PHT Annual Workshop 2012

Nadi, Fiji23 October 2012

Greg GrimsichOCHA Pacific

ContentBackground

IASC Operational Guidance / Framework

Application in the Pacific

Quotes from the Field: Pakistan… & Pacific

Pakistan

“We have a proliferation of assessments…nearly each organization does its own assessment, often with no coordination even within their respective cluster. Regularly, questionnaires are badly designed with inappropriate, insensitive and/or misleading questions and analysis is not done. Hence there is a lot of work needed to get assessments right. (Manuel Bessler, former OCHA HoO)”

Pacific….

“ …rapid initial assessment… Initial rapid assessment … damage assessment… initial damage and needs assessment… rapid damage assessment… sectoral assessment… multi sectoral initial-assessment… community based rapid assessment… community based damage assessment… damage and loss assessment… ”

IASC Needs Assessment Task Force (NATF)

Operational GuidanceOperational Guidance on Coordinated Assessments in Humanitarian Crises

Joint assessment approach for sudden-onset emergenciesMIRA: Multi-cluster Initial Rapid Assessment

IASC OPERATIONAL GUIDANCE FOR ASSESSMENT IN HUMANITARIAN CRISIS

IASC Operational Guidance for Assessment in

Humanitarian Crisis - OverviewShared commitment to • work together on identifying needs• collectively agreeing on the characterization of

strategic priorities in response to an emergency

Provides • definitions, • roles & responsibilities• recommended methodologies • tools for use at different points in an emergency

Includes guidance on • Multi-Cluster/Sector Initial Rapid Need

Assessment (MIRA)• Assessment reports and content

Objectives of national workshops

• Develop national Coordinated Needs Assessment (CNA) Framework

• Based on the national CAN Framework, agree on key elements in preparing for assessments, such as coordination structure.

• Develop draft CNA Preparedness Plan based on prioritised weaknesses and gaps that need to be addressed in future.

Regular reports, imagery, updates, warnings etc…

Continuous reporting on Evacuation centre numbers, status and needs

Monitoring reports are shared regularly

• Nat’l MET, GeoHazards• Fiji MET / PTWC / BOM / GNS• Early warning mechanisms• Sentinel Asia / UN Space Charter

• M of Infrastructure, Public Works (roads)• M of Edu. (achievement, attendance,

stocks)• Tel-Comms network monitoring• MoH : Syndromic surveillance, drug

supplies, National Notifiable Disease Surveillance System

Managed by local authorities/self assmts:• Airport authorities• Tel Comms – private sector• Tourist resorts• Road infrastructure• Health facilities / network

Managed by Port Vila:• Rapid Technical Needs Assessment

(Community level assmts)

Managed by Port Vila:• In-Depth Sectoral Needs Assmts:

• Health / Disease investigations• Health/Nutrition assmt• Education facility assmt• Agriculture/Food Sec assmts• WASH assmts• Shelter• Protection

(Most likely Household level surveys)

Managed by Port Vila:• Further in-depth sectoral needs

assessments and follow up assessments• Post-Disaster Needs Assessments• Livelihoods, Socio-Economic Assessments,

Market surveys

• Post-Disaster Needs Assessment (PDNA ?)

X hours 1 week 2 weeks 3 weeks 4 weeks 5 weeks +

Data / Information Sources PHASE 1 PHASE 2 PHASE 3 PHASE 4

Initial Community Assessment and Rapid Technical Assessments (multi-cluster) Cluster/sector in-depth assessments Cluster/Sector in-depth assessments(including recovery considerations)

1

2

4

3b

Ad hoc/specialized sources

Monitoring and surveillance systems

Population–basedassessments(communities and households)

Baseline, factsheetsetc…

Draft Continuum of Coordinated Assessments in Vanuatu

Initial situation report

Joint Rapid Assessment ReportInitial damage assessment (IDA) report(from local government)

Line Ministry Reporting Line Ministry Reporting

Last situation ReportDaily situation reports

In-Depth sectoral assessment reports(from each cluster/line ministry)

(Initial estimates of impact and damage)

Anal

ysis

, in

terp

reta

tion

and

repo

rting

Managed by local gvt and civil society• IDA (TAF/OFDA)• Initial Community Assmt (self assmt)• Red Cross Community Assmts• Local Media reporting

Managed by local gvt and civil society• Health / Education facility assmts• Red Cross Household Assmts

Managed by local gvt and civil society• Market surveys

3a

Facility–basedand infrastructure assessments(evacuation centres, schools, hospitals and aid posts)

Managed by ??:• Detailed damage assmts of key

infrastructure (roads, schools, hospitals, tel-comms)

• Evacuation Centre registrations• Evacuation Centre status reports

Monitoring reports are shared regularly

MAYBE: • Strengthened and additional monitoring

mechanisms, supported by cluster leads

Baseline surveys and datasets continue to be utilized to benchmark assessments results

• Vanuatu Household Income and Expenditure Survey 2006

• Vanuatu UNICEF Multi-Indicator Cluster Survey 2007

• Vanuatu Agricultural Census 2007• Vanuatu Population Census 2009

• Previous Disaster Assessments

Spec

ial d

ata

colle

ction

acti

vity

(20%

of i

nitia

l inf

orm

ation

nee

ds)

Pre-

existi

ng d

ata

sets

and

repo

rts

(40%

of i

nitia

l inf

orm

ation

nee

ds)

“Bus

ines

s as

usu

al”

data

col

lecti

on(4

0% o

f ini

tial i

nfor

mati

on n

eeds

---

-----

Spe

cial

dat

a co

llecti

on a

ctivi

ty --

------

(50%

of fi

nal i

nfor

mati

on n

eeds

)Pr

e-ex

isting

dat

a se

ts a

nd re

port

s(1

0% o

f fina

l inf

orm

ation

nee

ds)

“Bus

ines

s as

usu

al”

data

col

lecti

on(3

0-40

% o

f fina

l inf

orm

ation

nee

ds)

Spec

ializ

ed a

genc

y In

put (

10%

)

Dat

a So

urce

s an

d In

form

ation

Col

lecti

on A

ctivi

ties

in s

uppo

rt o

f ana

lysi

s, in

terp

reta

tion

and

repo

rting

• SI Met Service Special Bulletins• Early warning mechanisms (ex: PTWC)• Aerial photos / over flights• Fiji MET / NOAA-USGS / GNS / BOM

• SI Met Service Bulletins• M of Infrastructure, Public Works

(status of critical infrastructure)

• Min. of Education Info Mgt System • Tel-Comms network monitoring• Min. of Health :

SI Health Info SystemSyndromic surveillance SystemNational Notifiable Disease

Surveillance SystemMalaria Surveillance System

• Food Security SENTINEL

surveillance system• Consumer Price Index

Managed by local authorities/self assmts:• Health Facility Report• Lists of prepositioned Supplies• Aiport, Road, Telecom. network status rep.• School status report ?

3 days 10 days ? 3 - 4 weeks ? 7 – 8 weeks ?

Data / Information Sources PHASE 1 PHASE 2 PHASE 3 PHASE 4

Disaster Management Recovery / Rehabilitation

1

2

4

3b

Ad hoc/specialized sources

Monitoring and surveillance systems

Population–basedassessments(communities and households)

Baseline, factsheetsetc…

Draft Continuum of Coordinated Assessments in Solomon Islands (v2)

Ana

lysi

s, i

nter

pre

tatio

n,

Rre

port

ing

and

dec

isio

n m

aki

ng

Managed by local gvt and civil society:• Provincial Reports (phone / HF Radio)• Initial Community Self-Assessment• Initial Red Cross Assessment

3a

Facility–basedand infrastructure assessments(evacuation centres, schools, hospitals and aid posts)

Managed by local authorities:• Evacuation center registration• Evacuation center status monitoring

• Report on Gender Based Violence (GBV) and Child Abuse (2007)

• SI Demographic Health Survey (2006/7)• SI Household Income and Expenditure Survey (2005/6)• SI Village Resource Survey (2007)• SI Malaria Survey (2009)• SI Agricultural Census

• SI Population Census (2009)• Previous Disaster Assessments• GIS Baseline Data sets• National and Provincial Contingency Plans

(Cyclone, Tsunami)• Logistics Capacity Assessment• Standby Agreement – Shipping

• Red Cross Vulnerability Capacity Assessment• Agency-specific community profiles / analyses (not public)

Spe

cia

l da

ta c

olle

ctio

n ac

tivity

Pre

-exi

stin

g d

ata

se

ts a

nd r

epor

ts“B

usin

ess

as

usu

al”

data

co

llect

ion

Managed by Honiara :• Aerial Assessment• Phone / HF Radio initial contacts with

key facilities(aid post, airport, authorities)

Managed by local gvt and civil society• List of Relocation Sites• Local media articles

Managed by Honiara :• Multi-Sector Rapid Assessment

Managed by local gvt and civil society:• Environmental Impact Assessment

Managed by Honiara :• In depth Agriculture Assessment • In depth WASH Assessment• In depth Shelter Assessment • In depth Education Assessment• In depth Health Assessment (pop-based)

Managed by local gvt and civil society:??

Managed by Honiara :• Economic Impact Assessments• Economic Loss Assessment• Social Impact Assessment• In depth Education Assessment • In depth Agriculture Assessment

• Special Request Satellite imagery (Sentinel Asia / UN Space Charter)

• Foreign Media articles

New or strengthened monitoringAnd surveillance systems(when do they start)

• Special Market place food price and availability monitoring(Chamber of Commerce ?)

• Special Market place food price and availability monitoring (Chamber of Commerce ?)

Preliminary reports from affected area

Rapid multi-sectorassessment report

Initial Report from Provincial

Authorities

Sectional in-depth assessment reports

and SI-Cluster analysis

Key Reports Aerial assessment

report

Key Questions Do I need to self- assess my community?

Do we needan aerial

assessment ?

Do we needa rapid multi-sector assessment ?

Do we need in depth assessments? Do we need to access new funding sources?

Do we need to find significant funding sources?

?

Managed by local authorities:• Evacuation center registration• Evacuation center status monitoring

Managed by local authorities:• Evacuation center registration• Evacuation center status monitoring

Key Decisions 1) Start contacting prov/wards/communities (yes/no)2) Arrange aerial survey (yes/no)

3) Deploy assmt team from Honiara? (yes/no)

1) Where do teams start phase 2 assmt?2) Recommend in-depth assmts? (yes/no)

3) Which ones? Which Areas?

??? ???When does rehabilitation end?

Uncoordinated

o Multiple Assessmentso Multiple Methodologyo Multiple Reports

Harmonized (coord.)oMultiple assessments with common questionso Single Methodology

Joint (coord.)o Single assessment formo Single methodologyo Single report

Incr

easi

ng C

oord

inati

on

Bett

er ta

rget

ed h

uman

itaria

n re

spon

se

Types of Assessment

Preparedness

Data preparedness

SOPs with agreed roles and responsibilities

Agreed methodology and data collection tool

Existing capacity in-country with required skills and knowledge

Preparing for assessmentsMechanisms in place to undertake timely and quality collection and analysis of data on needs:

• Agree on assessment coordination structures. • Review whats in place; existing assessment planning• Set out collaborative arrangements relative to the assessment. Agree on

standard operating procedures, draft terms of reference for an Assessment Working Group,

• Prepare CODs.• Identify the key humanitarian indicators to be collected.• Compile baseline data and risk analyses. Work with partners to collect

baseline data, populate key indicator sets, and compile common datasets. • Develop assessment tools and data collection methodology for Phases 1 to 4.• Ensure the organization of logistics and human resources. • Define the parameters of the assessment design.• Agee on process for disseminating the findings

QUESTIONS…

COMMENTS…

OBSERVATIONS…