PHYSICAL INVENTORY, AN OBLIGATION? - SERTI€¦ · PHYSICAL INVENTORY, AN OBLIGATION? TRAINING PLAN...

2019‐05‐17

1

PHYSICAL INVENTORY, AN OBLIGATION?

TRAINING PLAN

• Keeping a good handle on your inventory all year long

• The tools that are at your fingertips (SOL)

• Inventory management report / Inventory Count

• Understanding the impacts of inventory changes on accounting

• How your SDS support team can help you

1

2

2019‐05‐17

2

KEEPING A GOOD HANDLE ON YOUR INVENTORY ALL YEAR ROUND

• X325-* – Reservation List / Unshipped Parts Report

• X3A1 – Parts List (Working with Selections)

• X3A3 – On Hand / Old Core Quantity Report (Negatives)

• X3A7 – Parts By Bin Location Report

• X36-2 – Partial inventory

• X326-1 – Purchase Reconciliation Menu


• Reservation list

• Received parts report

• Unshipped parts report

• On-order parts report

• Back-order parts report

3

4

2019‐05‐17

3

KEEPING A GOOD HANDLE ON YOUR INVENTORY ALL YEAR ROUND• Reservation list X325-1

KEEPING A GOOD HANDLE ON YOUR INVENTORY ALL YEAR ROUND• Received parts report X325-2

5

6

2019‐05‐17

4

KEEPING A GOOD HANDLE ON YOUR INVENTORY ALL YEAR ROUND• Unshipped parts report X325-3


• On-order parts report X325-4

7

8

2019‐05‐17

5


• Back-order parts report X325-5


• Parts list X3A-1• Summary selection

9

10

2019‐05‐17

6


Parts list X3A-1• Detailed selection


• Parts list X3A-1• Inventory section• Old core section• Summaries only• Report can be back-dated

11

12

2019‐05‐17

7

KEEPING A GOOD HANDLE ON YOUR INVENTORY ALL YEAR ROUND• Parts list X3A-1

• Detailed report

KEEPING A GOOD HANDLE ON YOUR INVENTORY ALL YEAR ROUND• Parts list X3A-1

• Multiple summary reports• Vendor/Class• Vendor/Source• Source

13

14

2019‐05‐17

8


• Let’s cover X3A-3, X3A-7, partial inventory and X326-1 later on in thiscourse

TOOLS AT YOUR FINGERTIPS - STATSONLINE• Inventory Movement Widget (X3A6)

• Inventory summary

15

16

2019‐05‐17

9

INVENTORY MANAGEMENT REPORTS

• X3A-4 : Quantity at zero• Stockable parts only or not• Includes new parts since

last report was run

• X3A-5 : Parts Under minimum• Minimum added in X3-1


• X3A-2 : Transaction Report• Filled Rate

17

18

2019‐05‐17

10

INVENTORY MANAGEMENT REPORTSX3A-11 : Parts by return code report

• Easy return management• Manageable in X3-1• X33-1 vendor #3

INVENTORY MANAGEMENT REPORTSX38-2 : Suggested return

19

20

2019‐05‐17

11


• X5A-*• Core sales history• Old core management• Cores due

INVENTORY COUNT

• Doing inventory? Call SDS Support a week before

• We open a ticket, we do a follow up, we help you get prepared

21

22

2019‐05‐17

12

INVENTORY COUNT

Difference between On-Hand VS Available Quantity• List of reservations X325-1• WIP

INVENTORY COUNT

• First report : On hand / Old Core Quantity X3A-3 (negative on hand)

23

24

2019‐05‐17

13

INVENTORY COUNT

Second report : Parts with no bin X3A-7• Are they physically in a bin?

Parts with default bin X3A-7• Do you have a default bin? X33-1

Parts with multiple bins X3A-7• Risk of doubling inventory

INVENTORY COUNT

• X36-2 Generating Count Sheets (Parameters #1)

• Complete or partial

• Parts with quantities only

• How many “handwrite” pages?• We can always add more later

• Display on screen, display on count sheets

25

26

2019‐05‐17

14

INVENTORY COUNT

• X36-2 Generating Count Sheets (Parameters #2)• If partial, which bins• Skip a page for each bin, how many characters

to consider• Sort method: compressed or extended• Printing in virtual, printing counts sheets for

practice before actual inventory

INVENTORY COUNT• X36-2 Generating Count Sheets (Partial)• Why do a partial inventory count?

• Section by section all year long• Allows a tight control over inventory• Lightens the inventory count• Can be done by fewer people• Exclude ENV vendor

27

28

2019‐05‐17

15

INVENTORY COUNT

• X36-3 Reprinting Count sheets• To add more “Handwrite” pages

INVENTORY COUNT• X36-1 Entering Count Sheets• While doing inventory• 3 ways to find the count sheet:

by part number, by page not entered, by page number

• Entering the quantities• Validate if entered is “Yes”

29

30

2019‐05‐17

16

INVENTORY COUNT

• X36-4 Verification Report• Parts whose inventory has

fluctuated• Unentered pages• Parts with multiple counts• Report can be printed as

many times as needed

INVENTORY COUNT• X36-5 Inventory variation

report• Gives you an idea of

what the variation would be

• Can take this report out as many times as needed

• Always possible to go back in the count sheets in every step

31

32

2019‐05‐17

17

INVENTORY COUNT

• X36-6 Update Inventory• Point of no return• X36-1 to X36-5 can be redone as

many times as needed as long as we don’t update inventory (except X36-2)

• Having doubts? Call SDS Support!

INVENTORY COUNT

• X36-7 Inventory Report Adjustment• Date and time already

pre-entered if X36-6 is done

• Gives total variation• X3A-1 Parts list –

summaries, complementary report

33

34

2019‐05‐17

18

UNDERSTANDING THE IMPACTS OF INVENTORY CHANGES ON ACCOUNTING

• X3-1 Inventory adjustment• Trans./Ajust.• Ajusted in X3-1? Please advise accounting


• X3A-2 Adjustment Report

35

36

2019‐05‐17

19


• X326-1 Purchase Inquiry• An easy way to make sure

receptions and returns are in balance with accounting


• X326-1 History• In history when it merges

X326-2• Force history if needed

37

38

2019‐05‐17

20


• X326-2

• If reception or return amount matches with accounting, posts to history

HOW YOUR SDS SUPPORT TEAM CAN HELP YOU

• Doing inventory? Contact SDS Support!

• In a performance group? Contact SDS Support!

• Email : [email protected]

• 1 (800) 361-6615

39

40

2019‐05‐17

21

QUESTIONS ?

THANK YOU !

41

42

PHYSICAL INVENTORY, AN OBLIGATION? - SERTI€¦ · PHYSICAL INVENTORY, AN OBLIGATION? TRAINING PLAN...

Documents

Transcript of PHYSICAL INVENTORY, AN OBLIGATION? - SERTI€¦ · PHYSICAL INVENTORY, AN OBLIGATION? TRAINING PLAN...