rubin v. City of Burbank, (2002) 101 Cal.App.4th 1194 Baca v. Moreno Valley Unified School District, (1996) 936 F.Supp. 719 ATTORNEY GENERAL OPINIONS 76 Ops.Cal.Atty.Gen. 281 (1993) 66 Ops.Cal.Atty.Gen. 336 (1983)

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63 Ops.Cal.Atty.Gen. 215 (1980) 61 Ops.Cal.Atty.Gen. 243, 253 (1978) 55 Ops.Cal.Atty.Gen. 26 (1972) 59 Ops.Cal.Atty.Gen. 532 (1976) Management Resources: CSBA PUBLICATIONS The Brown Act: School Boards and Open Meeting Laws, rev. 2005 Board Presidents' Handbook, rev. 2002 Maximizing School Board Governance: Boardsmanship ATTORNEY GENERAL PUBLICATIONS The Brown Act: Open Meetings for Legislative Bodies, 2003 WEB SITES CSBA: http://www.csba.org California Attorney General's Office: http://www.caag.state.ca.us (2/97 10/97) 11/06

BOARD OF EDUCATION Attachment: Consent 11 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Resolution Regarding Applications Submitted Beyond the SAB Bond Authority List STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 4, 2012 regular meeting. It is recommended that the Board approve the attached resolution. BACKGROUND Districts submit applications for State bond funding to the Office of Public School Construction (OPSC). These are then forwarded to the State Allocation Board (SAB) for State funding of construction projects. PAUSD staff accounts conservatively for potential funds that might result from successful applications. The funds are not treated as available revenue until such time that the funding is approved and funds are released to the District by the State.

The State bonding authority is quite close to being exhausted. The SAB wants to ensure that all Boards of Education are aware of and acknowledge the funding uncertainty associated with new project applications. The SAB is therefore requiring that districts submit a resolution with acknowledgements for all projects submitted on or after November 1, 2012.

The new SAB regulations establish an SAB acknowledged list for projects that are received by OPSC after bond authority is exhausted. The new list is called the "Applications Received Beyond Bond Authority List.” Applications placed on this list will only undergo an intake review to ensure all of the required documents have been submitted, but will not be fully processed by the OPSC or presented to the SAB for approval.

FISCAL IMPACT No direct fiscal impact.

Palo Alto Unified School District Resolution Regarding Applications Submitted Beyond the SAB Bond Authority List

Resolution No. 2012-13.11

WHEREAS, the Board of Education (“School Board”) has determined that school facilities within the Palo Alto Unified School District (the “District”), within Santa Clara County need to be constructed, reconstructed and modernized; and WHEREAS, the State Allocation Board (SAB) has established an “Applications Received Beyond Bond Authority List” for projects that have been received. Pursuant to title 2, Code of California Regulations section 1859.95.1, the School Board of the Palo Alto Unified School District hereby acknowledges the following:

(1) the School Board acknowledges that the remaining School Facility Program bond authority is currently exhausted for the funds being requested on these applications. (2) the School Board acknowledges that the State of California is not expected nor obligated to provide funding for the project(s) and the acceptance of the applications does not provide a guarantee of future State funding. (3) the School Board acknowledges that any potential future State bond measures for the School Facility Program may not provide funds for the application being submitted. (4) the School Board acknowledges that criteria (including, but not limited to, funding, qualifications, and eligibility) under a future State school facilities program may be substantially different than the current School Facility Program. The District’s Approved Application(s) may be returned. (5) the School Board acknowledges that they are electing to commence any pre-construction or construction activities at the District’s discretion and that the State is not responsible for any pre-construction or construction activities.

NOW, THEREFORE, BE IT RESOLVED, that the School Board accepts and acknowledges that the above language applies to funding applications submitted under the School Facility Program for the following projects:

Gunn High School Buildings A & B, Gunn High School New Gym, Palo Alto High School performing Arts building, Palo Alto High School Media Arts and Classroom buildings, Palo Alto High School Concession and Bleacher Project, Duveneck Elementary School

BE IT FURTHER RESOLVED, that in addition to the projects above, the School Board accepts and acknowledges the above language applies to funding applications submitted under the State School Facility Program for any other projects as necessary in the District.

ADOPTED, SIGNED, AND APPROVED this 18th day of December, 2012, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BOARD OF EDUCATION OF THE

Palo Alto Unified School District

By: _____________________________ President

Attest: __________________________ Clerk

BOARD OF EDUCATION Attachment: Discussion 12 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Appointment of a Replacement Member to the Citizens’ Oversight Committee

(COC) for the Strong Schools Bond STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION Pursuant to the results of discussion at this meeting, it will be recommended at the next meeting for the Board of Education to: (1) thank Mary Marth for her service to the PAUSD as a member of the COC and accept her resignation because of her relocation from Palo Alto, and (2) appoint Arianne Teherani to the COC for the remainder of the vacated two-year term that commenced on August 24, 2012 and ends on August 22, 2014. BACKGROUND On June 3, 2008, the voters of the Palo Alto Unified School District approved the Strong Schools Bond. California law requires that a Citizens’ Oversight Committee (COC) be appointed to inform the public concerning the expenditures and use of the bond revenue and to verify the bond funds are expended as required by law. The term for membership is two years. The Board previously had the ability to reappoint a member for only one additional two-year term. As information, state legislation approved this summer that is effective January 1, 2013, has changed that provision to allow two additional terms. A current member of the COC, Mary Marth, resigned with regret, effective November 30, 2012. She is relocating to Minnesota. Ms. Marth was appointed to the COC in August 2010 and reappointed in August 2012. We have greatly appreciated Ms. Marth’s contributions as a member of the COC. This summer, applications were sought for three open positions created by members who had served two terms and three new members were appointed. Mr. Young and Ms. Mak, who had interviewed applicants, revisited this applicant pool and have selected Arianne Teherani to be recommended to the Board to complete the remainder of Ms. Marth’s term. Arianne Teherani is a Palo Alto resident and has two children who attend Escondido School and a third child not yet school age. She is an associate professor of Medicine and Education at the University of California, San Francisco. She has been actively involved as a volunteer with PAUSD. She has also volunteered and organized efforts for community service organizations supporting

education of the underserved. In her application, Ms. Teherani wrote: “I have been considering for some time becoming involved in the community in a volunteer capacity to help with education in particular and influence change. The Committee is particularly interesting because it brings together educational policy, finance, and decision making together.” PROPOSAL It is proposed the Board of Education appoint Arianne Teherani to the remainder of the two-year term that started on August 24, 2012 and will end on August 22, 2014. FISCAL IMPACT None.

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BOARD OF EDUCATION Attachment: Action 13 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Cathy Mak, Chief Business Officer SUBJECT: 2012-13 First Interim Financial Report This item was discussed by the Board of Education at its meeting of December 4, 2012. It is being presented for action at this meeting. Additions and changes to this document are shown in italics, including discussion and draft timeline (page 12) of the budget allocation process. STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION It is will be recommended that the Board: 1. Give a positive certification to the County Superintendent that the District can meet its financial

obligations through the end of the fiscal year and for the subsequent two years. 2. Approve the budget revisions listed in the projected year totals. BACKGROUND Education Code requires California school districts to submit interim financial reports to their County Offices of Education twice a year. This first interim report reflects the status of district finances as of October 31, as required by the State. Based on the information contained in this report, the Board of Education must certify as to whether the district will be able to meet its financial obligations for the remainder of the current fiscal year and for the two years following the current fiscal year. 2012-2013 BUDGET EXECUTIVE SUMMARY Since the adoption of the Districts 2012-13 budget, there have been two significant positive changes to District finances. 1. Local Property Tax Revenue. In August, the Santa Clara County Controller’s office estimated

the 2012-13 property tax revenue is $117,024,000, a growth of 4.58% over 2011-12. This is an increase of $3,641,000 over the 2.0% growth budgeted in June.

2. November Statewide Election (Proposition 30 Passes). On November 6, 2012, the voters of the State of California passed Proposition 30, which provides approximately $6 billion of temporary State revenue for the next seven years. The District’s budget was based upon the conservative assumption that the tax initiative would not pass and that an additional $5,419,720 fair share reduction would be implemented. As the tax initiative has passed, we have reversed this reduction.

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The District had a structural deficit of $5.6 million in the adopted budget. These two events, along with the other smaller changes contained in this First Interim report, have turned that deficit into a temporary excess of revenues over expenses of $4.1 million. In the District’s adopted budget, it was stated that if additional revenues become available, there would be four areas to focus the new revenues. There are: 1) eliminating the structural deficit, 2) program needs, 3) employee costs and 4) professional development. As additional revenues have become available, District administration will be meeting with stakeholder groups to determine a plan for the best use of these funds. It is important to note that there are still deficits projected in the out years of the multi-year projection and the District will have to be cautious in making ongoing commitments to expenditures. As the District looks forward to 2013, many activities are going to take place to help staff decide where to invest additional resources. The District is soliciting input from stakeholders about their thoughts on programmatic improvements. There have been and continue to be discussions about this topic at cabinet, with principals, with PiE, PTA and site staff. These conversations, and the input into the strategic planning refresh, should be enormously helpful moving forward. The District is well positioned in the current year due to the passage of Proposition 30 and the stronger than projected property tax estimates. This takes the form of a strong ending balance and an end of the structural deficit in the short run with revenues exceeding expected costs this year. But the District must use this money strategically. The District has made program and personnel cuts, there hasn’t been any COLA increases in the past three years, there has been a soft hiring freeze whenever there has been an opening, and all health care cost increases have been borne by employees. Today, the District operations are leaner and employees are doing considerably more with less than before the downturn. The District wants to devote resources to helping existing staff constantly improve their skills. During down times, school districts typically cut professional development first. Guided by the strategic plan, the District has done the opposite. It has expanded this area, but not nearly to the level it would have liked or that would have improved teaching and learning to the extent the District would have liked. The District sees this spring as a chance to set up mechanisms to do this. While there is not a large amount of funding available, this is the first time in almost four years that there has been funds available to invest in district programs. Now is the chance to make the proper investments and have strong conversations in this regard in order to set a longer course of consistently improving the District operation and the experience of students. Staff has put together a timeline that is included with this agenda item, on page 12, for the Board’s consideration. It is a working draft that will be continually updated. It forms the skeleton around which the District can flesh out our investments in the coming year. It is also important to highlight some of the investments that have already been made in the current year to our programs. In the current year the District has added two counselors at the high school level, two 0.50 FTE teacher on special assignments (TOSA) positions at the elementary level (Math and Technology), a 0.2 FTE assistant principal at a middle school, stipends to support high

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school programs, and increased the professional development rate paid to teachers to encourage more participation in programs outside of the regular school year. Budget Changes through September Update The PAUSD 2012-13 budget has had changes since its adoption on June 26, 2012. The major changes prior to first interim include:

Revenues: • Projected property tax revenue increased from 2.0% in the adopted budget to 4.58%,

based on the August county estimate. This is an increase of $3.6 million to the adopted budget.

Proposed Budget Changes at First Interim At first interim, the District has revised its budget to include revenue adjustments, including the removal of the trigger cut related to Proposition 30, and savings in personnel costs, and changes in special education non public school and mental health residential placements:

Revenues: • Removal of the $5.4 million Community Funded fair share reduction related to the passage

of Proposition 30. • Increase in state mandated cost, lottery, special education and parcel tax revenue. • Decrease in summer school and lease revenue. • Removal of the transfer of interest income from the Basic Aid Reserve Fund. • One time federal special education related to mental health costs. Expenditures: • Decrease in personnel costs related to 2.0 FTE savings in growth teachers required. • Increase of $600,000 to the special education mental health budget, related to residential

placements. • Decrease of $250,000 in special education Non Public School (NPS) placements. • Increase in software and insurance budgets.

DOWNSIDE RISK/UPSIDE POTENTIAL The largest downside risk to the District’s 2012-13 Budget was the uncertainty around the Governor’s tax initiative, but it was by no means the only risk. Almost immediately after the Governor passed his tax initiative, his administration has moved onto school funding reform and specifically the Weighted Student Formula (WSF). Throughout November, the administration has been meeting with the various education stakeholder groups to gain feedback on a revised WSF, which will likely be unveiled in the Governor’s January proposed State budget. While the advocates for the school community have pushed for a hold harmless provision, which would protect all districts and ensure that no districts would receive less funding under a WSF, no details of the WSF plan are currently available and the Governor’s last version did not include one. We will continue to monitor these proposals closely. There are several other potential downside risks to the District’s budget. These risks include enrollment growth coming in above projections, the unknown future of the lease and covenant

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agreement with the City of Palo Alto that includes the rental of the Cubberley site which is set to expire at the end of 2014, and the potential operating expenses related to a fourth middle school. The District’s fiscal situation also has upside potential. Property tax estimates from the County for 2012-13 were above the 2% increase included in the adopted budget. This heightens optimism that in the real estate market may have made a turn and property tax increases may return to levels above the 2% estimates in the multi-year projections. Also, it is possible that a Weighted Student Formula is not adopted or at least does not negatively affect Community Funded Districts like ours. Further, enrollment growth may come in below projections. DISTRICT RESERVE The current reserve, from the General Fund and the Basic Aid Reserve is projected to be 19.3%. The 2012-13 ending reserve will be lower once an expenditure plan is identified for the additional revenue.

Reserve for Economic Uncertainties $4,959,594 3.0% Unrestricted, Undesignated Balance $17,284,473 10.5% Basic Aid Reserve $9,671,554 5.9%

Total estimated 2012-13 ending reserve $31,915,621 19.3% FIRST INTERIM REPORT Attached is the 2012-13 first interim report. This report includes a general fund summary, a summary report on the other funds, and a five-year general fund projection. The criteria and standards forms are in the process of being completed. These forms will be presented at the next meeting.

FIRST INTERIM REPORT GENERAL FUND SUMMARY (Page 13-14) This is a summary of the status of the current year 2012-13 budget. The general fund summary shows the adopted budget (column A), the current revised budget (column B), the revenues and expenses as of October 31 (column C), and the projected year totals for revenue and expenditures (column D). The current revised budget (column B) includes the budget adjustments from the September budget update and all other routine budget adjustments through October 31. The following provides details on each of the changes in the October 31, 2012 budget. Revenue Property Tax Revenue (No Change). Palo Alto Unified School District is one of approximately 120 Community Funded school districts in the State. These Community Funded school districts are dependent on property tax revenue, rather than the State revenue limit calculations, for the major portion of their funding. This dependence on property taxes carries with it a high degree of uncertainty. The revenue estimates during the course of a fiscal year do change and, in fact, the final payment is not made until July, after the fiscal year is over. The adopted budget had a 2.0% increase in property tax revenue. The District received its initial property tax estimate for 2012-13 in August 2011 from the County Controller-Treasurer of an

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increase of 4.58% and the budget was revised in September to reflect this increase. At our County meeting on November 30, the projected property tax growth for 2012-13 is 4.21%. Compared to the August estimate, this is a decrease of $418,000. The decrease is primarily due to a prior year adjustment for refunds that incurred in June and an additional county-wide reserve of $5 million for unsecured tax refunds. Reserve for secured tax refunds remains at a conservative $80 million. Due to the likelihood that the reserve for secured tax refunds will be lowered at the February meeting, we will defer any changes to the budget until that time. For the multiyear projection, staff is using a 2% property tax growth factor for 2013-14 through 2017-18. Parcel Tax (Increase of $44,409). The adopted budget included parcel tax revenue of $11,900,000. Based on the number of parcels reported to the County Tax Assessor’s office and estimated senior exemptions for 2012-13, the parcel tax revenue budget is revised to $11,944,409, an increase of $44,409 in net income. Special Education Income, including Mental Health Services Income (Increase of $390,921). Based on the latest estimate from the County Office of Education, special education income is estimated to increase by $390,921. A majority of this increase is related to additional one-time federal mental health services revenue of $339,532. This increase reduces the contribution required to support the special education program. Community Funded (Basic Aid) “Fair Share” Reduction (Decrease of $5,419,720). The funding for K-12 education in 2012-13 State budget was contingent upon the passage of Proposition 30 in the November election. Absent the passage of this revenue measure, the State budget included large trigger cuts to K-12 education. As the District’s budget was built upon the conservative premise of the measure not passing, we are able to now reverse the significant impact of the trigger cuts to the District. Mandated Cost Revenue (Increase of $330,865). Included in the adopted State budget, was reform around the mandated cost program. Starting in 2012-13 District’s are allowed to annually elect to receive a block grant in lieu of claiming direct costs related to performing State mandates. The District elected to accept the block grant of $330,865 for the 2012-13 year, and will re-look at this at the beginning of 2013-14 to determine if this course of action continues to be prudent. Lottery Income (Increase of $260,526). The budget has been increased based on revised calculations using actual enrollment numbers and revised rate as well as higher than projected final rate from the prior year ($124.25 unrestricted and $30.00 instructional materials). Lease Income (Decrease of $20,000). The lease payments at the recently acquired 525 San Antonio site have been delayed by 2 months from the schedule projected in the adopted budget. Summer School Revenue (Decrease of $57,261). 2012 summer school revenue was lower than projections by $57,261 due to higher than expected scholarships granted. Interfund Transfer from Basic Aid Reserve (Decrease of $57,600). As the District’s budget no longer has a deficit for 2012-13, the transfer of interest from the Basic Aid Reserve has been reversed.

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Expenditures Personnel Costs (Decrease of $220,000). The District’s personnel budgeted FTE has been reconciled to actual staffing with a savings of 2.0 FTE. The District’s personnel budget will be reconciled at second interim to project total personnel costs including adjustments for column movement, salary schedule placement, special education needs, and savings from unfilled positions. Special Education Non Public School Costs (Decrease of $250,000). Based upon actual placements in special education non-public schools the budget has been decreased by $250,000. Special Education Mental Health Residential Placements (Increase of $600,000). The District continues to implement the special education mental health transition from County Mental Health. Based upon actual placements to date and projected future placements, it is necessary to increase the budget by $600,000. These placements are very expensive (average cost is $80,000-$110,000 a year), so relatively small changes in placements can cause large swings in the total cost of the program. Software/Insurance Costs (Increase of $40,500). The District’s budget has been increased to reflect actual insurance costs and to provide for software costs related to the District’s expanding technology inventory. Restricted Lottery Expenditures (Increase of $145,981). The budget has been increased based on the increase in restricted lottery funding. FUND BALANCE Unrestricted, Undesignated Fund Balance In September the unrestricted, undesignated fund balance was projected at $11,351,731. The balance is now projected at $17,284,473, an increase of $5,932,742. This increase is primarily from the reversal of the triggered State cuts related to the passage of Proposition 30. This amount is in addition to the State recommended 3% reserve and the $9.7 million Basic Aid reserve. It is important to note that there are still deficits projected in the out years of the multi-year projection and the District will have to be cautious in making ongoing commitments to expenditures. Fund Balance Designations The total 2012-13 General Fund ending fund balance is estimated to be $35.3 million. Portions of the fund balance were reserved for revolving cash accounts, stores inventories, prepaid expenses, State recommended reserve for economic uncertainties and legally restricted grants and entitlements. Portions of the fund balance have been designated to provide for specific purposes or one-time uses. These designations include the normal budget carryovers for State Tier III categorical programs, school discretionary funds and previously appropriated district projects.

CRITERIA AND STANDARDS SUMMARY REVIEW (Page 15-17) The District is in full compliance with cash balance, fund balance, and reserve requirements.

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CAPITAL FUNDS (Page 18)

The District account structure has a number of funds in addition to the General Fund whose status is reported above. The District has significant activity and fund balances in several funds related to construction, modernization, and maintenance called “capital funds” whose uses are restricted to capital purposes. Also reported here is the status on certain issues that affect the financial status of capital funds in the District. Fund 14-140, Deferred Maintenance Fund. The revenue sources for this fund consist of local district funds with a flexible use contribution by the State, currently being used in the general fund. The funds can be used for deferred maintenance projects as defined by the District’s five-year State approved plan. Total revenue for the current year, including interest earnings, is estimated to be $403,466. The total expenditure budget is estimated to be $900,000, per the District’s deferred maintenance plan. The ending balance for this fund for 2012-13 is projected at $1,239,975. Fund 21-210, Property Fund. The revenue consists of lease income and interest earnings and is projected to be $127,205. Expenditures are restricted to capital outlay. The ending balance for 2012-13 is projected at $1,602,829. Fund 21-211, Building Projects Fund. State Revenue of $3,063,407 was received in the current year related to closed out projects. Expenditures are restricted to capital outlay and related costs. The ending balance is now projected at $3,198,988. Fund 21-212, Measure A – Strong Schools Bond Fund. This fund records the revenue and expenditures resulting from the $378 million bond issue approved by the voters on June 3, 2008. These funds are available for repairs, improvements, and renovations of and additions to school buildings and grounds including classrooms, science and other laboratories and libraries, safety and seismic upgrades, roofs, plumbing, sewer, lighting, and electrical and mechanical systems. Including interest income, the State Career Technical Education grant, and the funding for bond issuing costs, the current anticipated revenue for this program is $389,695,085 as adopted by the Board of Education and modified with Board approved amendments. Expenditures in the amount of $357,785,715 have been budgeted for multi-year projects. The amount of $31,909,370 remains to be budgeted and is shown for now in the ending fund balance. Fund 21-215, Planned Maintenance Fund. Bonds in the amount of $17 million for planned maintenance were authorized by the voters in 1995 and were issued in July 2000. Revenue in the amount of $15,743 is projected from interest earnings. The ending balance for 2012-13 is projected at $80,290. Fund 25-250, Capital Facilities Fund. The revenue for this fund consists of developer impact fees and interest income. At this point, the fee revenue is projected at $700,000 and $17,617 in interest income. Expenditures in this fund are restricted to school facilities and related costs. The estimated expenditure for the year is $504,853. The ending balance is projected at $4,362,888.

ALL OTHER FUNDS (Page 19)

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Fund 11-110, Adult School Fund. Adult Education is primarily supported by the state categorical revenue limit, student fees for classes not supported by the state, and other very limited categorical funds. The program is not projected to encroach on the general fund. Fund 12-120, Child Development Fund. This program is supported by state revenue and parent fees. Child care services are provided by Palo Alto Community Child Care (PACCC) as a sub-contractor to the District. Fund 13-130, Cafeteria Fund. The District receives federal and state funds for the Cafeteria program and also receives revenue from food sales. For 2012-13, this program is not budgeted encroach upon the general fund. The program’s year-to-date sales are on track with budget. Fund 17-170, Special Reserve Fund. This fund was established in spring 1996 with a transfer from the property fund and a transfer from the general fund. The fund is estimated to have a balance of $9,671,554 at the end of 2012-13. The District has a Basic Aid Reserve policy. The targeted reserve amount is equal to ½ of the difference between its property tax revenue and the amount it would receive as a Revenue Limit District. At this time the District is projecting $117.0 million in Property Tax Revenue. The amount of revenue the District would receive as a revenue limit district, based on current enrollment/ADA data, is $65.8 million. The targeted reserve amount, equal to ½ of the difference, equals $25.6 million. Fund 67-670, Self-Insurance, Dental Fund. The District is self-insured for its dental insurance program. The income source is premiums paid by the District on behalf of employees and expenditures are for claims incurred. Fund 67-671, Workers Compensation Fund. The District is self-insured for its Workers Compensation program. The income source is premiums paid by the District on behalf of employees. Expenditures are costs of personnel managing the program and claims paid. Fund 71-710, Retiree Benefits Fund. This fund was established in June 2006 to prepare for the compliance with GASB 45 and the funding of retiree benefits. GASB 45 requires public agencies to report costs and obligations for post employment benefits. New employees hired after July 1, 2009, are not entitled to this benefit. With this change, the retiree benefit liability will cease over time. The District plans to spend down the balance in this fund over 30 years. The fund is estimated to have a balance of $2,484,755 at the end of 2012-13.

MULTI-YEAR GENERAL FUND PROJECTION (Page 20) Staff has prepared a five-year model of projected revenue and expenses, extending through the year 2017-18. This model is dependent on the assumptions used and the variables that are available in the model. The assumptions are not just likely to change, they definitely will change as time passes and the District continues to reassess the assumptions in the current model. While the model provides for additional teachers and site allocation funds for enrollment growth, it does not provide

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for any percentage driven increases in numbers of support staff. It also does not provide for increases in employee salaries and contributions to employee benefit costs. The revenue projections are a function of individual projections of local, state, and federal revenue sources. Revenue Projections Enrollment. The District is using December 2012 enrollment projection. The moderate projection is used for this projection. Voluntary Transfer Program Revenue. Under SB 937, the District receives 70% of the sending district’s revenue limit for voluntary transfer students. This funding is available only for students who enroll in fall 1995 or afterwards. COLA adjustments have been applied to this revenue stream. The source of these COLA estimates is School Services of California (SSC). Property Taxes. This item includes revenue from the secured roll, unsecured roll, and homeowners’ exemptions. Absent reliable information, this second interim budget model uses a 2% increase for 2013-14 to 2017-18. These projections will be revisited as additional information is received. Basic Aid Fair Share Reduction. The current fair share reduction for community funded districts is 8.92% of their undeficited revenue limit and is projected to be ongoing. Parcel Tax. Measure A passed in May 2010 for six years with an increase to $589 per parcel with an annual escalation of 2% per year through 2015-16. State Class Size Reduction (CSR). There have been no increases to CSR funding due to enrollment increases as the State has capped the number of classes for which the District can receive funding. The COLA has been applied. The source of these estimates is School Services of California (SSC). Special Education Revenue. The projected increases are based on COLA adjustments. The source of these COLA estimates is School Services of California (SSC). Lottery Income. An increase in lottery income has been projected due to enrollment growth and estimated changes in the rate. The source of these rate estimates is School Services of California (SSC). Increases in Lease Income. The leases at Garland and Fremont Hills have a minimum increase of 3% annually. The lease with the City of Palo Alto has been adjusted by the estimated increases in the California Consumer Price Index (CPI). The source of these estimates is School Services of California (SSC). The Garland lease expires on June 30, 2014, and therefore, the rental income for the Garland site has been removed for 2014-15. Categorical Flexibility Assumption. The categorical flexibility granted by the state and used by the District related to Class Size Reduction and Deferred Maintenance is set to expire for the 2012-13 and 2013-14 school years, respectively. We have not included the potential additional

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costs of $1 million in 2015-16, when the flexibility expires, for Class Size Reduction as there will likely to be changes to the categorical programs by then. Expenditure Projections Additional Classroom Teachers for Enrollment Growth. Based on “moderate” projections of enrollment growth at the elementary, middle and high schools, a calculation has been made of the number of additional teachers required. Additional Special Education Teachers and Aides. The District needs to plan for the additional special education teachers and aides anticipated as enrollment increases. Certificated Step/Column and Attrition/Retirement Savings. This estimate has been revised with updated data from Human Resources. Classified Step/Column and Attrition/Retirement Savings. This estimate has been revised with updated data from Human Resources. Health Benefit Costs. The health benefit costs are based on the rates effective January 1, 2012, through December 31, 2012. No increase is included in the model after December 2012. The District is continuing to use the carryover from the Federal Jobs Bill funding to help bridge the increase in health benefit costs in 2012. STRS Rate. There have been discussions to increase the STRS rate. We are leaving the rate at 8.25% until this becomes more certain. PERS Rate. For 2012-13 the PERS rate has been set at 11.417%. That rate is projected to rise steadily, through 2014-15, to offset the significant losses to the PERS investment pool and change in long term investment expectations, which will cause a significant increase in PERS payments by employees and the District. Workers’ Compensation Costs. The District had an actuarial study and analysis done in 2010 that established the current Workers’ Compensation premium of $1.85 per $100 of salary expense, temporarily reduced to 1.5% for three years (through 2013-14). This model uses the same rate for all future years. Future budget estimates will be updated when new data is available. Routine Maintenance. The District has temporarily reduced the transfer to Routine Maintenance from 2.75% to 2.5% through 2013-14. Increase in School Discretionary Budgets. This category has been increased to correspond to the projected enrollment increase. It has been adjusted to reflect the District’s allocation for the startup costs of each new elementary classroom. Increase in Utilities Expense. It is projected the costs will increase by 10% each year. Increase in Special Education Non-Public School Tuition and Transportation Costs. It is projected the costs of these line items will increase by 10% each year.

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Additional Maintenance Costs. The increase shown each year reflects the increase in the routine maintenance budget as a result of an increase in the overall general fund budget. Costs for the 13th Elementary School. Planning for the thirteenth elementary school will begin in 2014-15. The estimated cost for the planning is about $200,000 from the general fund. It is anticipated the thirteenth school will open in 2015-16, and the estimated ongoing operating cost is about $705,000. “Budget Reprioritization Required” as shown on line 42. Based on the revenue and enrollment assumptions listed above, a deficit is projected year five of the MYP. To keep the District solvent, budget reprioritization/revenue enhancements in the amounts shown on line 42 are necessary.

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Proposed PAUSD Budget Allocation Process for 2013-14

Step 1 Responsibility Stakeholders Timeline Produce a draft budget allocation process timeline Mak/Hawkins December 7

Step 2 Responsibility Stakeholders Timeline K-12 Admin Team meets to explain process and collect input and ideas for program needs Skelly/Mak/Hawkins Admin Team December 11

Meetings with various stakeholders to collect input and ideas for program needs

Skelly/Mak PTA Council

PIE, etc.

Ongoing December/

January

Meetings with employee groups to collect input and ideas for program needs

Bowers

PAEA/CSEA Ongoing

December/ January

Step 3 Responsibility Stakeholders Timeline

Review Governor’s Proposed State Budget at Board meeting

Mak/Hawkins January 15


Compile draft list of program needs Mak/Hawkins January 15 Cabinet reviews draft list of program needs Mak/Hawkins Cabinet January 21 K-12 Admin Team reviews draft list of program needs and prioritize program needs Skelly/Mak/Hawkins Admin Team February 12


Cabinet to finalize Phase I program needs for implementation in 2012-13

Skelly/Mak Cabinet February 18


Board Study Session Skelly/Mak All February 26

Step 7 Responsibility Stakeholders Timeline Review Second Financial Interim Report at Board meetings and approve Phase I recommendations

Mak/Hawkins March


Cabinet to finalize Phase II program needs for implementation in 2013-14 Skelly/Mak Cabinet April/May


Board Study Session Skelly/Mak All April/May

Step 10 Responsibility Stakeholders Timeline Review Governor’s May Revise at Board meeting Mak/Hawkins May 21

Step 11 Responsibility Stakeholders Timeline Board Action as part of 2013-14 Budget Adoption Mak/Hawkins June

BOARD OF EDUCATION Attachment: Public Hearing 14 / Discussion PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Ph.D., Superintendent FROM: Scott Bowers, Ed.D., Assistant Superintendent--Human Resources SUBJECT: Ratification of Tentative Agreement with the Palo Alto Educators Association RECOMMENDATION Pending ratification by the PAEA membership, it is recommended that the Board take action at its January 15, 2013 meeting to approve this tentative collective bargaining agreement. INFORMATION Representatives of the Board of Education and the Palo Alto Educators Association (PAEA) have concluded negotiations on the Collective Bargaining Agreement (CBA) for the 2011-12 school year. At this time we bring forward to the Board, the final article to receive tentative approval. The following information highlights changes that will be made to the current CBA as a result of these negotiations. A financial disclosure statement is also included. Copies of the tentative agreement have been given to the Board members and are available upon request from the Human Resource Center. Article VI, Compensation and Benefits

• The District will provide employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year Appendix A base salary and earned stipends. For less than full-time service the 1% one-time payment will be pro-rated.

The Palo Alto Educators Association membership has scheduled a ratification vote and will report the results at the Board meeting on January 15, 2013.

District Business Advisory ServicesSanta Clara County Office of Education

CERTIFICATION OF THE DISTRICT'S ABILITY TO MEET THE COSTS OF COLLECTIVE BARGAINING AGREEMENT

This discloure document must be signed by the district Superintendent and Chief Business Officer at the time of the public disclosure.

In accordance with the requirements of Government Code Section 3547.5, the Superintendent and Chief Business

Officer of the Palo Alto Unified School District (District), hereby certify that the District can meet

the costs incurred under the Collective Bargaining Agreement between the District and Palo Alto Educators Association

Bargaining Unit, during the terms of the agreement from July 1, 2011 to June 30, 2012.

The budget revisions necessary to meet the costs of the agreement in each year of its term are as follows:

Budget Adjustment Categories: Budget Adjustment Increase(Decrease)

Revenue/Other Financing Sources $788,670

Expenditures/ Other Financing Uses

Designated Ending Balance Increase (Decrease) ($788,670)

N/A____(No budget revisions necessary)

_________________________________ ______________________ District Superintendent Date (Signature)

_________________________________ ______________________ Chief Business Officer Date (Signature)

BOARD OF EDUCATION Attachment: Public Hearing / 15 Discussion PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Scott Bowers, Assistant Superintendent--Human Resources SUBJECT: Ratification of Tentative Agreement with the California School Employees Association RECOMMENDATION Pending ratification by the CSEA membership, it is recommended that the Board take action at its January 15, 2013 meeting to approve this tentative collective bargaining agreement. INFORMATION Representatives of the Board of Education and the California School Employees Association (CSEA) have concluded negotiations on the Collective Bargaining Agreement (CBA) for the 2011-12 school year. The following information highlights changes that will be made to the current agreement as a result of these negotiations. A financial disclosure statement is also included. Copies of the tentative agreement have been given to the Board members and are available upon request from the Human Resource Center. Article VI, Compensation and Benefits

• The District will provide CSEA employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year Appendix D base salary and earned stipends for regularly assigned hours. For less than full-time service the 1% one-time payment will be pro-rated.

The California School Employees Association membership has scheduled a ratification vote and will report the results at the Board meeting on January 15, 2013

District Business Advisory ServicesSanta Clara County Office of Education

CERTIFICATION OF THE DISTRICT'S ABILITY TO MEET THE COSTS OF COLLECTIVE BARGAINING AGREEMENT

This discloure document must be signed by the district Superintendent and Chief Business Officer at the time of the public disclosure.

In accordance with the requirements of Government Code Section 3547.5, the Superintendent and Chief Business

Officer of the Palo Alto Unified District (District), hereby certify that the District can meet

the costs incurred under the Collective Bargaining Agreement between the District and California School Employees

Association' Bargaining Unit, during the terms of the agreement from July 1, 2011 to June 30, 2012.

The budget revisions necessary to meet the costs of the agreement in each year of its term are as follows:

Budget Adjustment Categories: Budget Adjustment Increase(Decrease)

Revenue/Other Financing Sources $277,205

Expenditures/ Other Financing Uses

Ending Balance Increase (Decrease) ($277,205)

N/A____(No budget revisions necessary)

_________________________________ ______________________ District Superintendent Date (Signature)

_________________________________ ______________________ Chief Business Officer Date (Signature)

BOARD OF EDUCATION Attachment: Discussion 16 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Scott J. Bowers, Assistant Superintendent--Human Resources SUBJECT: Compensation Changes for Non-Represented Confidential/Supervisory Employee Group RECOMMENDATION It is recommended that the Board take action at its January 15, 2013 meeting to approve the changes outlined above for confidential/supervisory employees. INFORMATION Negotiations with the Palo Alto Educators Association and the California School Employees Association have been completed for the 2011-12 school year and our collective bargaining agreements are in the process of ratification and approval. In past years, the Board has given consideration to settlements with other employee groups when determining compensation changes for non-represented employees. Changes have generally been made retroactive to the start of the fiscal year, July 1. Presented here are the recommendations for the non-represented confidential/supervisory employees.

The District will provide Confidential/Supervisory employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year base salary and earned stipends for regularly assigned hours. For less than full-time service the 1% one-time payment will be pro-rated.

BOARD OF EDUCATION Attachment: Discussion 17 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Scott J. Bowers, Assistant Superintendent--Human Resources SUBJECT: Compensation Changes for Non-Represented Management Employees RECOMMENDATION It is recommended that the Board take action at its January 15, 2013 meeting to approve the changes outlined below for non-represented management employees. INFORMATION Negotiations with the Palo Alto Educators Association and the California School Employees Association have been completed for the 2011-12 school year and our collective bargaining agreements are in the process of ratification and approval. In past years, the Board has given consideration to settlements with other employee groups when determining compensation changes for non-represented employees. Changes have generally been made retroactive to the start of the fiscal year, July 1. Presented here are the recommendations for the non-represented management employees.

The District will provide management employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year base salary and earned stipends. For less than full-time service the 1% one-time payment will be pro-rated.

BOARD OF EDUCATION Attachment: Information 18 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent of Schools FROM: Bob Golton, Bond Program Manager SUBJECT: Strong Schools Bond Active Construction Projects Report STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This report is for information and review only. BACKGROUND The Strong Schools Bond currently has the following eight active large construction projects:

1. Gunn High School – New Gymnasium Architect: Deems Lewis McKinley, Architecture Contractor: S.J. Amoroso Construction Company, Inc.

2. Gunn High School – Classroom Buildings A & B

Architect: Deems Lewis McKinley, Architecture Contractor: BRCO Constructors, Inc.

3. Palo Alto High School – Classroom Building and Media Arts Center Architect: Deems Lewis McKinley, Architecture Contractor: TAISEI Construction Corporation

4. Palo Alto High School – Athletics Stadium Improvements Architect: Deems Lewis McKinley, Architecture Contractor: TAISEI Construction Corporation

5. Jordan Middle School – New Construction and Modernization Architect: AEDIS Architecture and Planning Contractor: S.J. Amoroso Construction Company, Inc.

6. J.L. Stanford Middle School – New Construction and Modernization Architect: AEDIS Architecture and Planning Contractor: SAUSAL Corporation

7. Terman Middle School – New Construction and Modernization Architect: AEDIS Architecture and Planning Contractor: Hagensen Pacific Construction, Inc.

8. Fairmeadow Elementary School – New Construction and Modernization Architect: Gelfand Partners Architects Contractor: BEST Contracting Services

The attached PowerPoint presentation provides information on scope, schedule and cost. This PowerPoint is also posted at: http://pausd.org/community/board/mtgs_materials/index.shtml Further information is available in the Strong Schools Bond monthly reports which are posted at: http://pausd.org/community/StrongSchoolsBond/monthly.shtml

12/13/2012

1

Strong Schools Bond Program

Project Status Report

December 18, 20121

Gunn High SchoolNew Gymnasium – Scope of WorkArchitect – DLMContractor – S.J. Amoroso

• A new 24,000 SF gymnasium and weight & fitness center

• Retractable bleachers, with seating for 2,200 people

• Main basketball court and three cross courts, volleyball and badminton courts

• A new Weight Room, with free weights, weight, cardio and aerobic machines

• A new dance studio, with wood floor and mirrored walls

• Replacement of seven tennis courts and three outdoor basketball courts

• Modernization of existing gymnasium, to be bid Spring 2013

2

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2

Gunn High SchoolNew Gymnasium – Exterior View

View from future tennis courts3

Gunn High SchoolNew Gymnasium – Interior View

View of Gymnasium Interior4

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Gunn High SchoolNew Gymnasium – Schedule

Original Completion / Occupancy Date: Nov. 15, 2012

Current Completion / Occupancy Date: April 1, 2013

Comments:

• Delays to DSA review of Bleacher Submittal – Ongoing

• Delay to structural steel fabrication – Past

5

Gunn High SchoolNew Gymnasium – Budget Status

Total Project Budget: $ 12,914,800

Expenditures/Commitments to Date(Includes Change Order Allowance): $ 11,079,771

Current Budget Balance: $ 1,835,029

Estimated Funds to CompletionExisting Gymnasium Renovation $ 910,000 Projected Soft Costs Remaining $ 290,000 Subtotal $ 1,200,000

Projected Funds Remaining $ 635,029

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4

Gunn High SchoolNew Gymnasium – Change Order Allowance

Total Contract Change Order Allowance: $ 834,700

Approved Change Orders to Date: $ 280,216

Change Order Allowance Balance: $ 554,484

7

Gunn High SchoolClassroom Buildings A & B – Scope of WorkArchitect – DLMContractor – BRCO

Math and English Classroom Building (A)• 41,000 SF Classroom Building to house English classrooms on lower floor, and Math classrooms on upper floor

• Twenty eight new classrooms and two labs clustered around open courtyard

• Offices and resource rooms

World Languages Classroom Building (B)• 7,100 SF Classroom Building to house World Languages classrooms

• Five new classrooms, clustered around a covered courtyard

• Offices and resource rooms

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5

Gunn High SchoolClassroom Building A – Exterior View

View of Entry & Staircase from Spangenberg Theater roof9

Gunn High SchoolClassroom Building A – Interior View

View of Classroom wings

First Floor Classroom

Second Floor Classroom10

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6

Gunn High SchoolClassroom Building B – Exterior View

View of exterior from Arastradero11

Gunn High SchoolClassroom Building B – Interior View

View of Classroom wing12

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Gunn High SchoolClassroom Buildings A & B – Schedule

Math/English Building (Building A):Original Completion / Occupancy Date: August 1, 2013

Current Completion / Occupancy Date: August 1, 2013

World Languages Building (Building B):Original Completion / Occupancy Date: November 15, 2012

Current Completion / Occupancy Date: February 22, 2013

Comments:

• Bldg B – Occupancy date moved back by staff to allow orderly transition

13

Gunn High SchoolClassroom Buildings A & B – Budget Status


Expenditures/Commitments to Date (Includes Change Order Allowance): $ 23,941,778


Estimated Funds to CompletionRemoval of Portables $ 715,000 Projected Soft Costs Remaining $ 50,000 Subtotal $ 765,000


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Gunn High SchoolClassroom Buildings A & B– Change Order Allowance

Total Contract Change Order Allowance: $ 1,763,200


Change Order Allowance Balance: $ 1,602,773

15

Palo Alto High SchoolClassroom Building and Media Arts Center – Scope of WorkArchitect – DLMContractor – Taisei Construction Co.

Math and History/Social Sciences Classroom Building• Two story, 48,000 SF Classroom Building to house History/Social Sciences classrooms on lower floor, and Math classrooms on upper floor

• Twenty seven new classrooms and two labs clustered around departmental resource and office spaces

• New central plant

Media Arts Center• Two story, 25,000 SF Classroom Building to house Media Center classrooms

• Nine new classrooms and labs, clustered around a two story forum space

• Media library, gallery and resource center

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Palo Alto High SchoolClassroom Building – Exterior View

View from 700 Building roof

View from service road

17

Palo Alto High SchoolClassroom Building – Interior View

View of Classroom wing

18

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10

Palo Alto High SchoolMedia Arts Center – Exterior View

View from Embarcadero Rd.19

Palo Alto High SchoolMedia Arts Center – Interior View

View of Forum from Mezzanine20

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Palo Alto High SchoolClassroom Building and Media Arts Center– Schedule

Original Completion / Occupancy Date: June 1, 2013

Current Completion / Occupancy Date: January 1, 2014

Comments:

• Central Plant piping re‐route – Past

• Contractor staffing turnover – Ongoing

• Subcontractor coordiation, non‐payment and substitutions ‐Ongoing

21

Palo Alto High SchoolClassroom Building and Media Arts Center– Budget Status




Estimated Funds to CompletionRemoval of Portable Classrooms $ 390,000 Subtotal $ 390,000

Projected Funds Remaining $ 2,993,085

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Palo Alto High SchoolClassroom Building and Media Arts Center– Change Order Allowance


Approved Change Orders to Date: $ 1,280,043


23

Palo Alto High SchoolAthletics Stadium Improvements – Scope of WorkArchitect – DLMContractor – Taisei Construction Co.

• New 2,630 SF Concessions, Restrooms and Storage Building

• New home‐side bleachers to seat 1,686 people

• New visitor’s‐side bleachers to seat 682 people

• Re‐surfacing of track and new jump pits

• New barbecue and picnic areas adjacent to concessions building

• New fencing and gated entry points

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Palo Alto High SchoolAthletics Stadium Improvements

Concessions Building and Plaza25

Palo Alto High SchoolAthletics Stadium Improvements

New Stadium Scoreboard

26

12/13/2012

14

Palo Alto High SchoolAthletics Stadium Improvements – Schedule

Original Completion / Occupancy Date: March 31, 2013

Current Completion / Occupancy Date: March 31, 2013

27

Palo Alto High SchoolAthletics Stadium Improvements – Budget Status



Current Budget Balance: $ 281,247

Estimated Funds to CompletionOrnamental Fencing and Gates $ 270,000 Subtotal $ 270,000


28

12/13/2012

15

Palo Alto High SchoolAthletics Stadium Improvements – Change Order Allowance




29

Jordan Middle SchoolNew Construction and Modernization – Scope of WorkArchitect – AEDISContractor – S.J. Amoroso

• New single story, 7,800 SF Classroom Building for 6th grade, with six new classrooms

• New 7,000 SF Cafetorium building

• Modernization of Science wing to add two full size labs and support space

• Reconfiguration of old Cafetorium into Music and Choral classrooms

• Reconfiguration of old Music building to house Art classrooms

• Seismic upgrades to numerous existing buildings

• Storm drain and paving improvements throughout campus

30

12/13/2012

16

Jordan Middle SchoolNew Classroom Building – Exterior View

View of Classroom wing from Middlefield Ave. parking lot31

Jordan Middle SchoolNew Classroom Building – Interior View

View of Classroom wing

32

12/13/2012

17

Jordan Middle SchoolNew Cafetorium – Exterior View

View of new Cafetorium from Tennis Courts33

Jordan Middle SchoolNew Cafetorium – Interior View

Interior of Cafetorium and stage

34

12/13/2012

18

Jordan Middle SchoolNew Construction and Modernization– Schedule

Original Completion / Occupancy Date: August 1, 2013


Interim Milestone Dates:• Music & Classroom Building: December 15, 2012• Cafetorium January 15, 2013

35

Jordan Middle SchoolNew Construction and Modernization – Budget Status




Estimated Funds to CompletionNone anticipated $ 0 Subtotal $ 0

Projected Funds Remaining $ 1,106,551

36

12/13/2012

19

Jordan Middle SchoolNew Construction and Modernization – Change Order Allowance




37

J.L. Stanford Middle SchoolNew Construction and Modernization – Scope of WorkArchitect – AEDISContractor – SAUSAL Corp.

• New two story, 15,000 SF Classroom Building with ten new classrooms

• Modernization of Science wing to add two full size labs and support space

• Reconfiguration of teachers resource room for laptop cart storage

• Additional storage and hot water to existing classrooms

• New student courtyard, bike parking cage and rally court

• Landscape, storm drain and paving improvements throughout campus

38

12/13/2012

20

J.L. Stanford Middle SchoolNew Classroom Building – Exterior View

View from Courts

View from Mitchell Park

39

J.L. Stanford Middle SchoolNew Classroom Building

View from Pool

Restroom Framing and Plumbing

40

12/13/2012

21

J.L. Stanford Middle SchoolNew Construction and Modernization– Schedule



Interim Milestone Dates:• Landscape at Courtyards: To be bid Spring 2013

41

J.L. Stanford Middle SchoolNew Construction and Modernization – Budget Status




Estimated Funds to CompletionLandscape at Courtyards $ 1,600,000 Subtotal $ 1,600,000


42

12/13/2012

22

J.L. Stanford Middle SchoolNew Construction and Modernization – Change Order Allowance




43

Terman Middle SchoolNew Construction and Modernization – Scope of WorkArchitect – AEDISContractor – Hagensen Pacific

• New Library expansion adjacent to old Administration wing

• New Drama classroom building

• Reconfiguration of old Cafetorium to improve food service and new restrooms

• Reconfiguration of old Library into new Administration offices

• Reconfiguration of G wing to relocate computer resource lab

• Reconfiguration of old Administrative offices into a computer lab and two classrooms

• Seismic upgrades to numerous existing buildings

44

12/13/2012

23

Terman Middle SchoolNew Drama Building – Exterior View

Drama Classroom Building

45

Terman Middle SchoolNew Drama Building – Interior View

Drama Classroom and Stage46

12/13/2012

24

Terman Middle SchoolNew Library & Administration Wing – Exterior View

Library Addition

Administration47

Terman Middle SchoolNew Library & Administration Wing – Interior View

Library Workroom Shelving

Main Office48

12/13/2012

25

Terman Middle SchoolNew Construction and Modernization– Schedule


Current Completion / Occupancy Dates: August 1, 2013

Interim Milestone Dates:• Drama and Administration: December 31, 2012• Library April 1, 2013

49

Terman Middle SchoolNew Construction and Modernization – Budget Status






50

12/13/2012

26

Terman Middle SchoolNew Construction and Modernization – Change Order Allowance




51

Fairmeadow Elementary SchoolNew Construction and Modernization – Scope of WorkArchitect – Gelfand PartnersContractor – Best Contracting, Inc.

• New two story 10,000 SF classroom building with eight classrooms

• Small addition and renovation of Library wing

• Reconfiguration of upper classroom wing into Kindergarten classrooms

• New playfield and Kindergarten play area

• Modernization of Jackson building

52

12/13/2012

27

Fairmeadow Elementary SchoolNew Classroom Building – Exterior View

View from Hardcourts

53

Fairmeadow Elementary SchoolNew Classroom Building

Library Addition

View from Library

54

12/13/2012

28

Fairmeadow Elementary SchoolNew Construction and Modernization– Schedule


Current Completion / Occupancy Dates: August 1, 2013

Interim Milestone Dates:• Classroom Building: June 1, 2013

Comments:

• New classroom wing opening postponed from April to June due to CMU wall failure and re‐construction ‐ Past

55

Fairmeadow Elementary SchoolNew Construction and Modernization – Budget Status






56

12/13/2012

29

Fairmeadow Elementary SchoolNew Construction and Modernization – Change Order Allowance


Approved Change Orders to Date: $ 0


57

BOARD OF EDUCATION Attachment: Discussion 19 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Close-out of Ohlone Classroom Building and Modernization Project STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION Pending the results of the discussion at this meeting, it will be recommended at the next meeting of the Board of Education that the Board approve the close out of the Ohlone Classroom Building and Modernization project, and to approve the transfer of the amount of the remaining funds, $1,070,095 to the Elementary Reserve fund. BACKGROUND On August 3, 2010, the Board of Education approved the award of a construction contract to Jeff Luchetti Construction Inc., in the amount of $7,484,000, and a 10% change order allowance of $748,400. The total project budget for the Ohlone project is $11,667,965. Gilbane, Gelfand Partners and Jeff Luchetti Construction have recently finalized all outstanding change orders for the project, and have submitted all close out paperwork to DSA for their approval. A Notice of Completion will also be recorded with the County of Santa Clara for the project. The budget balance for the Ohlone Classroom Building and Modernization project is currently $1,095,095. There will be some minor costs still to occur on the project, most notably DSA’s final fee amount once they have closed out the project. Therefore, staff recommends that $25,000 be retained in the project budget, with the balance of $1,070,095 transferred to the Elementary Reserve fund. Table 1 shows the revisions to the Strong Schools Bond budgets. PROPOSAL It is proposed the Board of Education approve the close out of the Ohlone Classroom Building and Modernization project, and to approve the transfer of remaining funds to the Elementary Reserve fund. FISCAL IMPACT This project was funded with Strong Schools Bond funds. Table 1 shows the revisions to the Strong Schools Bond budgets.

Table 1

Elementary School Reserve 33,457,557

1,070,095 34,527,652

Ohlone Elementary School Budget 11,667,965

(1,070,095)

10,597,870

Project Current Budget Increase / Decrease Revised Budget

BOARD OF EDUCATION Attachment: Action 20 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Approval of Strong Schools Bond Change Orders STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION It is recommended the Board of Education approve the attached list of Strong Schools Bond change orders. BACKGROUND The Board of Education currently reviews and approves a list of warrants issued by the District for the previous month. The list of warrants issued is presented to the Board of Education for approval retroactively as a consent item. The same consent agenda process is typically used for Strong Schools Bond change orders to construction contracts. As is the case with the warrants, the approval is retroactive, since the change orders will have already been agreed to with the contractors. However, this month it is an action item, due to the special circumstances surrounding one of the change orders for the month of November. The attachment lists all Strong Schools Bond change orders for the previous month. Palo Alto High School Classroom and Media Arts Project For the Palo Alto High School Classroom and Media Arts project, the attached list includes change order No. 7 in the amount of $922,990. Due to the magnitude of this change order, staff has presented this as an Action item rather than a Consent item to allow for discussion as needed. The scope of this project includes the complete replacement of the central plant and main piping distribution for the Palo Alto High School campus, which supplies heating and cooling water to each of the new and existing buildings. Early during construction, it was discovered that the piping and power feeders for the new system could not be installed as shown, due to the amount of existing piping already in the ground from the old central plant, in addition to other utilities. In order to keep heating and cooling systems operational during the 2012/13 school year, temporary piping was installed while a new routing of the piping and electrical work could be designed. After consideration of several options, the most feasible solution that would minimize the impact to instruction was to route this new piping and conduit over and through the new classroom building.

While this solution was more expensive to implement, it reduced the amount of underground work required around these buildings, and allowed the construction of the building to proceed without delaying the overall project trying to snake the new piping through numerous obstructions around the buildings. In addition to the piping and power changes, the building design needed to be adjusted to make room for the piping. This included piping chases in several locations, and piping supports on the roof where the new piping transverses the building. The total cost for this change order is $922,990, primarily for the additional labor and material for the re-routed piping and power feeders. PROPOSAL It is proposed that the Board of Education approve the attached list of change orders. FISCAL IMPACT The total amounts for the change orders on the attached list are within the 10% change order allowance for each project.

CHANGE ORDER REPORT(Through November 2012)

School Project Name: Palo Alto HS Classroom & Media Arts Building

Contract: Taisei Construction Corporation

Change Order Contingency (10%) 2,515,000.00$

Change Order: 6

PCO Date Description Authorized

28 10/16/2012 RFI-132 Water main conflict with new storm drain TCC # 015

$ 49,408.00

31 10/16/2012 CCD # 10 RFI #138 reduce rain water leader thru footings from 6" to 3" to comply with structual regs. TCC #034

$ 2,059.00

51 10/16/2012 ASI # 21 provide @ stepped slab condition Media Arts TCC #040

$ 3,421.00

Total Submitted for Approval: 54,888.00$

Previously Approved: 302,165.00$ Total: 357,053.00$

Remaining Contingency Amount: 2,157,947.00$

Change Order: 7


28R2a 10/16/2012 PMI reroute hydronic piping 577,203.00$

28R2b 10/16/2012 Bay City Mech temp piping changes $ 15,992.00

28R2c 10/16/2012 Best Con power feeder re-route 224,816.00$

28R2d 10/16/2012 Ventura add new power distrubtion closet & doors

9,150.00$

28R2e 10/16/2012 Duran & Venerables re-moblization 4,539.00$

28R2f 10/16/2012 Bambacigno Steel roof pipe supports & seismic anchors

39,255.00$

28R2g 10/16/2012 Tcc resequencing work 52,035.00$


Previously Approved: 357,053.00$ Total: 1,280,043.00$



School Project Name: Palo Alto High School Stadium Field Improvement Project

Contract: Taisei Construction Corporation

Change Order Contingency (10%) $310,200.00

Change Order: 4


6 10/24/2012 Modify Bleacher for visitor side 6,706.00$

7 10/24/2012 RFI 069 Canopy Overhang support 1,088.00$ 9 10/24/2012 Abatement Exisitng Concessions 11,653.00$



Remaining Contingency Amount: $265,290.00


School Project Name: Terman Middle School - Modernization & New Construction

Contract: Hagensen Pacific Construction, Inc.

Change Order Contingency (10%) 929,900.00$

Change Order: 6


20 11/2/2012Slurry Backfill at Trench Bldg C (HPC PCO 20) $ 1,056.00

21 11/2/2012 Walkway Diverter (HPC PCO 21) $ 663.00

26 11/2/2012 Additional Layer of Asphalt (HPC PCO 26) $ 10,865.00

30 11/2/2012 Bldg C Pad (HPC PCO 30) $ 3,850.00

34 11/2/2012 SS Lateral for Bldg A (HPC PCO 34) $ 8,158.00

43 11/2/2012 Demo at Grid 1/C-E (Bldg A) (HPC PCO 48) $ 1,885.00 47 11/2/2012 Backfill Under Blue Duct (HPC PCO 47) $ 6,113.00

56 11/2/2012RFI-204 - Demo & reframe ceilings - Bldg D (HPC PCO 55) $ 6,857.00

58 11/2/2012HVAC UH-B1 Hot Water Heater Combustion Air (HPC PCO 52) $ 788.00

94 11/2/2012Cost to repair 4" gas line at corridor D/E, C1.1 (HPC PCO 88) $ 9,911.00

110 11/2/2012Install shut-off valve and access door at girls locker room (HPC PCO 103) $ 1,087.00

121 11/2/2012Supply and install (5) thresholds at D-Wing ( HPC PCO 114) $ 1,420.00

126 11/2/2012Construct a temporary wall at Girl's classroom D-Wing (HPC PCO 119) $ 1,131.00

134 11/2/2012

Furnish and Install wide curb flange bellows expansion joints as well as adding 50 l/f wall and ceiling interior expansion joints (HPC PCO 127) $ 10,744.00

149 11/2/2012Cold water and condensate piping to HV units D-Wing (HPC PCO 142) $ 14,206.00



Remaining Contingency Amount: 400,494.00$


School Project Name: Terman Middle School - Modernization & New Construction

Contract: Hagensen Pacific Construction, Inc.

Change Order Contingency (10%) 929,900.00$

Change Order: 7

4 11/15/2012 Remove Concrete Curb in Bldg A $ 1,582.00 8 11/15/2012 Remove Framing for Hanging Partition $ 275.00 14 11/15/2012 Demo Curb for Doors A24B, A21B, & A4A $ 1,065.00 16 11/15/2012 Remove Storm Drain Near Bldg A Tree $ 1,427.00 19 11/15/2012 Hold Downs at Bldg A $ 12,796.00 23 11/15/2012 Expansive Soil Under Slab $ 17,909.00 25 11/15/2012 Trench Drain at Bldg A $ 3,420.00 33 11/15/2012 Repair of Underground Copper Line $ 304.00

37 11/15/2012Excavate Backfill Compact (at Typical Hold Down) $ 4,807.00

54 11/15/2012 Multi-Wing Hold-Down Excavation $ 28,840.00

64 11/15/2012Remove, Stockpile and Haul Off (E) Baserock under Asphalt in the Area between Wing D & E $ 4,610.00

84 11/15/2012Reroute (E) 2.5" irrigation line under (N) A-Wing reception entrance $ 366.00

106 11/15/2012

Re-route water line in conflict with (N) HVAC duct from mech. Room to C-1 classroom and cutting, rlocating to outside of wall $ 609.00

109 11/15/2012 Cut, remove, and cap existing pipe at D-Wing, $ 269.00 117 11/15/2012 Supply door C3b $ 195.00

145 11/15/2012Rough Opening changes at D-Wing windows from 5' wide AD3-A10.03 to 6'. $ 8,155.00

146 11/15/2012

Provide and install window operators at D-Wing due to vents changing from 5' wide shown on AD3-A10.03-1 to 6'as required. $ 1,463.00

161 11/15/2012Excavate backfill and compaction for (9) holddowns at Gridline C $ 3,933.00

166 11/15/2012Change sign background to two colors on various signs $ 2,916.00



Remaining Contingency Amount: 305,553.00$


School Project Name: Jordan Middle School - Modernization & New Construction

Contract: SJ Amoroso Construction Co., Inc.


Change Order: 5R


087 10/9/2012 Remove underground transite piping per RFI-275RV (CPE-105.2R)

$ 6,721.00

092 10/9/2012 Provide floor preparation per RFI-313 (CPE-115.1)

4,871.00$




Change Order: 6R


083 10/19/2012 Provide electrical revisions in Multi-Use L-wing per ASI - 32.1

$ 62,111.00





School Project Name: JL Stanford Middle School - Modernization & New Construction

Contract: Sausal Corporation


Change Order: 3


008 10/3/2012 Provide new water line to Fairmeadow portables and 000i per RFI-42.

$ 13,786.50




BOARD OF EDUCATION Attachment: Discussion 21 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Approval of Schematic Design for the Phase 1 of the Parking and Drop-off

Project at Gunn High School STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION Pending results of discussion at this meeting it will be recommended at the next meeting that the Board of Education approve the schematic design for Phase 1 of the Parking and Drop Off Improvements at Gunn High School. BACKGROUND On June 26, 2012, the Board of Education approved the project scope and addendum for DLM to provide design services for Phase 1 of the Parking and Drop Off Improvements at Gunn High School. Since that meeting, DLM has developed schematic design plans for the drop-off area along the west side of the Gunn campus exiting onto Miranda Ave. DLM worked in conjunction with the City of Palo Alto, the County of Santa Clara and site staff and community members to develop this plan. The design has been reviewed with the City/School Traffic and Safety Committee, Facilities Steering Committee and the community. DLM has developed cost estimates based on the schematic design plans from DLM. In June, a budget of $1,001,000 was anticipated. However, this number has increased due to the addition of improvements requested by the City of Palo Alto and County of Santa Clara to improve ingress and egress from Miranda Ave. The current projected amount is $1,387,100. This will not require a budget augmentation since it is well within the $3,493,609 current balance for the Gunn Parking and Drop Off. Subsequent parking lot improvements will be planned and prioritized with the remaining projects at Gunn High School. PROPOSAL It is proposed the Board of Education approve the schematic design for Phase 1 of the Parking and Drop Off project, and authorize staff to proceed with the design development phase of the project.

FISCAL IMPACT This work will be performed using the Strong Schools Bond funds, under the Parking and Drop Off Improvements project at Gunn High School.

DLMA R C H I T E C T U R E

H.M. GUNNH I G H S C H O O L Palo Alto Unified School District

18 December 2012

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BOARD OF EDUCATION Attachment: Discussion 22 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Authorization to Bid New Construction and Modernization project at Duveneck

Elementary School STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION After discussion at this meeting, it will be recommended at the next meeting that the Board of Education authorize staff to solicit bids for the Duveneck Elementary School New Construction and Modernization project. BACKGROUND The Board of Education approved the conceptual design for the Duveneck project on January 11, 2011, the schematic design on June 28, 2011, and the construction document changes on June 26, 2012. The Duveneck project includes the replacement of existing portables with permanent classrooms, modernization of existing classroom buildings and adds three more classrooms to increase the school capacity to a four and a half strand school. The scope of the project includes a new two-story building at the east end of the campus to accommodate eight new classrooms for the upper grades, and a single-story five classroom wing with an expanded kinder play area. The project will also relocate and enlarge the library, and reconfigure the old library into a new flex room. Seven existing modular buildings were relocated during summer 2012 in preparation for this project. The project received final DSA approval on November 28, 2012. Staff has solicited prequalification for general contractors for this project. The project is scheduled for bidding after Board approval on January 16, 2013. It is anticipated that award of the contract will take place at the second Board meeting in February 2013. PROPOSAL It is proposed the Board of Education authorize staff to bid the Duveneck Elementary School - New Construction and Modernization Project.

FISCAL IMPACT On June 28, 2011, the Board of Education approved a project budget in the amount of $11,088,757 for this project. This budget was based on a construction budget of $7,946,307 for this project. The current estimate for the Duveneck project is $7,710,000. Adding a 10% change order allowance, staff anticipates that $8,481,000 would be required to award this project, which would result in a budget augmentation of $535,000, plus proportionate soft costs if bids require an augmentation. This project is funded with Strong Schools Bond funds. There is no fiscal impact to authorizing the bid. However after bids are received, a budget augmentation may be required.

BOARD OF EDUCATION Attachment: Discussion 23 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Approval of Project and Authorization to Issue Addendum No. 16 to DLM for

Renovation of MS and L-31 Buildings at Gunn High School STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION Pending discussion at this meeting, it will be recommended at the next meeting of the Board of Education to approve the project and budget for the Renovation of MS and L-31 buildings at Gunn High School, and authorize staff to execute addendum No. 16 to DLM Architects in the amount of $192,200, plus $9,600 of reimbursable expenses for a total authorization of $201,800. BACKGROUND On October 9, 2012, the Board of Education approved Addendum No. 15 to DLM for planning and conceptual design services for group 2 projects at Gunn and Palo Alto High schools. Their scope of services included meeting with user and stakeholder groups to determine current program needs, and planning for each high school. The Gunn Facilities Steering Committee has recommended the approval of the Renovation of MS and L-31 Building project by the Board. The project was originally included on the Gunn Master Project List as a renovation of only the old Math buildings, in the amount of $1,210,000. However, site staff recommended that the renovation of L-31 be added to the scope of this smaller renovation project, to provide classrooms and a computer lab in the space being vacated by the World Languages department. The new proposed budget is $2,120,839. The $910,839 difference will be deducted from the remaining group 2 work proposed for the campus to replace the Performing Arts building. It is proposed that the following be added to DLM’s scope of work in Addendum 16:

1. Provide design services to renovate the vacated Math classrooms (M Buildings) at Gunn

High School. The project will include interior modernization and reconfiguration of utilities to provide classrooms with small work rooms in each and modernize the existing Math department offices for Social Studies department offices.

2. Provide design services to renovate Building L-31 to convert the vacated World Languages offices into History/Social Sciences classrooms and a computer lab.

The amount for complete design services proposed by DLM is a lump sum fee of $192,200, plus reimbursable expenses of $9,600 for the Special Education Center project at Gunn High School. PROPOSAL It is proposed that the Board of Education approve the project and budget for the Renovation of MS and L-31 Buildings at Gunn High School, and authorize staff to execute Addendum No. 16 to DLM in the amount of $192,200, plus $9,600 of reimbursable expenses, for design services for the Renovation of MS and L-31 Buildings project at Gunn High School. FISCAL IMPACT The proposed project budget of $2,120,839 is over the original amount listed in the Master Plan Project list of $1,210,000, which was originally only going to include renovation of the old Math buildings. The difference is attributed to the addition of the L-31 renovation scope to this project. The project will be funded with Strong Schools Bond funds, from the Gunn High School Reserve fund. A summary of the project budget is listed below. Attached is the full budget for the Strong Schools Bond.

Budget for Renovation of MS and L-31 Buildings at Gunn High School Strong Schools Bond

Revenue Gunn High School - Reserve $2,120,839 Expense Salaries & Benefits $0 Supplies $0 Contracts & Services $440,010 Construction & Equipment $1,641,000 Contingency $39,829 Total

$2,120,839 $2,120,839

The amount for Schematic Design services proposed by DLM is a lump sum fee of $192,000, plus reimbursable expenses of $9,600 for the Renovation of MS and L-31 Buildings at Gunn High School. This contract will be funded by the project budget above once allocated.

BOARD OF EDUCATION Attachment: Discussion 24 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Assignment of Strong Schools Bond Program Management Contract to the

firm of “fs3|Hodges” STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION It is recommended that the Board of Education approve an assignment and consent agreement from T.J. Hodges & Associates to “fs3|Hodges” to continue program management services for the Strong Schools Bond program. BACKGROUND On June 12, 2012, the Board of Education approved the contract for program management services to T.J. Hodges & Associates. T.J. Hodges & Associates is being purchased by “fs3 CM”, a California Corporation, and being re-named “fs3|Hodges”. Program management services provided by “fs3|Hodges” will remain unchanged, with all staff from T.J. Hodges & Associates being retained and committed to the Strong Schools Bond program with no interruption. As a result of this purchase, staff is requesting that the Board approve an assignment and consent agreement. Legal counsel has advised the District on the agreement. PROPOSAL It is proposed the Board of Education approve an assignment and consent agreement from T.J. Hodges & Associates to “fs3|Hodges” to continue program management services for the Strong Schools Bond program. FISCAL IMPACT There is no fiscal impact for this action. The financial provisions of the annual contract approved by the Board of Education on June 26, 2012 will remain unchanged.

BOARD OF EDUCATION Attachment: Action 25 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.04.12 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Authorization to Issue Addendums to Specialty Consultants for Additional Services for the

Strong Schools Bond Program This item was discussed at the December 4, 2012 Board meeting. Changes to this item are shown in italics. STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION It will be recommended at that the Board of Education authorize staff to execute addendums with the consultants listed for the stated amounts. BACKGROUND The Board of Education has authorized master contracts with various inspection and testing companies for all of our ongoing construction projects. Project not to exceed amounts, based on probable contractor time lines and past project budget percentages, were approved by the Board. These contracts are all on a time and material basis where the consultant must track and account for all time spent on each project. Due to new DSA and State requirements, these consultants are now required to spend more time on these projects than what was originally anticipated. PROPOSAL It is proposed the Board of Education authorize staff to execute addendums to the following consultants working on the following projects in the amounts listed below. The consultants work on a time and materials basis and so these are not to exceed amounts. Consultant Project Current Amt. New Amt. Increase HP Inspections Paly PACMA $135,000 $173,034 $38,034 (Specialty Inspector) DSA School Inspectors Gunn Gym $73,160 $152,415 $79,255 DSA School Inspectors Terman $180,000 $183,000 $3,000 (Inspector of Record) Ninyo & Moore Gunn Gym $70,503 $126,003 $55,500 Ninyo & Moore Gunn Buildings A/B $103,125 $172,425 $69,300 Ninyo & Moore Fairmeadow $71,330 $169,500 $98,170 (Specialty Inspector) Cornerstone Earth Group Jordan Middle School $77,800 $116,519 $38,719

(Geotechnical Consultant) CIS Fairmeadow Elementary $99,960 $114,960 $15,000 (Inspector of Record) Total $810,878 $1,207,856 $396,978 FINANCIAL IMPACT: Funding for these services comes from the individual Strong Schools Bond project budgets. All of these additional amounts are within the project budgets for consultant services.

BOARD OF EDUCATION Attachment: Action 26 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 12.18.12 TO: Board of Education FROM: Kevin Skelly, Ph.D., Superintendent SUBJECT: Selection of Two Board Members to work on Strategic Plan Refresh Process STRATEGIC PLAN INITIATIVE Governance and Communication RECOMMENDATION It is recommended that the Board approve Ms. Baten Caswell and Ms. Emberling as the Board representatives to the Strategic Plan Refresh. BACKGROUND At the December 4, 2012 regular meeting, staff requested that the Board select two Board members to work with district staff on the Strategic Plan Refresh in January. Since that meeting, representatives of McKinsey and Company have agreed to help with this project on a pro bono basis. Therefore, there is no need for this selection work to take place. Staff would like to continue to work with Ms. Baten Caswell and Ms. Emberling as formal Board representatives to consult with staff as this Strategic Plan work is formulated.

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